MINUTES OF A REGULAR MEETING OF THE GENERAL AUTHORITY OF THE CITYOF FRANKLIN  December 13, 2022  1.  Call to Order  The meeting was called to order at 6:00 p.m.  2.  Roll Call  Members in Attendance: Timothy Dunkle John Eckel Fred Leyda Caleb Williams Chad Ellis Absent: Jody Freni Peter O'Polka Others in Attendance:  James M. Greenfield, Authority Solicitor Kyle Fritz, The EADS Group Kurt McFadden, City ofl Franklin Scott Stoltenburg, Water Network Michael Gorman, Resource and Development Assistant Joshua Kalp, The EADS Group Tracy Jamieson, City of Franklin Glenn Brown, Wastewater Treatment Plant Mike Moore, Wastewater Network Harmony Motter, City of] Franklin T.J. Parks, Recording Secretary Helen Fielding, The Derrick Gavin Fish, Explore Venango    General Authority Minutes December 13, 2022  3.  Adoption of Agenda  Motion by Mr. Eckel and seconded by Mr. Williams to adopt the agenda as presented.  Motion passed unanimously. Approval of Minutes  4.  Mr. Dunkle requested to add the phrase, "for November," to the motion approving the sewer financial report in order to differentiate between the motion ratifying the October Mr. Greenfield stated that he was absent for the November meeting, while the minutes Motion by Mr. Eckel and seconded by Mr. Williams to approve the minutes ofNovember 8, 2022, as amended. Motion passed unanimously.  financial report and the November financial report.  reflected him as being present.  5. 6.  Citizens' Inquiries - None  Water  6.A. Operations/Project Reports  1. Staff  Mr. Hines reported that Whalen Contracting is finished removing the water softener. Eric Ewing is working on the fence and is expected to be done before the week is over. Still waiting for Penelec to certify the new location for the electric at the Bredinsburg pit. Mr. Stoltenberg said that all water services have been disconnected from the houses  scheduled to be demolished. 2. EADS Group  PennVest Legacy Waterline Project  Mr. Kalp reported that all the work outlined in Change Order 2, as described in November's minutes, is expected to be complete by spring of2023 by Mortimer's. Mr. Kalp stated that the final design is anticipated to be complete by December or January. Highway Occupancy Permits are being prepared, and property owners are being Mr. Kalp discussed the cost breakdown of the proposed engineering amendment, as discussed at the November workshop. He estimated easement negotiations to cost no more than $5,000 and $2,500 for environmental work for potentially contaminated soils.  Front Street and Allegheny Boulevard Waterlines  contacted concerning easements.    General Authority Minutes December 13, 2022  Motion by Mr. Leyda and seconded by Mr. Eckel to approve the amendment as  described. The motion passed unanimously. 15thStreet Pump Station & Miller Hill Waterline  Mr. Fritz reported that Terra Works began work on Monday, December 12, 2022. The plans call for a 20' access to where the new pump is scheduled to go, but Mr. Fritz stated that it needs to be extended to 60' to make it easier for work trucks to maneuver and there are also some on-site stormwater issues that will need to be addressed. There will also be other adjustments made to protect an exposed water pipe from the weight oft the crane that will be used to set the new pump station. Contractors expect to finish the project in Still waiting to receive a start date from Mortimer's for their portion oft the work. They were issued their Notice to Proceed on November 14, 2022 and were issued the approved  November.  Change Order 1. Misc. Water Items:  13th Street waterline project is complete but we are still waiting for the final permit. The Small Water/Sewer Grant to replace 2,700 feet ofv waterline is ready to submit in the For the H20 grant requests, Mr. Fritz explained that, due to a misunderstanding in the grant guidelines, the match amount is actually less than originally anticipated. The new match calculation for the Barrett Flats Project now comes out to $3,295,500; therefore a Motion by Mr. Eckel and seconded by Mr. Ellis to approve rescinding the resolution that was passed at the November meeting and replacing it with the following revised  amount of$500,000.  revised resolution needs to be submitted with the grant application.  