645  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD Minute No. 1022  WASHINGTON COUNTY, PENNSYLANIA Washington County Commissioners  Washington, Pennsylvania, September 15, 2016  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober, Jr. Also being present: Pastor Donna Johnson, Laboratory Presbyterian Church, Washington, Pa.; Marine Corps League 11381 representative Barry Bebout; Solicitor) J. Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Cynthia Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi; Deputy Chief Clerk Mary Helicke; Planning Department representative Gracie. Abel; District Attorney Gene Vittone; Controller. Mikel Namie; Deputy Controller Josh Hatfield; Human Resources Director Kathleen Bali; Information Technology Director Don Cortese and Assistant Director Debbie Rutan; Building and Grounds Director Justin Welsh; Washington County PA Careerlink representative Trish Brickner; SWPA. Area Agency on Aging representatives Kathy Costantino, Kaaren Kusturis and Job Developer Matt Uram; TRIPIL representative Deborah Holden; Observer- Reporter Publishing Co. representative Barbara Miller; WJPA representative Jim) Jefferson; Herald- Standard: representative Stephen  Farris and concerned citizen) Frank Byrd.  Mr. Maggi called the meeting to order at approximately 10:00a.m. Thel Pastor) Donna Johnson led the meeting with a prayer. Mr. Bebout led the Pledge of Allegiance.  Mr. Maggi entertained a motion approving Minute No. 1021 dated September 1, 2016. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1021, as written.  Roll call vote taken: Motion carried unanimously. SPECIALORDER OF BUSINESS  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi -Yes.  Mr. Shober read a proclamation recognizing Senior Employment Workers' Week. Moved by Mr. Shober; seconded' by Mrs. Vaughan, approving the proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  The proclamation was presented to SW PA Area Agency on Aging, Inc. supervisor Kathy Costantino accepted the proclamation and introduced job developer Matt Uram. Mr. Uram accepted the proclamation and introduced Trish Brickner, the sight coordinator for both Mon Valley and Washington Career Link. Mr.  Uram stated Ms. Brickner goes beyond the scope to ensure success for seniors.    646  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Mrs. Vaughn read: a certificate congratulating the. Assistant Director of Information and Technology Debbie Rutan, on her completion and achievement in earning the Certified Government Chief Information Director of Information and Technology Don Cortez congratulated: Mrs. Rutan on completing this course. He also announced that Mrs. Rutan was asked that her capstone project be presented to over 500  Officer.  National CIO representatives. (RECESS FOR PHOTOS) PUBLIC COMMENTS None OLDBUSINESS BIDAWARD  Solicitor DeHaven recommended the Board, on behalf of the Planning Commission, award the bid contract for the ptovision of concrete and concrete products based on the per cubic yard costs to) Judson Wiley, Washington, Pa. This contract will be effective fromt the date of agreement through December 31, 2017. This bidi isl being awarded tot the lowest most responsive and responsible bidder meeting Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with] Judson Wiley.  specifications.  Roll call vote taken: Motion carried unanimously. BIDCONTRACTI EXTENSION int their original bid proposals:  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Solicitor DeHaven: recommended the Board, on behalf of Purchasing, extend the bid contract for food and staples through September 30, 2017, to the following vendors based on the per unit cost submitted  OHI Ice Cream Dist., Washington, Pa. Schneider's Dairy, Inc., Washington, Pa. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the bid contract extension with the  vendors listed above. Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  CHANGEORDER  Solicitor DeHaven recommended the Board, on behalf of Building and Grounds, approve two change orders with Grunau Company, Inc., Moon' Township, Pa. for additional parts, firel hose valves sprinkler repair work and complete necessary repairs tot the dry sandpipe system discovered in the overall replacement oft the fire pump and controlers. The contract: amount willi increase from $56,875.00 to $62,720.22 and willl be paid  from Act 13 funds.    647  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the change orders with Grunau  Company, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  NEWI BUSINESS  Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Elections Office, of! payment in the amount of $18,050 for poll book licenses effective through October 31, 2016. All  costs will be paid through their operating budget.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving payment for poll book licenses.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf ofTax Assessment, of an amendment to the contract for two' Tyler Technology personnel to retain their services for  the duration of the Board of Assessment Appeal Hearings.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Tyler Technology.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of) Juvenile Probation, of costs associated with) Juvenile Justice Week training which isl held: in the George Washington Hotel. The cost of the keynote speaker including travel reimbursement is $565.54. All costs willl be charged  to their operating budget.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the training. Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, ofa grant modification associated with the Pennsylvania Commission on Crime and Delinquency Grant 27009 for the Juvenile Probation Leader Program. The modification changes the greenhouse and shedi in the original grant toa combination greenhouse/shed. anda a change from $2,719to$ $2,875. All funds are included int the grant  amount of $25,000.    