1101  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD Minute No. 1061  WASHINGTON COUNTY, PENNSYLANIA Washington, Pennsylvania, May 17,2018  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey Vaughan and Harlan G. Shober, Jr.; absent is Commissioner Larry Maggi. Also being present Deacon David Nichols, Holy Trinity Church, Washington, Pa.; American Legion Post 1751 representative Debra Williams; Solicitor J.Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department representative Gracie Abel; Controller Mikel Namie; Finance Director Josh Hatfield;" Treasurer Francis King; Human Resources Acting Director Andrea Johnston; Teen Outreach Director Dr. Mary. Jol Podgurski and representatives LaShauna Corruthers, Amy Gough, Emily Dale, Gabrielle Hydle, Bianca Stevens and James Wright; Marquette Associates representative Leel Martin, Ph.D.; Observer- Reporter Publishing Co. representative Barbara Miller; WJPA representative Bruce Sakalik and  concerned citizens Thomas Lonich, Rich Mahoney and Morgan Livingston. Mrs. Vaughan called the meeting to order at approximately 10:00: a.m.  Deacon Nichols led the meeting with aj prayer. Ms. Williams led the Pledge of Allegiance.  Mrs. Vaughan entertained: a motion approving Minute No. 1060 dated May 3,2 2018. Moved by Mr. Shober; seconded by Mrs. Vaughan, approving Minute No. 1060, as written.  Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS  Mr. Shober read aj proclamation dedicated May asl National Teen Pregnancy Prevention Month, with this years' theme açross all seven youth programs run by Washington Health System Teen Outreach being  "raspedt online."  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the above proclamation.  Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Dr. Mary Jol Podgurski accepted the proclamation with gratitude. She praised Washington Hospital  Health System and the commissioners for always supporting these programs.  (RECESS FOR PHOTOS)    1102  MINUTE BOOK  BOARD OF COMMISSIONERS IMBLIMITED E1607929LD PUBLICCOMMENTS  WASHINGTON COUNTY, PENNSYLANIA  Greater Washington County Food Bank and' The Farm representative Morgan Livingston spoke on behalf of the food bank and farm. She's encouraging more people to volunteer their time for their  community. OLD BUSINESS BID AWARD  Solicitor DeHaven recommended the Board, on behalf oft the Purchasing Department and Parks and Recreation, approve the bid award contract for portable toilets and pumping services to Approved" Toilet Rental, McKees Rocks, Pa. This agreement will be effective June 1, 2018 through May 31, 2020, with the option to extend for two additional two-year periods. Thisl bidi is being awarded tot the lowest most  responsive and responsible bidder meeting specifications.  Moved by Mr. Shober, seconded' by Mrs. Vaughan, approvingt the contract with Approved Toilet  Rental.  Roll call vote taken: Mr. Shober- Yes; Mrs. Vaughan Yes. Motion carried unanimously.  BID EXTENSIONS  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department, approve the extension of our current contract for the provision, installation and repair of radio equipment and other equipment for law enforcement vehicles tol both Staley Communications, Inc., Wheeling' W.Va. and. A.V. Lauttamus Communications, Inc., Weirton, W.Va. This contract extension willl be effective through February 29, 2019, and all work will be performed on an: as needed and time and material basis. All other  terms and conditions of the current agreement remain the same. Communications, Inc. and. A.V. Lauttamus Communication, Inc.  Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the contract extension with Staley  Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Solicitor DeHaven recommended the Board, on! behalf of the Purchasing Department, approve the extension of our current contract for ammunition with Witmer Public Safety Group, Inc., Cantersville, Pa. This contract extension will be effective through November 30, 2018. All other terms and conditions oft the  current agreement remain the same.    1103  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the contract extension with Witmer  Public Safety Group, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Solicitor DeHaven recommended the Board, on behalf of thel Purchasing Department, approve the extension of our current contract for the furnishing, delivery and installation or repair of flooring for all Washington County facilities with Don Greer's Fashion Floors, Washington, Pa. This contract extension will be effective through May 31, 2019. All other terms and conditions oft the current agreement remain the same. Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the contract extension with Don  Greer's Fashion Floors. Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  CHANGEORDERS  Solicitor DeHaven: recommended the Board, on behalf of the Purchasing Department and the Conservation District, approve the following change orders for plumbing with) John Haughey & Sons, Inc. Change Order #6: add bowls and faucet in kitchen and conference room $1,342.98 is accepted. Moved by Mr. Shober, seconded' by Mrs. Vaughan, approving the change orders with) John Haughey  The contract amount will increase their current contract to $92,394.76.  Change Order #7 install 1" meter yoke at meter pit- $897.40i is accepted.  & Sons, Inc.  Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Solicitor DeHaven recommended the Board, on behalf of the Purchasing Department and the Redevelopment Authority, approve the following (general trades) change order with DiMarco Construction for additional excavation work. The contract amount will increase their current contract to $2,638,000.00 The unit prices for over excavation are $25 per cubic yard for the use of onsite materials and $50 per cubic yard for the use ofi imported materials and proper disposal of unsuitable materials. The full description oft the  Change Order #1 additional excavation costs  unit prices is below.  