General. Authority Minutes September 12,2023  MINUTES OF A REGULAR MEETING OF  THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  September 12, 2023  1.  Callt to Order  The meeting was called to order at 6:00 p.m.  2.  RollCall  Members in Attendance: Timothy Dunkle John Eckel Fred Leyda Caleb Williams Chad Ellis Jody Freni Absent: Peter O'Polka Others in Attendance: Kurt McFadden, City ofl Franklin Devin Hines, Water Treatment Plants Kyle Fritz, The EADS Group Josh Kalp, The EADS Group Michael Gorman, Tech Resources Coordinator Tracy Jamieson, City ofl Franklin Harmony Motter, City ofFranklin James Wetzel, City of Franklin Glenn Brown, Wastewater Treatment Plant Mike Moore, Wastewater Network Brian Spaid, Dale Woodard Gent McFate T.J. Parks, Recording Secretary Alex Spaid, Dale Woodard Gent McFate Helen Fielding, The Derrick Terry Schultz, 620 Sibley Avenue Donna Fletcher, 827 Elk Street  1    General Authority Minutes September: 12,2023  3.  Adoption ofAgenda  Mr. Dunkle requested to add item 6A(2)(c) "Approval to Submit LSA Application for Motion by Mr. Eckel and seconded by Mr. Williams to adopt the agenda, as amended.  Dam Removal," and under 7A(1)(a) "Approve Price Increase for Sewer Jet."  Motion passed unanimously. Approval of Minutes  4.  Motion by Mr. Eckel and seconded by Mr. Ellis to approve the minutes of August 8,  2023 as presented. Motion passed unanimously.  5.  Citizens' Inquiries  Terry Schultz, of Sibley Avenue, brought the following issues to the Authority's s attention: When Plumer Avenue was closed to vehicular traffic, it was intended to be used as a walking trail; however, it is now badly overgrown and cannot be used. Additionally, the 700 block of Sibley Avenue was cleared out for the waterline replacement project, but was seeded instead of graveled when the contractor was performing site restoration. Mr. Schultz feels that this road could be used as an alternative route to the homes on Wiley Avenue ifv Wiley Avenue is Believes the Wiley Avenue bulkhead on the north side oft the bridge was torn out during the waterline replacement project which is allowing stormwater to erode around the bridge. He added that the scheduled paving does not include Fountain Lane, which is badly  not able to be used.  deteriorated.  Mr. Dunkle indicated they would look at any oft those concerns to see ifany were under the  purview oft the General Authority.  6.  Water  6.A. Operations/Projec Reports  1. Staff Mr. Hines  The last security camera was installed at the gth Street plant. New computer was purchased for the SCADA system at gth Street. Drayer Electric was in and the new VFD is ready to be installed at Coefield  Corners.  2    General Authority Minutes September 12, 2023  L.a. Consider g'"s. Well No. 41 Rehab Work  Mr. Hines presented a quote from Moody's Water Supply for $19,550 and a quote from Toy Drilling Contractor for $9,477 to perform the inspections and pump cleaning necessary to bring Well No. 4 to its usual performance. Mr. Hines explained that this is normally the highest producing well and is currently operating at a rate below the lowest producing well. Iti is believed that the screens are probably plugged and this may have occurred because the customary air testing didn'toccur the last time the well was cleaned because ofai neighbor's complaint. Mr. Kalp recommended that the bid from Moody's Water Supply be awarded, because they use more advanced technology that what Toy Motion by Mr. Eckel and seconded by Mr. Leyda to accept the proposal from Moody's Water Supply in the amount of$19,550. The motion passed unanimously.  Drilling offered and are familiar with our well system.  2. EADSC Group  Front Street Waterline and Allegheny Boulevard Waterline  Mr. Kalp reported that the ES permits have been approved for both projects, but are still waiting for the HOP along Allegheny Boulevard which is expected to be issued once the Route 8 Betterment Project is complete. As a follow up to the PENNVEST planning consultation at the August committee meeting, Mr. Kalp reported that if PENNVEST grants the Authority a loan, it could likely be for twenty (20) years with an interest rate of 1% for the first five (5) years, and 1.7% for the next fifteen (15)years. Grant funds may be available as well but that cannot be determined until an application is  submitted.  Motion by Mr. Eckel and seconded by Mr. Williams to submit an application to PENNVEST for the combined work on Front Street and Allegheny Boulevard waterline  replacement project. The motion passed unanimously.  Mr. Kalp also informed that the administrative and inspection costs for the engineering oft the project would need to be modified to $50,000 and $180,000, respectively. He explained that these increases include the paperwork necessary for categorical exclusion under the DEP required environmental review and a year's worth of inspection, which he expects to be an exaggerated cost. Mr. Kalp also advised to include engineering expenses the. Authority has incurred from the EADS Group that have not been covered under other projects, as they are reimbursable through PENNVEST.  