648  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant modification for the  combination greenhouse/shed. Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf oft the Planning Commission, of an agreement with Dawood Engineers to complete the design and permitting of the Pigeon 261 bridge inl Bentleyville. The contract authorization amount is $459,395.23 and all costs will be paids 80%  state and 20% county liquid fuels.  Moved by Mrs. Vaughan; seconded by Mr. Shober, apptoving the agreement with Dawood Engineers.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Planning Commission, tos submit a grant application tot the local share account in the amount of $400,000 for the  fairgrounds entrance design. fairgrounds entrance design. Roll call vote taken: Motion carried unanimously.  Movedl by Mrs. Vaughan; seconded by Mr. Shober, approving the grant application for the  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Finance, of the Victims of Juvenile Offenders grant and a1 renewal oft the Rights and Services Act grant with the Pennsylvania Commission on Crime and Delinquency. This grant in the amount of $362,762i 1s for the period of January 1,2 2017 through December 31, 2018. All costs are coveredi in the grant except for 50% of the health  insurance for the four full- time employees. Commission on Crime and Delinquency. Roll call vote taken: Motion carried unanimously.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the grant with the Pennsylvania  Mr. Shober Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Human Resources, of an agreement with Washington County and the Assistant District Attorney and Public Defender's Teamsters Local 2491 ratifying the agreement of] January 1, 2015 through December 31, 2018.    649  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Washington  County and the Assistant District Attorney and Public Defender's Teamsters Local 249.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi - Yes.  Chief Clerk presentedt to the Board for their consideration and approval, on behalf of Human Services, of an agreement with the Washington County Transportation Authority for management of the Medical. Assistance Transportation Program (MATP) in the amount of $2,261,080. This agreement will be effective July 1, 2016 through June 30, 2017. No additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, apptoving the agreement with the Washington  County Transportation Authority. Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi - Yes.  Chief Clerk presented to the Board for theit consideration and approval, on behalf ofl Behavioral Health and Developmental Services, ofa purchase of service agreement with Sam Lonich, M.S., Ed.St for consulting services for the Early Intervention Service Coordination Unit. This agreement willl be effective July 1,2016 through) June 30, 2017. The contract authorization amount is $1,500 and no additional county  funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement with  Sam Lonich, M.S., Ed.S. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of the following provider agreements for the period of July 1,2016t through) June 30, 2017.  No additional county funds are required.  PROVIDER  AMOUNT $20,000 $250,000 $270,000  Community Action Southwest, Team Dad Taylor Diversion Program TOTAL Roll call vote taken: Motion carried unanimously.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements.  Mr. Shober Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.    650  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa purchase of service agreement addendum with Bethesda for the period of] July 1,2015 through June 30, 2016. The contract authorization amount will increase from $300,000 to $375,000 and no  additional county funds are required. addendum with Bethesda. Roll call vote taken: Motion carried unanimously.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa purchase of service agreement addendum with George Junior Republic in Pennsylvania for the provision of foster care placement services. This agreement willl be effective July 1,2015 through June 30, 2016. The contract authorization amount will: increase from $300,000 to $375,000 and no additional  county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of service agreement  addendum with George Junior Republic inl Pennsylvania.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Children and Youth Services, ofa purchase ofs service agreement with Public Catalyst, Inc. for the provision ofi intensive training to direct practice staff. This agreement willl be effective] July 1,2016t through June 30, 2017. The  contract authorization amount: is $53,000 andi no additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase ofs service agreement with  Public Catalyst, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Aging Services, of an agreement with the Pennsylvania Department of Aging to provide funding for the purchase ofa 10- passenger vani for the Claysville Senior Center. This agreement will be effective date of agreement through June 30, 2017. The contract authorization amounti is $42,000 andi no additional county funds are required.    651  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with the Pennsylvania  Department of Aging. Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi - Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf oft the Planning Commission, of advertising for bids for the provision and installation of five concrete pads for fivel large  shelters at Mingol Park.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the advertising for bids for concrete  pads.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on! behalf of Information Technology, of an addendum to the current agreement with CivicPlus, Inc., Manhattan, KS: for the purpose ofi redesigning the county website. The contract authorization amount is $13,328.00 and willl be paid from  their operating budget.