resolution, which passed unanimously:  Bei it RESOLVED that the General Authority oft the City of Franklin of Venango County hereby requests an H20 PA Water Supply, Sanitary Sewer and Storm Water Projects grant of $6,591,000 from the Commonwealth Financing Authority Beit] FURTHER RESOLVED that the Applicant does hereby designate Timothy Dunkle, Authority Chairperson, and Caleb Williams, Vice Chairperson, or either ofthem, as official(s) to execute all documents and agreements between the General Authority of the City ofl Franklin and the Commonwealth Financing Authority to facilitate and assist in obtaining the requested grant.  to be used for the Barrett Flats WTP Replacement Project.  In another matter, Mr. Fritz also said that Mealy Excavating will fix an area on Eagle Street where the new: asphalt is separating from the old asphalt this spring.    General Authority Minutes December 13, 2022  6. B. Water Financial Report  Total Unrestricted Water Funds Balance is $141,092.00.  Motion by Mr. Williams and seconded by Mr. Eckel to accept the financial report for Motion by Mr. Eckel and seconded by Mr. Williams to pay the following bills. Motion  November. Motion passed unanimously.  passed unanimously.  City ofF Franklin General Services Fee for December Dale Woodard Gent McFate for Allegheny Blvd. Water  $1 18,166.67 $ 900.00 $ 822.75 $ 50.00 $ 205.00 $ 316.89 $ 396.11 $ 1,290.00  2,742.97 $ 8,500.00 $3 3,500.00 ) 2 29,838.34 6 66,728.73  Line Project  The EADS Group for 2022 Engineering Anthony Parks for November meeting  Svetz Energy Services for Demand Response Program Western New York and Pennsylvania RR for 8" Water Pipeline Located at 405' Wofmp 25 Western New York and Pennsylvania RR for 2" of Natural Gas Pipeline (Water Plant) located 206' Eofmp The EADS Group for 15h Street Pump Station The EADS Group for Legacy Lead Waterline The EADS Group for GACF Front St. Waterline The EADS Group for GACF Allegheny Blvd. Waterline Water Fund Monthly Invoice for Approval  231/2  Elimination Project  Totals:    General Authority Minutes December 13, 2022  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund  Pre-approved payroll for 11/04/22 and 11/18/22  11/30/22 YTD draft budget including a detail ofinvoices paid and revenue received.  7.  Sewer  7.A. Operations/Project Reports  1. Staff  Mr. Brown reported that the DEP inspection went well and is complete. Two pine trees were removed and one was topped short enough that, ifit does fall, it won't hit the tanks or any of the fencing at the WWTP. A VFD on the raw sewage pump was replaced last week. Finally, the other halfo ofSCADA is back up and running. All ofSCADAi is Mr. Moore reported on the sewer jet truck demonstration that he attended. He feels the truck that was being displayed was tool high-tech for what the WWTP needs. With everything being electronic, there is more likelihood that something will go wrong.  running on the screen, except for one building.  2. EADSGroup  15th Street CSO Project Update  Mr. Kalp reported that the remaining warranty items are expected to be completed in the  spring of 2023. WWTP February 2023.  Mr. Kalp stated that the shipment date for the influent pumps is now scheduled for Evoqua stated that they will manufacture a new water back with the proper certifications. The Small Water/Sewer Grant, in the amount of $319,872 for improvements to the Waste  Water Treatment Plant, is ready for submission.  With regard to the H20 Program grant, Mr. Kalp explained that, due to a misunderstanding in the grant guidelines, the match amount is actually less than originally anticipated for the Emergency Generator Project. The new match calculation comes out to $293,706; therefore a revised resolution needs to be submitted with the  grant application.    General Authority Minutes December 13, 2022  Motion by Mr. Williams and seconded by Mr. Eckel to approve rescinding the resolution that was passed at the November meeting and replacing it with the following revised  resolution, which passed unanimously:  Be it RESOLVED that the General Authority of the City of Franklin, Venango County, Pennsylvania hereby requests an H20 PA grant of $588,294 from the Commonwealth Financing Authority to be used for the construction ofthe Bei it FURTHER RESOLVED, that the Applicant does hereby designate Timothy Dunkle, Chairperson, and Caleb Williams, Vice Chairperson, or either oft them, as the official(s) to execute all documents and agreements between the General Authority oft the City of Franklin and the Commonwealth Financing Authority to  WWTP Emergency Generator Project.  facilitate and assist in obtaining the requested grant. A-108 Phase ISewer Replacement & CSO Elimination Project Mr. Fritz reported that all the preliminary alignments are complete and that the conversions at A-108 and 12th Street are under review. Preliminary permitting applications are scheduled to be submitted in spring of 2023 for funding to be received in  2024. Flow Meters:  Mr. Fritz reported on the proposal by EADS to carry out the CSO: monitoring that would start in 2023 for the price of$3,875 per month, which is a savings of $7,500 annually, since Drnach Environmental was increasing its pricing by 12%. The exact start date will have to be coordinated with Drnach. Mrs. Jamieson indicated that she will let Drnach Motion by Mr. Ellis and seconded by Mr. Eckel to accept the proposal from The EADS Group to conduct the testing and meter reading of five (5) CSO areas for a monthly price  know that EADS will be taking this service over.  of$3,875. The motion passed unanimously. 7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of $299,304.00.  Motion by Mr. Eckel and seconded by Mr. Williams to accept the sewer financial report. Motion by Mr. Ellis and seconded by Mr. Williams to pay the following bills. The motion  The motion passed unanimously. passed unanimously.    General Authority Minutes December 13, 2022 $18,166.67 $5 5,889.40 $ 50.00 $ 4,030.00 $ 120.00 $ 316.89 $ 501.75 $ 792.23 $ 228.45 $15,900.54 $3 3,273.23 49,269.16  City of Franklin General Services Fee for December The EADS Group for 2022 Engineering Anthony Parks for November meeting  Drnach Environmental, Inc. Flow Monitoring 5 CSO sites Drnach Environmental, Inc. Flow Monitoring 5 CSO sites March Svetz Energy Services for Demand Response Program Western New York and Pennsylvania RR for 8" Sewer pipe in an Western New York and Pennsylvania RR for 15" Sewer pipe 425' Western New York and Pennsylvania RR for 2 Sewer pipeline crossings @ Orchard St. & valuation station 6847+25 The EADS Group for 864 15th Street CSOS02-19 The EADS Group for A-108 Planning S03-21 Sewer Fund Monthly Invoices for Approval  18" casing from mp 24  Totals:  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund  Pre-approved payroll for 11/04/22 and 11/18/22  11/30/22 YTD draft budget including a detail ofinvoices paid and revenue received.  8. Reports Chair' 's Report  Mr. Dunkle shared some key points from the Lead and Copper Rule Revised Service Line Inventory Training put on by DEP. He explained that the inventory needs to identify the status of    General Authority Minutes December 13, 2022  all service lines, even those portions owned by the property owners. The inventory must be submitted to DEP by October 16, 2024, must be publicly accessible once it is compiled, and must be updated annually. A complete list ofMr. Dunkle's key points from the training will be Mr. Fritz cautioned the Authority to not put too much effort into the inventory at this point, as he expects DEP will receive a lot of negative feedback from municipalities for such unreasonable Mr. Eckel reminded the Water Line Inventory Committee of the meeting on January 23, 2023 at  filed with the minutes.  expectations.  9:00 A.M. in Council Chambers. City Manager' 's Report  Mrs. Jamieson informed that the County will have funding available in the 2023 Infrastructure Bank. She extended an invitation to any Board member to meet with them on January 19,2023.  Monies can be used for grant matching funds. Public Utilities Director's Report:  None  Utilities Coordinator' 's Report:  Mr. Gorman said he is getting settled into his new position.  Solicitor's Report: 9. Meetings  Mr. Greenfield informed that the new bidding thresholds for 2023 have been released.  The next committee meeting is December 22, 2022 at 10:00 A.M. The next regular meeting is. January 10, 2023 at 6:001 P.M. at City Hall.  10. Adjournment:  Mr. Dunkle adjourned the meeting at 7:18 P.M.  Minutes prepared by T.J. Parks