791  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD Minute No. 1036  WASHINGTON COUNTY, PENNSYLANIA Washington County Commissioners Washington, Pennsylvania, April 20, 2017  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi and Harlan G. Shober; absent Diana Irey Vaughan. Also being present: Father Bob Hanna, St. Mary's Anglican Church, Charleroi, Pa.; American Legion Post 175 representative Debra Williams; Solicitor J.Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thomnburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department representative Gracie Abel; Controller Mikel Namie; Human Resources Director Kathleen Bali; Finance Director Josh Hatfield; Building & Grounds Director) Justin Welsh; Children & Youth Services Director Kim Rogers and Children and Youth employees Nicole Decker, Mindy Kass, Jeannie Bruce, Dianne Bucci, Tennille Newsome- Boyles, Rachel Thomas, Lora O'Neil, Tina Stefanick, April Hayden, Laura Livingstone, Tyler Smail, Philip Kosciuszko, Dan Chunko, Dave Cincinnati, Tina Crissman,. Jennifer Johnson, Patricial Piccoli, Maureen Griffin, Amanda Spartz, Joyce Wright, Hailey Mays, Kevin McCrory, Abe Cochran, Tiffany Hoye, Hayden Crow, Coreen Berry, Jenna Schilken, Joe Zaranec, Azure Hixenbaugh, Kimberly Jackson, Deb Holden, Mallory Anderson, Jeannie Schuler, Michelle Colbert, Barbara Allen and Daniel Dumire, health center employees and SEIU representatives, Theresa Pearce, Randy Popielarceyk, Mary Cheek, Leeann Howell, Dawn Futrell; Patricia Piccpli and Kathy Shaner; Geotge Washington Coin Club representatives Christine and Isaac Yankel; Observer-Reporter Publishing Co. representative Barbara Miller; WJPA representative Jim) Jefferson; Herald Standard representative Pat Cloonan; and concerned citizen Lisa  Foltz.  Mr. Maggi called the meeting to order at approximately 10:06a a.m. Father Bobl Hanna led the meeting with a prayer. Ms. Williams led the Pledge of Allegiance.  Mr. Maggi entertained a motion approving Minute No. 1035 dated April 6, 2017. Moved by Mr. Shober; seconded by Mr. Maggi, approving Minute No. 1035, as written.  Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously. SPECIALORDER OFBUSINESS  Mr. Shober read: a proclamation declaring April 2017, as Child Abuse Prevention Month. Moved by Mr. Shober; seconded by Mr. Maggi, approving the above proclamation.  Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously.    792  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Children & Youth Services Director Kim Rogers thanked the Commissioners for always supporting  their office and she thanked her office staff for their continued hard work.  Mr. Maggi read a proclamation declaring April 16- 22, 2017, as National Coin Week. Moved by Mr. Shober; seconded by Mr. Maggi, approvingt the above proclamation.  Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously.  Christine Yankel and her son Isaac were in attendance to accept the proclamation. Ms. Yankel thanked the Commissioners on behalf of the George Washington: Numismatic Association and the. American  Numismatic Association. (RECESSI FORPHOTOS) PUBLICCOMMENTS  Concerned citizen Lisa Foltz spoke ofl her dissatisfaction ofa accessible housing in Washington County. Section 81 housing will probably not open up for another two years. Ms. Foltz believes anyone needing accessibility with wheel chairs or power wheel chairs has had their hopes dashed in the downtown area.  OLDBUSINESS BIDAWARD  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, award the bid contract for the furnishing, delivering and/or installation of] landscaping supplies for all county buildings to  the following vendors based on their "per unit" cost submitted in their bid.  Federouch Landscape Supply, Canonsburg, Pa.  New Look Landscaping & Design, Inc.,  Washington, Pa.  This contract is effective date of agreement through December 31, 2017. This bid is being awarded to Moved by Mr. Shober, seconded by Mr. Maggi, approving the contract with the following vendors.  the lowest most responsive and responsible bidder meeting specifications.  Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi - Yes. Motion carried unanimously.  Solicitor DeHaven recommended the Board, onl behalf of the correctional facility, award the request for! proposals for inmate banking software and commissary services tol Keefe Supply Company, Strongsville, Ohio, for the purpose of providing commissary items to the inmates at the çorrectional facility. This contract will be effective from the date of agreement, through. April 30, 2022, with the option to renew for one additional two-year period. The commission rate is 40% and alll hardware and software is provided free of charge. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Also, thisl bid for the correctional facility was approved att the Prison Boardi meeting held  April 19, 2017.    793  MINUTE BooK  BOARD OF COMMISSIONERS  WASHINGTON COUNTY, PENNSYLANIA  IMRLIMITED  Moved by Mr. Shober, seconded by Mr. Maggi, approving the contract with Keefe Supply Company.  Roll call vote taken: Mr. Shober Yes; Mr. Maggi - Yes. Motion carried unanimously. BIDCONTRACT EXTENSION  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the extension of our current service agreement for Industrial Commodities to the following vendors based on  their percentage discount from their catalog/website unit cost.  W.w.Grainger, Lake Forest, III.  Fairmont Supply, Canonsburg, Pa.  MSC Industrial Supply Co., Pittsburgh, Pa.  This contract extension will be effective June 18, 2017 through May 31,2018. All other terms and Moved by Mr. Shober, seconded by Mr. Maggi, apptoving the contract extension with the vendors  conditions of the current agreement remain the same.  listed above.  Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously.  