413  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD Minute No. 1000  WASHINGTON COUNTY; PENNSYLANIA Washington County Commissioners Washington, Pennsylvania, October 1,2 2015  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present: Pastor Don Waltmeyer, Washington Presbyterian Church, Washington, Pa.; American Legion Post 613 representative Chuck Ringling; Veterans Affairs Director Barry Grimm; Solicitor J.I Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Mary Helicke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department Director Lisa Cessna; Planning Department representatives Denise Skoczylas, Abbey Rugola, Holly Dames, Caroline Sinchar, Sherri Taddeo; Jason Theakston, Vincent Ley and JeffI Leithauser; Domestic Violence Services representative Alexandra Brooks; Behavioral Health and Developmental Services Director Jan" Taper; Behavioral Health and Developmental Services representatives Mary. Jo Hatfield and Sara Sichi; Teen Outreach Director Mary. Jo Podgurski; Teen Outreach representatives Anna Phelan, Mallorey Allen and Rich Podgurski; WJPA representatives Jim Jefferson and Bob Gregg; Observer-Reporter Publishing Co. representative Barbara  Miller; and concerned citizens Frank Byrd and Jason Drill. Mr. Maggi called the meeting to order at approximately 10:01 a.m. Pastor Don Waltmeyer led the meeting with a prayer. Mr. Ringling led the Pledge of Allegiance.  Mr. Maggi entertained a motion approving Minute No. 999 dated September 17,2015. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 999, as written.  Roll call vote taken: Motion carried unanimously. SPECIALORDER OF BUSINESS  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Mrs. Vaughan read aj proclamation declaring the month of October asl Domestic Violence Awareness Month. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Alexandra Brooks, on behalf of the Domestic Violence Services of Southwestern Pennsylvania, accepted the proclamation. She thanked the Commissioners for their continued support in their efforts to  curb domestic violence.    414  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Mr. Shober read aj proclamation declaring the month of October as Ambassador for Respect Month; Respect  and. Awareness for Mental Health Month.  Moved by Mrs. Vaughan; secondedby Mr. Shober, approving the above proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Behavioral Health and Developmental Services Director, Jan Taper, thanked the Commissioners for recognizing October as Ambassador for Respect Month. Mrs. Taper also stated her department partners with Dr. Mary Jo Podgurski. Director of Academy for. Adolescent Health, Inc., and services the youth mental  health needs of this community.  Director of Academy for Adolescent Health, Inc. Director Dr. May Jo Podgurski, thanked the Commissioners for their ongoing support recognizing this program that is currently in the ninth year. She stated there is an essay contest that's run every year with different themes. This theme is picked by the students of the Adolescent Advisory Board and this year it's mental health awareness.  Mr. Shober read a retirement certificate congratulating Denise Skoczylas with serving over 40 years  with the County of Washington. (RECESS FOR PHOTOS) PUBLICCOMMENIS None OLDI BUSINESS BIDAWARD  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the bid contract with Alfred Nickles Bakery, Inc., Navarre, Ohio, for bread products for Washington County Health Center and Correctional Facility. This contract will be effective October 1, 2015 through September 30, 2016, with the option to extend for two additional one-year periods. The contract authorization amount is approximately $54,000. This bid is. being awarded to the lowest most responsive and  responsible bidders meeting specifications.  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Alfred Nickles  Bakery, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.    415  MINUTE BooK  BOARD OF COMMISSIONERS E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Solicitor DeHaven recommended the Board, on behalf oft the Purchasing Department, approve the bid contract for the Joint Municipal Purchasing Program for Washington County to the following vendors  based on the cost submitted in their original bid proposals:  American Rock Salt, Mt. Morris, NY Del Sir Supply, Inc., Meadow Lands, PA  Chemung Supply Corp., Elmira, NY NOCO: Distribution, LLC., Tonawanda, NY  This contract willl be effective October 1,2 2015 through September 30, 2016: atat totaly yearly cost of approximately $10,000. This bid is being awarded tot the lowest most responsive and responsible bidders  meeting specifications.  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with the vendors listed  above.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi- Yes.  NEW BUSINESS  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Public Safety, to Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the 2015 Hazard Mitigation Plan  adopta a resolution approving the 2015 Hazard Mitigation Plan for Washington County.  resolution for Washington County. Roll cally vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, oft the authorization tol bid for the construction of two new shelters (Shelter1 1&2) at Mingo Creek Parki in 2015 and the construction oft three new shelters (Shelters 3,4&5 5) in 2016. Costs are estimated ata approximately $150,000 tol be paid from the oil and gas funds. These shelters will replace existing shelters  att the same locations and are recommended int the 20141 Master Plan.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the authorization tol bid for the  construction of new shelters at Mingo Creek Park.