477  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD Minute. No. 1007  WASHINGTON COUNTY, PENNSYLANIA Washington County Commissioners Washington, Pennsylvania, January 7,2016  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present: Pastor Fred Helmick, Wolfdale Bible Church, Washington, Pa.; American. Legion Post 22 representative Robert Branch; Veterans Affairs Director Barry Grimm; Solicitor) J.I Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Irene M. Reese; Deputy ChiefClerk Mary Helicke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department representative Abbey Rugola; President Judge Katherine B. Emery; Court Administrator Patrick Grimm; Controller Mike Namie; Human Resources Director Kathleen Bali; Juvenile Probation representatives Nicholas Davidson, Anson Zacour, Randy Butka, Amanda Gallagher and. Addie Bertram; Hayes Mechanical, LLC: representative David Stombaugh; WIPA representative Jim] Jefferson; Observer- Reporter Publishing Co. representative Barbaral Miller; Herald-Standard representative Christine Haines and concerned citizen  Frank Byrd.  Mr. Maggi called the meeting to order at approximately 10:05 a.m. The Pastor Fred Helmick led the meeting with aj prayer. Mr. Branch led the Pledge of Allegiance. Minute No. 1006 dated January 4,2016. Minute No. 1006, as written. Roll call vote taken: Motion carried unanimously. SPECIALORDER OF BUSINESS None. (RECESS FORI PHOTOS) PUBLICCOMMENTS Commissioner record. OLDBUSINESS BIDAWARD  Mr. Maggi entertained: a motion approving Minute No. 1005 dated December 17,2015 and Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1005 and  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Frank Byrd spoke congratulated Vice Chairwoman Irey Vaughan for breaking Washington County  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, award the bid contract for Flags for Veterans tol Metro Flag Co., Dover, NJ. This agreement willl be effective January 1, 2016 through December 31, 2016. The contract authorization amount is $22,000/year. This bidis being awarded to the lowest most responsive and responsible bidder meeting the specifications.  Moved by Mrs. Vaughan, seconded byl Mr. Shober, approvingt the bid contract with Metro Flag Co.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the bid contract for the hot water heater replacement project to' W.G. Tomko, Inc., Finleyville, Pa. The contract    478  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY; PENNSYLANIA  authorization amount is $120,000.001 tol be paid from Act 13 funds. This bid isl being awarded to the lowest most responsive and responsible bidder meeting the specifications. This was approved in the Prison Board  meeting held Wednesday, January 6, 2016, Minutel No. PB-1-6-16.  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the bid contract with W. G. Tomko,  Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the contracts for the provision of HVAC maintenance for preventative maintenance to Scalise Industries  Corporation,lawrencs, Pa. and Hayes Mechanical, LLC., Export, Pa. as follows:  PREVENTATIVE: MAINTENANCE  AMOUNT $1,360 $7,515 $4,200 $1,000 $14,075  Public Safety Towers Correctional Facility WCCF Barber Coleman WCCF Software TOTAL  This agreement willl be effective January 1,2016t through December 31, 2016 with the option to extend for two additional one- year periods. The contract authorization amounti is $48,000.00 and all time and material repairs willl be done on an "as needed" basis by Scalise Industries and Hayes Mechanical, LLCatt the rates of between $89.60 & $99.50/hr. regular and $125.31 & $186.40/hr. emergency rate and for projects over $25,000 att the rate of $95.51 & $99.50/hr. for regular and $133.90 & $186.40/hr. emergency rate. Material is vendor's cost plus a 16-20%1 markup. This bid is beinga awarded to the lowest most responsive and responsible bidder meeting the specifications. This was approved in the Prison Board meeting held  Wednesday,, January 6, 2016, Minute No. PB-1-6-16. Corporation and Hayes Mechanical, LLC. Roll call vote taken: Motion carried unanimously.  Moved by! Mrs. Vaughan, seconded1 by Mr. Shober, approving the bid contract with Scalise Industries  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the extension of the bid contracts for the provision ofi repair and maintenance of commercial hot water heaters and! boilers to Scalise Industries Corporation, Lawrence, Pa. and' W. G. Tomko, Inc., Finleyville, Pa. for work tol be done on a time and material basis. This agreement willl be effective through December. 31, 2016 with the option to extend for two additional one-year periods. This was approved in the Prison Board meeting  held Wednesday,) January 6, 2016, Minute No. PB-1-6-16.  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the bid contracts with Scalise Industries  Corporation and' W. G. Tomko, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Solicitor DeHaven: recommended the Board, on behalf of thel Purchasing Department, approve the extension of the bid contracts for the rental of medical equipment for the Health Center to the following  vendors:    479  MINUTE BoOK  BOARD OF COMMISSIONERS E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Continental Health Equipment, Inc.,  KCIUSA, Inc., San Antonio, TX  Kittanning, PA  UHS, Minneapolis, MN  This agreement will be effective through December 31, 2016, andi is in accordance with the original proposal  documents. vendors.  