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract addendum with CivicPlus,  Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Purchasing, of an agreement with. Access Information Protected for document destruction for various officers based on their per unit costs. This agreement will be on a yearly basis with automatic renewals unless cancelled providinga a 30-day written notice ata a yearly rate of $3,000. Purchasing requests to cancel our current agreement with  Iron Mountain as the county is not being serviced as per agreement.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with the Access  Information Protected and cancelling the current agreement with Iron Mountain.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mt. Maggi - Yes.  Chief Clerk presented to the Board for their consideration and approval, on! behalf of Purchasing, ofa software upgrade with Sungard Public Sector, Inc., Chicago, IL to adda fixed assets module for inventory    652  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  tracking and reporting purposes. This agreement includes a one-time fee for training and support along with al license andt the ability to connect to the finance plus system. The contract authorization amount is $9,575.30 charged to the purchasing operating budget plus an annual $1,218.04 license fee charged to the IT  operating budget. Sector, Inc.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Sungard Public  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Public Safety, of the renewal of our current maintenance agreement for the CAD system with Intergraph Corp., Madison, AL. This agreement will be effective October 1, 2016t through December. 31, 2017. The contract authorization  amount is $274,684.95 and willl be paid from their operating budget.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Intergraph Corp.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Courts Information Technology, of an addendum to our current agreement with Imagesoft, Inc., Southfield, IN. for thep purpose of the conversion of DRS OnBase images to the PASCES (PA State DRS) system. This quote  hasl been submitted and approved for fullt reimbursement by the state upon completion.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Imagesoft, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Parks, ofa purchase of 101 Rocky Mountain bathroom buildings, with chases, tol be placed in Mingo Créek Park with CXT Concrete Buildings. This request is being madet to add or replace facilities near Hemlock Trail, Chapel Hill and Bouldér play areas, and Shelters 4,5,6,7,8,9and1 10. The total cost is $389,930 and will be paid from oil and gas lease funds. This purchase is being made on the PA COSTARS 14 contract, and therefore  does not require bidding.    653  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1607929LD Buildings.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase with CXT Concrete  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Planning Commission, ofa purchase of five shelters (5-9), including all materials and labor tol be installed in Mingo Creek Park with Pete Jeffrey & Associates, Indianola, PA. The total cost is $176,000 and willl be paid from oil and gas lease funds. This purchase is being made on the PA COSTARS 14 contract, andt therefore does not  require bidding. Associates.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase with Pete Jeffrey &  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Service/Washingion County Health Center, ofa purchase of onei iPhone tol be utilized by Emil Sasselli, Housekeping/laundy Manager for after hour business. The monthly service cost willl be $50/month through Verizon which includes unlimited text and data and 300 anytime minutes and willl be paid from their general fund. This purchase is being made from the PA State contract and does not require bidding. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase of an iPhone.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi - Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of Adult Probation, ofaj purchase of one regular phone tol be utilized by April Bowen, Probation Monitor for safety and the ability tol have communication" with 9-1-1. The monthly service cost willl be $39.99 through AT&T and will be paid from their operating budget. This purchase is being made from the PA State contract and  does not require bidding.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase ofa phone.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi = Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa purchase of iPhones tol be utilized by staff, from Verizon or AT&Tin the amount of    654  MINUTE BoOK  BOARD OF COMMISSIONERS IMRILIMITED F1607929LD  WASHINGTON COUNTY, PENNSYLANIA  $49,680. The state will pay $39,744 and $9,936 will be funded through their operating budget. This purchase  is being made from the PA State contract and does not require bidding.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase ofi iPhones.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  ChiefClerk presented tot the Board for their consideration and apptoval, on behalf of the Redevelopment Authority, ofar resolution approving the plan amendments to the Community Development Block Grant and Home Improvement Partnership Program which are part of the county's consolidated  action plan.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the resolution for the Community  Development Block Grant and Home Improvement Partnership Program. Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Roll call vote taken: Motion carried unanimously.  ANNOUNCEMENIS  An executive session was held at1 10 a.m. Wednesday, September 14, 2016, following the agenda meeting to discuss personnel and real estate. The regularly scheduled Salary Board meeting will be held  immediately following today's meeting.  SOLICITOR None  There being no further business, Chairman Maggi declared the meeting adjourned at approximately  10:35 a.m.  THE FOREGOING) MINUTESSUBMITTED FOR APPROVAL:  Bobber  2016  ATTEST:  CHIEF CLERK