1461  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD Minutel No. 1095  WASHINGTON COUNTY, PENNSYLANIA  January 7,2020  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present were The Rev. Justin Amsler, McDonald Presbyterian Church, McDonald, Pa.; Retired Colonel United States Army Reserves Robert Vaughan; Solicitor Jana Grimm; Chief of StaffJ John Haynes; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Marie" Trossman, Joy Orndoff and Patrick Geho; Planning Department representative Gracie Abel; Finance Director Josh Hatfield; Election Office Director Melanie Ostrander; Register of Wills Director James Roman; Observer-Reporter Publishing Co. representative Barbara Miller; WJPA representative Bruce Sakalik and concerned citizens Tom Lonich, Daryl Price, and  Thomas Barchford.  Mrs. Vaughan called the meeting to order at approximately 10: a.m., and announced this meetingi is  being broadcast live with audio vial FaceBook and the county website. The Rev. Amsler led the meeting with aj prayer. Mr. Vaughan led the Pledge of Allegiance.  Mrs. Vaughan entertained a motion approving Minute No. 1094 dated December 19, 2019. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1094, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OFI BUSINESS None. RECESS FORJ PHOTOS) PUBLICCOMMENTS None. NEWI BUSINESS  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, of the appointment of the law firm of Steptoe & Johnson, PLLCI representative, Jana Grimm, as county solicitor. Details of the contract  are being finalized and willl be approved at a future meeting. PLLC, as the solicitor for Washington County.  Moved1 by Mr. Sherman; seconded by Mr. Maggi, approving) Jana Grimm and Steptoe & Johnson,  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  OLDBUSINESS BIDCONTRACT  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department and Voter Registration, approve payment for election bags to' William Penn Printing, Pittsburgh, Pa. The total amount  is$ $30,617.50 and willl be paid from Act 13 funds.    1462  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving payment to William Penn Printing.  Roll call vote taken: Motion carried unanimously. NEW BUSINESS (continued)  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, oft the following board appointments tot the Tax Assessment. Appeals Board: Bill West, John Rheel, and Patrick Geho. The annual  costi is $38,000. appointments.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the Tax Assessment Appeals Board  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  ChiefClerk presentedt tot the Board for their consideration and approval, of the appointment of Nick Moved by Mr. Sherman; seconded by Mr. Maggi, approving the Redevelopment Authority Board  Sherman to the SPC Commission Board and Daryl Price to the Redevelopment Authority Board.  appointments.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa contract renewal with Kymberly A. Secreet, for animal control services int the Washington County parks. This contract willl be effective January 1, 2020 through December 31, 2020, with the option to renew for one: additional year. The contract authorization amount is $4,800 annually ($400/month) and will  be paid from Parks operating budget.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contract with Kymberly A. Secreet.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an aerial easement with Robinson Power Company to cross the Panhandle Traili in the Bulger area of Smith" Township. The terms of the easement: restrict the minimum height to 40' above the trail; no  surfacei impact to the trail, and aj payment of$15,000 tot the county.    1463  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD Company.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the aerial easement with Robinson Power  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofai renewal of the contract with the Pennsylvania Trolley Museum to conduct tours at the courthouse. This contract will be effective January 1, 2020 through December 31, 2020, atat total amount of  $4,000. Costs will be paid from Planning's operating budget.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Pennsylvania Trolley  Museum.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of authorization tol bid for renovations tol Hall3 at the Washington County Fairgrounds. Costs  will be paid with local share funds, greenways funds and fair gas lease funds.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization tol bid.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Sheriff's Office, of an application and award with Washington Drug and Alcohol Commission, Inc. for the Hidden in Plain Sight Program of the DARE program. The application and award is in the amount of $2,000  and willl bé used to purchase furniture, bedroom props and transport equipment.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the application with Washington Drug  and. Alcohol Commission, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board, on behalf of Children and Youth Services, of the cost of training and all travel related fees, within the rules of the county's travel policy, for an employee to attend an Advanced Forensic Investigation Training in Phoenix, Arizona from February 8-14, 2020. Training and all related travel expenses will be approximately $3,360 and: no additional county funds are required.    1464  MINUTE BoOK  BOARD OF COMMISSIONERS IMRL LIMITED E00718327LD  WASHINGTON COUNTY; PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving travel to Phoenix, Arizona.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Voter Registration, of the advertising for bids for temporary technical staffing services.  Moved by Mr. Sherman; seconded by Mt. Maggi, approving advertising of bids.