1 2 3 4 5 6 7  MINUTES OF THE MEETING BOUNTIFUL CITY POWER COMMISSION October 24, 2023-8:00 a.m. Those in Attendance  OF THE  8 Power Commission 9 Paul C. Summers, Chairman 10 Susan Becker, Commissioner 11 Dan Bell, Commissioner 12 Richard Higginson, Councilman 13 John Marc Knight, Commissioner 16 David Irvine, Commissioner 17 Jed Pitcher, Commissioner 20 Gary Davis, City Resident 21 Ron Mortensen, City Resident  Power Department Allen Johnson, Director Kim Bushnell Dave Farnes Alan Farnes Tyrone Hansen Jerrell Jensen Jess Pearce Luke Veigel Recording Secretary Nancy T.L Lawrence  14 15 Excused 18 19 Visitors 22 23 24 WELCOME 25 27 29  Chairman Summers called the meeting to order at 8:00 a.m. and welcomed those in  26 attendance. The invocation was offered by Commissioner Bell.  28 MINUTES. September 26, 2023  Minutes ofthe regular meeting ofthel Bountiful Power Commission held September  30 26, 2023, were presented, and unanimously approved as written on ai motion made by 31 Commissioner Becker and seconded by Councilman Higginson. Commissioners Becker, 32 Bell, Knight, and Summers, and Councilman Higginson voted "aye". 34 BUDGET REPORI-YFARTODATE 2-MONTH PERIOD  33 35  Mr. Hansen presented a summarized Budget Report for the Fiscal Year-to-date 2-  36 Month period ending August 31, 2023. Total revenues Year-to-Date were $7,059,643, 37 below its HAB by ($196,567). Major items (below) their HABS were: Electric Metered 38 Sales (EMS), by $(115,617), 1.8% below its HAB. This included the $600,000 estimate for 39 EMS to more accurately represent the Income Statement. Air Products was below its HAB 40 with an average load factor of61.9%, at $(48,504); Contribution in Aid to Construction was 41 below its HAB at $(79,635), which included the $7,000 line extension at 1227 Lorien Court; 42 Sundry Revenues was above its HAB by $32,538; and Interest Income on Investments was  43 above its HAB by $22,392. August interest allocation was $59,000.  44 45  Total Operating Expenses, YTD, were $6,207,063, below its HAB by $466,410.  46 Major items (above) or below their HABs included: Power Expense was below by  Page 1 of5    (PC minutes October 24, 2023)  1 $453,209; with Power Generation being over by ($214,000) and Power Resources being 2 $667,000 under. Hydro transmission expense was also below its HAB by $11,847; Meters 3 Expense was below its HABI by $23,084; Computer Expense was below its HAB by 4 $27,660; Street Light expense was below its HAB by $13,231. Expenses above the HAB 5 were Credit Card Merchant Fees by ($16,198); and Insurance Expense (which had been budgeted higher, but the annual payment was still over budget) by ($34,544); and Substation  7 Expense by $(14,904).  8 9  Councilman Higginson asked why the Credit Card Merchant Fees were above budget  10 and Mr. Johnson explained that the credit card fee expense was not included in the budget 11 because the City established a policy that these fees would be passed on1 to the customer. He  12 said that he and Mr. Hansen would follow up on this item.  13 14 16 17 20 21  Total Capital Expenditures YTD were $102,861 and included $28,000 for the 2055 Total Labor and Benefits was $727,181. Asof19. August 2023 (the last pay period  15 South Main Townhomes and $75,000 for a service truck (partial payment).  18 paid in the YTD period), 13.7% or $726,615 oft the TL&B could have been spent; the actual  19 TL&B was $566 above that target.  The Net Margin for the YTD was $749,719. Total Cash & Cash Equivalents were a  22 net $16,550,214 at month end, up $103,249 from $16,446,965 at 30. June 2023, and 23 $104,214 above the $16,446,000 total reserved cash requirement. Major sources and (uses) 24 ofcash at month end compared to fiscal year-end 2023 included the net margin YTD of 25 $749,719 and $(762,602) increase in total accounts receivable; and decrease in total 26 Inventories, $96,267; increase in Prepaid Expense, $(82,801); increase in total Accounts 27 Payable, $198,231; and decrease in Accrued Benefits and Payroll, $(87,313).  