1 2 3 4 5 6  MINUTES OF THE REGULAR MEETING OF THE THE BOUNTIFUL CITY POWER COMMISSION  May 25, 2021. - 8:00 a.m. Those in Attendance  7 Power Commission 8 Jed Pitcher, Chairman 9 Susan Becker* 10 Dan Bell 12 David Irvine 13 John Marc Knight* 14 Paul Summers 15 16 17 20 21 WELCOME 22 24 26  Power Department Allen Johnson, Director Jay Christensen Alan Farnes David Farnes Jess Pearce Luke Veigel Recording Secretary Nancy Lawrence  11 Richard Higginson, City Council Rep.  18 *Attended electronically via Zoom, Meeting # 939-2329-5437, in conformance with  19 COVID-19 guidelines and restrictions.  Chairman Pitcher called the meeting to order at 8:00 a.m. and welcomed those in  23 attendance. Allen Johnson took roll call. Commissioner Bell offered the invocation.  25 MINUTES-MARCH 23, 2021  Minutes of the Joint Meeting oft the Bountiful City Council Power Committee and  27 the Power Commission held April 13,2021 were presented and unanimously approved as 28 corrected on a motion made by Commissioner Summers and seconded by Councilman 29 Higginson. Commissioners Becker, Bell, Irvine, Knight, Pitcher and Summers, and 32 BUDGET REPORT - YEAR-TO-DATE 9-MONTH PERIOD ENDED28  30 Councilman Higginson voted "aye".  31 34  33 FEBRUARY2021  Mr. Christensen presented the Budget Report for the Fiscal Year-to-date (YTD) 9-  35 Month period ended 31 March 2021. Total revenues YTD were $30,958,875, above its 36 historically allocated budget (HAB) by $339,336. Major items above or (below) budget 37 included: Electric Metered Sales, $358,847, above its HAB by 1.9%; Contribution in Aid to 38 Construction, above its HAB by $113,767; and Airl Products, belowi its HAB by $(193,918)  39 with an average load factor of 52%.  40 41  Total operating expenses YTD were $27,665,120, below its HAB by $1,525,719.  42 Major items below their HABs included: Power Cost Expense, by $853,638, due to careful 43 purchasing and scheduling of power resources and selective use oft the three turbines; Street 44 Light expense, $134,404; and Substation Expense, $140,697, as budgeted items have not yet  45 been completed.  Page elof5    (PC minutes May 25, 2021)  1  Total capital expenditures YTD were $692,723. Major items, excluding labor,  2 included: $255,430 for a new double bucket truck; $292,128 for feeder #575;$32,129 for 3 The Cottages on Main St.; $24,991 for the Renaissance Center; $24,021 for feeder #272;  4 $15,509 for 500 W. Orchard; and $14,498 for the 400 North Pump.  5 6  Total Labor and Benefits Expense YTD (TL&B, included in Operating Expenses  7 YTD and Capital Expenditures above) was $3,384,424. Asof201 March 2021, (the last pay 8 period in the YTD period), 72.1% or $3,393,380 oft the TL&B could have been spent and thc  9 actual TL&B was $8,957 below that target.  10 11 13 14  The Net Margin YTD was $2,601,033 with high EMS, low power costs, and low Total cash and cash equivalents were $19,255,970 at 31 March 2021, down  12 other operating costs.  15 $(7,309,498) from $26,565,468 at 30 June 2020. He reviewed major sources and (uses) of 16 cash at month end. Chairman Pitcher asked about the required cash and cash equivalents 17 reserve balance. Mr. Christensen referenced the Balance Sheet accounts (Operating and 18 Capital Reserve Cash and Investment) where the requirement for March 2021 month end  19 was $17,716,000.  20 21  Following al brief discussion, Commissioner Bell motioned to accept the Budget  22 Report, Commissioner Irvine seconded the motion and voting was unanimous. 23 Commissioners Becker, Bell, Irvine, Knight, Pitcher and Summers, and Councilman  24 Higginson voted "aye". 26 EZHAULERI PURCHASE  25 27 29 year's budget. 30 31  Mr. Pearce: noted that he would bej presenting ai request for several pieces of equipment  28 to be purchased and all are associated with the new Line Crew that has been included in next  The EZ Hauler is a backyard power pole installation machine which is vital for  32 maintaining and replacing the backyard overhead distribution system operated by the 33 department. Iti facilitates setting ai new pole in just one day where without this equipment and 34 doing the work by hand would take multiple days and multiply greatly the manpower needed. 