349  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD Minute No. 994  WASHINGTON COUNTY, PENNSYLANIA Washington County Commissioners Washington, Pennsylvania, June 4, 2015  The Washington County Commissioners: met in regular session in the Public Meeting Room, Courthouse Square; Washington, Pa., with the following members being present: Commissioners. Larry Maggi and Diana Irey Vaughan. Alsol being present: Pastor Marty Bausman, First Church of the Nazarene, Washington, Pa.; American Legion Post 391 representative Fred Cecchine; Solicitor J.Lynn DeHaven; Chief Clerk Mary Helicke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants Joy Orndoff and Randi Marodi; Planning Department representative Abbey Rugola; Director of Administration Scott Fergus; Human Resources Director Kathleen Bali; Human Resources Wellness Coordinator Pat Maxon; summer intern Lexie Myers; Monongahela Valley Hospital representative Corrine Laboon; WJPA representative Jim) Jefferson; Observer- Reporter Publishing Co. representative Barbara Miller; Lexi Myers;  and concerned citizen Frank Byrd.  Mr. Maggi called the meeting to order at approximately 10:05 a.m. The Pastor Marty Bausman led the meeting with a prayer. Mr. Cecchine led the Pledge of Allegiance.  Mr. Maggi entertained a motion approving Minute No. 993 dated May 21, 2015. Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving Minute No. 993, as written.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously. SPECIALORDER OF BUSINESS  Mrs. Vaughan read a proclamation proclaiming Sunday, June 7,2015, as Cancer Survivors Day. Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving Sunday, June 7,2015, as Cancer  Survivors Day.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Accepting the proclamation is Corrine Laboon, vice president of Marketing & Community Relations of! Mon Valley Hospital. She thanked the Commissioners for the proclamation. She invited everyone toj join 425 people that will be attending their picnic at the hospital on Sunday, June 7, from 1 to 4p.m.  (RECESS FOR: PHOTOS)    350  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD PUBLIC COMMENTS None. OLDI BUSINESS  WASHINGTON COUNTY, PENNSYLANIA  MIDCONTRACTIEXTNION  Solicitor DeHaven recommended the Board, on behalf of the Correctional Facility, to approvea month to month extension of the bid contract with Keefe Supply Company, Strongsville, Ohio for the purpose of providing commissary items to the inmates. The current contract date expires on July 18, 2015. Moved by Mrs. Vaughan, seconded by Mr. Maggi, approving the contract extension with Keefe  Supply Company.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  BID REJECTION  Solicitor DeHaven recommended the Board, on behalf of Aging Services, reject all bid submissions for the replacement of the furnace at the Canonsburg Senior Center. Purchasing will advertise for new bid  submissions once Canonsburg Borough determines viability of the building.  Moved by Mrs. Vaughan, seconded by Mr. Maggi, approving the rejection of all bids for the  replacement of the furnace at the Canonsburg Senior Center.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, ofa resolution adopting an amendment to the Articles of Incorporation of Washington County Transportation Authority decreasing the number of Board members to 7 with staggered terms. This is contingent upon the City of Washington  authorizing a payment for local operating funds.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the resolution.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, ofa lease amendment of McDonough E Unit Division Order with Range Resources effective July 1,2014 for the Washington County  Airport. The amendment encompasses 636.3174 acres inl Buffalo Township.    351  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the lease amendment oft the  McDonough El Unit Division Order with Range Resources.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for theit consideration and approval, on behalf ofTax Revenue, oft travel for Raffaele Casale and Christopher Jursa to travelt to San Diego, California to attenda a GIS conference and workshop sponsored by ESRI from July 19,2015 through July 24,2015. Charges are estimated tol be $4,800 and funds will be paid from thel Recorder of Deeds Records Improvement Fund and  General Fund.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving travel to California for Raffaele Casale  and Christoper Jursa.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Child Care Information Services, of the 2014-2015 ptovider service agreements with the list of following providers. Gwenda L. Kasser, Beaver Falls, Pa. Deiasha L. Whitaker, Fredericktown, Pa.  Kristina Crooks, Hookstown, Pa.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the 2014-2015 new provider agreements  listed.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of an agreement with the Department of Housing and Urban Development (HUD) for the Shelter Plus Care program. This agreement will be effective May 1,2015 through April 30, 2016. The contract  authorization amount is $190,435 and no additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the agreement with the Department of  Housing and Urban Development (HUD). Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.    352  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to thel Board for their consideration and approval, on behalf of Human Services, of an agreement with Residential Recovery Services for the Shelter Plus Care program. This agreement willl be effective May 1, 2015 through April 30, 2016. The contract authorization amount is $184,330 and funds will paid by Housing and Urban Development (HUD). No additional county funds are  required. Services.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the agreement with Residential Recovery  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi- Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of an agreement with Try Again) Homes for the Can Doj program. This agreement willl be effective May 1, 2015 through June 30, 2015. The contract: authorization amount is $25,573 and funds will paid by  Housing and Urban Development (HUD). No additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the agreement with' Try Again Homes.