1055 MINUTE BOOK BOARD OF COMMISSIONERS MRLIMITED E00718327LD Minute No. 1057 WASHINGTON COUNTY, PENNSYLANIA March 15, 2018 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present The Rev. Justin. Amsler, McDonald Presbyterian Church, McDonald, Pa.; American Legion Post 793 representative Roy Wise; Solicitor J.Lynn DeHaven; Director of Administration Scott Fergus; ChiefClerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff and Randi Marodi; Planning Department representative Gracie. Abel; Finance Director Josh Hatfield; Human Resources Director Andrea Johnston; Veterans Affairs Director Susan Meighen; Observer- Reporter Publishing Co. representative Barbara Miller; WJPA representative Bruce Sakalik and concerned citizens Mike Ross and' Thomas Lonich. Mr. Maggi called the meeting to order at approximately 10:00 a.m. The Rev. Amsler led the meeting with a prayer. Mr. Wise led the Pledge of Allegiance. Mr. Maggi entertained a motion apptoving Minute No. 1056 dated March 1,2018. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1056, as written. Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OF BUSINESS (RECESS FOR PHOTOS) PUBLIC COMMENTS None. OLDBUSINESS BIDAWARD Mr. Shober -Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. None. Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and Planning Commission, approve the bid award contract for demolition services tol LM&R Excavating, LLC, Hookstown Pa. This project is to dismantle a log house at the intersection of State Route 844 and' Thompson Hill Roadi in West Middleton toj preserve the logs. The total amount is $22,400 and will be paid from the Cross Creek gas lease funds. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. 1056 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E00718327LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with LM&R Excavating, LLC. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and the Redevelopment Authority, award the bid contract to' Waller Corporation, Washington, Pa. for the rehab of the ABC hangar and apron at the county airport; to include crack sealing and sealcoating of the apron, crack seal and epoxy coat of the hangar floor, new. LEDI hangar lighting, roof leak repair, new interior finishes for the office area and rehab exterior steps to the second floor at the rear of the building. This agreement will be effective from the date of agreement, 2018, through project completion. The total amount is $198,979 and willl be paid from Aviation Capital, LSA and gas lease revenue. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with Waller Corporation. Roll call vote taken: Motion carried unanimously. BIDCONTRACT EXTENSIONS Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes. Solicitor DeHaven recommended the Board, on behalf oft the Purchasing Department, approve the extension of the current contract for medical supplies tol McKesson Medical Surgical Minnesota Supply, Inc., Golden Valley, Minn. This extension is based on the per unit cost of medical supplies as listed on the revised pricing and an 18% discount from the current catalog for items not listed. The agreement will be effective April 1,2018 through March 31, 2021. This extension is in accordance with the terms and conditions of the original contract and was approved at the Prison Board meeting held March 14,2018, Minute No. PB 3-14-18. Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the contract with McKeeson Medical Surgical Minnesota Supply, Inc. Roll call vote taken: Motion carried unanimously. Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. CHANGEORDER Solicitor DeHaven recommended the Board, on behalf of the Conservation District, approve the following (general trades) change orders with Fleeher Contracting, LLC, Cecil, Pa. The contract amount will Change Order #24 additional store front door hardware ati room #114 Greeting Area $476.97is increase their current contract to $1,507,299.23. accepted. 1057 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Change Order #25 installation of additional 2x4 wall framing over storefront doors at room #114 Change Order #26 supply upgrade to dumbwaiters inl both areas, Dept. of Conservation & USDA- Change Order #28: additional roof girder support columns at four areas oft new roofs on the first and Change Order #30 grout masonry wall along front of existing building and install 8-inch anchor bolts Moved by Mrs. Vaughan, seconded by Mr. Shober, approving the change orders with Fleeher greeting area $870.05: is accepted. $6,489.58i is accepted. second floors $18,207.121 is accepted. 4-ft. oc. per the engineer $4,858.15i is accepted. Contracting, LLC. Roll call vote taken: Motion carried unanimously. Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi- - Yes. NEWI BUSINESS Chief Clerk presented to the Board for their consideration and approval, to adopt a resolution urging the passage of thel RECLAIM. Act- H.R. 1731 toi revitalize the economy of coal communities. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the resolution. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. Chief Clerk presentedt to the Board for their consideration and approval, on behalf of the Planning Commission, of ai memorandum of understanding with Keep Pennsylvania Beautiful for the 2018 waste tire collection tol be held May 5, 2018. Washington County agrees to arrange the collection site and contractor, provide volunteers and pay any overages. Keep Pennsylvania Beautiful will submit and administer al DEP grant andi receive and process monies collected from the event. Any costs willl be paid from the recycling fund. