MINUTES OF A REGULAR MEETING OF THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  February 14, 2023  1.  Calll t0 Order  The meeting was called to order at 6:00 p.m.  2.  RollCall  Members in Attendance: Timothy Dunkle John Eckel Fred Leyda Caleb Williams Chad Ellis Peter O'Polka Jody Freni Absent: None  Others in Attendance: James M. Greenfield, Authority Solicitor Jim Wetzel, Fire Chief Kurt McFadden, City of Franklin Scott Stoltenburg, Water Network Devin Hines, Water Treatment Plants Michael Gorman, Tech Resources Coordinator Joshua Kalp, The EADS Group Tracy Jamieson, City ofFranklin Glenn Brown, Wastewater Treatment Plant Mike Moore, Wastewater Network Harmony Motter, City of Franklin T.J. Parks, Recording Secretary Helen Fielding, The Derrick George Singh, The Quality Inn Brian Spaid, Dale Woodard Gent McFate Alex Spaid, Dale Woodard Gent McFate    General Authority Minutes February 14,2023  3.  Adoption ofAgenda  Motion by Mr. Eckel and seconded by Mr. Williams to adopt the agenda, as presented.  Motion passed unanimously. Approval ofl Minutes  4.  In regard to the Election ofOfficers, Mr. Greenfield recommended that future minutes should reflect who made the motions and seconds to close the nominations and have the  Secretary cast the unanimous ballot. ofJanuary 10, 2023, as noted. Citizens' Inquiries  Motion by Mr. Williams and seconded by Mr. Eckel to approve the minutes  5.  Mr. George Singh, owner and general manager ofThe Quality Inn, said that he had been erroneously double-billed for sewer: services since. June 23, 2015. He did not realize the mistake until this past January and has paid $49,989.74 in overpayments since that time. Mr. Singh is requesting reimbursement for the overage amount, in addition to accumulated interest in an amount equal to the amount that would be assessed for late fees and inflationary adjustments for the value oft the U.S. dollar since that time until the double billing stopped.  Mrs. Motter stated that she looked through the Quality Inn' s records, starting in the second quarter of2015, and could not find any evidence showing how the second sewer charge  was added to the account.  Mr. Dunkle advised that written notice will be given to Mr. Singh within the next week to  describe the Authority" s action to rectify the overage payments.  6.  Executive Session  Mr. Dunkle requested to enter into Executive Session at 6:07 P.M. The Executive Session ended at 6:33 P.M., at which time Mr. Dunkle entertained a motion to suggest an appropriate Motion by Mr. Ellis and seconded by Mr. O'Polka to reimburse Quality Inn in the overage payment amount of $49,989.74, with no inclusion ofinterest, inflation or any other incidental costs. The motion passed unanimously. Mr. Greenfield said he would draft a letter outlining the  remedy to The Quality Inn's overage payments.  terms oft the reimbursement payment to Mr. Singh.  2    General Authority Minutes February 14, 2023  7.  Water  7.A. Operations Project Reports  1. Staff  Mr. Hines reported that: lead time.  The first VFD for Coefield Corners was ordered. He said to expect a 40-week Wells 3 and 4 at Barrett Flats have been rehabbed by Moody and are in good W.C. Weil will be in on Thursday to make sure all the facilities' valvesare  condition, resulting in a lower than anticipated cost. Softener tanks have been removed. Salt tanks remain.  functioning properly.  Mr. Stoltenberg reported that there have been 4 or 5 mainline leaks and a sink hole was  discovered on Elk Street and was fixed by Mortimer's Excavating. 7.1.a. In-House Water Line Replacement Discussion  Mr. Stoltenberg distributed quotes for waterline replacements on Polk and Cedar Streets  and Evergreen Drive. Pricing is as follows:  Evergreen Drive- -$36,202 Polk Street - $12,819 Cedar Street - $24,500  Mr. Dunkle noted that the work and associated material costs on Cedar Street would be done at the request of Sugarcreek Borough and that Sugarcreek Borough would be responsible for 100% paving costs and splitting the material costs. This work would be covered under a Memorandum ofUnderstanding between both parties. Regarding Evergreen Drive, Mrs. Jamieson advised that funds used would have to come from the Line Maintenance line item, since this project was not in the capital budget for 2023. There was concern from Mr. Leyda that taking this amount ofi money out ofLine Maintenance will not leave enough wiggle room for emergencies; however, Mr. McFadden assured that that was taken into consideration and feels this is doable. The Authority decided to postpone the work on Polk at this time.  Motion by Mr. Eckel and seconded by Mr. Leyda to approve the work proposed for Evergreen Drive (320 LF of12" PVC) as presented. The motion passed unanimously. Motion by Mr. Eckel and seconded by Mr. Leyda to approve the supply and manhour costs for Cedar Street, in accordance with an agreement with Sugarcreek Borough. The motion  passed unanimously.  3    General Authority Minutes February14,2023  7.1.b. 3"Sireet Building Drain Work Proposal  Motion by Mr. Eckel and seconded by Mr. Leyda to approve the quote from Shingledecker's Welding to include the stainless steel option for the total amount of$10,781.60 in order to make necessary repairs to the floor drain at the 3rd Street Water Plant. The motion  passed unanimously.  2. EADS Group  PennVest Legacy Waterline Project  Mr. Kalp reported that all the work outlined in Change Order 2, as described November's minutes, is expected to be complete by spring of 2023. As previously mentioned, Mortimer's was called in to fix a sink hole at 1034 Elk Street. Mr. Kalp stated that this is just a  temporary fix; aj permanent solution will be implemented this spring.  Front Street Waterline  Mr. Kalp stated that the final designs are complete and will hopefully be bid out soon, depending on funding and PennDOT's schedule. The current cost estimate for the project is  $1,450,000. Highway Occupancy and ES Permits have been approved.  Allegheny Boulevard Waterline  Mr. Kalp informed that the ES permit has been approved and that the Highway Occupancy Permit approval is to be issued upon PennDOT's completion of the trail project. EADS is still waiting on information from the sub consultant that is needed to complete the final design. In the meantime, work for easement acquisition continues to be ongoing. Bidding is dependent upon PennDOT's schedule. The current cost estimate for the project is $1,500,000. Mrs. Jamieson interjected that the award announcement for the Local Shares Grant is expected in  April.  15!h Street Pump Station & Miller Hill Waterline  Mr. Fritz reported that Terra Works has completed the waterline work from the pump station up to Big Oak Drive. Terra Works submitted their second payment application in the amount of $227,299.35. Motion by Mr. Freni and seconded by Mr. Ellis to approve Terra Works' Payment Application No. 2 in the amount of $227,299.35. The motion passed  unanimously.  Mr. Fritz said that Mortimers plans to start their portion of the work mid to late February but that is not definite. He then introduced Mortimer's Change Order 2 in the amount of $98,335 to add 550 feet of 8-inch pipe, 3 manholes and 4 lateral connections to the sanitary sewer on Sibley Avenue, as the sewer lines were unforeseen, due to non-existent mapping.  4    General Authority Minutes February14,2023  Motion by Mr. Eckel and seconded by Mr. Freni to approve Mortimer's Change Order  No. 2, as presented. The motion passed unanimously.  7.B. Water Financial Report  Total Unrestricted Water Funds Balance is $85,377. Motion by Mr. Freni and seconded by Mr. O'Polka to accept the financial report for. January. Motion passed unanimously. Motion by Mr. Eckel and seconded by Mr. Williams to pay the following bills. Motion  passed unanimously.  City ofFranklin General Services Fee for. January Dale Woodard Gent Law Firm for Water General Dale Woodard Gent Law Firm for Allegheny Boulevard  $1 18,166.67 $ 777.50 1,283.75 $ 300.00 $ 50.00 1 10,000.00 3,097.69 $ 1,260.25 1 19,006.09 $ 42,572.40 $9 96,514.35  Matters  Waterline Project  The EADS Group for 2022 Engineering Anthony Parks for January meeting  PA DEP for Chapter 109-Safe Drinking Water Annual The EADS Group for 15' Street Pump Station The EADS Group for GACF Front St. Water Line The EADS Group for GACF Allegheny Blvd. Water Water Fund Monthly Invoices for Approval  Fee  Line  Totals:  5    General Authority Minutes February 14,2023  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund  Pre-approved payroll for 1/13/23 and 1/27/23  1/31/23 YTD draft budget including a detail ofinvoices paid and revenue received.  8.  Sewer  8.A. Operations Project Reports  1. Staff  Mr. Brown informed that:  SCADA is still at a standstill.  There was a trailer that was stolen out of the "boneyard" around 2 P.M. this past Saturday afternoon. Mr. Gibbons was contacted to get a quote for surveillance Regarding the waterback, Mr. Kalp interjected that it will be shipped at the end of February. EADS will coordinate installation with Mr. Brown's schedule as the  cameras.  weather gets warmer.  Mr. Moore reported on ani issue with a sewer line on Erie Street that services four (4) houses. He explained that the pipe is clay tile, and that one ofthe tiles came loose and is wedged sideways where the sewer line crosses paths with an electric pole and a gas line. To complicate matters further, the manhole access is brick and could cave in ifthe crew tries to access the pipe that way. Mr. Moore doesn't feel comfortable performing the maintenance in-house. Mr. Fritz  offered to get in touch with a contractor the following day to assist. La. Sewer.Jet Purchase/ Disposition Discussion  Mr. Moore presented a COSTARS quote from Bortek Industries Inc. for a new sewerJ jet. The quote includes a trade-in value of$45,000 for the Authority's 2011 Vaccon International. Motion by Mr. Leyda and seconded by Mr. Eckel to purchase the Aquatech B10-1450 Combo Truck as described in the quote dated October 26, 2022 from Bortek Industries Inc. in the  amount of $570,212. The motion passed unanimously.  2. EADSGroup 15"h Street CSO Project Update  Mr. Kalp reported that the remaining warranty items are expected to be completed in the  spring of2023.  6    General Authority Minutes February 14, 2023  WWTP  Mr. Kalp stated that the shipment date for the influent pumps is scheduled for February 17,2023 and they are scheduled to be installed in August when the flow levels are typically low. The water back will be installed by CS&E at a date that has not been scheduled yet. A-108 Phase ISewer Replacement & CSO Elimination Project  Mr. Fritz reported that the preliminary drawings are still being reviewed and preliminary permitting applications are scheduled to be submitted in spring of2023 for funding to be received in 2024. The DEP permit will be submitted in the fall, along with the finalized drawings  and specifications. Misc. Sewer Items:  Mr. Fritz reported that the first month ofCSO flow monitoring with EADS went well and Mr. Fritz asked the Authority ifthey would like to obtain COSTARS prices for 2023 interceptor CCTV work. The Board agreed and indicated an amount not to exceed $250,000. Mr. Kalp noted that the proposal for the 2022 Chapter 94 Report and CSO supplement was in the Board's packets. Motion by Mr. Freni and seconded by Mr. Williams to approve The EADS Group' s proposal, dated January 6, 2023, to conduct the Chapter 94 Report and CSO Supplemental Report, in the amount of $3,300. The motion passed unanimously.  presented the data to the Authority.  2.a. Chapter 94 Report Proposal from EADS  8.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of $33,296.00.  Motion by Mr. O'Polka and seconded by Mr. Freni to accept the sewer financial report. Motion by Mr. Eckel and seconded by Mr. Ellis to pay the following bills. The motion  The motion passed unanimously. passed unanimously.  City of! Franklin General Services Fee for. January Dale Woodard Gent McFate for Sewer General Matters Dale Woodard Gent McFate for Rules, Regulations and Policies  $18,166.67 $ 697.50 $ 1,080.00  7    General Authority Minutes February 14, 2023 $ 20.00 $ 982.15 $ 658.20 $ 50.00 4 4,030.00 3,875.00 $1 13,478.25 $ - 7,283.86 $50,321.63  Dale Woodard Gent McFate for Uniontown Heights The EADS Group for 2022 Engineering  The EADS Group for DEP CAP Semi-Annual Report  Anthony Parks for. January meeting  Drnach Environmental, Inc. Flow Monitoring 5 CSO sites- The EADS Group for Flow Monitoring 5 CSO Sites - January  December services Services  The EADS Group for A-108 Planning S03-21 Sewer Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed: Pre-approved payroll for 1/13/23, 1/27/23  Pre-approved invoice and payroll reimbursements to General Fund  1/31/23 YTD draft budget including a detail ofinvoices paid and revenue received.  9.. Reports Chair's Report  Mr. Dunkle had nothing to report, but gave the floor to Mr. Eckel to provide updates on the Mr. Eckel reported that there is one more meeting for the committee on February 27. He feels that there should be standardized, minimal diameter for waterlines, dependent upon how many houses the line services. Following the final committee meeting, Mr. Eckel would like to set upa  waterline inventory committee.  special meeting to discuss the what the committee has assessed.  8    General. Authority Minutes February 14, 2023  Cily Manager's Report  Mrs. Jamieson reminded the members that, following the large water leak on Prospect Street in 2022, the street will need to be repaved. Sugarcreek Borough would like to add storm drains to the street and would be willing to split the cost with the Authority. The total cost is estimated to be $39,468. No decision needs to be made at this meeting, but the project would need to be bid Mrs. Jamieson reintroduced the issue of the rising cost of flood insurance for the gth Street Water Plant. After speaking with the insurance agent, she found that raising the deductible amount from $10,000 to $25,000 will slightly lower the premium. Mr. Ellis feels that there is no need to insure the building since it is not in an area that is historically known to flood. He suggested, instead, to  out.  only insure the contents ofthe building. Public Utilities Director 's Report:  Mr. McFadden reported that the build date for the Kenworth truck has been pushed back once He reported on an issue with a service bill for the Case backhoe, stating that the service is not covered under the warranty. The 2021 backhoe has had a number ofissues relating to the bucket and pins. GroffTractor has indicated that Case will not cover one oft the service repair dates under warranty, but the issue seems to be that the original problem was not properly repaired when it was under warranty. GroffTractor has asked that the Authority help to cover their labor costs on the invoice which totaled $9,750. Mr. Greenfield has reviewed the warranty and it Motion by Mr. Ellis and seconded by Mr. Eckel to reject the invoice for work that should have  again. He is still waiting for next possible date.  seems that the work should have been covered under the warranty. been covered under the warranty. The motion passed unanimously.  Utilities Coordinator' 's Report:  Mr. Gorman reported on inconsistencies with previous mapping of waterlines and is working on  updating the maps in conjunction with the waterline inventory.  Solicitor's Report:  Mr. Greenfield completed the initial draft ofthe sewer rules. He is also working on service  agreements for Uniontown Heights.  9    General Authority Minutes February 14, 2023  9. Meetings  The next committee meeting is February 23, 2023 at 10:00 A.M. The next regular meeting is March 14, 2023 at 6:00 P.M. at City Hall.  10. Adjourmment: passed unanimously.  Motion by Mr. Eckel and seconded by Mr. Leyda to adjourn the meeting at 7:45 P.M. Motion  fke Mmutes prepared by T.J. Parks  10