28 29 32 34  Following a briefdiscussion, Councilman Higginson motioned to accept the Budget  30 Report, as presented. Commissioner Bell seconded the motion and voting was unanimous. 31 Commissioners Summers, Becker, Bell, Knight, and Councilman Higginson voted "aye".  33 IRBVIRANSFORMER PURCHASE APPROVAL  Mr. Pearce presented the request for approval to purchase 32 transformers (30 ea.  35 1001 KVA single phase pad mount and 2 ea. 1,0001 KVA three phase) from Irby ini the 36 amount of $171,550. These transformers will be used for upcoming projects and to replace 37 transformers as they are used on1 the system. He confirmed that this purchase will come out 38 ofnext year's budget. He: noted that in the last meeting, Councilman Higginson suggested 39 an aggressive approach toj purchasing transformers due to the long delivery dates the market 40 isc currently experiencing (as long as 158 weeks), and he thanked the Commissioners for  41 their support. 42 43  Commissioner Knight made a motion to recommend approval for the staff  44 recommendation to purchase the transformers from Irby, as presented. Commissioner 45 Becker seconded the motion which was carried unanimously. Commissioners Summers,  46 Becker, Bell, Knight, and Councilman Higginson voted "aye".  Page 2 of5    (PC minutes October 24, 2023)  2 REMOTE METERING PRESENTATION  3  Mr. Pearce explained that the BCL&P staffis researching ways to improve our 4 system in terms ofresource efficiency, maintenance support, and cost efficiency for customers. With these objectives in mind, we. have reviewed time ofu use metering. He presented a list of acronyms for technologies which are currently available for meter 7 reading, noting that which is currently being used (automated meter reading which usesa field collection system using ITRON software). This method is working but could be 9 improved by changing to a time of use metering to encourage off-peak usage. This would 10 allow customers to align use with cost of power but would also require updating the 11 metering system. A secondary benefit would bei improved outage management. 14 using a radio mounted on a truck and the associated costs for man-hours, annual 15 maintenance, and accessibility issues. Options for future metering included staying with the 16 system currently in use, time-of-use metering with drive-by technology, and remote meter 17 reading. Making any change will require purchasing new: meters for the entire system, the  12 13  Mr. Pearce explained that the current metering system provides for monthly reading  18 biggest expense in any option.  19 20  The advantages of changing to an automated remote meter reading system include  21 monthly reads, move in and out readings, remote disconnectre-connect ability, ability to 22 select power limiting before shutoff, real-time data when dealing with customers, checking 23 meter and line conditions remotely, BCL&P gains productive man hours, and it is helpful in 24 finding and resolving problems--including: outages. Mr. Pearce explained how data is 25 currently collected and used, including the day-to-day processes, and noted the advantages  26 ofc changing to ai remote system.  27 28  AMI would be a significant benefit for outage management, providing the following:  29 Dispatcher real time system man, outages can bei identified as they happen, crews can be 30 dispatched quickly, alarms can be set for sags and swells triggered by meters (catching 31 problems before major system failure), detecting tampering which may be happening. He 32 then reviewed expenses associated with making a change to ai remote process, and 33 suggestions on how the transition could be done on a phased basis. In summary, he said that 34 making a change to ai new automated reading system would allow options for billing, better 35 customer service, and increased efficiency during outage responses. He: suggested that the 36 project could be completed at a cost of $4 to $6 million and could be done within 6 years.  