General Authority Minutes  March 12, 2024  MINUTES OF A REGULAR MEETING OF  THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  March 12, 2024  1.  Call to Order  The meeting was called to order at 6:00 p.m.  2.  RollCall  Members in Attendance: John Eckel Fred Leyda Chad Ellis Caleb Williams Timothy Dunkle Peter O'Polka Excused: Jody Freni Others in Attendance: Kurt McFadden, City of Franklin Devin Hines, Water Treatment Plant Clint Hoffman, Water Network Kyle Fritz, The EADS Group Josh Kalp, The EADS Group Michael Gorman, Tech Resources Coordinator James Wetzel, City ofF Franklin Mike Moore, Wastewater Network Glenn Brown, Water Treatment Plant Brian Spaid, Dale Woodard Gent McFate Alex Spaid, Dale Woodard Gent McFate T.J. Parks, Recording Secretary Helen Fielding, The Derick Donna Fletcher, 827 Elk Street  1    General Authority Minutes  March 12, 2024  3.  Adoption ofAgenda  Mr. Dunkle requested to add Shawgo Realty Discussion under 6(a)(ii)(6). He will request Motion by Mr. Eckel and seconded by Mr. O'Polka to adopt the agenda as amended.  a motion to adopt the Emergency Drinking Water Distribution Plan under his reports.  Motion passed unanimously. Approval of Minutes  4.  Motion by Mr. Eckel and seconded by Mr. O'Polka to approve the minutes of February  13,2024 as presented. Motion passed unanimously.  5. 6.  Citizens' Inquiries - None  Water  6.A. Operations/Project Reports 1. StaffUpdates Mr. Hines  SCADA system at the 15th Street pump station is finished being set up in the building, but will need to rent a lift for a day from C&S Hilltop Hardware at $200. Moody had to reschedule Well 3 cleaning due to weather and another emergency Waterlines on Pinoak and Wintergreen Drives are tied in. Will begin on Bell Avenue next  Mr. Hoffman week. 2. EADS Group  Front Street Waterline and Allegheny Boulevard Waterline reminded ofthe PENNVEST Settlement Call at 10 A.M.  Mr. Kalp advised that the Highway Occupancy Permit requires a form from M&B Services. Oncei it is received, the project will be ready to be advertised for bids. He also  Mr. Spaid presented two proposals for legal services associated with assisting in the PENNVEST loan closing. One is from Clark Hill in the amount of$ $26,500, plus reimbursement of travel and out-of-pocket expenses, not to exceed a total cost of $28,500, and one from Dale Woodard Gent McFate for $4,000, not to exceed $5,000.  2    General Authority Minutes  March 12, 2024  Motion by Mr. O'Polka and seconded by Mr. Ellis to approve the proposal from Clark Hill in the amount of $26,500, not to exceed $28,500. The motion passed  unanimously.  Motion by Mr. Eckel and seconded by Mr. Ellis to approve the proposal from Dale Woodard Gent McFate Law Firm in the amount of $4,000, not to exceed $5,000.  The motion passed unanimously.  Dam Removal  Mr. Kalp reported EADS is continuing to schedule drain cleaning with USG and reminded the Authority of the DCED Act 13 grant that EADS is preparing to be  submitted on May 31, 2024. Reno Water System 15th Street Pump Station  Mr. Kalp had nothing new to report on this matter.  Mr. Fritz reported that Penelec installed the new electrical pole on February 26!h. Terra Works is scheduling SCADA/Telemetry and start-up with the manufacturer in the next few weeks. Hej presented Payment Application No. 5 in the amount ofs $15,546.68  for approval.  Motion by Mr. Eckel and seconded by Mr. Williams to approve Payment Application No. 5 in the amount of $15,546.68 as presented. The motion passed  unanimously. Barrett Flats WTP  Mr. Fritz reminded the Authority of the summary of services that was submitted for review at February workshop meeting. The agreement was also submitted to the solicitor for review. The total estimated cost for the project is $7,480,000. He will have an engineering agreement for the Authority's consideration next month, but he that the total engineering cost for the project is $880,000. The cost to prepare the PENNVEST  application is $380,000. Shawgo Realty Discussion  Mr. Dunkle shared a notice from Dana Shawgo, owner of Shawgo Realty. Mr. Shawgo purchased a property at 313 15th Street on October 5, 2023 and stated that the plumbing in the residence did not work. Because the plumbing was inoperable, he assumed the water was turned off and did not transfer the water bill into his name which accumulated a water bill in the amount of $429.53, plus an additional $20 for a missed  3    General Authority Minutes  March12,2024  appointment with Mr. Hoffman to verify that the water is off, per Mr. Shawgo's request.  