General Authority Minutes December 12, 2023  MINUTES OF A REGULAR MEETING OF THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  December 12, 2023  1.  Calll to Order  The meeting was called to order at 6:01 p.m.  2.  RollCall  Members in Attendance: John Eckel Fred Leyda Chad Ellis Peter O'Polka Jody Freni Caleb Williams Timothy Dunkle Excused: None Others in Attendance: Kurt McFadden, City of Franklin Devin Hines, Water Treatment Plant Kyle Fritz, The EADS Group Josh Kalp, The EADS Group Michael Gorman, Tech Resources Coordinator Tracy Jamieson, City of Franklin James Wetzel, City of! Franklin Mike Moore, Wastewater Network Brian Spaid, Dale Woodard Gent McFate Alex Spaid, Dale Woodard Gent McFate T.J. Parks, Recording Secretary Helen Fielding, The Derick  1    General Authority Minutes December 12,2023  3.  Adoption ofAgenda  Mr. Moore announced that Bortek plans to have the new sewer jet available on or around January 10, 2024, but require payment a week in advance in order to begin the paperwork. Mr.  Dunkle advised to add this item to the agenda under 7(A)(1).  Motion by Mr. Eckel and seconded by Mr. Ellis to adopt the agenda, as amended.  Motion passed unanimously. Approval ofMinutes  4.  Motion by Mr. O'Polka and seconded by Mr. Leyda to approve the minutes of November  14, 2023 as presented. Motion passed unanimously.  5. 6.  Citizens' Inquiries - None  Water  6.A. Operations/Projec Reports . Remembering Scott Stoltenberg  Mr. Dunkle offered a moment ofs silence in remembrance of Scott Stoltenberg who passed away unexpectedly at the end of November. Mr. Eckel requested to adhere a small plaque on the fire hydrant near the Pepsi plant on Allegheny Boulevard, which was Mr. Stoltenberg' S last  project.  Motion by Mr. Eckel and seconded by Mr. Freni to approve the memorial plaque. The  motion passed unanimously. 2. StaffUpdates Mr. Hines end of next week.  Moody has been in to add well extensions for wells 2 and 13. They hope to finish by the Received check valve for the 7th Street pump station. The intent is not to install it until  the 15th St. booster station is operational.  Mr. McFadden  Network crews have been resetting curb boxes in the service areas. plant. Iti is fixed but can't guarantee for how long.  There is a valve leak near the multimodal trail along Allegheny Boulevard near the IPEG  2    General Authority Minutes December: 12, 2023  Parts came in from LB Water to change check valve for 7th Street. The Kenworth T480 is at the body shop to have the bed installed The F550 dump truck is expected to be delivered by the end of2023  Mr. Wetzel  Mr. Wetzel expressed concern about the security of the SCADA system, as there have been several security breaches in nearby areas. Mr. Hines stated that the treatment chemicals are released by programming the system manually, not through the internet SO he does not foresee aj potential threat in that regard. Mr. Spaid advised continuing the discussion in Executive Session, as it relates to security matters and response procedures.  3. EADS Group  Front Street Waterline and Allegheny Boulevard Waterline  Mr. Kalp reported that the PENNVEST application, in the amount of $3,680,000, was submitted on October 19, 2023. The PENNVEST advisory board meets on. January 24th to announce their decision of approval or disapproval. He advised that a PennDOT Highway Occupancy Permit will be required, but it would otherwise be ready to bid out,  iffunding was awarded. Dam Removal  Mr. Kalp informed that the Local Share Account (LSA) grant application for $952,520 was submitted on November 11, 2023. There has been no correspondence with DEP to date on this matter. Mr. Kalp presented a quote in the amount of $53,500 from USG to clean the outflow line from the dam, when weather permits. This quote will be  discussed under the Chairman's Report.  Reno Water System  Mr. Kalp indicated that he had sent example inter-municipal and bulk water sales agreements to the solicitor for informational purposes. He also submitted a recommended scope of work for the Reno Water System for connecting into the low pressure system, as part of an agreement. Mr. Spaid said he will discuss the matter further  in Executive Session. 15th Street Pump Station January by HCS.  Mr. Fritz reported that the pump station has been installed. The electrical work is scheduled to begin the week of December 18"h and the SCADA installed early to mid-  3    General Authority Minutes December 12, 2023  Miller Hill Waterline  Mr. Fritz reported that Mortimer's scope of work has been determined to be substantially complete as of August 18 with only a few punch list items remaining; $15,000 retainage is being withheld until all punch items are completed satisfactorily,  including the inlet at Sibley & Plumer. 6.B. Water Financial Report  Total Unrestricted Water Funds Balance is $1,180,639. Motion by Mr. Eckel and seconded by Mr. Williams to accept the financial report for December. Motion passed  unanimously.  Motion by Mr. Williams and seconded by Mr. Leyda to pay the following bills.  Motion passed unanimously.  City of Franklin General Services Fee for December Dale Woodard Gent Law Firm for Water General Dale Woodard Gent Law Firm for Allegheny Blvd. Dale Woodard Gent Law Firm for Water Agreement Dale Woodard Gent Law Firm for Bankruptcy - Creditor  $ 18,166.67 $ $ $ $  230.00 20.00 30.00 140.00 $ 1,018.65 $ 50.00 $ 4,073.63 $ 2,781.41 $ 3 37,709.71 ) 64,220.07  Matters  Water Line Project (Aqua Pennsylvania) (Rite Aid Corporation)  The EADS Group for 2023 Engineering Anthony Parks for November Meeting The EADS Group for 151h Street Pump Station The EADS Group for GACF Allegheny Blvd. Water Water Fund Monthly Invoices for Approval  Line  Totals:  4    General Authority Minutes December 12,2023  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund  Pre-approved payroll for 11/3/23 and 11/17/23  11/30/23 YTD draft budget including a detail ofinvoices paid and revenue received.  