MINUTES OF A REGULAR MEETING OF  THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  April 11,2023  1.  Calll to Order  The meeting was called to order at 6:00 p.m.  2.  RollCall  Members in Attendance: Timothy Dunkle John Eckel Fred Leyda Caleb Williams Peter O'Polka Absent: Chad Ellis Jody Freni Others in Attendance: James M. Greenfield, Authority Solicitor Jim Wetzel, Fire Chief Kurt McFadden, City of Franklin Scott Stoltenburg, Water Network Devin Hines, Water Treatment Plants Kyle Fritz, The EADS Group Michael Gorman, Tech Resources Coordinator Tracy Jamieson, City of Franklin Glenn Brown, Wastewater Treatment Plant Mike Moore, Wastewater Network T.J. Parks, Recording Secretary Helen Fielding, The Derrick Brian Spaid, Dale Woodard Gent McFate Alex Spaid, Dale Woodard Gent McFate    General Authority Minutes  April 11,2023  3.  Adoption ofAgenda  Mr. Fritz requested to add PENNVEST Payment Requisition 5 under 6(A)(2)(a). Motion by Mr. Eckel and seconded by Mr. Williams to adopt the agenda, as amended.  Motion passed unanimously. Approval ofMinutes  4.  Mr. Dunkle stated that, "Motion passed unanimously" was missing under item number4 Motion by Mr. Leyda and seconded by Mr. O'Polka to approve the minutes of March 14,  from the March minutes.  2023, as amended. Motion passed unanimously.  5. 6.  Citizens' Inquiries - None  Water  6.A. Operations/Projec Reports  1. Staff Mr. Hines  Trees down at Barrett Flats that took out portions of fencing. Mr. Hines said they Recommended looking into a generator for either the 7h Street pump station or the 15th Street pump station, once completed, as recent storms have caused longer-than-usual power losses. Drayer Electrical suggested a generator with at least 100-150kWh. Mr. Dunkle authorized Mr. Hines to scope out pricing for  will repair them in-house.  generators. Mr. Stoltenberg  Replacing many main line valves in coordination with the paving. Will start One oft the hydrants on Bredinsburg Road was broken during flushing. He wasn't  Evergreen Drive once the hydrant flushing is completed.  sure as to the extent of the damage. Av valve broke at 8"h and Elk Streets  Mr. McFadden  Reported about aj power outage over the weekend where halfoft the City lost power, causing Bredinsburg tol be out for three (3) days. He thanked Mr. Moore for loaning his 25 kWh generator tol keep the station going until electricity was  restored.  2    General Authority Minutes  April 11, 2023  2. EADS Group  PENNVEST Legacy Waterline Project  Mr. Fritz introduced Change Order 3, which increases the contract by $2,923 for an additional 79 square yards ofl highway base repair, closing the project out at $777,178 ($60,000 under budget). Also presented for approval is Mortimer Excavating's final payment application for $113,120 and PENNVEST payment requisition number 5 in the same amount. Mortimer's  will address the Elk Street warranty work this spring. presented. The motion passed unanimously.  Motion by Mr. Eckel and seconded by Mr. Williams to approve Change Order 3 as Motion by Mr. Williams and seconded by Mr. Eckel to approve the final payment application from Mortimer's Excavating in the amount of$113,120. The motion passed  unanimously.  Motion by Mr. Eckel and seconded by Mr. Williams to approve Payment Requisition 5i in  the amount of$113,120. The motion passed unanimously.  Front Street Waterline  Mr. Kalp stated that the Highway Occupancy and ES Permits have been approved and the final design is complete. Bidding will depend on when funding is available, as the project was not awarded Local Share Account grant funds that were announced this past March.  Allegheny Boulevard Waterline  Mr. Kalp informed that the ES permit has been approved and that the Highway Occupancy Permit approval is to be issued upon PennDOT's completion ofthe trail project. Seneca Realty and Crivelli easements have been obtained, while other easement acquisitions continue. Bidding will depend on PennDOT's schedule and funding availability. This project  was also not awarded Local Share Account funding. 