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the memorandum of understanding with Keep Pennsylvania Beautiful. Roll call vote taken: Motion carried unanimously. Mr. Shober Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presentedt to the Board for their consideration and approval, on behalf of thel Planning Commission, oft the authorization tol bid for a contractor to repair a slide inl Mingo Park; pavet two sections of road damaged by the slide and flooding; and: reinforce the bank toi mitigate future high water events. Additionally, the approach tot the Chartiers #61 bridge needs a mill and overlay toi mitigate a bump in the pavement. Costs will be paid with Mingo gas lease funds and liquid fuels funds. 1058 MINUTE BOOK BOARD OF COMMISSIONERS IMBLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving authorization tol bid. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. ChiefClerk presented to the. Board for their consideration and approval, on behalf oft the Planning Commission, of authorization to advertise for proposals from qualified archirectum/engineeing firms to develop plans and specifications to renovate the interior oft the Henry Housei in Mingo Park to allowi itt tol be opened for public use. Costs willl be paid with Mingo gas lease funds. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving authorization to advertise. Roll call vote taken: Motion carried unanimously. Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. ChiefClerk presentedt to the Board for their consideration and approval, onl behalf oft the Planning Commission, ofs supplement #3 with GAI Consultants int the amount of $24,650 for the Phasel I archeological survey, storm sewer profiles and infiltration testing per the Department of Environmental Protection's permitting requirements. These tasks were purposely omitted until the permitting phase when the review agencies set their requrements. The total revised cost is $239,610: and will be paid with Cross Creek gas lease funds. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the supplement with GAI Consultants. Roll call vote taken: Motion carried unanimously. Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi- - Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa change order with Swede Construction in the amount of $3,250 toi relocate the electrical box previously installed for the solar panels. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the change order with Swede Construction. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of an appropriation from the general fund int the amount of $5,000,000 tot the Washington County Other Post- Employment Benefits Trust. 1059 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the appropriation. Roll call vote taken: Motion carried unanimously. Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority oft the County of Washington (RACW), of an engineering work order authorization #2017-03 under the existing professional services agreement between RACW as agent for the Washington County Airport and CDl-Infrastructure, LLC dba L.R. Kimball for the rehabilitation of the ABC hangar and apron ptoject. The work order authorization is in the amount of $59,189 and willl be paid froma combination of PennDOT Bureau of Aviation capital grant funds and local share account (LSA) funds. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the work order #2017-03 with CDI- Infrastructure, LLC dbal L.R. Kimball. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Finance and the Redevelopment Authority oft the County of Washington (RACW), of an engineering work order authorization #2017-04 under the existing professional services agreement between RACW as agent for the Washington County Airport and CDI-Infrastructure, LLC dba LR. Kimball for the rehabilitation of the airport access road. The work order authorization is in the amount of $81,346 and willl be paid from Act 13 funds. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the work order #2017-04 with CDI- Infrastructure, LLC dbal L.R. Kimball. Roll call vote taken: Motion carried unanimously. Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf of] Finance and the Redevelopment Authority oft the County of Washington (RACW), respectfully requests thé Commissioners approve engineering work order authorization #2018-01 under the existing agreement between RACW: as agent for the Washington County Airport and CDl-Infrastructure, LLC dba L.R. Kimball for phases 1 and 2 of the northside development project. The work order authorization is in the amount of $889,648 and willl be paid from a combination of PennDOT Bureau of Aviation capital grant funds and local share account (LSA) funds. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the work order #2018-01 with CDI- Infrastructure, LLC dba L.R. Kimball. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi- Yes. 1060 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented tot the Board for their consideration and approval, on behalf of Child Care Information Services, of the new 2017-2018 provider service agreement with Dulcinea Campbell, Beaver Falls, Pa. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the new provider agreement. Roll call vote taken: Motion carried unanimously. Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi - Yes. Chief Clerk presented to the Board for theit consideration and approval, on behalf of Aging Services, ofap ptovider agreement with Southwestern Pennsylvania Area Agency on. Aging, Inc. for the Aging Waiver Home Delivered Meal Program. This agreement willl be effective January 1, 2018t through June 30, 2018. The services provided will be paid at a rate of $2.60 per unit and no additional county funds are required. Moved by Mrs. Vaughan seconded by Mr. Shober, approving the provider agreement with Southwestern Pennsylvania Area Agency on Aging, Inc. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement addendum with] Jefferson County. Juvenile Detention Center, Inc. for the provision of guaranteed beds. This agreement will be effective of] January 1, 2018 through December 31, 2020. The contract authorization amount will decrease from $344,925 to $292,000 and no additional county funds are required. Moved by Mrs. Vaughan seconded by Mr. Shober, approving the provider agreement addendum with Jefferson County. Juvenile Detention Center, Inc. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presentedt to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement addendum with Life Span Family Services, Inc. for the provision of foster care placement services. This agreement willl be effective of) July 1, 2017 through June 30, 2018. The contract authorization amount will: increase from $75,000 to $270,000 and no additional county funds are required. 1061 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan seconded by Mr. Shober, approving the provider agreement addendum with Life Span Family Services, Inc. Roll call vote taken: Motion carried unanimously. Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes. Chief Clerk presented to the Board for theit consideration and apptoval, on behalf of Children and Youth Services, ofa provider agreement with] Donnelly-Boland and Associates for fiscals support and training. This agreement will! be effective May 20, 2018 through May 19,2019. The contract authorization amount is $218,250 and no additional county funds are required. Moved by Mrs. Vaughan seconded by Mr. Shober, approving the agreement with Donnelly- Boland and. Associates. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement with Cornell. Abraxas for community based residential and secure residential placement services. This agreement willl be effective July 1,2017 through] June 30, 2018. The contract authorization amount will not exceed $790,000 and no additional county funds are required. Moved by Mrs. Vaughan seconded by Mr. Shober, approving the agreement with Cornell. Abraxas. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and Parks and Recreation, of the advertising for bids for porta john rental and pumping of the self-contained bathroom vaults for all county parks/trails. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for portaj john rental and pumping. Roll call vote taken: Motion. carried unanimously. Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi - Yes. Chief Clerk presented to the Board for their consideration and approval, onl behalf oft the Purchasing Department and Finance, oft the advertising for proposals to administer the activity, administrative and data analysis requirements for the Community' Traffic Safety Project Grant Program, contingent upon grant apptoval and award. 1062 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Vaughan; seconded by Mr. Shobet, approving advertising for proposals. Roll call vote taken: Motion carried unanimously. Mr. Shober -Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and Public Safety, the advertising for proposals for the pgrade/replacement for the call center, including hardware, software, integration service, training and set-up. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving advertising for the pgrade/replacement for the call center. Roll call vote taken: Motion carried unanimously. Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and Voter Registration, of an agreement with Elections Systems and Software, Chicago, Illinois for the software license and maintenance renewal license. The total cost is $18,050 and will be paid from their operating budget. and Software. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Election Systems Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and Recorder of Deeds, ofas software support and license agreement with Optical Storage Solutions, Inc., Lebanon, Pa. for the Washington County Recorder of Deeds LANDEX System. This agreement. is effective March 1,2018 through February 28, 2019. The total cost for 261 licenses is $17,882. Software support willl be billed based upon the $106.25 hourly rate and all costs willl bej paid from their operating budget. Solutions, Inc. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Optical Storage Roll call vote taken: Motion carried unanimously. Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes. 1063 MINUTE BOOK BOARD OF COMMISSIONERS IMRLIMITED E1316649LD WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presentedt to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of an agreement with eProtege Technical Solutions for maintenance for the courts Onbase system. This agreement is effective March 15, 2018t through December 31, 2020. The contract authorization amount will not exceed $52,000 and will! be paid from the Court. Automation budget. Moved by Mrs. Vaughan; seconded by Mr. Shober, apptoving the agreement with eProtege Technical Solutions. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes. Chief Clerk presented to thel Board for their consideration and approval, onl behalf of the Purchasing Department and the Coroner, to authorize the extension of our current agreement with Dr. Todd Luckasevic, Bridgeville, Pa. for forensic pathologist services. This agreement: is effective April 18, 2018 through April 17,2021, unless otherwise terminated: pursuant to the terms oft this agreement. This extension: isi in accordance with the terms and conditions oft the original agreement. All services will be charged to the Coroner's budget. Movedl by Mrs. Vaughan; seconded by Mr. Shober, approving the extension of our current agreement with Dr. Todd] Luckasevic. Roll call vote taken: Motion carried unanimously. Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presented to thel Board for their consideration and approval, onl behalf of thel Purchasing Department, to enter into an agreement with GAI Consultants, Inc. for professional services in the amount of$721,892 for the purpose of providing archirctuma/emgnecing service for the Courthouse Square parking Estimated Cost Summary-Justice Center Plaza Renovations-Vashingion County, Pa. garage andi renovation project as follows: Landscape Architecture Civil Electrical Mechanical Structural PMI During Design LABOR/HOURS COST EXPENSES AMOUNT $13,300 12,600 9,000 11,900 7,600 9,000 $63,400 $59,350 $122,750 SUBTOTAL SUBTOTAL TOTAL Engineering During Construction 600-$48,000- $2,000-$50,000 PMI During Design 70- $9,300-$50-$9,350 The estimated costs int the table were developed using: a blended rate based on the rate schedule agreed upon. 1064 MINUTE BOOK BOARD OF COMMISSIONERS IMRLIMITED E1316649LD WASHINGTON COUNTY, PENNSYLANIA Estimated Cost Summary-Courthouse Square Parking Garage and Plaza Renovations- Washington County, Pa. Topographic Survey Arch/Utility Survey Conceptual Design Design Development Finall Design Permitting Support PMI During Design Engineering During Construction PMI During Construction $13,340 18,974 88,231 81,650 41,611 $12,950 24,901 $281,657 $294,705 $22,780 $317,485 $599,142 SUBTOTAL SUBTOTAL TOTAL Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with GAI Consultants, Inc. Roll call vote taken: Motion carried unanimously. Mr. Shober Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and the Sheriff's Office, of the purchase of one wireless Mifi through Verizon Wireless for computer access for Deputy Lonock while in a sheriff's vehicle. The total costi is $39.99/month and will be paid from their operating budget. The Mifi equipment is free with activation. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase with Verizon Wireless. Roll call vote taken: Motion carried unanimously. Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. Chief Clerk presented tot the Board for their consideration and approval, on behalf of Public Safety, of payment tol Environmental Systems Research Institute (ESRI), Redlands, Calif. for software maintenance and updates of the GIS software system utilizedl by Public Safety, Tax Assessment and Planning. The contract authorization amount is $29,232.88 and willl be split and paid from their budget. Costs will be covered by state funding. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the payment tol Environmental Systems Research Institute. Roll call vote taken: Motion carried unanimously. Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes. 1065 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Redevelopment Authority of the County of Washington (RACW), to adopt a resolution approving the action plan amendments and revisions to the Community Development Block Grant (CDBG). Moved by Mrs. Vaughan; seconded by Mr. Shober, apptoving the resolution. Roll call vote taken: Motion carried unanimously. Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes. ANNOUNCEMENTS An executive session was held at 10a.m. Wednesday, March 14, 2018, following the agenda meeting to discuss personnel. The regularly scheduled Salary. Board meeting will bei immediately following thel Board of Commissioners meeting. All county offices willl be closed on Friday, March. 30, 2018,i in observance of Good Friday. SOLICITOR amount of$12,135.16 NORTHF FRANKLINTWPI RECREATION& BUSINESS IMPROVEMENT AUTHORITY SWEATLAW OFFICES 23EASTE BEAUSIREET WASHINGTON, PA 15301 Tax Year: 2017 District NORTHI FRANKLIN Parcel 510-002-00-00- 0007-27B Amount $4,759.55 Solicitor DeHaven presented tot the Board for their consideration and approval of tax refunds in the NORTHFRANKLIN TWPI RECREATION& BUSINESS IMPROVEMENT/ AUTHORITY SWEATLAW OFFICES 23E EASTI BEAUSTREET WASHINGTON, PA 15301 Tax Year: 2017 District NORTHE FRANKLIN Parcel 510002.00.0.007-288 Amount $7,375.61 There being no further business, Chairman Maggi declared the mecting adjourned at approximately 10:21 a.m. THEI FOREGOING MINUTES SUBMITDEDI FOR. APPROVAL: paL 4 2018 ATTEST: CHIEF CLER G