Solicitor DeHaven recommended the Board, on behalf of Human Services, approve the extension of the current contract for the unified payment system to Govolution, Arlington, Va. The contract extension will be on a month-to-month basis with no cost to the county. All credit card payments to the treasurer at the counter or over the internet will have a 2.5% convenience fee added to the payee's total amount owed and all electronic checks willl have a $1.49 charge added. This extension is in accordance with the terms and  conditions of the original contract.  Moved by Mr. Shober, seconded by Mr. Maggi, approving the contract extension with Govolution.  Roll call vote taken: Mr. Shober - Yes; Mr. Maggi - Yes. Motion carried unanimously. DONATION RESOLUTION  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, to adopt a resolution, in compliance of Section 1805 of the county code governing the sale or disposition of personal property for the donation ofa 2008 Kubota 4x4 4 tractor, and the attachments including all removal, hauling, loading and relocation listed on the surplus auction to the State Police Trooper- B Headquarters of Washington whom has completed the application for donated equipment and met all required criteria.    794  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED F1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Shober; seconded by Mr. Maggi, approving the resolution.  Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously.  NEW BUSINESS as revised.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofTax Assessment, to adopt the Washington County Board of Assessment Appeals "Rules of Appeal Procedures",  Moved by Mr. Shober; seconded by Mr. Maggi, approving the revision to the "Assessment Rules of  Appeal Procedures".  Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Washington County Transportation Authority, to adopt a resolution to provide matching funds for the fiscal year 2017-2018 in the amount of$124,431.00, which when combined with the City of Washington's match, will  make available state fundsi in the amount of $1,400,000.00.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the above resolution with the  transportation authority. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval to adopt a resolution in Moved by Mr. Shober; seconded by Mr. Maggi, approving the above resolution supporting the  support of the Mon/Fayette Expressway from PA Route 51 tol I-376 project.  Mon/Fayette Expressway. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval of the appointment of Troy  Hendal and Brianne Bayer Mitchell to the Children and Youth Advisory Board.    795  MINUTE BoOK  BOARD. OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Shober; seconded by Mr. Maggi, approving the above listed! board appointments.  Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Recorder of Deeds, of an agreement between the county and Progrio Conversion Services to convert recorded documentation (images) to microfilm. This agreement will! be effective from the date of agreement with the option to renew on a year-to-year basis unless terminated by either party with a 90-day written notice. The  cost will not exceed $25,000 per year.  Moved by Mr. Shober; seconded by Mr. Maggi, apptoving the agreement with Progrio Conversion  Services.  Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission and Parks and Recreation, of authorization tos solicit proposals from qualified engineering firms to complete the design (including earthwork toj prepare the site) and permitting ofas second shelter at the  Thompson Hill Development in Cross Creek Park.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the advertisement for proposals.  Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of thel Planning Commission, ofa contract with Steel Dog Construction for the development and installation ofs signs in Monongahela and Fredericktown for the newly constructed kayak launches. The contract authorization amount is $11,200 and all costs willl be paid with the Commonwealth Finance. Agency grant.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the contract with Steel Dog Construction.  Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously.  ChiefClerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, to submit a performance grant for unreported recycling tonnages. The total amount tol be paid tot the County from the Department of] Environmental Protection is approximately $4,100.00.    796  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED F1607929LD tonnages.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Shober; seconded by Mr. Maggi, approving the grant for unreported recycling  Roll call vote taken: Mr. Shober Yes; Mr. Maggi - Yes. Motion carried unanimously.  Chief Clerk presented tot the Board for their consideration and approval, on behalf oft the Planning Commission and Parks and Recreation, of an easement statement of compliance and payment of $4,540.54to West Penn Power (First Energy Corp.) for the relocation ofaj pole at the top of Thompson Hill Road as part  oft the road-widening project. Costs willl be paid from oil and gas lease funds.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the payment to West Penn Power for the  relocation ofa pole.  Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi - Yes. Motion carried unanimously.  Chief Clerk presentedt tot the Board for their consideration and approval, on behalf of the Planning Commission and Parks and Recreation, ofa contract supplement in the amount of $9,780.00 with HRG, Inc. for the completion of phasel I archeological survey required by the PA Historical and Museum Commission in the permitting process. The revised contract authorization amounti is $47,280.00 and willl be paid from oil  and gas lease funds.