1111 MINUTE BOOK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD Minute No. 1062 WASHINGTON COUNTY, PENNSYLANIA June 6, 2018 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi and Harlan G. Shober,J Jr.; absent was Commissioner Diana Irey Vaughan. Also being present Pastor Robert Grewe, First Lutheran Church, Washington, Pa.; Marine Corps League Post 1138: representative Sandy Young; Solicitor J.Lynn DeHaven; Director of Administration Scottl Fergus; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie Trossman and Randi Marodi; Planning Department representative Gracie Abel; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Acting Director Andrea Johnston; Observer-Reporter Publishing Co.. representative Barbara Miller and concerned citizens Thomas Lonich, Ralph George and Robert Champe. Mr. Maggi called the meeting to order at approximately 2:00 p.m. Pastor Grewe led the meeting with a prayer. Ms. Young ledt the Pledge of Allegiance. Mr. Maggi entertained: a motion approving Minute No. 1061 dated May 17,2018. Moved by Mr. Shober; seconded by Mr. Maggi, approving Minute No. 1061, as written. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. SPECIAL ORDER OFI BUSINESS (RECESS FORI PHOTOS) PUBLICCOMMENTS None. Ralph George and Robert Champe, both residents of Old Plank Road, are concerned about runoff flooding from the çounty airport down onto their property. Mr. George rents al home with a pond from Robert Champe. They believe storm water runoff and silt are jeopardizing a large pond thati is home of several types of fish. Mr. George and Mr. Champe are in discussions with Billl McGowen, director of the Redevelopment Authority of Washington County, operator oft the airport. OLDBUSINESS BIDAWARD Solicitor, DeHaven recommended the Board, onl behalf of Building and Grounds, approve the bid award contract for general construction services on an as needed basis tol MacBracey Corporation, Washington, Pa. This agreement willl be effective from the date ofa agreement in 2018 through June 30,2019, with four one-year automatic: renewals. This bidi is being awarded to the lowest most: responsive and responsible bidder, based upon their unit costs submitted. in their proposal. 5 - 21: 13 1112 MINUTE BoOK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mr. Shober, seconded by Mr. Maggi, approving the contract with MacBracey Corporation. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi - Yes. Motion carried unanimously. MDCONIRACTPURCHANES Solicitor DeHaven: recommended the Board, on behalf of] Building and Grounds, authorize the replacement of the courthouse annex panel boardt to Schultheis Electric, Latrobe, Pa., at an estimated cost of $43,000, including labor, equipment and materials. Costs willl be paid with capital funds. Moved by Mr. Shober, seconded by Mr. Maggi, approving the payment to Schultheis Electric. Roll call vote taken: Mr. Shober- Yes; Mr. Maggi - Yes. Motion carried unanimously. BID REJECTION Solicitor DeHaven recommended the Board onl behalf of the Planning Commission, approve the rejection of all bids and rebid for the Pigeon Creek #3 project. Necessary revisions and clarifications need to be made tot the original bid documents. Moved by Mr. Shober, seconded by Mr. Maggi, approvingt the bidi rejection for the Pigeon Creek #3 project. Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously. DONATION RESOLUTION Solicitor DeHaven recommended the Board, on behalf oft the Purchasing Department, adopta' resolution, in compliance of Section 1805 of the county codeg governing the sale or disposition of personal property for the donation ofa 19961 Ford F250, with salt spreader and plow attachments to the non-profit, Washington County Agricultural Fair, Inc. Washington County Agricultural Fair has completed the application for donated equipment and has met all required criteria. Moved by Mr. Shober, seconded by Mr. Maggi, approving the resolution. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk respectfully requests the Commissioners adopt a resolution apptoving the purchase of an avigation easement onj property located on Jolly School Road, South Franklin' Township, Washington County, 1113 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA att thej purchase price of $5,000, and authorize William R. McGowen, Executive Director of the Redevelopment. Authority, to execute all closing documents on behalf oft the county. Moved by Mr. Shober, seconded by Mr. Maggi, approving the resolution. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi -Yes. Motion carried unanimously. ChiefClerk respectfully requests the Commissioners amend the resolution for a grant by the Washington County Hospital Authority to the Washington Health System Foundation to assist in the Family Birth and Women's Health Center construction project. The amount willi increase from $50,000to$100,000. Moved by Mr. Shober, seconded by Mr. Maggi, apptoving the amendment tot the resolution for this grant. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk respectfully requests the Commissioners adopt a resolution approving the execution ofa consent to assignment oft the land lease for the T&T Aviation hangar located at 295 Airport Roadi in South Franklin Township, Washington County, Pennsylvania, to' Thel Beech Group, Inc. Moved by Mr. Shober, seconded by Mr. Maggi, approving the resolution. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk respectfully requests the Commissioners approve the purchase of service credit for retirement purposes for Patricia Maxon for the period of) June 14, 2017 to] July 31,2017. The total costi is $1,469.93. Maxon. Moved by Mr. Shober; seconded by Mr. Maggi, approving the purchase ofs service credit for Patricia Roll call vote taken: Mr. Shober- Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk respectfully requests the Commissioners approve the purchase of service credit for retirement purposes for Dianna Shymchyk for the period of] June 24, 2016t to August 8, 2016, and August 15, 2016 to September 12, 2016. The total costi is $1,100.17. MwX 1 3555 :15 1 : 3 - : Str 791 X MXS 257 M'5 335 X 1114 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD Shymchyk. WASHINGTON COUNTY, PENNSYLANIA Moved by Mr. Shober; seconded by Mr. Maggi, approving the purchase of service credit for Dianna Roll call vote taken: Mr. Shober - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk respectfully requests the Commissioners approve the purchase of service credit for retirement purposes for Maureen Griffin for the period ofl March! 5, 2018 to April 23, 2018. The total costi is $1,376.85. Griffin. Moved by Mr. Shober; seconded' by Mr. Maggi, approving the purchase of service credit for Maureen Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an apportioned unit decimal interest revision with Range Resources for the Malinky unit associated with the Panhandle Trail (non surface). Washington County has a decimal interest of 0.00237494 inl Malinky B of which a portion will bei included in a new Malinky D unit. Payments from the original unit will not be reduced which allows Washington County tol be paid ani interesti inl both Malinky units. Moved by Mr. Shober; seconded by Mr. Maggi, approving the revision with Range Resources. Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously. ChiefClerk presented to the Board for their consideration and approval, on behalf oft the Planning Commission, of an agreement with Gibson Thomas Engineering in the amount of $483,317.34 for the design and permitting of the Chartiers #30, Hess Bridgei in Cecil Township. Costs have been apptoved by the Pennsylvania Department of Transportation and willl be paid 80% federal, 15% state and 5% county liquid fuels. Moved by Mr. Shober; seconded by Mr. Maggi, approving the agreement with Gibson' Thomas Engineering. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. 1115 MINUTE MS BOOK 56. bww BOARD OF COMMISSIONERS IMRLIMITED F1607929LD WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval, onl behalf oft the Planning Commission, ofai reimbursement agreement with the Pennsylvania Department of Transportation providing $460,750. reimbursement to Washington County for design and engineering of the Chartiers #301 bridge in Cecil Township. Said motion also authorizes the Chairman of the Board, Larry Maggi, to execute the agreement as well Moved by Mr. Shober; seconded by Mr. Maggi, approving the reimbursement agreement witht the as designates the Chairman as the authorized signature on the agreement. Pennsylvania Department of Transportation. Roll call vote taken: Mr. Shober - Yes; Mr.1 Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and apptoval, on behalf of the Planning Commission, of authorization tol bid for the superstructure replacement of the Raccoon #11 bridgei in Robinson Township. Costs willl be paid with Act 13b bridge funds. Moved by Mr. Shober; seconded by Mr. Maggi, approving authorization tol bid. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Planning Commission, to ratify a time extension amendment to contract C000059562 with the Commonwealth of Pennsylvània for the Mon River kayak launches to allow East Bethlehem and Monongahela to complete additional landscaping and parking. This agreement willl be effective) June 30, 2018t through June 30, 2019. Moved by Mr. Shober; seconded by Mr. Maggi, approving the amendment with the Commonwealth of] Pennsylvania. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi - Yes. Motion carried unanimously. ChiefClerk ptesented to the Board for their consideration and approval, on behalf oft the Planning Commission, to ratify the landowner grantee agreement; operation, maintenance and: repair plan; landowner letter of commitment, and landowner access authorization included in a grant request submitted by Western Pennsylvania Conservancy for stream: mprovements in Mingo Creek County Park. Thé Conservancy will design and construct the projects ifg grant funds are received. 22S3 . 35533 - 163 55.11 : 311 XXXXAS 57 1116 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mr. Shober; seconded' by Mr. Maggi, approving the agreement with Western Pennsylvania Conservancy. Roll call vote taken: Mr. Shober- Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an engineering agreement with GAI Consultants in the amount of $73,500 for the design, permitting and bid documents to develop a site for additional shelters at the Thompson Hill area of Cross Creek Park. Costs willl be paid with Cross Creek gas leasef funds. Moved by Mr. Shober; seconded' by Mr. Maggi, approving the agreement with GAI Consultants. Roll call vote taken: Mr. Shober Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Aging Services, of $2,183 ini matching funds required for a $24,127 local share account funded project att the Beth Center Senior Center for the replacement ofal handicapped accessible: ramp. The matching funds will be! paid from human services capital funds. Moved by Mr. Shober; seconded' by Mr. Maggi, approving the matching fund request. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Aging Services, of $4,000i in matching funds required fora a $64,000 local share account funded project att the Bentleyville Senior Center for the installation ofa new kitchen. Thei matching funds will be paid froml human services capital funds. Moved by Mr. Shober; seconded by Mr. Maggi, approving the matching fund request. Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement with Genesis Home of New Beginnings for the provision of placement servicés. This agreement willl be effective July 1,2017 through June 30, 2018. The contract authorization amount is $93,000 and no additional county funds are required. 1117 MINUTE BooK BOARD OF COMMISSIONERS MRL LIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mr. Shober; seconded by Mr. Maggi, approvingt the provider agreement with Genesis Home of New Beginnings. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for theit consideration and approval, on behalf of Children and Youth Services, ofa purchase of service agreement with Mallory Anderson for the provision of administrative services related tot the preparation of the Need Based. Annual Plan and Budget estimate for fiscal year 2018- 2019 and the budget request for fiscal year 2019-2020. This agreement willl be effective. April 7,2018 through September 7,2018. The contract authorization amount is $5,812.10 and no additional county funds are required. Moved by Mr. Shober; seconded by Mr. Maggi, approving the purchase ofs service agreement with Mallory Anderson. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, onl behalf of Children and Youth Services, ofa provider agreement addendum with Adelphoi Village toj provide the community based prevention, treatment and aftercare program. The contract authorization amount willl bei increased by $25,595 to $142,985 and no additional county funds are required. Moved by Mr. Shober; seconded by Mr. Maggi, approving the provider agreement addendum with Adelphoi Village. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi -Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of provider agreements with the list oft the following providers. These agreements will be effective July 1,2018 through June 30, 2019. No additional county, funds are required. PROVIDER AMOUNT $30,000 $150,000 $180,000 Dr. Terry O'Hara, Ph.D. Vision Quest National, LTD TOTAL Roll call vote taken: Mr. Shober - Yes; Mr. Maggi -Yes. Motion carried unanimously. Moved by Mr. Shober; seconded by Mr. Maggi, approving the provider agreements listed. - - 1118 MINUTE BooK BOARD OF COMMISSIONERS IMBLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA ChiefClerk presented to the Board for their consideration and approval, on behalfo of Aging Services, oft the following provider agreements for the Aging' Wavier Home Delivered Meal Program. These agreements willl be effective July 1, 2018 at a rate of$7.21 per unit for frozen and emergency pack meals and $7.46 per unit for hot meals. No additional county funds are required. PROVIDER Amerihealth Caritas Health Plan Pennsylvania Health and Wellness UPMC Community Health Choices Moved by Mr. Shober; seconded by Mr. Maggi, approving the above agreements. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented tot the Board for their consideration and approval, on! behalf of] Behavioral Health and Developmental Services, ofa provider agreement with' Therapeutic Early Intervention Services for the provision of early intervention services. This agreement will! be effective) June 1,2018 through June 30, 2018. The contract authorization amount is $1,200 and no additional county funds are required. Moved by Mr. Shober; seconded by Mr. Maggi, approving the provider agreement with' Therapeutic Early Intervention Services. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, onl behalf of Human Services, to enter into agreements with Department of Housing and Urban Development (HUD) toj provide housing and supportive services tol homeless individuals and families int the amount of $551,623. These agreements willl be effective May 1,2018t through April 30, 2019. No additional county funds are required. Moved by Mr. Shober; secondedi by Mr. Maggi, approving the agreements with the Department of Housing and Urban Development. Roll call vote taken: Mr. Shober- Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented tot the Board for their consideration and approval, onl behalf of Human Services, of the following provider agreements for housing and supportive services tol homeless individuals and families. No additional county funds are required. AGENCY AMOUNT $502,920.00 $91,517.00 $1,056,446.00 GRANTYEAR 5/1/2018-4/30/2019 8/1/2018-7/31/2019 Connect, Inc. Connect, Inc. TOTAL 1119 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mr. Shober; seconded by Mr. Maggi, approving the above provider agreements. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and Public Safety, ofa purchasing proceeding with utilizing contracts oft record, state contract and if necessary bids, for thel PSAP upgrade/expansion project at an estimated cost of $4.1 million dollars. The proposed project consists of the following elements: A. Replacement of radio dispatch console system *GSA direct purchase B. Replacement of communications logging recorder *GSA direct purchase C. Replacement of radio voting/selector system *Sole source via MRA D. Replacement of microwave links and site expansion *Sole. source via MRA Replacement of network time server *Sole. source via MRA Expansion of base radios and control stations *Sole. source via MRA G. Installation of dispatch furniture at backup PSAP *TBD possibly COSTARS *COSTARS via. Syerg!T E. F. H. Servèrs, network, CPUS, and monitors for replacement systems and backup PSAP I. J. Installation ofs satellite connectivity atl backup PSAP *Direct! purchase viae existing contract with. IP Access International Installation of dark fiber tol backup PSAP *TBD possibly RFP or existing contract WCDPS anticipates the project tol begin with installation ofi items A., B., and E. During the lead time and staging oft those items, the equipment for items D. and F. can be installed at the remote sites, based oni rigging crew availability. Once the replacement: radio console isi inl live operation, we will progress toi item C. Certain elements of item H. (desktop hardware and network switches for radio) willl be installed during the radio console replacement. Items G., I, andj J. as well as the backup PSAP portions of items A., B.,C,E., and remaining items from H. willl bei installed once occupancy of the airport building is available. Moved by Mr. Shober; seconded by Mr. Maggi, approving the authorization tol bid. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, Public Safety and the correctional facility, of the renewal oft the technical service support agreement with Physio-Control, Redmond, Wash. for the. AED's throughout the campus, including the sheriff vehicles. This agreement willl be effective July 1,2018t through June 30, 2021. The contract authorization amount is $17,955.00 and willl be paid from the general fund. 3 : 155 35x : :1 11 - :637 - 133 1 : 375 151.31 Ta 1s - 357 : S -5 - :5 RA 3 2123467 3133 1120 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E1607929LD WASHINGTON COUNTY, PENNSYLANIA Moved by Mr. Shober; seconded' by Mr. Maggi, approving the agreement with Physio-Control. Roll call vote taken: Mr. Shober- - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Public Safety, oft the renewal oft the current agreement with SynergIT for the veeam backup and replication enterprise for VMware (hardware and software), including maintenance. This agreement will be effective through December 10, 2020. The contract authorization amount: is $35,180.40 and willl bej paid from their operating budget. Moved by Mr. Shober; seconded by Mr. Maggi, approving the agreement with SynergIT. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and Information Technology, of the renewal of VMWare software maintenance agreement with Carahsoft Technology Corporation, Reston, Va. This agreement will be effective through June 14, 2019. The contract authorization amounti is $10,797.07 and willl be paid from their operating budget. Moved by Mr. Shober; seconded by Mr. Maggi, approving the agreement with Carahsoft Technology Corporation. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously. ChiefClerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Courts Information Technology, of an addendum tot the existing professional services. agreement with ImageSoft Inc., Southfield, MI toi include one additional OnBase workflow named client SL (1-20) license and Onbase workflow maintenance. The total cost willi increase by $6,770.75and willl be paid from their operating budget. Moved by Mr. Shober; seconded' by Mr. Maggi, approving the addendum with ImageSoft, Inc. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi Yes. Motion carried unanimously. Chief Clerk presented tot the Board for their consideration and approval, on behalf of the Purchasing Department and Planning Commission, of an amendment to the 60-month lease for the Canon 1121 MINUTE BooK BOARD OF COMMISSIONERS IMRLIMITED E00718327LD WASHINGTON COUNTY, PENNSYLANIA CC-330 card cutter to addi modules for an additional $35.00/month for a total of $214.00/month. The modules will allow us to cut different size documents such as greeting cards, photo folders, etc. Moved by Mr. Shober; seconded by Mr. Maggi, approving the additional modules for the Canon copier. Roll call vote taken: Mr. Shober Yes; Mr. Maggi Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held at 10a.m. Wednesday, June 6, 2018, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board meeting willl be immediately following today's meeting. SOLICITOR amount of $1,420.05. GRAHAM R ERIC 831 HIGHLAND AVENUE WEST ALEXANDER, PA 15376 Tax Year: 2018 District DONEGAL Parcel 230.-007-0201-0005-00 Amount $4.76 HARRAH ROBERTL& LESLIEK 285 TIMBERLINE DRIVE WASHINGTON,PA; 15301 Tax Year: 2017 District NORTH FRANKLIN Parcel 510.05-06.00-0054-00 Amount $8.1 Solicitor DeHaven presented to the Board for their consideration and approval of tax refunds in the RITE. AID OF PAI INC P.O.BOX3165 HARRISBURG, PA 17105 Tax Year: 2017 District CALIFORNIA Parcel 080-005.00.01-0011-00 Amount! $1,393.22 KOBELAK ROBERTE& YANINJ 113HERITAGE COURT CANONSBURG, PA 15317 Tax Year: 2017 District NORTHS STRABANE Parcel 520.013528.00.0020.00 Amount $3.45 SHOW JONATHANP DOBROSKI DONALD 122 MAPLE: RIDGE COURT CANONSBURG,PA15I7 Tax Year: 2017 District SOUTH STRABANE Parcel 600-004-00-00.005.19 Amount $10.52 Moved by Mr. Shober; seconded by Mr. Maggi, approving the above tax refunds. Roll call vote taken: Mr. Shober - Yes; Mr. Maggi - Yes. Motion carried unanimously. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 2:27 p.m. THE FOREGOING MINUTES! SUBMITPEBFOR APPROVAL: 447423 20,2018 ATTEST: CHIEF CLARI 1122 MINUTE BoOK BOARD OF COMMISSIONERS IMRLIMITED E00718327LD WASHINGTON COUNTY, PENNSYLANIA This page is blank.