General Authority Minutes October 10, 2023  MINUTES OF A REGULAR MEETING OF THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  October 10, 2023  1.  Call to Order  The meeting was called to order at 6:00 p.m.  2.  RollC Call  Members in Attendance: Timothy Dunkle John Eckel Fred Leyda Caleb Williams Chad Ellis Peter O'Polka Absent: Jody Freni Others in Attendance: Kurt McFadden, City ofFranklin Devin Hines, Water Treatment Plants Scott Stoltenberg, Water Network Kyle Fritz, The EADS Group Josh Kalp, The EADS Group Michael Gorman, Tech Resources Coordinator Tracy Jamieson, City of Franklin Harmony Motter, City ofFranklin James Wetzel, City of Franklin Glenn Brown, Wastewater Treatment Plant Mike Moore, Wastewater Network Brian Spaid, Dale Woodard Gent McFate T.J. Parks, Recording Secretary Scott Steffy, Aqua Pennsylvania  1    General Authority Minutes October 10, 2023  3.  Adoption ofA Agenda  Motion by Mr. Williams and seconded by Mr. Leyda to adopt the agenda, as presented.  Motion passed unanimously. Approval ofMinutes  4.  Motion by Mr. Eckel and seconded by Mr. Williams to approve the minutes of September  12, 2023 as presented. Motion passed unanimously.  5. 6.  Citizens' Inquiries - None  Water  6.A. Operations/Projeck Reports  1. Staff Mr. Stoltenberg  Reported on repairs to service and mainline water leaks Finished yardwork and blacktop work today  Mr. Hines  Moody's Water Supply is planning to start cleaning Well 4 tomorrow. Fencing was removed on the gth Street side of the shed. He hopes the rest will be  finished next year.  2. EADS Group  Front Street Waterline and Allegheny Boulevard Waterline  The PENNVEST application, in the amount of $3,680,000, is being prepared for submission on November 2, 2023. Mr. Kalp presented a Letter of Responsibility to be submitted with the application, which states the purpose of the project and ensures that funds received from PENNVEST will be expended and work performance carried out in accordance with the terms oft the agreement. Along with the Letter of Responsibility is a Mr. Kalp also presented the Lead Service Line Risk Mitigation Plan that outlines the steps needed to notify property owners of the work being done. He added that, under this funding source, DEP would require the Authority to replace any service lines between the property owner's house/structure and the mainline ifit appears to contain lead. Mr. Eckel asked ift the Authority has the right to enter someone's property to replace the waterline. Mr. Spaid advised that an easement agreement would have to be signed by  resolution to authorize the submission ofthe application.  2    General Authority Minutes October 10, 2023  both parties and will research what actions would need to be taken ifaj property owner  does not comply.  Motion by Mr. Ellis and seconded by Mr. Eckel to approve the Letter of  Responsibility as presented. The motion passed unanimously.  Motion by Mr. Williams and seconded by Mr. Eckel to approve the resolution to submit an application for funding to PENNVEST in the amount of$3,680,000. The  motion passed unanimously.  Motion by Mr. Leyda and seconded by Mr. Ellis to approve the Lead Service Line  Risk Management Plan as presented. The motion passed unanimously.  Dam Removal  Mr. Kalp reminded everyone oft the Growing Greener Grant application that was submitted on June 22nd. He said al Local Share Account (LSA) grant in the amount of $958,000 is being prepared for submission on November 30, 2023. The City will be the applicant for the grant, but asked that they authorize the Chairman and Secretary to sign any documents that might be necessary to carry out the project. He added that there has been no DEP interaction with their firm since the phone conference call with them on  August 17th.  Motion by Mr. Williams and seconded by Leyda to approve submitting a Local Share Account grant application in the amount $952,520 jointly with the City. The  motion passed unanimously.  15th Street Pump Station & Miller Hill Waterline  Mr. Fritz reported that Terra Works is still waiting on rigging before they can install the pump station. He is anticipating a change order in the amount of $19,870, to be submitted in November to demo the existing pump station and close offt the waterlines. Mr. Fritz added that all of Mortimer's work is complete, save for the addition of stone and wedge curb along Old Mercer Road and submitted Payment Application No. 7  in the amount of $230,071.95 for approval.  