Mr. Shawgo requested to have all fees waived.  Motion by Mr. Eckel and seconded by Mr. O'Polka to deny the request from Mr.  Shawgo to have all fees removed. The motion passed unanimously.  6.B. Water Financial Report  Total Unrestricted Water Funds Balance is $694,385. Motion by Mr. Williams and seconded by Mr. Eckel to accept the financial report for March. Motion passed  unanimously.  Motion by Mr. Eckel and seconded by Mr. Williams to pay the following bills.  Motion passed unanimously.  City of Franklin General Services Fee for March Dale Woodard Gent Law Firm for Water General Anthony Parks for February Meeting The EADS Group for 15!h Street Pump Station Franklin Concrete Products for Pinoak Dr. Inv. #33257 Franklin Concrete Products for Pinoak Dr. Inv. #33260 Franklin Concrete Products for Pinoak Dr. Inv. #33261 Franklin Concrete Products for Pinoak Dr. Inv. #33262 Franklin Concrete Products for Pinoak Dr. Inv. #33269 Franklin Concrete Products for Wintergreen Dr. Inv. LB Water for Pinoak and Moreland to Edgewood  $ 18,166.67 $ $ $ $ $ $ $ $ $  Matters  245.00 50.00 374.98 230.00 230.00 230.00 230.00 230.00 230.00 $ 9,468.30 $ 300.00  #32308  LB Water for Wintergreen  4    General Authority Minutes March 12, 2024 $ 10,599.60 $ 25,337.75 $6 65,922.30  LB Water for Wintergreen  Water Fund Monthly Invoices for Approval  Totals:  Additional items tol be reviewed: Pre-approved payroll for 2/9/24 and 2/23/24  Pre-approved invoice and payroll reimbursements to General Fund  2/29/24 YTD draft budget including a detail ofinvoices paid and revenue received.  7.  Sewer  7.A. Operations/Projec Reports  1. Staff Mr. Brown  New PC has been installed and programmed CS&E: is still waiting on the expansion tank  Mr. Moore  Enjoying the new truck  2. EADSGroup  A-108 Phase ISewer Replacement & CSO Elimination Project  Mr. Fritz provided the current cost estimates for the project. There is expected to be 55,400 linear feet ofs sewer lines, 37,400 of which will be open cut and the remaining 18,000 will be trenchless. The preliminary construction estimate is $21,000,000. During the consultation with PENNVEST and DEP on January 25, 2024, it was discussed to: submit a PENNVEST funding application for the May 2024 deadline. The Categorical Exclusion request was approved. Mr. Fritz received comments from the Railroad Permit submission, but he has not heard back on the DEP Part II permit. Hei is working on the Highway Occupancy Permit which he plans to submit this month. Approximately thirty-five (35) easements are needed for the project. Mr. Fritz presented an Engineering Amendment that will increase the cost of the previous Engineering Agreement for the project by $21,400. The additional work includes $7,000 for preparing thirty-five (35) easements and $14,400 for preparing DEP drawings. Ifthe Authority wants to include SUE Level A, there would be an additional  $575,400.  5    General Authority Minutes  March 12, 2024  Motion by Mr. Leyda and seconded by Mr. Eckel to approve the Engineering Agreement Amendment 1 with SUE Level C and D, in the amount of$21,400 as  presented. The motion passed unanimously.  WWTP recommendations. Authority'sapproval.  Mr. Kalp is continuing to work with vendors regarding RAS and WAS pump size Mr. Kalp presented the Chapter 94 Report for operating year 2023 for the Motion by Mr. Eckel and seconded by Mr. Williams to accept the Chapter 94 Report for operating year 2023 as presented. The motion passed unanimously. Mr. Kalp presented an Engineering Services Proposal for improvements to the Wastewater Treatment Plant to include engineering services for the removal and dewatering of sludge from one (1)anaerobic digester, replace the existing main slide gate and actuator located in the influent manhole, replace the bare screen chain, rakes, sprockets and bearings, and replace the roughing screen chain rake, sprockets and bearings. Total cost for the proposed services is $50,000 which will be invoiced on a  monthly basis.  