15th Street Pump Station & Miller Hill Waterline  Mr. Fritz reported that Terra Works has completed all the waterline work and anticipates having the pump station delivered in November. Terra Works submitted Payment Application 3 in the amount of$120,956.85 that includes work completed through March 22, 2023. They also submitted a quote in the amount of $23,155.25 to demolish the existing pump station once the new one is installed and operational. Mr. Fritz feels this pricing is a bit high and would like to  solicit additional quotes before moving forward.  Motion by Mr. O'Polka and seconded by Mr. Eckel to approve Payment Application 3 in  the amount of$120,956.85. The motion passed unanimously.  3    General Authority Minutes  April 11,2023  As for the waterline work on Old Mercer Road, Mortimer's has finished installation and will be moving to Sibley Avenue. They submitted Payment Application 1 for $53,947.80 which  includes work completed through March 31, 2023.  Motion by Mr. Eckel and seconded by Mr. Williams to approve Mortimer's Payment  Application 1 in the amount of $53,947.80. The motion passed unanimously.  Misc. Water Items  Mr. Fritz is working with Mr. Gorman on the GIS information for the lead service line inventory and is creating a template to allow data to be linked to the GIS. EADS will enter data from previously completed waterline projects and link existing documentation to the GIS  database.  6.B. Water Financial Report  Total Unrestricted Water Funds Balance is $457,664. Motion by Mr. Eckel and seconded Motion by Mr. Eckel and seconded by Mr. Williams to pay the following bills. Motion  by Mr. Leyda to accept the financial report for February. Motion passed unanimously.  passed unanimously.  City ofFranklin General Services Fee for March Dale Woodard Gent Law Firm for Water General  $ 1,314.50 $ 160.00 $ 645.75 $ 350.00 $ 300.00 $ 328.50 $ 50.00  Matters  Dale Woodard Gent Law Firm for Allegheny Boulevard Dale Woodard Gent Law Firm for Warranty Dispute Dale Woodard Gent Law Firm for Sugarcreek Boro The EADS Group for 2023 Engineering Anthony Parks for March meeting  Waterline Project  4    General Authority Minutes  April 11, 2023 3,024.38 $120,956.85 $ 5 53,947.80 9,000.00 3,624.98 67,323.96 $261,026.72  The EADS Group for 15' Street Pump Station Terra Works for 15" Street Pump Station Mortimer's Excavating for 15!h Street Pump Station The EADS Group for Front St. Water Line The EADS Group for Allegheny Blvd. Water Line Water Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund  Pre-approved payroll for 3/10/23 and 3/24/23  3/31/23 YTD draft budget including a detail ofinvoices paid and revenue received.  7.  Sewer  7.A. Operations/ Project Reports  1. Staff Mr. Brown  Power outage lasted for 28 hours. One 6" pump was set up first, then another after waiting for a couple hours. It worked out well, but could have been problematicif Summit hired a new employee to help fix the big-screen monitor on the SCADA  itv was raining heavily. system Mr. Moore  Discovered a sewer lateral that was not connected to a vacant house. Continental Construction will be back to install. Has not received a status update on the sewer jet Mrs. Jamieson asked ifMealy Excavating will be back this spring to fix the asphalt on Eagle Street. Mr. Fritz confirmed that they will.  5    General. Authority Minutes  April 11, 2023  2. EADSGroup 15th Street CSO Project Update  Mr. Kalp reported that the remaining warranty items are expected to be completed in  May. WWTP  Mr. Kalp stated that the influent pumps were received on March 21, 2023 and they are scheduled to be installed in August when the flow levels are typically low. The water back will bei installed by CS&E at a date that has not been scheduled yet. The 2022 Chapter 94 report was  submitted in March.  A-108 Phase ISewer Replacement & CSO Elimination Project  Mr. Fritz reported that he is continuously working on the required environmental permits and clearances, the applications for which are due by the end oft the month. Mr. Fritz has prepared the signature pages to be signed this evening. Part II permits will be submitted at the end of2023, once the scope ofwork is confirmed, and submit for funding early in 2024. Mrs. Jamieson requested that coordination be made with PennDOT as the Betterment Project is carried out SO newly paved road surface is not being disturbed. Mr. Fritz stated that the scope of work along Liberty Street has not been fully determined, but they are trying to do as much  trenchless digging as possible. Misc. Sewer Items  USG was notified that their agreement was approved for CCTV work this summer.  