Moved. by Mrs. Vaughan, seconded by Mr. Shober, approving thel bid contracts with the following  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Solicitor DeHaven: recommended the Board, on! behalf of the Purchasing Department, approve the extension of the bid contract for the provision, installation and repair of radio equipment and other equipment for law enforcement vehicles to Staley Communications, Inc., Wheeling, WV. This agreement will be effective through February 29, 2017 and all worki is performed on an as1 needed basis. The contract  authorization amounti is $12,000. Communications, Inc. Roll call vote taken: Motion carried unanimously.  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving thel bid contract with Staley  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and apptoval of the contract for the law firm Goldfarb, Posner, Beck, DeHaven and Drewitz as the county solicitor. The new rate willi include a 3%  increase andi is effective January 1,2016 through December 31,2016.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving thel law firm of Goldfarb, Posner, Beck,  DeHaven and Drewitz as the county solicitor.  Roll cally vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf Recorder of Deeds, of the annuals software support agreement with Optical Storage Solutions for the office's operating system. This agreement will be effective March 1,2016. The contract authorization amount: is $17,882. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Optical Storage  Solutions.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, of the addition of] Jenkins  Law Library tot the approved list of County Associations.    480  MINUTE BooK  BOARD. OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addition of Jenkins Law Library to  thel list of County Associations. Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, of the solicitor agreements for the offices of Clerk of Courts, Coroner and Prothonotary offices. The contract: authorization amounti is  $2,400 in compensation plus a $5,000 allowance for litigation.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the solicitor agreements.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofai renewal oft the contract with Kym Secreet for animal control services in county parks. This contract willl be effective January 1,2016 through December 31, 2016 with the option to renew: an additional year. The contract: authorization amount: is $3,600 annually tol be paid on a monthly basis.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Kym Secreet.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented tot the Boardf for their consideration and approval, on behalf of the Planning Commission, ofai renewal oft the contract with the Pennsylvania Trolley Museum to conduct tours. This contract willl be effective) January 1,2016t through December 31, 2016. The contract authorization amount is  $4,000. Trolley Museum.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with the Pennsylvania  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ChiefClerk presented tot the Board for their consideration and approval, onl behalf of Finance, ofa grant modification to the Special Assistant United States Attorney grant with the Pennsylvania Commission on Crime and Delinquency. This grant modification includes an extension of an additional six months with  noo change in the dollar amount.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant modification with the  Pennsylvania Commission on Crime and Delinquency.  Roll call vote taken: Motion carried unanimously."  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofa contract for an additional conflict attorney position tol handle post-conviction relief act proceedings. The  contract authorization amounti is $25,000.    481  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD position.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the additional conflict attorney  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Human Resources ofa renewal oft the contract oft the Department of Transportation Drug and Alcohol Consortium with the Washington Hospital Occupational Medicine Center for drug and alcohol testing. This agreement will be effective January 1, 2016 through December 31, 2016. The contract rates will remain the same. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving agreement of the Department of Transportation Drug and Alcohol Consortium with the Washington Hospital Occupational Medicine Center.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources ofa renewal oft the contract of the Share and Ride Program Consortium with the Washington Hospital Occupational Medicine Center for drug and alcohol testing. This agreement will be effective January 1, 2016 through December 31, 2016. The contract rates will remain the same. Consortium with the Washington Hospital Occupational Medicine Center. Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving agreement of the Share and Ride  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the new 2015-2016 provider service agreements with the list of following ptoviders.  Alisha Schneider, Ambridge, Pa. Marissa Lindsey, Ambridge, Pa.  