Unit Price No.A2: Over excavation and fill with onsite materials:  1. Description: Provide a unit price to add tot the base proposal use of suitable excess onsite material as required by inadequate subgrade materials including excavation and disposal of the unsuitable material.    1104  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  2. Unit ofi measurement Cost per cubic yard.  Unit Pricel No.A3: Over excavation and fill withi imported materials:  1. Description: Provide a unit price to addt to the base proposal use ofs suitable imported material as required byi inadequate subgrade materials including all costs for obtaining the material from a permitted offsite location and transportation tot the site, excavation, and disposal oft the unsuitable material. Included in the base ptoposal is the disposal of up to 900 cubic yards of excess material from the site. This material (excess topsoil). has been stockpiled on the site and willl be removed. Based on the estimate of 3000. cubic yards of unsuitable material and 3000 cubic yards ofs suitable material, the total cost of the change will be $225,000 and willl be paid from Act 131 Funds.  2. Unit of measurement: Cost per cubic yard.  Moved by Mr. Shober, seconded by Mrs. Vaughan, approving the change order. with DiMarco  Construction.  Roll call vote taken: Mr. Shober- - Yes; Mrs. Vaughan -Yes. Motion carried unanimously.  NEW BUSINESS  Chief Clerk respectfully requests the Commissioners approve the reappointments ofI Leslie Grenfell  and Nicholas Rawlins tot the Washington County Transportation Authority.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the above appointments.  Roll call vote taken: Mr. Shober- Yes; Mrs. Vaughan -Yes. Motion carried unanimously.  Chief Clerk presented tot the Board for their consideration and approval, to enter into an Intergovernmental Cooperation. Agreement (IGA) and a Memorandum of Understanding (MOU) between the County of Washington, Washington County Land Bank, West Brownsville Borough and the Brownsville  School District for the purpose of participating in the County Land Bank.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the intergovernmental cooperation  agreement.  Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofac contract with A&A Consultants, Inc. to complete construction inspection of the Phase II entrance upgrades at the Washington County fairgrounds at an: amounti not to exceed $66,340.35. Costs will  be paid with ISA/Greenways funds allocated to the project.    1105  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the contract with A&A Consultants,  Inc.  Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, onl behalf oft the Planning Commission, ofa division order with Range Resources for the Kancel Unit 13H associated with Cross Creek  Park (non-surface) at a decimal interest of. .00000637.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the division order with Range  Resources.  Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an agreement with the Pennsylvania Trolley Museum ata cost not to exceed $41,000 for the purchase and installation of materials associated with the Fair Entrance Phase II upgrades. The county will reimburse for costs to purchase materials to replace/repair the trolley tracks and system and the Trolley Museum will provide the labor to complete the work. Costs will be paid with ISA/Greenways: funds  allocated to the project. Trolley Museum.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the agreement with the Pennsylvania  Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an agreement with the Pennsylvania State Historic Preservation Officer (SHPO) to authorize SHPO toi market the Buffalo 29 bridge for relocation and adaptive reuse until August 15, 2018 after which time it may be demolished and authorizing Washington County to relocate and reuse the Wheeling 8 bridge ona trail in Cross Creek county park. These efforts will offset the replacement of thel historic truss bridges.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the agreement with the Pennsylvania  State Historic Preservation Officer. Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.    1106  MINUTE BooK  BOARD OF COMMISSIONERS MRLIMITED F1607929LD  WASHINGTON COUNTY, PENNSYLANIA  ChiefClerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an easement agreement with ESC Brooke County Power, LLC for a 35 foot pipeline tol be bored under the Panhandle Trail in Smith Township at a payment to Washington County of$15,000. No  impacts to the improved trail surfaces are permitted.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the agreement with ESC Brooke  County Power, LLC. Roll call vote taken: Mr. Shober- Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa reimbursement agreement (R18120004) between the Commonwealth of Pennsylvania and Washington County, for Washington County Fairgrounds Entrance Phase II, for amount eligible to be reimbursed to the county of $742,000.00. Matching county funds tol be drawn from the project LSA grant  and ACT13 Greenways account.  Said motion also authorizes the Chairman of the Board, Larry Maggi, to execute the agreement as well  as designates the Chairman as the authorized signature on the agreement.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above agreement.  Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan Yes. Motion carried unanimously.  Chief Clerk, on behalf of Finance, respectfully requests the Commissioners approve a renewal of the county's property and casualty insurance for 2018-2019 with PA Counties Risk Pool (PCORP) for property, boiler and machinery, general liability, inland marine and computers, automobile, law enforcement, crime, public officials and terrorism coverages. The annual premium is $495,274, and covers the period of  June 1, 2018 through June 1,2019.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the above agreement.  Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Finance and the Redevelopment Authority (RAWC), ofa letter agreement proposal under the existing professional services agreement between RACW as agent for the Washington County Airport and CDl-Infrastructure, LLC dba L.R. Kimball for the completion of Federal Aviation Administration and Bureau of Aviation requirements for the construction of the public safety building at the airport. The letter agreement proposal is in the amount  of$7,500 and will be paid from Act 13 funds.    1107  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the above agreement.  Roll call vote taken: Mr. Shober- - Yes; Mrs. Vaughan -Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of! Human Services, of an assurance of compliance associated with the Human Services Block Grant application for the period ofJ July 1,2018 through June 30, 2019. The funds are provided by the Pennsylvania Department of  Human Services andi no additional county funds are required.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the grant application.  Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on! behalf of Children and Youth Services, ofaj provider agreement with Formative Outcomes, LLC for the provision oft motivational interview training. This agreement willl be effective July 1,2 2017 through June 30, 2018. The contract  authorization amount is $11,500 and no additional county funds are required.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the provider agreement with Formative  Outcomes, LLC.  Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofaj provider agreement addendum with Avanco International, Inc. to ptovide access to the Child. Accounting and Profile System (CAPS). This agreement willl be extended three-months to September 30, 2017. The contract authorization amount will be increased by $10,058 to $50,290.50 and no  additional county funds are required. Avanco International, Inc. Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the provider agreement addendum with  Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and Clerk of Courts, to enter into an agreement with Convenient Payments, (Pineapple) LLC to provide Clerk of Courts customers the ability to utilize statewide telephone electronic payment processing    1108  MINUTE BooK  BOARD OF COMMISSIONERS MRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  witha daily report being provided to the Clerk of Courts. This agreement will continue unless provideda6 60- day written notice. Customer fees willl be added to the client transaction at no cost tot the county.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the agreement with Convenient  Payments, LLC.  Roll call vote taken: Mr. Shober- - Yes; Mrs. Vaughan Yes. Motion carried unanimously.  ChiefClerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department, to enter into an agreement with Hilltop Outdoor Service's, LLC, Washington, Pa for mowing services. for approximately seven acres of county property (adjoining the health center) along N. Main Street  att the following rates:  Initial brush] hog, cut, weed eating $1,200 Weed eating one time per month $200  Mowing every 10 days in the spring and every two weeks in the summer $300 per cut  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the agreement with Hilltop Outdoor  Service's, LLC.  Roll call vote taken: Mr. Shober- - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of the Purchasing Department and the Washington County Correctional Facility, oft the purchase of an oven, water softener, proofer cabinet ands serving counter. The total cost is $44,000 and willl be paid from capital funding. This purchase is made vial PA COSTARS, and therefore does not require bidding. This purchase for the correctional facility was approved in the Prison Board meeting held PB 5-16-18 dated May 16, 2018.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the purchase.  Roll call vote taken: Mr. Shober- Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  ChiefClerk presented to the Board for their consideration and approval, on behalf oft the Redevelopment Authority, to adopt a resolution approving the 2018 annual action plan for the Community Development Block Grant (CDBG), Home Investment Partnership (HOME) and Emergency Solutions  Grants (ESG) Programs.    1109  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Shober; seconded' by Mrs. Vaughan, approving the resolution.  Roll call vote taken: Mr. Shober - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  ChiefClerk presented tot the Board for their consideration and approval, onl behalf of the Redevelopment. Authority, to adopt a resolution to execute the 2018 Pennsylvania Housing Affordability and Rehabilitation Enhancement (PHARE) Fund Grant agreement with the Pennsylvania Housing Finance  Agency in the amount of $533,000.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the resolution.  Roll call vote taken: Mr. Shober Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  ChiefClerk presentedt tot the Board for their consideration and approval, onl behalf of the Redevelopment. Authority, to adopt a resolution authorizing the submission of an application tot the Commonwealth of Pennsylvania's Neighborhood Stabilization Program (NSP) and designating the  Redevelopment Authority as the administering agency for the NSP funds.  Moved by Mr. Shober; seconded by Mrs. Vaughan, approving the resolution.  Roll call vote taken: Mr. Shober- - Yes; Mrs. Vaughan - Yes. Motion carried unanimously.  ANNOUNCEMENTS  The agenda meeting was held at1 10 a.m. Wednesday, May 16, 2018, with no executive session. The regularly scheduled Salary Board meeting has been cancelled. The Retirement Board meeting willl be immediately following today's meeting. All county offices willl be closed Monday, May 28, 2018, in  observance of Memorial Day. SOLICITOR None.  Therel being no further business, Vice Chairman Vaughan declared the meeting adjourned at  approximately 10:28 a.m.  THE FOREGOINGI MINUTES! SUPMITDFORAPROVAD  5 2018  ATTEST:  pu  CHIEF CLER