Motion by Mr. Eckel and seconded by Mr. O'Polka to approve Payment Application No. 7i in the amount of $230,071.95 as presented. The motion passed  unanimously.  3    General Authority Minutes October 10, 2023  Mr. Fritz then provided a breakdown oft the contract amount as follows:  Current contract amount, including all change orders - $1,386,026 Installed to date - $1,221,264 ($706,602.64- Water; $171,321.22-  Sewer; $343,340.14- City) Remaining budget $164,762  Lastly, Mr. Kalp reported on a sewer backup that occurred as a result of Mortimer's scope ofwork on the Chestnut St. Water Line Replacement (Legacy Lines). Fortunately, they have ai three (3) year performance bond and were able to make the necessary repairs, and could do sO without having to dig up too much blacktop. The affected homeowner will be reimbursed for plumbing costs that resulted.  6.B. Water Financial Report  Total Unrestricted Water Funds Balance is $991,779. Motion by Mr. Eckel and seconded by Mr. Leyda to accept the financial report for October. Motion passed  unanimously.  Motion by Mr. Eckel and seconded by Mr. Williams to pay the following bills.  Motion passed unanimously.  City of Franklin General Services Fee for October Dale Woodard Gent Law Firm for Water General Dale Woodard Gent Law Firm for Uniontown Heights Dale Woodard Gent Law Firm for Allegheny Blvd. Dale Woodard Gent Law Firm for Miller Hill Easements Dale Woodard Gent Law Firm for Drought Contingency Dale Woodard Gent Law Firm for Reno Water Crisis The EADS Group for 2023 Engineering  ) 18,166.67 $ $ $ $ $ $  250.00 160.00 580.00 60.00 15.00 20.00 $ 1,852.44  Matters  Water Line Project  Plan  4    General Authority Minutes October 10, 2023 $ 50.00 $ 2,696.63 $2 230,071.95 $2 27,335.79 $2 281,258.48  Anthony Parks for September Meeting The EADS Group for 151h Street Pump Station Mortimer's Excavating for 15'h Street Pump Station Water Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed: Pre-approved payroll for 9/8/23 and 9/22/23  Pre-approved invoice and payroll reimbursements to General Fund  9/30/23 YTD draft budget including a detail ofinvoices paid and revenue received. Scott Steffy, of Aqua Pennsylvania, was present to discuss entering into a Bulk Water Purchase Agreement with the Authority. He explained that the Pennsylvania Utility Commission appointed Aqua Pennsylvania as receiver to operate the Venango Water Company in Reno until the system is stabilized. One of the two springs that feeds the water system was shut down to prevent further contamination, but doing SO resulted in lower water supply. To supplement, they have been hauling, water from one oftheir facilities in Emlenton, which is not a feasible long- term solution. They would like to tap into one oft two locations in Sugarcreek Borough to be able top pump roughly 36,000 gallons per day to the residents of Reno. One consideration is at the intersection of Front Street and Allegheny Boulevard, but with the low water pressure in that area, it would require aj pumping station. The other area would be north on Front Street where the water pressure is considerably higher and would not require a pumping station. Mr. Williams asked when Aqua Pennsylvania would begin installing the equipment needed to begin pumping the water. Mr. Steffy responded that they would like to begin as quickly as possible as the spring feeding the Venango Water Supply is running low. Mr. Dunkle is concerned about the amount of water that is being requested to pump, as the Authority' 's system is already pumping large amounts of water on a daily basis; he would like to check with the EADS Group engineers to make sure that the system can handle the extra workload. He also asked that, ifat temporary well is installed and connected to Authority-owned waterlines, what measures will Aqua Pennsylvania take to prevent backflow contamination. Mr. Steffy responded that a check valve and a backflow preventer would be installed at the  6.C. Request from. Aqua Pennsylvania for Reno Connection  interconnection point.  Mr. Spaid advised that it will take at least a couple months to develop an agreement in line with other bulk water agreements and determine a price to charge Aqua Pennsylvania. He requested Mr. Steffy to provide an EDU number for the. Authority prior to the October 26!h  Committee meeting.  