959  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD Minute No. 1048  WASHINGTON COUNTY, PENNSYLANIA  November. 2, 2017  The Washington County Commissioners: met in regular session in thel Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present Pastor Rick Bruckner, Friendship Community Church, Washington, Pa.; American Legion Post 391 representative Herb Herman; Solicitor J. Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department representative Gracie Abel; Finance Director Josh Hatfield; Human Resources Assistant Director Andrea Johnston; Controller Mike Namie; Treasurer Francis King; Veterans Affairs Director Susan Meighen and. Angie Mattes; Recorder of Deeds/Tax Assessment Director Debbie Bardella; Children and Youth Services Assistant Director Joshua Edenhofer and CYS: representatives Jane Zupancic, Julie Yusko, John Lindblom,J Joshua Edenhofer, Katie Slaker, Kris McDowell, Shari Coyne, Tiffiny Mahland, Harley Maupin,. Jolene Wills-Brower, Christina Stefanick, Jennifer Johnson, Holly Innamorato, Ashley Blake, Amber Gauthier, Orissa Bey,Jed Berry, Tina Crissman, Kaleah Rose, Mackenzie Mackenzie. Langford and Hillary Burchett; Information Technology Director Debbie Rutan and Information' Technology representative Rob Landis; Washington County Authority representative Bill Sember; Observer-Reporter Publishing Co. representative Barbara Miller; WJPA representative Bruce Sakalik and concerned citizen and TRPIL  representative Patrick Griffith.  Mr. Maggi called the meeting to order at approximately 10:01 a.m.  Pastor Bruckner led the meeting with a prayer. Mr. Herman led the Pledge of Allegiance.  Mr. Maggi entertained: a motion approving Minute No. 1047 dated October 19, 2017. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1047, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OF) BUSINESS Washington County.  Mr. Shober Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Mrs. Vaughan read aj proclamation declaring November 2017, as Adoption. Awareness Monthi in  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.    960  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Accepting the proclamation on behalf of the entire Children and Youth Services department is) Joshua Mr. Maggi read a proclamation declaring November 11,2 2017, as Veterans Day in' Washington County. Director of Veterans Affairs accepted thej proclamation on behalf of all veterans. She thanked the  Edenhofer, Deputy Administrator. He thanked the commissioners for their continued support.  commissioners for their continued support. (RECESS FORE PHOTOS) PUBLICCOMMENTS None. OLDI BUSINESS BIDAWARD  Solicitor DeHaven recommended the Board, on! behalf oft the Planning Commission, award the bid contract for Cross Creek electrical improvements to Energy Independent Solutions, Pittsburgh, Pa. The contract authorization amounti is $39,000 and will! be paid from Cross Creek gas] lease funds and reimbursed byi insurance thereafter. This bid is being awarded to the lowest most responsive and responsible bidders  meeting specifications. Independent Solutions. Roll call vote taken: Motion carried unanimously.  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the bid contract with Energy  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and Register of Wills, award the bid contract for additional scanning andi indexing oft microfilm to eDocs Technologies, Pittsburgh, Pa. atat total estimated cost of $45,090. This request is allowable under the terms and conditions oft the existing agreement with eDocs Technologies. Itis also requested to extend this agreement through to  December 31,2018. Technologies.  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving thel bid contract with eDocs  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  BID REECTION  Solicitor DeHaven recommended the Board approve, on behalf of Building and Grounds, the rejection of alll bids for heat pumps and authorize rebidding. The only bidder did not meet the requirements.    961  MINUTE BooK  BOARD OF COMMISSIONERS E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the bid rejection for heat pumps.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  CHANGEORDER  Solicitor DeHaven recommended the Board, on behalf oft the Conservation District, approve the following Fleeher Contracting, LLC, Cecil, Pa. (general trades) change orders in the amount of $75,491.36 for additional work for the Conservation Building Project located at 50 Old Hickory Ridge Road The contract amount willi increase to $1,438,304.36. These change orders are contingent upon Conservation Board  approval.  Change Order #1 for additional bulk excavation $26,048.22: is denied. Change Order #5 toi remove: additional ceilings $4,653.95 is accepted. Change Order #6 for additional new ceilings $6,620.44 is accepted. Change Order #7 for asbestos flooring testing $461.08 is accepted. Change Order #8 revised for asbestos floor tile abatement $16,791.34 is accepted. Change Order #9 remove stone copping from roof edge $5,779.37 is accepted. Change Order #101 hard rock excavation: ini infiltration trenches - The Committee has proposed to provide for additional funds in the amount of$14,115.15. (50%) Change Order #11 additional masonry and bar joist support $2,845.54 is accepted. Change Order #12 grout front and reat oft masonry wall- $3,594.77i is accepted. Change Order #13 extend perimeter drain around entirel building- $2,924.82 is accepted. Change Order #14 repairs to main sanitary line $8,285.371 is accepted. Change Order #151 remove additional corridor carpet tiles $3,467.13i is accepted. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the change orders with Fleeher  Change Order #2 for step down footer due to grade variation $1,094.94 (50%) is accepted. Change Order #3 to extend the 12 SLCPP ati right rear ofb building $1,475.93 is accepted. Change Order #4 extend the water and 3" electric conduitt to future garage- $3,381.53 is accepted.  Contracting, LLC.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi - Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval to enter into a memorandum ofu understanding (MOU) with the Judiciary of Washington County for the purpose of combining the Court Automation department into the County Information Technology department which the MOU further sets  forth the IT services tol be provided by collaboration ofb both parties.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the memorandum of understanding  with the Judiciary of Washington County. Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.    962  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  ChiefClerk presented to the Board for their consideration and approval to enter into a contingent fee agreement with the law firms of MarcJ J. Bern & Partners, LLC: and Robert Peirce & Associates, P.C. for the purpose of representing Washington County in litigation regarding the recovery of all costs incurred by the county associated with the opioid crisis fora a contingent fee of 25% of the gross recovery. All costs and disbursements incurred because oft the litigation shall bel borne by the law firms and only reimbursed. ift there  isai recovery.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Marc] J. Bern &  Partners, LLC: and Robert Peirce & Associates, P.C.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi- Yes.  Chief Clerk presented to the Board for their consideration and approval to appoint the following individuals tot the Canvass Board for the 2017 General Election: Leona Alexis, Paulie Chappel, Charlie Watts, David Kresh, Cathil Kresh, Peggy Wilson, Myrna Calabro, Donna Park and Carolyn Dunklin.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above appointments to the Canvass  Board for the 2017 General Election. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of the Planning Commission, of authorization tol bid for the bridge replacement (Phase I fairgrounds entrance) at the  Washington County Fairgtounds using Act 13 Greenways funds.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving authorization tol bid.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi- - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of] Human Resources, oft thei renewal oft the current professional services contract with Robert Grimm, Esquire of law firm Swartz Campbell, LLC, for legal services to the county pertaining to employment: related cases, civil rights matters, EEOC, PHRA claims and unemployment compensation cases. This agreement willl be effective January 1, 2018 through December. 31, 2018, and all rates will remain the same. (attorney $150/hour; associate attorney $135/hour; and paralegal- $85/hour)    963  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Robert Grimm,  Esquire.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Human Resources, of the renewal oft the current professional services contract with Michael Palombo, Esquire of law firm Campbell, Durrant, Beatty, Palombo & Miller, P.C. forl legal services to the county pertaining tol labor relations and employment law. This agreement willl be effective January 1,2018 through December 31,2018, and all rates will remain the same. (attorney $190/hour; senior associate attorney $165/hour; associate  attorney $155/hour; and paralegal and] law clerk- - $115/hour).  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Michael Palombo,  Esquire, andt thel law firm of Campbell, Durrant, Beatty, Palombo &1 Miller, P.C.  Roll cally vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the 2017-2018 provider service agreements with thel list of previously approved  providers.  Tanjaneia Finney, Aliquippa, Pa.  Tricia Kosloski, Beaver Falls, Pa.  JoelL. Rodgers, Aliquippa, Pa.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the new provider agreements.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Behavioral Health and Developmental Services, oft the following provider agreement addendums for the period of  July 1,2016 through June 30, 2017. No additional county funds are required.  PROVIDER  FROM $102,700 1,795,791 897,466 $2,795,957  TO $103,694 1,936,090 909,518 $2,949,302  Keystone Community Resources Mental Health Association  Washington Communities Human Services, Inc.  TOTAL    964  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD addendums.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above listed provider agreement  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of provider agreement with Global Wordsmiths toj provide interpreter services. This agreement willl be effective October 1, 2017 through June 30, 2018. The contract authorization  amounti is $1,500 and no additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreement with Global  Wordsmiths.