7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of ($278,942).  Motion by Mr. O'Polka and seconded by Mr. Eckel to accept the sewer financial report. Motion by Mr. Eckel and seconded by Mr. O'Polka to pay the following bills. The  The motion passed unanimously. motion passed unanimously.  City ofFranklin General Services Fee for March Dale Woodard Gent McFate for Sewer General Matters Dale Woodard Gent McFate for Rules, Regulations, Policies  $ 0.00 $ 160.00 $ 840.00 $2,732.33  The EADS Group for 2023 Engineering  6    General Authority Minutes  April 11, 2023 $ 698.26 $ 50.00 $ 3,875.00 $72,440.47 $23,047.46 $ 9,627.49 $113,471.01  The EADS Group for Chapter 94 Report Anthony Parks for February meeting  The EADS Group for Flow Monitoring 5 CSO Sites - March Kappe Associates Inc. for Storm Tank Pump & Installation The EADS Group for A-108 Planning S03-21 Sewer Fund Monthly Invoices for Approval  Services  Totals:  Additional items to be reviewed: Pre-approved payroll for 3/10/23, 3/24/23  Pre-approved invoice and payroll reimbursements to General Fund  3/31/23 YTD draft budget including a detail ofinvoices paid and revenue received.  8. Reports A.Chair's Report  Mr. Greenfield stated that all the changes had been made to the Sewer Rules and Regulations that were discussed at the last review meeting. Mr. Dunkle requested that Mr. Dunkle reminded everyone oft the Waterline Inventory Meeting on April 19, 2023 at PMAA Authorities is holding a management workshop in Seven Springs, PA. Mr. Received a PMAA Performance Assessment survey invitation. The Authority would do the survey themselves to receive feedback on any shortcomings and areas of improvement. Registration is $250. Mr. Dunkle invited anyone interested to let him  approval be added to the agenda for May'smeeting. 6P.M. at the Professional Building.  Dunkle invited anyone interested to let him know.  know. B.City Manager' 's Report  Mrs. Jamieson discussed the 2022 General Services Fee reconciliation report, whichisa requirement in the Management Agreement with the water and sewer systems. The  7    General Authority Minutes  April 11, 2023  amounts owed to the Water Fund and Sewer Fund are $16,852.17 and $20,271.52, respectively, and those are reflected in the reduced or nonexistent General Service fees Following up on discussion of using the Venango County Infrastructure Bank to help fund certain projects, Mrs. Jamieson found out that loan payments would have to be started after loan closing, as interest would start accruing as soon as the loans are approved. Since the Allegheny Blvd. Project can't start until 2024, the loan application  listed above.  was put on the back burner this year.  Requested time in Executive Session to discuss potential litigation.  C.Public Utilities Director 's Report:  Mr. McFadden reported that he has no updates on dump truck delivery Commended the crews for their hard work during the power outages  D.Mapping Update:  Mr. Gorman said he has been without a computer for a couple weeks, but is back up and Consumer Confidence Report is completed and has been published in the paper and on  running and catching up with back work  the City website ESolicitor's Report: 9. Executive Session  Mr. Greenfield has an easement agreement to sign at the end of the meeting.  Mr. Dunkle requested to enter into Executive Session at 6:48 P.M. to discuss potential  litigation matters. The Executive Session ended at 7:05 P.M.  Meetings  The next committee meeting is April 27, 2023 at 10:00 A.M. The next regular meeting is May 9, 2023 at 6:00 P.M. at City Hall.  10. Adjourmment:  Motion by Mr. Eckel and seconded by Mr. Leyda to adjourn the meeting at 7:061 P.M.  Motion passed unanimously.  prepared by T.J. Parks  Ahn  8