35 He said we currently have an EZ Hauler in the fleet manufactured by S.D.P. Manufacturing 36 and it has been a great piece of equipment. To eliminate their 2020 inventory, S.D.P. is 37 offering a $14,000 price reduction ont this uniti ifpurchased now with a 2-to-3-week lead time. 38 Iti is the recommendation of staff to purchase ai new. EZ: Hauler from S.D.P. in the amount of 39 $195,320.25. There are funds in the current capital funds budget that can be used.  40 41  Following a short discussion related to this equipment and the new crew that will be  42 hired, Commissioner Summers made ai motion to recommend approval to the City Council to 43 purchase the EZ Hauler. Councilman Higginson seconded the motion and voting was 44 unanimous. Commissioners Becker, Bell, Knight, Irvine, Pitcher and Summers, and  45 Councilman Higginson voted "aye".  46  Page 2 of5    (PC minutes May 25, 2021)  TWO CABAND CHASSIS PURCHASE APPROVAL  2  Included in the FY2 2021-22 budget are two cabs and chassis to be added to the fleet to  3 support the new 3-man crew. The bid includes one 2022 Ford F-550, 4x4, diesel, crew cab 4 and chassis, and one 2022 Ford f-550 4x4, diesel, regular cab and chassis. The crew cab will 5 be used for the service truck to transport the three-man crew and their tools to the job site. The regular cab will be for a small new dump truck. Both vehicles will be used in the daily  7 operation and maintenance oft the electrical system.  8 9  Bids were requested from two vendors, and it is the recommendation of staff to award  10 the bid to Performance Ford Lincoln in the amount of $101,414.80. Larry H. Miller Ford 11 Lincoln had submitted to lowest bid, but discovered a mistake they had made in the bidding 12 process which they were not willing to cover and they retracted their bid. It is the 13 recommendation ofs staffto approve the purchase ofone crew cab and chassis and one regular 14 cab and chassis from Performance Ford Lincoln at at total price of$101,414.80.  15 16  Commissioner Irvine made a motion for the Power Commission to recommend to the  17 City Council that the purchase of the two cabs and chassis be approved, as recommended by 18 staff, in the amount of$101,414.80. Commissioner Summers seconded the motion and voting 19 was unanimous. Commissioners Becker, Bell, Irvine, Knight, Pitcher and Summers, and  20 Councilman Higginson voted "aye". 22 SERVICE BODY PURCHASE APPROVAL  21 23  Also, to support the new three-man crew is a recommendation to purchase a service  24 body to be used with the 2022 Ford F-550, 4x4, diesel, crew cab and chassis. A bid was 25 requested from Mountain States Industrial Service (which has the State bid contract) for a 26 Dakota service body. It is the recommendation of staff to purchase the new Dakota service 27 body from Mountain States in the amount of$41,573.00. Commissioner) Irvine made ai motion 28 tor recommend this purchase tot the City Council. Councilman Higginson seconded the motion 29 and voting was unanimous. Commissioners Becker, Bell, Irvine, Knight, Pitcher and  30 Summers, and Councilman Higginson voted "aye". 32 DUMP BED PURCHASE APPROVAL  31 33  Mr. Pearce explained that the 2021-221 FY budget also includes the purchase ofa small  34 new dump truck. This vehicle is a new addition to our fleet to support the new 3-man line 35 crew and will be used to haul road base, scrap materials, old poles, wire and logs, and tree 36 removal projects, etc. A bid was requested from Semi Service Inc. (which holds the State bid 37 contract) toj provide a Rugby 3-4 yard dump body. Itis the recommendation ofs stafft to accept 38 the bid from Semi Service, Inc. in the amount of $17,251.67. This is a sole source bid. 39 Commissioner Bell made a motion to recommend purchase of this dump body from Semi 40 Service, Inc., as presented by staff. Commissionerl Irvine seconded the motion and voting was 41 unanimous. Commissioners Becker, Bell, Irvine, Knight, Pitcher and Summers, and  42 Councilman Higginson voted "aye".  