7.  Sewer  7.A. Operations/Proiec Reports  1. Staff Mr. Moore  Reported that the price for the new sewer. jet is $615,212. Bortek will not release the certificate of origin without receiving payment in full a week before delivery. Mr. Moore said that he would be willing to look at the vehicle prior to handing over the payment. Motion by Mr. Eckel and seconded by Mr. Ellis to make the $615,212 payment to Bortek Industries, contingent upon Mr. Moore'ss satisfactory assessment of the Water leak under the Wastewater Treatment Plant has been repaired by re-routing the The expansion tank on the heat exchanger boiler is seeping through a rusted spot. Called CS&Et to look at it and get a quote. This can likely be done under the operations budget.  vehicle. The motion passed unanimously. waterline to avoid digging up the concrete floor. Getting quotes for RAS pump replacements.  2. EADSGroup WWTP  Mr. Kalp stated that he made additional testing and adjustments to the influent pumps on September 19th. He is waiting for a storm event to be able to adequately verify He requested pricing for RAS and WAS pumps and is hoping they can be reduced AM Stabilizers submitted a request to discharge industrial waste into the sewage collection system. Mr. Kalp said he reached out to AM Stabilizers for more information and DEP for their input. It was noted that the EPA must approve this, since we don't  their performance. in size.  have a pre-treatment discharge program.  5    General Authority Minutes December 12, 2023  A-108 Phase I Sewer Replacement & CSO Elimination Project  Mr. Fritz reported that the E&S, GP and NPDES that were submitted in August have been reviewed and it was requested that a limit ofdisturbance be shown on all plan views. EADS is making the requested revisions on the drawings to be resubmitted and will have contract specifications and cost estimates prepared for review in January of Mr. Fritz then went on to discuss a phone conversation with Brendan Linton of PENNVEST to get a revised affordable rate for the sewer system as numbers have changed since the initial planning consultation in September of2020. It was recommended that another planning consultation be held next year; the Board collectively agreed to hold the consultation at 9. A.M. before the. January 25, 2024 Mr. Fritz discussed coordination efforts between the A-108 project along Liberty Street and the PennDOT Betterment Project, as both projects are scheduled to occur simultaneously. It was noted, the plans for the A-108 project call for as much trenchless drilling as possible; however, there will be some sidewalk impacts where service laterals connect to buildings. Mr. Fritz suggested adding a provision in the contract that the awarded contractor cannot be at the project site at the same time as the PennDOT  2024.  committee workshop.  contractors.  7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of($350,106).  Motion by Mr. Ellis and seconded by Mr. Williams to accept the sewer financial Motion by Mr. Eckel and seconded by Mr. Ellis to pay the following bills. The  report for December. The motion passed unanimously.  motion passed unanimously.  City of Franklin General Services Fee for December Summit for Dell Precision 3406 Desktop and installation Dale Woodard Gent McFate for Sewer General Matters The EADS Group for 2023 Engineering Anthony Parks for November meeting  $ 18,166.67 $ 4,750.00 $ 200.00 $ 4,191.75 $  50.00 $ 3,875.00 $ 23,649.73  The EADS Group for Flow Monitoring 5 CSO Sites The EADS Group for A-108 Planning S03-21  6    General Authority Minutes December 12, 2023 $ 8,386.68 63,269.83  Sewer Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund  Pre-approved payroll for 11/3/23 and 11/17/23  11/30/23 YTD draft budget including a detail ofinvoices paid and revenue received.  8. Reports A. Chair 's Report:  Mr. Dunkle presented the 2024 Budget for Water and Sewer. There are two (2) proposed Water budgets. The first one contains a $1 monthly customer rate increase and the other isa$2 increase to help with costs to begin draining the 3rd St. Dam. He also drew attention to the $1.45 monthly rate increase on the Sewer budget.  Motion by Mr. Eckel and seconded by Mr. Ellis to approve the 2024 Water budget as presented with a $2 monthly customer rate increase. The motion passed Motion by Mr. Eckel and seconded by Mr. Leyda to approve the 2024 Sewer budget as presented with a $1.45 monthly customer rate increase. The motion Mr. Dunkle presented a proposal from USG in the amount of $53,500 to clean the drain line oft the 31d St. Dam. Thej proposal consists offifty (50) hours ofl labor, and all materials and equipment necessary toj perform the work. Ifapproved, work would begin in the O Motion by Mr. Eckel and seconded by Mr. Leyda to approve the proposal by USG in the amount of $53,500 as presented. The motion passed unanimously. Received notice from DEP that the Drought Contingency Plan has been approved.  unanimously.  passed unanimously.  spring of2024.  B.City Manager' 's Report:  Mrs. Jamieson stated that she has enjoyed working with everyone and thanked them for all their  help and expertise throughout the years. CPublic Utilities Director's Report: Mr. McFadden had nothing further to report.  D.A Mapping Update:  Mr. Gorman is continuing to update maps as needed and promoting Rave. Alert.  7    General Authority Minutes December 12, 2023  E.Solicitor's) Report:  Mr. Spaid requested time in Executive Session for the purpose ofnegotiations.  9. Executive Session Meetings  The Authority entered into Executive Session at 7:14 P.M, which ended at 7:55P.M.  The next committee meeting is January 25, 2024 at 10:00 A.M. The next regular meeting is. January 9, 2024 at 6:00 P.M. at City Hall.  10. Adjourmment:  There being no further business, the meeting was adjourned at 7:55) P.M.  Minetes Ah  by" T.J. Parks  8