37 38 39 40 41 42  Iti is the staff recommendation to move toward the AMI system as follows: Start installation of AMI metering infrastructure: installing collectors and backhaul system (fiber); set up software, install first batch ofr meters, prooftest the system with billing, adapt budget - currently have $200,000 in the budget for 2023-24.  Replace AMR failures with existing inventory.  43 Discussion followed and the staff was encouraged to continue moving forward with the 44 change to automated remote metering, recognizing that it would take 4 to 6 years to  45 complete the change.  46  Page 3 of5    (PC minutes October 24, 2023)  2 2024 CALENDAR APPROVAL  3 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27  Mr. Johnson presented the 2024 Power Commission schedule, noting that it follows  4 the typical fourth Tuesday for the normal meetings. He noted that hel had taken in to 5 account known budget meeting schedules, and July, December with no meeting,  Thej proposed schedulei is as follows:  January 23, 2024 February 20, 2024 March 26, 2024 April 16, 2024 May 28, 2024 June 9-12 June 25, 2024 July 2024 Aug 18-21, 2024 August 27,2024 September 24, 2024 October 22, 2024 November 26, 2024 December 3, 2024 December 18, 2024 December 2024  Tuesday 8:00 a.m. Tuesday - 8:00 a.m. (3td Tuesday) Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. (3id Tuesday) - Joint Budget meeting with City Council, (pending CC: schedule confirmation) Tuesday - 8 a.m. APPA National Conference - San Diego CA Tuesday - 8 a.m. No PC meeting scheduled UAMPS Annual Meeting Heber, UT Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. Tuesday - 8:00 a.m. IPA Annual Meeting UAMPS Annual Meeting No PC: meeting scheduled  28 Councilman Higginson made a motion to approve the 2024 Power Commission schedule, as 29 presented. Commission Becker seconded the motion which carried unanimously. 30 Commissioners Summers, Becker, Bell, and Knight, and Councilman Higginson voted 31 "aye". Commissioner Becker was excused at this time (9:20 a.m.)  32 34  33 RESOURCE - UPDATE  Mr. Johnson reported that the Steel Solar project is expected to be operational by  35 January 24, 2024. Major issues impacting our resources are the availability of coal and 36 water still remains a concern. The Lila Canyon mine is still not producing coal and UAMPS 37 is not scheduling power from the Hunter plant from October - November. Coal deliveries 38 are also a major problem for the IPP project with only 44 days ofcoal for coal for two units. 39 Bountiful has no power recalled for Winter 2023-24, with 14 MW's called back for Summer  40 2024. IPP is only planning on running one unit through July 2024.  41 42  The legislative audit continues to be a problem and the State is still considering  43 taking over this resource. Discussion focused on the need for our legislators to gain a better 44 understanding oft the environmental issues, as well as thei impact of choices made by  45 California as it relates to the success of this project.  46  Page 4 of5    (PC, minutes October. 24, 2023)  1  The IPP Renewed project $750 million bonding was completed August 18, 2023,  2 and gas procedures are being worked on. This resource is strongly considered as our base 3 load resource. The CFPP subscription is still an issue and the project does not look 4 promising at this point. However, we. have signed a nondisclosure agreement. 6 Thefollowing items were included in the packet, but not discussed. in the meeting:  5 7 9 10 11 12 13 15 16 18 19 8:00 a.m. 20 21 ADJOURN 22  8 POWER SSTEMSOPERATIONS REPORT  a. August 2023 Resource Reports b. September 2023 Lost Time/Safety Reports C. September 2023 Public Relation Reports d. August 2023 Outage Reports  14 OTHER BUSINESS  None  17 NEXT POWER COMMISSION  The next meeting oft the Power Commission will be held on November 21, 2023.at  The meeting adjourned at 9:50 a.m. on a motion by Councilman Higginson and  23 seconded by Commissioner Bell. Voting was unanimous with Commissioners Bell, Knight, 24 and Summers, and Councilman Higginson voling "aye". Commissioner Becker had been 25 excused from the meeting at 9:20 a.m. and was not included in the vote.  26 27 28 29 30  b -  AMs  Paul C. Summers, CHAIRMAN  Page 5 of5