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the contract: supplement with HRG, Inc.  Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Child Care Information Services, oft the new 2016-2017 provider service agreement with Cynthia Cook, Beaver Falls, Pa. Moved by Mr. Shober; seconded' by Mr. Maggi, approving the new provider agreement.  Roll call vote taken: Mr. Shober - Yes; Mr. Maggi - Yes. Motion carried unanimously.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Children & Youth Services, ofa purchase ofs service agreement with Avanco International, Inc. to provide the child açcounting and profile system (CAPS) version 10 upgrade. This agreement will be effective May 1, 2015 through August 31,2015. The contract authorization amount will: not exceed $4,616.06 and no additional  county funds are required.    797  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Shober; seconded by Mr. Maggi, approving the purchase ofs service agreement with  Avanco International, Inc. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi- Yes. Motion carried unanimously.  ChiefClerk presented to the Board for their consideration and apptoval, on behalf of Children & Youth Services, ofaj purchase of service agreement with Avanco International, Inc. to provide access to the child accounting and profile system (CAPS). This agreement willl be effective July 1,2016 through June 30, 2017. The contract: authorization amount will not exceed $40,232.50: and no additional county funds  are required.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the purchase ofs service agreement with  Avanco International, Inc. Roll call vote taken: Mr. Shober Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of Children & Youth Services, ofa purchase of service agreement with. Avanco International, Inc. to provide consulting and ad! hoc IT services and support. This agreement willl be effective July 1,2016 through June 30, 2017. The contract authorization amount will not exceed $10,000 and no additional county funds are required.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the purchase of service agreement with  Avanco International, Inc. Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented to thel Board for their consideration and approval, on behalf of Children and Youth Services, of the following allocation adjustments for the period of] July 1,2015 through June 30, 2016.  No additional county funds are required.  PROVIDER  FROM $80,000 30,000 $110,000  TO $81,000 43,000 $124,000  Adelphoi Village- Multisystemic Therapy Adelphoi Village Restorative Counseling  TOTAL  Moved by Mr. Shober; seconded by Mr. Maggi, approving the above listed adjustments.  Roll call vote taken: Mr. Shober Yes; Mr. Maggi Yes. Motion carried unanimously.    798  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented tot the Board for their consideration and approval, onl behalf of Children & Youth Services, ofa provider agreement with Adelphoi Village toj provide foster care services. This agreement willl be effective July 1,2016 through June 30, 2017. The contract authorization amount is  2,100,000.00: and no additional county funds are required.  Moved by Mr. Shober; secondedl by Mr. Maggi, approving the agreement with. Adelphoi Village.  Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Children & Youth Services, ofa purchase ofs service agreement addendum with. Adelphoi Village for the restorative counseling and aftercare program. This agreement willl be effective July 1,2016 through June 30, 2017. The contract authorization amount will increase from $30,000 to $65,000. No additional county funds are  required.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the purchase of service agreement  addendum with Adelphoi Village. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi - Yes. Motion carried unanimously.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of] Building and Grounds, ofaj preventative maintenance agreement with Daikin Applied to cover the McQuay Chiller att the courthouse that willi include two preventative maintenance visits and reports. The total cost is $4,008.00/year  and willl be paid from their operating budget.  Moved by Mr. Shober; seconded by Mr. Maggi, approvingt the agreement with Daikin Applied.  Roll call vote taken: Mr. Shober Yes; Mr. Maggi Yes. Motion carried unanimously.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Court Technology, to enter into an agreement with Tiburon, Pleasanton, Calif. toj provide an upgrade to the current FACTS program civil database. This upgrade will bring the civil database to the current release level of March 2017. The total cost for the upgrade is $12,768.00: and willl bej paid from their operating budget. Moved by Mr. Shober; seconded by Mr. Maggi, approving the agreement with Tiburon.  Roll call vote taken: Mr. Shober Yes; Mr. Maggi - Yes. Motion carried unanimously.    799  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Public Defender, of the purchase of two Verizon Mifi hotspots to be used by attorney(s) out in the field at preliminary hearings throughout Washington County. The total cost is $39.99/month and will be paid from  their operating budget.  Moved by Mr. Shober; seconded by Mr. Maggi, approving the purchase with Verizon Wireless.  Roll call vote taken: Mr. Shober Yes; Mr. Maggi Yes. Motion carried unanimously.  ANNOUNCEMENIS today's meeting. SOLICITOR None.  An executive session was held at 10a.m. Wednesday, April 19,2017, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board meeting willl be immediately following  There being no further business, Chairman Maggi declared the meeting adjourned at approximately  10:38 a.m.  THEI FOREGOING MINUTES SUBMITTEPEOR. APPROVAL:  Mey  2017  ATTEST:  CHIEF CLERK  SELA