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and the Correctional Facility, to enter into an agreement with Washington Physician Hospital Organization, Inc., including the 2020 price list for the provision of healthcare and medical services and outpatient hospital visits and specialist care to the inmates onsite at the correctional facility. This agreement: is effective January 1,2020t through December 31, 2020. The total yearly cost is $9751268,126/month) for onsite primary care with all outpatient services being paid on a fee for service, based on current Medicare  rates, with a $12,000 fixed monthly fee from which WPHO will pay all such claims.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Washington  Physician Hospital Organization, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Information Technology, of payment to' TEK Systems, for one temporary individual for the  IT office atai rate of $44/hour.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving payment to' TEK Systems.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Voter Registration, of the purchase of voting equipment including image scanners, precinct scanners, ballot marking device, memory device, software, services, installation and training from Elections Systems & Software LLC, Omaha, Neb., in the amount of $162,558. The ptoposed purchase is in accordance with the pricing on the PA State Contract/CoStars 39 and therefore does not require bidding. Purchasing    1465  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  also requests an: agreement covering ongoing software and hardware maintenance and support for the voting equipment at a total cost of $16,325. This agreement is effective the date of delivery through the fifth  anniversary thereof and willl be paid from state grant money and. Act-13 funding.  Moved by Mr. Sherman; seconded by Mr. Maggi, approvingt the purchase of voting equipment from  Elections Systems & Software, LLC. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, oft the purchase of four iPhones int the amount of $200.00 per device through Verizon Wireless. The phones willl be utilized by the newly elected officials: Toml Flickinger, Treasurer; Brenda Davis, Clerk of Courts; Laura Hough, Prothonotary and John Haynes, Chief of Staff, to access county emails and tol be reached during and after business hours. The total cost is $50 per month, including unlimited text and data  and 400: anytime minutes.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of four iPhones.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presentedt to the Board for their consideration and approval, on behalf oft the Purchasing Department, oft the purchase of one Galaxy S10i in the amount of $200.00 through AT&T.The phone will be utilized by the newly elected official James Roman, Register of Wills to access county emails and tol be reached during and after business hours. The total cost is $50 per month, including unlimited text and data  and 400: anytime minutes.  Moved by Mr. Sherman; seconded by Mr. Maggi, approvingt the purchase of one Galaxy $10.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, of the revised guidelines for suppliers to Washington County toi include the following: Bid] limit increases Act NO.2011-86: Thel bid limit thresholds will: increase from $20,600 to $21,000 and from $11,100t to $11,300 for written quotes (with the annual adjustment for inflation). The new limits have been in effect since] January 1,2 2020, andi isi in compliance with state requirements. This booklet was developed and approved in 1994 and revised Minute No. 932 dated September 6, 2012. There have been changes in the county code and purchasing procedures that needed tol bei incorporated into the book, including 1801, 1802, 1803 and 2317. As per the solicitor, the county does noti intend tol have al bidding amount that isi more  stringent than the state requirement.    1466  MINUTE BooK  BOARD OF COMMISSIONERS IMRL LIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the revised guidelines for suppliers.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presentedt to the Board: for their consideration and approval, on behalf of the Purchasing Department, oft the revised Purchasing Policy and Procedure Manual toi include the following: Bid Limit increases-Act) NO. 2011-86: Thel bid limit thresholds will increase from $20,600 to $21,000 and from $11,000 to$11,300: for written quotes (with the annual adjustment for inflation). The new limits have been in effect since) January 1,2020 and is in compliance with state requirements. This booklet was developed and approved in 1994 and revised Minute No. 932 dated September 6, 2012. There have been changes in the purchasing procedures that needed tol bei incorporated into the book, including 1801, 1802, 1803 and 2317. As per the solicitor, the county does not intend tol have a bidding amount that is more stringent than the state  requirement.  Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the revised Purchasing Policy and  Procedure Manual.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  SOLICITOR amount of $209.64. STALEY: KERRYR. & PEGGYANN 59STALEY. AVENUE WASHINGTOWN, PA 15301 Tax Year: 2019 District CANTON Parcel 120-001-09-03-0011-00 Amount $134.72  Solicitor Grimm presented to the Board for their consideration and approval of tax refunds in the  MADALINSKY MARY BETH & ROBERT 303 FIFTH STREET MCDONALD, PA 15057 Tax Year: 2019 District MCDONALD BORO Parcel 470-001-00.01-0005-0 Amount $74.92  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above tax refunds.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  ANNOUNCEMENTS  An Executive Session was held at 10:30a a.m. on Monday,J January 6, 2020, following the agenda meeting too discuss personnel. The regularly scheduled Salary Board meeting has been cancelled. The Board of Commissioners' meeting, Salary Board and Sinking Fund willl bel held on' Thursday. January 23, 2020. All county offices will be closed on Monday, January 20, 2020, in observance ofl Martin] Luther King Day.    1467  MINUTE BooK  BOARD OF. COMMISSIONERS IMRLIMITED E00718327LD 10:12a.m.  WASHINGTON COUNTY, PENNSYLANIA  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THE FOREGOING MINUTES SUBMITYEDFOR. APPROVAL:  ATTEST:  CHIEF CLERK  H    1468  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  This page is blank.