SandiJ. Mayer, Darlington, Pa. Karen Hardy, Ambridge, Pa.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the new provider agreements listed.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Human Services, of the following provider service agreements for the period of July 1,2015 through June 30, 2016.  No: additional county funds are required.  PROVIDER  AMOUNT $91,877 $15,372 $18,480 $45,900 $171,629  Connect, Inc Emergency SbelterServices Domestic Violence Services of Southwestern PA Bridge Housing for Domestic Violence Victims Emergency Shelter. Services Community Action Southwest Rental Assistance TOTAL    482  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD agreements.  WASHINGTON COUNTY; PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the following provider service  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, ofa letter of agreement with Susquehanna Software, Inc. for the purchase of two modules for $2,500 each and a monthly maintenance and support fee of$175 per module. This agreement will remain in effect until terminated by either party. No additional county funds are  required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the letter of agreement with  Susquehanna Software, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children & Youth Services, ofa purchase of service agreement with Community Action Southwest, Inc. to providea visitation center and transportation. This agreement will be effective July 1, 2015 through June 30, 2016. The  contract authorization amount is $225,000. No additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Community Action  Southwest, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, to Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the advertising of bids for a new  authorize the advertising of bids for a new PA system for the public meeting room.  PA system. Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, to adopt a resolution, in compliance of Section 1805 of the county code governing the sale or disposition of personal property, for the donation oft two county generators to the Washington-East Washington Joint Authority whom has completed the application for donated equipment and met all required criteria. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the resolution.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, ofa payment in the amount $47,473.60 for software maintenance renewals to Informix and RBA Software. This  agreement will be effective January 1, 2016 through December 31, 2016.    483  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD Software.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the payment to Informix and RBA  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, ofa renewal and payment of the annual software support and maintenance agreement with' Tiburon, Inc. in the amount of $47,890 for FACTS. This agreement will be effective January 1, 2016 through December 31, 2016. Costs will be paid through their operating budget and no additional county funds are required. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the payment to Tiburon, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Public Safety, of an extension of the completion date to April 30, 2016 for the 911 Radiol Narrowband Compliance project  with MRA, Washington, Pa.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the extension with MRA.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of the purchase of four shelters tol be installed at Mingo Creek Park with Pete Jeffrey & Associates, Indianola, Pa. These will replace the existing shelters 1-4. The contract authorization amount is $116,800 which includes all materials and labor and will be paid via oil and gas funds. The proposed purchase  is under the state contract, and therefore, does not require bidding.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of four shelters at Mingo  Creek Park.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Recorder of Deeds, of a payment for the proposed restoration of historic deed books with Kofile Preservation, Essex, VA. These will replace the existing shelters 1-4. The payment amount of$147,715 will be paid from the Recorder of Deeds improvement fund. The proposed restoration is under the state contract, and therefore,  does not require bidding.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the restoration of historic deed books.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the District Attorney, toj purchase a 20161 Ford Escape SE. AWD from Stuckey Ford, Hollidaysburg, Pa. for use within the department. The total cost of the vehicle is $22,939.55 and will be made via PA State Contac/COSTARS26  and therefore does not require bidding.    484  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase ofa vehicle for the  District Attorney's office. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ANNOUNCEMENTS the Martin Luther King Day. SOLICITOR None.  An executive session was held at 10 a.m., Wednesday, January 6, 2016, following the agenda meeting to discuss personnel. All county offices will be closed Monday, January 18, 2016, in observance of  There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:22 a.m.  THE FOREGOING MINUTES SUIMATP)ORAPROVAL  ATTEST: esen oose  hayans  CHIEF CLERK