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Planning Commission, to authorize the advertising for proposals to design and permit a paved traili in Cross Creek    416  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  County Park to connect from County Park Road to Lynn Portal Road (approximately 3 miles). Costs will be  paid from the gas and oil funds andi is recommended in the 20141 Master Plan.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the advertising for proposals to design  and permit a paved traili in Cross Creek County Park.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, to authorize the advertising for proposals to design and permit a widened roadway surface on Thompson Hill in Cross Creek County Park. Costs willl be paid from the gas and oil funds.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving to authorize the advertising for  proposals to design and permit a widened roadway in Cross Creek County Park.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the new 2015-2016, provider service agreements with the list of following providers.  Re'co Glover, Ambridge, Pa. Pamela Swedish, Freedom, Pa.  Shari] Jackson, Rochester, Pa. Shana Joyce, McDonald, Pa.  Sabrina Epps, Donora, Pa:  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the new provider agreements listed.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of Children & Youth Services, ofa purchase of service agreement for the provision of placement services with NHS Human Services. This agreement willl be effective July 1,2015 through June 30, 2016. The contract authorization  amount is $150,000 andi no additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with NHS Human  Services.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.    417  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON: COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, ofa purchase ofa service agreement for the ptovision of placement services with White Deer Run, Inc. This agreement will be effective July 1,2015 through June 30, 2016. The contract authorization  amount is $625,000 and no additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with White Deer  Run, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services, ofat modification agreement with Southwestern Pennsylvania Area Agency on Aging, Inc. to extend the term of the existing agreement for three years with the option to renew for two additional years. This agreement will be effective July 1,2015 through June 30, 2018. No additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Southwestern  Pennsylvania Area Agency on Aging, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of the following provider agreements toj provide homeless assistance services for the period of July 1, 2015 through June 30, 2017. Costs are provided by the U.S. Department of Housing and Urban Development (HUD) through the Emergency Shelter Grant Program. No additional county funds are  required.  PROVIDER  AMOUNT $62,660 $60,557 $15,000 $40,000 $94,230 $272,447  Connect, Inc. Emergency Shelter Services Transitional Housing Domestic Violence Services of Southwestern PA Transitional Housing Emergency Shelter Services Community. Action Southwest Emergency Shelter Services  TOTAL Roll call vote taken: Motion carried unanimously.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the following provider agreements.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.    418  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Public Safety, of aone-year maintenance agreement for the CAD System with Intergraph, Corp., Madison, Alabama. This agreement will be effective October 1, 2015 through September 20, 2016. The contract authorization amount is $206,684 and willl be paid from the wireless fund ($73,184.15) and from the 911 operating budget  ($133,499.85).  Moved by Mrs. Vaughan; seconded' by Mr. Shober, approving the agreement with Intergraph, Corp.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ChiefClerk presented to the Board for theit consideration and approval, on behalf of Information Technology, of an addendum to an existing agreement with Synerg/T for hardware system upgrades. Costs  will increase $25,000 but not exceed $50,000.  Moved by Mrs. Vaughan; seconded by Mr. Shober, apptoving agreement with SynergIT.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Parks and Recreation, of the purchase of three Double Rocky Mountain buildings and one single Rocky Mountain building with chases, tol be placed at Mingo Creek Park. Costs will be $164,000 for all buildings and willl be paid from the oil and gas lease funds. This purchase will be made via the PA COSTARS 14 state contract,  and therefore, does not require bidding.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of the Rocky Mountain  buildings.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Court Administration, of an agreement with Blue Devil, Burgettstown, Pa. for internet service for MDJ Havelka for their Polycom videoconferencing. The contract authorization amount is $59.05 per month plus a $35 installation fee. Additional Static IP's will be charged $5 each. This contract is on a month-to-month basis and will be paid from their operating budget. No additional county funds are required.    419  MINUTE BooK  BOARD OF COMMISSIONERS E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Blue Devil.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ANNOUNCEMENTS  An executive session was held at 10a.m., Wednesday, September 30, 2015, following the agenda meeting to discuss personnel and real estate. The regularly scheduled Salary Board meeting has been cancelled. All county offices will be closed on Monday, October 12, 2015, in observance of the Columbus  Day holiday. SOLICITOR None.  There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:30a.m.  THE FOREGOING MINUTES SUBMITTED FORAPPROVAL:  Ccokwisans  AmMIpElELeN  CHIEF CLERK    420  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  This page is blank.