3    General Authority Minutes September 12, 2023  Motion by Mr. Eckel and seconded by Mr. Ellis to amend EADS Group contract toa add administration and inspection costs, as presented. The motion passed unanimously.  Dam Removal  Mr. Kalp reminded everyone of the Growing Greener Grant application that was submitted on June 22. He suggested submitting a Local Share Account grant to supplement funds that the Growing Green Grant will not cover. There has been no DEP interaction with their firm since the phone conference call with them on August 17. Motion by Mr. Williams and seconded by Mr. Eckel to approve submitting a Local Share Account grant application in coordination with the City of Franklin. The  motion passed unanimously.  15" Street Pump Station & Miller Hill Waterline  Mr. Fritz reported that Terra Works has completed all the waterline work associated with the pump station, which is planned to be installed in September.  All utilities are installed for the Miller Hill Waterline project. Milling and paving began on Old Mercer Road yesterday, but had to stop due to mechanical issues; they hope to finish tomorrow and pave Old Mercer Road on Thursday and Plumer and Sibley Avenues on Friday. Ini response to Mr. Schultz's concern regarding the Wiley Avenue bridge, Mr. Fritz added that the wedge curb that was there prior to the work beginning will be reinstalled to deter water runoff from causing erosion. Mrs. Jamieson added that the City plans to tar and chip the road surfaces next year in lieu of a top coat of asphalt to reduce paving costs. She added that this can be bid out in conjunction with the Council of  Governments at a better price.  Mr. Fritz presented Change Order 5 for Mortimer's scope of work which includes the installation of225 feet of12-inch storm sewer pipe, three (3) inlets, 440 square yards ofa asphalt paving and all associated labor, equipment and materials. This will add $49,830 to the contract, of which the City will pay for its allocated costs. in the amount of $49,830 as presented. The motion passed unanimously.  Motion by Mr. Freni and seconded by Mr. Eckel to approve Change Order No. 5 Finally, Mr. Fritz presented Mortimer's Construction Payment Application No. 6  in the amount of $99,855.45 for approval.  4    General Authority Minutes September 12, 2023  Motion by Mr. Williams and seconded by Mr. Eckel to approve Payment  Application No. 6 as presented. The Motion passed unanimously.  Misc. Water Items  Mr. Fritz reported that Phase 2 ofthe Legacy Lead Waterline project, which includes 17,000 lineal feet ofv waterline, is on hold due to new funding requirements that  may make applying for funds problematic. 6.B. Water Financial Report  Total Unrestricted Water Funds Balance is $833,825. Motion by Mr. Eckel and seconded by Mr. Williams to accept the financial report for September. Motion passed  unanimously.  Motion by Mr. Eckel and seconded by Mr. Ellis to pay the following bills. Motion  passed unanimously.  City ofFranklin General Services Fee for September Dale Woodard Gent Law Firm for Water General Dale Woodard Gent Law Firm for Uniontown Heights Dale Woodard Gent Law Firm for Allegheny Blvd. Dale Woodard Gent Law Firm for Warranty Dispute Dale Woodard Gent Law Firm for Miller Hill Easements Dale Woodard Gent Law Firm for Drought Contingency Dale Woodard Gent Law Firm for Reno Water Crisis The EADS Group for 2023 Engineering Anthony Parks for August Meeting  $ 18,166.67 $ 230.00 $ 90.00 $ 60.00 $ 10.00 $ 580.00 $ 105.00 $ 40.00 $ 4,964.45 $  Matters  Water Line Project  Plan  50.00  5    General Authority Minutes September 12, 2023 $ 11,931.93 17,058.82 > 30,104.11 $8 83,390.98  The EADS Group for 15!h Street Pump Station Sugarcreek Borough for % of Prospect Ave. Paving Cost Water Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed: Pre-approved payroll for 8/11/23 and 8/25/23  Pre-approved invoice and payroll reimbursements to General Fund  8/31/23 YTD draft budget including a detail ofinvoices paid and revenue received.  7.  Sewer  7.A. Operations/Project Reports  1. Staff Mr. Brown  Mr. Brown reported that a return pump used to circulate the sludge blanket is in Storm pumps were installed but there were some complications. They hope to be  the shop.  able to have it resolved. They will continue to be monitored.  Mr. Moore  Nothing to report except for the price increase on the sewer. jet.  (a) Mr. Dunkle explained the reasoning for the price increase is because the trade- in for the vehicle was withdrawn, due to it no longer working properly. The new price the sewer jet is $615,212. Mrs. Motter suggested taking the additional funds from the Major Equipment Reserve account. Mr. Moore added that the truck should be available by November. Motion by Mr. Eckel and seconded by Mr. Williams to approve the price increase  for the sewer jet as presented. The motion passed unanimously.  6    General Authority Minutes September 12, 2023  2. EADS Group WWTP  Mr. Kalp stated that construction for the influent pumps was completed on August  31 and start upi is being scheduled.  