Motion by Mr. Eckel and seconded by Mr. O'Polka to approve the Engineering Mr. Kalp is waiting for more information from RAS and WAS pump manufacturers. As soon as he has a third set of documents he share them with Mr. Brown  Services Proposal as presented. The motion passed unanimously.  and determine the best course of action.  Mr. Kalp reminded the Authority oft the match requirement in the amount of $296,667 for the H20 grant that was awarded for an emergency generator at the Wastewater Treatment Plant. He will prepare an engineering agreement for the April  meeting.  Mr. Kalp presented a request from Voyten Electric to haul 1,500 gallons of Motion by Mr. Eckel motioned and Mr. Leyda seconded to deny the request from  industrial waste into the City's sewer system each month. Voyten Electric. The motion passed unanimously.  6    General Authority Minutes  March12,2024  7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of $40,648.  Motion by Mr. Ellis and seconded by Mr. Eckel to accept the sewer financial Motion by Mr. Williams and seconded by Mr. Leyda to pay the following bills.  report for March. The motion passed unanimously.  The motion passed unanimously. City ofl Franklin General Services Fee for March Dale Woodard Gent McFate for Sewer General Matters Dale Woodard Gent McFate for Uniontown Heights Dale Woodard Gent McFate for A-108 Project The EADS Group for 2024 Engineering Anthony Parks for February Meeting The EADS Group for CSO Flow Monitoring Venango Newspaper for Elimination Project Phase A The EADS Group for A-108 Planning S03-21 Sewer Fund Monthly Invoices for Approval  $ 18,166.67 $ 100.00 $ 22.50 $ 215.00 $ 1,269.23 $  50.00 $ 3,875.00 $  364.90 $ 25,278.58 44,436.35 93,778.23  Totals:  Additional items to be reviewed: Pre-approved payroll for 2/9/242 2/23/24  Pre-approved invoice and payroll reimbursements to General Fund  2/29/24 YTD draft budget including a detail ofinvoices paid and revenue received.  7    General Authority Minutes  March 12, 2024  8. Reports A. Chair' 's Report: for approval.  Mr. Dunkle presented the final draft oft the Emergency Drinking Water Distribution Plan Motion by Mr. Eckel and seconded by Mr. O'Polka to approve the Emergency Drinking He presented a notice that the Authority needs to submit an Annual Source Water Protection Update Report, which has not been updated or submitted since 2009. A steering committee will be put together to update the plan and continue to update it.  Water Distribution Plan as presented. The motion passed unanimously.  B.City Manager' 's Report  Mr. Wetzel reported that Tier II reports have been submitted for all facilities. DCED close out was submitted for the Miller Hill Waterline project. He is working with PENNVESTto establish an account for the project. Lastly, he requested time in Executive Session for  negotiations.  CPublic Utilities Director 's Report: expects it to be delivered in May. D.Mapping Update:  Mr. McFadden reported that the F550 dump truck should be delivered in the next week. The Kenworth T480 truck has been delivered to the body manufacturer for installation and  Mr. Gorman reported that the Finance Department is distributing Rave Alert sign-up sheets. Spectrum will begin installing internet at the 3rd Street Water Plant. The Consumer Confidence Report has been distributed to water customers and all paperwork has been  submitted to DEP. ESolicitor's 's Report:  Mr. Spaid reported that he will work with Sandycreek Township to extend the agreement with them as required by PENNVEST for the Allegheny Boulevard Waterline Project. The thirty-five (35) easements mentioned in Mr. Fritz's discussion of the A-108 project are currently being processed at Dale Woodard Gent McFate and expects to have the paperwork for the property owners ready to be distributed soon. Mr. Spaid requested time in Executive Session to  discuss matters of potential litigation or negotiations.  8    General Authority Minutes  March 12, 2024  9. Executive Session  The Authority entered into Executive Session at 7:01 P.M. Executive Session ended at  7:40 P.M. with no additional action.  Meetings  The next committee meeting is March 28, 2024 at 10:00. A.M. The next regular meeting is April 9, 2024 at 6:00 P.M. at City Hall.  12. Adjourmment:  There being no further business, the meeting was adjourned at 7:41 P.M.  by T.J. Parks  BAL  9