5    General Authority Minutes October 10, 2023  Mrs. Jamieson asked whether Aqua Pennsylvania will cover any additional legal and engineering fees that may be borne by the General Authority. Mr. Steffy couldn'tanswer that  question but will get back to the Authority.  7.  Sewer  7.A. Operations/Projec Reports  1. Staff Mr. Brown  The main PC for SCADA is down. Summit advised that a new PC will need to be purchased as the parts for the current one are no longer available. The estimated cost is $2,755, plus @ $1,000/day toj program it. Summit estimates up to three (3) days. The There is a digester valve that needs repairedreplaced, but the sludge cannot be pumped down to an accessible level to make the repairs. Mr. Kalp will provide a quote from  expenditure was authorized by a consensus oft the board.  CWM, the firm that did it the last time.  Mr. Moore  Nothing to report, other than still not report on the sewer. jet's delivery date.  2. EADSGroup WWTP  Mr. Kalp stated that he made additional testing and adjustments to the influent pumps on September 19th. He is waiting for a storm event to be able to adequately verify  their performance.  A-108 Phase ISewer Replacement & CSO Elimination Project  Mr. Fritz reported that he received comments from the Venango County Conservation District regarding the permits that were submitted in August; he is working with them to address their concerns. The other permits are planned to be submitted in November. He submitted revised drawings to the Franklin Alliance Church for their  parking lot at 12"h and Otter Streets.  6    General Authority Minutes October 10, 2023  7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of($89,995).  Motion by Mr. Eckel and seconded by Mr. Williams to accept the sewer financial Motion by Mr. Williams and seconded by Mr. Leyda to pay the following bills.  report for October. The motion passed unanimously.  The motion passed unanimously. City of Franklin General Services Fee for October  $ 18,166.67 $ 1,805.00 $ 4,462.35 $ 250.00 $ 3,901.50 $ $  Summit for Process timers and replace blower controller battery  Summit for Micromod troubleshooting  Dale Woodard Gent McFate for Sewer General Matters The EADS Group for 2023 Engineering Anthony Parks for September meeting  50.00 700.00 e 21,746.85 $212,782.27 $263,864.64  The EADS Group for Flow Monitoring 5 CSO Sites The EADS Group for A-108 Planning S03-21 Sewer Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed: Pre-approved payroll for 9/8/23 and 9/22/23  Pre-approved invoice and payroll reimbursements to General Fund  9/30/23 YTD draft budget including a detail ofinvoices paid and revenue received.  8. Reports A. Chair' 's Report:  Mr. Dunkle is still working on the Emergency Water Distribution Plan.  7    General Authority Minutes October 10, 2023  B.City Manager 's Report:  Mrs.. Jamieson presented the proposed 2024 meeting dates, which remain the second Tuesday of the month at 6P.M., and the committee meetings on the fourth Thursday of each month at 10 A.M. with the exception ofl November when they are held on the third Thursday and  no meetings held in December.  Motion by Mr. Eckel and seconded by Mr. O'Polka to approve the 2024 General  Authority meeting dates. The motion passed unanimously.  CPublic Utilities Director' 's Report:  Mr. McFadden reported that the Case Backhoe was sent to the GroffTractor shop. He The Kenworth truck build date is still scheduled for mid-November. He is working with The Ford 550 is scheduled to be delivered by Thanksgiving and will be silver colored. Mr. Gorman has been working to activate the Rave Alert System. He will be working with the public on Wednesday and Friday this week to assist with signing up to receive alerts. He  hopes it can be back into performance within the next few weeks. Alan Starcher to get aj price lock to avoid any further price increases.  D.M Mapping Update:  will also be working with various members of departments to put out alerts.  E.S Solicitor's Report: 9. Executive Session  Mr. Spaid had nothing to report. No need for Executive Session  Meetings  The next committee meeting is October 26, 2023 at 10:00 A.M. The next regular meeting is November 14, 2023 at 6:00 P.M. at City Hall.  10. Adjourmment:  Motion by Mr. Ellis and seconded by Mr. Eckel to adjourn the meeting at 7:07 P.M.  Motion passed unanimously.  Minutes AhE 8  Parks  prepared by T.J.