A-108 Phase ISewer Replacement & CSO Elimination Project  Mr. Fritz reported that he received all environmental clearances and submitted the E&S, General Permit and NPDES, while the DEP Part II, HOP and Railroad permits are expected to be submitted later in the year. A final field investigation took place at 12th and Otter Streets. An easement is being drafted with the First Alliance Church. The line, which runs from Otter Street to the creek, through the church parking lot, appears to be in bad shape, which may affect the amount of repair work that will be necessary to their  parking lot. Misc. Sewer Items hours.  Mr. Fritz informed that USG completed the interceptor CCTV work and was able tot televise the 12th and Otter area. Work was completed under budget by about fifty (50)  7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of($142,597). report for September. The motion passed unanimously.  Motion by Mr. Williams and seconded by Mr. Eckel to accept the sewer financial Motion by Mr. Eckel and seconded by Mr. Freni to pay the following bills. The  motion passed unanimously.  City of Franklin General Services Fee for September  $18,166.67 $ 539.78 $ 150.00 $ 20.00 $ 4,546.58 $ 50.00  Summit for Micromod Controller  Dale Woodard Gent McFate for Sewer General Matters Dale Woodard Gent McFate for Uniontown Heights The EADS Group for 2023 Engineering Anthony Parks for August meeting  7    General Authority Minutes September 12, 2023 $3 3,875.00 $16,092.79 $20,471.72 $63,912.54  The EADS Group for Flow Monitoring 5 CSO Sites (August) The EADS Group for A-108 Planning S03-21 Sewer Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed: Pre-approved payroll for 8/11/23 and 8/25/23  Pre-approved invoice and payroll reimbursements to General Fund  8/31/23 YTD draft budget including a detail ofinvoices paid and revenue received.  8. Reports A.C Chair's Report:  Mr. Dunkle reported that the Drought Contingency Plan was submitted to DEP on He distributed the Emergency Water Rationing Plan to the Authority members and explained that it is only issued during a drought emergency. He requested that the Authority proactively approve the content ofthe plan sO it can be submitted directly to  September 2 and is awaiting review.  DEP should such an emergency occur.  Motion by Mr. Eckel and seconded by Mr. Ellis to approve the plan as presented.  The motion passed unanimously.  Mr. Dunkle is still drafting an Emergency Water Distribution Plan.  B.City Manager' 's Report:  Mrs. Jamieson stated that she will be reaching out to Authority members later this week Requested time in Executive Session for negotiations and potential litigation.  to: schedule times to discuss the 2024 budget.  C.Public Utilities Director's Report:  Mr. McFadden reported that the F550 truck from McCandless Ford should be delivered at the end ofNovember: and will be gray. The color had to be changed in order to receive a  timely delivery.  8    General Authority Minutes September 12, 2023  He is waiting tol hear what the price increase will be for the 2024 model oft the Kenworth GroffTractor is waiting on parts before they can repair the hydraulic coupler on the Case  T480 truck. backhoe.  No issues with hydrant flushing.  D.A Mapping Update:  Mr. Gorman reported the Rave Alert system is live. He will work with each department to train whomever will be the designated individuals to issue alerts and would like to set up times in council chambers to help City residents sign up to receive alerts. Mr. Gorman will be starting training in Auto CAD next week.  E.Solicitor's ' Report:  Mr. Spaid presented a resolution for approval for an OfferofJust Compensation in the amount of $500 in order to proceed with obtaining Eminent Domain for the Right of Way O Motion by Mr. Williams and seconded by Mr. Freni to approve the Offer ofJust Compensation of $500 with Pioneer Electric. The motion passed unanimously. Requested time in Executive Session for matters of potential litigation and negotiations  along Allegheny Boulevard.  9. Executive Session  Mr. Dunkle asked to enter into Executive Session at 7:10 P.M., which concluded at 8:37 P.M.  Motion was made by Mr. Leyda and seconded by Mr. Eckel to authorize DEP to transfer Dam Permit for the Third St. Dam, tol be put in the name of the General Authority oft the City of Franklin (along with the City of Franklin). The motion Motion was made by Mr. Eckel and seconded by Mr. Ellis to waive % the fee for late penalty payment by the Uniontown Heights Authority for its water bill. The reason for waiving only half the fee was due to the Authority bearing the cost ofa new meter when their pit flooded. The motion passed unanimously.  passed unanimously.  9    General Authority Minutes September 12, 2023  Meetings  The next committee meeting is September 28, 2023 at 10:00 A.M. The next regular meeting is October 10, 2023 at 6:001 P.M. at City Hall.  10. Adjournment:  Motion by Mr. Eckel and seconded by Mr. Leyda to adjourn the meeting at 8:41 P.M.  Motion passed unanimously.  hky Minutes prepared by T.J. Parks  10