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Human Services, ofa purchase ofas service agreement addendum with the Washington County Transit Authority to provide transportation services for the period of July 1, 2014 through June 30, 2015. The contract authorization amount willi increase to $23,400. No additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the addendum with the Washington  County Transportation Authority. Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of an agreement with the Department of Agriculture for the State Food Program to allow the Food Bank to receive funding toj purchase food. This agreement willl be effective July 1,2015 through June 30,  2020. No additional county funds are required.    353  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the agreement with the Department of  Agriculture for the State Food Program. Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, ofa purchase ofas service agreement with' Taylor Diversion Program, Inc. for the provision ofi independent living services for the period of May 28, 2015 through May 27, 2016. The contract  authorization amount is 250,000 and no additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the purchase ofa service agreement with  Taylor Diversion Program, Inc.. Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for theit consideration and approval, on behalf of Children & Youth Services, ofa purchase ofa service agreement addendum with Bethesda Children's Home for the provision of foster care and group home services. The contract authorization amount will increase from  $175,000 to $225,000. No additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the addendum with Bethesda Children's  Home.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Probation  Services, to authorize advertising tol lease vehicles with the option to purchase.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the authorization to advertise for lease  vehicles.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Coroner, of an amendment to the 2015 fee schedule for Post Mortem Laboratory Services with NMS Labs, Willow Grove, Pa. to allow for the inclusion of basic to expand upgrade, (forensic) blood at the rate of$133.00.    354  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the amendment with NMSI Labs.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Information Technology, of ratification of payment of $45,163.83 to Sungard Public Sector, Inc. for software support and maintenance for our entire Financial System including our Fund Accounting System. This agreement will be effective June 1, 2015 through May 31,2016. Total costs will be charged to the Information Technology  budget.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, ratification ofj payment to Sungard Public  Sector, Inc..  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of an agreement with Xpedite Systems, LLC for open text cloud based faxing capabilities. This agreement will be effective June 4, 2015 through June 3, 2017 and fees will average $600.00/month. Costs willl be paid from  the Health Center operating budget.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the agreement with Xpedite Systems,  LLC.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Court Administration, ofal lease addendum for Magisterial District 27-2-01 (DJ Mark) to relocate his office from the ground floor to the second floor of the Canonsburg Borough building. Office space will increase by 300  square feet and monthly rent will increase to $380.00.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the lease addendum for office space for  District Judge Mark.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.    355  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Recorder of Deeds, of an agreement with Washington Greene County. Job Training Agency, Inc., Washington, Pa. for 2,833 square feet of office space to be utilized for reassessment purposes. This agreement will be effective January 1,2016 through October 31, 2016 at a rate of $1,744.66. Costs will be paid from the Reassessment  Operating Budget and no additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the agreement with Washington Greene  County Job Training Agency. Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, oft the purchase of one IPhone from AT&Ttol be utilized by the Assistant Director Erin Dinch. The cost of the phone will be $199.00 and the monthly service cost will be $50/month tol be paid from the department operating fund. This purchase is being made from the PA State Contract and  therefore does not require bidding.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the purchase ofa cell phone for Erin  Dinch.  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Public Safety, authorize the renewal of VMWare Software Support effective through June 15,2016. The total cost is $21,552.49 which willl be paid between Public Safety operating budget and PEMA funds. This purchase is being made from CDW-Gof Vernon Hills, Illinois on the PA COSTARS 60 contract and therefore does not  require bidding. from CDW-G.  Moved by Mrs. Vaughan; seconded by Mr. Maggi, approving the renewal of VM Software Support  Roll call vote taken: Mrs. Vaughan Yes; Mr. Maggi Yes. Motion carried unanimously.  ANNOUNCEMENTS  An executive session was held at 10 a.m. on' Wednesday, June 3, 2015, following the agenda meeting to discuss personnel and real estate. The regularly scheduled Salary Board meeting for today has been  cancelled.    356  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD SOLICITOR None.  WASHINGTON COUNTY, PENNSYLANIA  There being no further business, Chairman Maggi declared the meeting adjourned at approximately  10:22 a.m.  THE FOREGOING MINUTES SUBMITTED FOR. APPROVAL: ftlaa  17 CHIEF CLERK  2015  ATTEST: