1257  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD Minute No. 1075  WASHINGTON COUNTY, PENNSYLANIA  January 16, 2019  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners. Larry Maggi, Diana Irey Vaughan and Harlan G. Shober. Also being present are the Rev. Mary Kay Glunt, First United Presbyterian Church of Houston, Houston, Pa.; American Legion Post 639 representative Pat Meighen; Solicitor J.Lynn DeHaven; Director of Administration Scott Fergus; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Joy Orndoff, Marie' Trossman and Randi Marodi; Human Resources Acting Director Andrea Johnston; Controller Mike Namie; Finance Director Josh Hatfield; Treasurer Francis King and Observer- Reporter Publishing Co. representative Barbara  Miller.  Mr. Maggi called the meeting to order at approximately 2 p.m. The Rev. Glunt led the meeting with a prayer. Mr. Meighen led the Pledge of Allegiance.  Mr. Maggi entertained a motion approving Minute No. 1074 dated January 3, 2019. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minute No. 1074, as written.  Roll call vote taken: Motion' carried unanimously. SPECIAL ORDER OFBUSINESS None (RECESS FORI PHOTOS) PUBLICCOMMENTS None OLDBUSINESS None NEW BUSINESS  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval of the appointment ofl Bob  Laick to the Washington County Transportation Authority.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the board appointment.  Roll call vote taken: Motion carried unanimously.  Mr. Shober -Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.    1258  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of the advertising for bids for the replacement of the Buffalo #29 bridge in Blaine Township and Wheeling #8 bridge in' West Finley Township. Costs will be paid with restricted Act 13 funds.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the advertising for bids for replacement  of the Buffalo #29 and Wheeling #8 bridges.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of the certification of county funds for program year 2019 in the amount of $31,012.02 from 2018 Clean and Green rollback tax penalties for the purchase of agricultural conservation easements through  the Farmland Preservation Program.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the certification oft the 2018 Clean and  Green rollback tax penalties collected be appropriated to the 2019 program. Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented. to the Board for their consideration and approval, on behalf of Finance and Public Safety, ofa grant agreement with the Pennsylvania Emergency Management Agency (PEMA) for the United States Department of Transportation's hazardous materials emergency preparedness program. The grant agreement is in the amount of $13,578 and will be effective October 1, 2017 thtough  September 30, 2019.  Moved by Mrs. Vaughan; seconded by Mr. Shober, apptoving the grant agreement with the  Pennsylvania Emergency Management Agency.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority of the County of Washington as agent for the Washington County Airport, respectfully requests the Board of Commissioners approve closing costs associated with the previously approved property purchase from) John) J. Svetz. The closing costs are in the amount of$1,479.52 and will be  funded by Bureau of Aviation (BOA) and local match monies.    1259  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving closing costs associated with the  property. purchase from) JohnJ J. Svetz. Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  Chief Clerk presented to thel Board: for their consideration and approval, on behalf ofl Finance and the Redevelopment Authority of the County of Washington as Agent for the Washington County Airport, respectfully requests the Board of Commissioners to approvea a replacement housing payment associated with the previously approved property purchase from) John J. Svetz. The replacement housing payment is in the amount of $178,639.72, has been approved by the Bureau of Aviation (BOA), and willl be funded by the  Bureau of Aviation) and local match monies.  Moved by Mrs. Vaughan; seconded by! Mr. Shober, approvinga a replacement housing payment  associated with the property purchase from JohnJ J. Svetz.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to thel Board: for their consideration and approval, on behalf of] Human Resources, a letter of notice to the Pennsylvania Office of Administration, Health and Human Services, to terminate the hiring of personnel through the Pennsylvania State Civil Service agreements with the Washington County Children and Youth Services, the' Washington County Behavioral Health and Developmental Services, andt the adoption of an Alternate Dispute Resolution policy pursuant tos said  termination.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above letter of notice.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  ChiefClerk presented to thel Board for their consideration and approval, on behalf of Children and Youth Services, of provider agreements with the list oft the following providers. These agreements willl be  effectiye) July 1,2018 through June 30, 2019. No additional county funds are required.  PROVIDER  AMOUNT $140,000 $150,000 $200,000: $490,000  Adelphoi Village Merakey Perseus House TOTAL Roll call vote taken:, Motion carried unanimously.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the provider agreements listed.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mt. Maggi - Yes.  St -  111 :- hrss  3    1260  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED F1607929LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board: for their consideration and approval, on behalf of the Purchasing Department and Voter Registration, of the advertising for bids and/or utilization of State Contract/Co-Stars for the procurement of new voting systems/machines. This purchase is mandated by the Department of State, requiring new voting equipment nol later than December. 31, 2019. The estimated cost is $3.6 million and willl be funded from both HAVA grant money $235,526.43) and another tol be determined funding  source.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the advertising for bids for the new  voting systems/machines. Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of thel Purchasing Department, ofa an addendum tot the existing professional: services agreement with PSI Industries, Inc. to include the 2019 general fee schedule for all county facilities on an as needed basis for the purpose of providing air quality control testing, including abatement projects. All other terms and conditions oft the  current agreement remain the same.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with PSI Industries, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presentedt to the Board: for their consideration and approval, on behalf of the Purchasing Department andl Recorder of Deeds, ofas software support and license agreement with Optical Storage Solutions, Inc., Lebanon, Pa. for the Washington County Recorder of] Deeds LANDEX System. This agreement is effective March 1, 20191 through February 28, 2020. The total cost for 26 licenses is $17,882. Software support will be billed! based upon the $106.25 hourly rate and all costs will be paid from their  operating budget. Solutions, Inc.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Optical Storage  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of the Purchasing Department and Building and Grounds, to enter into a water-treatment program agreement with Chem-Aqua, Inc., Irving, Texas, with local offices, for the Courthouxe/Courlhouse Square buildings. This agreement will    5  5.  1261  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1607929LD their operating budget.  WASHINGTON COUNTY, PENNSYLANIA  be effective March 1,2019 through February 28, 2020. The annual cost is $6,400.00 and will be paid from  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Chem-Aqua, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- - Yes; Mrs. Vaughan - Yes; Mr. Maggi - Yes.  TASAe  Hhar urS gpRpS a4a  Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Purchasing Department and Court Administration, of an agreement with Tina Bockstoce, for the purpose of! providing cleaning services atl MDJ Traci McDonald's location. This agreement will be effective January 17, 2019 through January 16, 2020, with automatic renewals at the listed rates of their agreement. The contract authorization amount is $500/month ($125/weekly) and willl bej paid from their operating budget. This is an existing agreement that transferred ownership from D&D Detailing to Mrs. Bockstoce  as weli asi include an additional 500 sq. ft. of leased space.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the agreement with Tina Bockstoce.  Roll call vote taken: Motion carried unanimously.  Mr. Shober - Yes; Mrs. Vaughan - Yes; Mr. Maggi Yes.  ANNOUNCEMENIS  An Executive Session was held at 10 a.m. on Wednesday,. January 16, 2019, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board and Sinking Fund meetings will be immediately following today's meeting. All county. offices will be closed on Monday, January 21,2019,n  observance of Martin Luther King Day.  SOLICITOR None  There being no further business, Chairman Maggi declared the meeting adjourned at approximately  2:14p.m.  THE FOREGOING MINUTES SUBMETTEDI FOR APPROVAL:  ATTEST: -   MAS3S :  15387 A5t  CHIEFCLERY  AF  1  -  srs SSXwSTS