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement with Keystone Adolescent Center toj provide foster care services. This agreement will be effective July 1,2016 through June 30, 2017. The contract authorization amounti is  $100,000 and no: additional county funds are required.  Moved by Mrs. Vaughan seconded' by Mr. Shober, approving the ptovider agreement with Keystone  Adolescent Center.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Children and Youth Services, of the following ptovider agreements for the period of July 1,2017 thtough June 30, 2018.  No additional county funds are required. Child Guidance Resource Centers George Junior Republic inl Pennsylvania Keystone Adolescent Center Life Span Family Services SPHS, Connect, Inc.  PROVIDER  AMOUNT $10,000 575,000 600,000 75,000 62,000 $1,322,000  TOTAL    965  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by. Mrs. Vaughan; seconded by! Mr. Shober, approving the provider agreements listed.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk présented to the Board for their consideration and approval, on behalf of Children and Youth Services, oft the following provider agreement addendums for the period of July 1, 2016 through  June 30, 2017. No additional county funds are required.  PROVIDER  FROM $650,000 200,000 $850,000  TO $790,000 260,000 1,050,000  Cornell. Abraxas Group, Inc. Families United Network  TOTAL  Moved by Mrs. Vaughan; seconded by! Mr. Shober, approving the abovel listed provider agreement  addendums.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of Human Services, of the following provider agreements to provide homeless assistance services for the period of July 1, 2017 through] June 30, 2019. Costs are provided by the U.S. Department of Housing and Urban Development (HUD) through the Emergency Shelter Grant Program. No additional county funds are  required.  PROVIDER  AMOUNT $71,011 $48,847 $15,000 $41,500 $94.230 $270,588  Connect, Inc. Emergency Shelter Services Transitional Housing Transitional Housing Emergency Shelter Services Community Action Southwest Emergency Shelter Services  Domestic Violence Services of Southwestern PA  TOTAL Roll call vote taken: Motion carried unanimously.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the following provider agreements.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on! behalf of Court Administration, to amend our lease agreement with Newmark Grubb Knight Frank (former Millcraft Center) for MDJ Redlinger to correct the rentable square feet ofs space from 4,555 to 4,777. This agreement    966  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD remain the same.  WASHINGTON COUNTY, PENNSYLANIA  addendum willl be effective date of agreement through August 31, 2023. All other terms of the agreement  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the lease agreement addendum with  Newmark Grubb Knight Frank. Roll call vote taken: Mr. Shober- - Yes; Mrs. Vaughan Yes. Motion carried unanimously.  Chief Clerk presented to the Board: for their consideration and approval, on behalf ofl Information Technology ànd Court Automation, of an addendum to our current professional services agteements with  ImageSoft, Inc., Southfield, Mich. and eDocs, Pittsburgh, Pa. toi include the following:  ImageSoft, Inc. Onbase Production Document Imaging (Isis) Maintenance $322.42 Onbase CD eDocs Technology - Increase of yearly Onbase maintenance to $32,612.50, an increase that falls in Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the addendum to our current  Authoring Maintenance- $161.20 line with the submitted: state contract pricing.  agreement with ImageSoft, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Behavioral Health and Developmental Services, of the purchase of nine Iphone S7 smart] phones through AT&T tol be utilized by various staff do to work requiring their ability tol be more mobile when away from their desks. The cost of the Iphone S7 is $199.00 and the monthly service costi is $50.00, whichi includes unlimited text  and data and 400 anytime minutes.  Moved by! Mrs. Vaughan; seconded by Mr. Shober, approving the purchase oft nine Iphone S7.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  ANNOUNCEMENTS  An executive session was held at 10 a.m. Wednesday, November 1,2017, following the agenda meeting to discuss personnel. An executive session was held at 11:45 a.m. Wednesday, November 1,2 2017, to discuss litigation. The regularly scheduled Salary Board meeting willl bei immediately following the Board of Commissioners meeting. All county offices willl be closed on Friday, November 10, 2017, in observance of  Veterans Day.    967  MINUTE BooK  BOARD OF COMMISSIONERS IMRILIMITED E1607929LD SOLICITOR None.  WASHINGTON COUNTY, PENNSYLANIA  Therel being no further business, Chairman Maggi declared the meeting adjourned at approximately  10:34 a.m.  THEI FOREGOING:  APPROVAL: 8 2017  -  ATTEST:  A    968  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED F1607929LD  WASHINGTON COUNTY, PENNSYLANIA  This page isl blank.