43 44 45  46 3100SOUTH CONTRACTOR BID APPROVAL  Page 3 of5    (PC minutes May 25, 2021)  1  Mr. Veigel reported that funds have been included in the 2021 FY budget to upgrade  2 Feeder 575, which consists of rebuilding the overhead power line on 3100 South. This is a 3 multi-year project which was started several years ago. The project includes replacing 25 4 poles and installing new conductor and associated equipment. Seven self-supporting steel  5 poles with cement foundations are aj part oft this project.  6 7  An invitation to bid was sent out to four line construction contractors and it is the  8 recommendation of staff to accept the low bid from Black and McDonald in thc amount of 9 $616,243.00. The amount included in the budget for this item is $450,000; however, another 10 capital expenditure will be delayed to fund this project. Following a short discussion, 11 Councilman Higginson made a motion to recommend to the City Council that thc bid bc 12 awarded to Black and McDonald as presented. Commissioner Irvine seconded the motion 13 and also requested that he be notified when a steel pole is being set sO that he can observe the 14 process. Voting on the motion was unanimous with Commissioners Becker, Bell, Irvine,  15 Knight, Pitcher and Summers, and Councilman Higginson voting "aye".  16 18  17 STREETLIGHT REPAIR UPDATE  Mr. Pearce reported that twelve (12) street light circuits are burned up and because of  19 ar moratorium on digging up streets between October 15 and April 15, this work is being done 20 now. Due to the size ofthis project, it may take until July to complete the work. Completion  21 ofthis work should provide ai reliable system for 25-plus years.  22 23  Mr. Johnson added that an outside contractor has been used, including the process of  24 boring instead of jack hammering, which is a work-saver for the Street Department. It has 25 also made it possible to complete the work more quickly than doing it in-house. Ini response 26 toaq question from Commissioner Irvine, Mr. Johnson said there are approximately 4-5 lights  27 for each circuit that is in this project.  28 30  29 COVID UPDATE  Mr. Pearce reported that about 66 percent ofBCL&P employees have been vaccinated.  31 He estimated that when all employees who are willing to get vaccinated have received their 32 shots, that number will be 70j percent. As! per City policy, those employees who are not willing 33 to get vaccinated cannot use sick leavei ifthey become sick with COVID. Masks are nol longer 34 required. Mr. Johnson recognized that Zoom meetings have been requested for future Power  35 Commission meetings and he will follow up to see ifthat can be achieved.  36 38  37 RESOURCE SOLAR RATE  Mr. Christensen reviewed the Report of Solar Customer Production & Usage for the  39 rolling 12-month period through April 30, 2021. This totals for this report show an average 40 lost revenue per customer per year of $776.26 (total lost revenue of $185,527 per year). He 41 also pointed out that many of the solar customers are not producing power at a time that the 42 City can use it - between 4 p.m. and midnight. Councilman Knight asked if there are any 43 issues with air quality by running the plant more and Mr. Johnson indicated no. He said that 44 an in-depth analysis of the City's use of solar and how to better manage this resource  45 financially will be discussed in the next meeting.  46  Page 4 of5    (PC, minutes May 25, 2021)  1 3 5 6 7 8 9 11 13 14 15 17 18 19 ADJOURN 20 23 24 25 26  2 Thej following items were included in the packet, but not discussed in the meeting:  4 POWER SYSTEMSOPERATIONS REPORT  a. March 2021 Resource Reports b. April 2021 Lost Time/Safety Reports C. April 2021 Public Relation Reports d. April 2021 Outage Reports  10 OTHER BUSINESS 12 Masks will be required.  The. APPA June Conference (June 20-23, 2021) will be held live in Orlando, Florida. The UAMPS member conference will be held in Squaw Valley August 15-18. The next meeting oft the Power Commission will be held on June 29, at 8:00 a.m. The meeting adjourned at 9:45 a.m. on ai motion by Commissioner Summers and  16 NEXT POWER COMMISSION  21 seconded by Commissioner Bell. Voting was unanimous with Commissioners Becker, Bell,  22 Irvine, Knight and Summers, and Councilman Higginson voting "aye".   Jed Pitcher, CHAIRMAN  Page 5 of5