1469  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD Minute. No. 1096  WASHINGTON COUNTY, PENNSYLANIA  January 23, 2020  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Squate, Washington, Pa., with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present were The Rev. Fred Helmick, Wolfdale Bible Church, Washington, Pa.; Retired Colonel United States Army Reserves Robert Vaughan; Solicitor Jana Grimm; Chief of StaffJ John Haynes; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Executive Secretaries Marie Trossman,. Joy Orndoff: and) Patrick Geho; Planning Department representative Gracie. Abel; Controller Mike Namie; Finance Director) Josh Hatfield; Human Services Director Shelli Arnold; Register of Wills James Roman; District Attorney representatives Leslie Ridge and] Jason Walsh; Crime Victims representative Marie Christinis; Congressman Reschenthaler's representative Sarah Youngdahl; SPHS Care STTARS Program representative Joanna Dragan; A Child's Place representative Ann Lewis; Domestic Violence Services of SWPA representative Maggie Novotny; Observer- Reporter Publishing Co. representative Barbara Miller; WJPA representative Joe) Jarek; and concerned citizen Jim Piper.  Mrs. Vaughan calledt the meeting to order at approximately 10a.m. And announcing this meeting is  being broadcast live with audio via Facebook and the county website.  The Rev. Helmick led the meeting with a prayer. Mr. Vaughan led the Pledge of Allegiance.  Mrs. Vaughan entertained: a motion approving Minute No. 1095 dated] January 7,2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1095, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OFBUSINESS  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Mr. Maggi read a proclamation declaring. January as Human' Trafficking Awareness Month. Mr. Sherman; seconded by Mr. Maggi, approving the above proclamation. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Accepting the proclamation is Joanna Dragan representative of the STTARS Care Center. She thanked the commissioners for proclaiming. January as Human Trafficking Awareness Month, and this being the first proclamation donei in' Washington County. Ms. Dragan also recognizes the STOP team, which isa collaboration of different entities, including Domestic Violence Services of Southwestern Pennsylvania, STTARS program, district attorney's office, as well as their office of Crime Victim Services, A Child's Place, whichi is a child advocacy center in' Washington Health System, as well as various law enforcement agencies. The purpose ist to ensure victims of domestic and sexual crimes receive advocacy services and support. District. Attorney representative Leslie Ridge also thanked the commissioners for bringing awareness tot this critical and delicate situation. The STOP team will work hardt toward stopping human trafficking.  RECESS FOR PHOTOS) PUBLICCOMMENTS    1470  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Congressman Guy Reschenthaler's representative, Sarah Youngdahl, reported an update on the new session. December 2019, ended with the passing of USMCA, which is the U.S., Mexico and Canada trade agreement. Also being followed closely now is the impeachment proceedings which has now gone onto the Senate. Congressman Reschenthaler did support the state budget. As a reminder, she stated the Congressman's office isl located at 14 South Main Street, as well as mobile offices, in) Fayette, Uniontown and Connellsville. These offices can help with any federal issues that anyone may have.  OLD BUSINESS BID CONTRACT  Solicitor Grimm recommended the Board, on behalf of the Purchasingl Department and Voter Registration, approve the bid award contract for pick-up and delivery services to Always Moving, Washington, Pa. ata rate of $135/hour per truck/two movers. This contract will be effective January 23, 2020 through January 31, 2022, with the option to extend for three additional one-year periods. Thisl bidi ist being awarded to the lowest most responsive and responsible bidder meeting specifications. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contract with. Always Moving.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department and Voter Registration, approve the bid award contract for temporary staffing services tol Express Employment Professionals, Washington, Pa. at a percentage mark up from current Washington County employee rate. This contract willl be effective. January 23, 2020 through January 31, 2022, with the option to extend for three additional one- year periods. This bidi is being awarded to the lowest most responsive and responsible bidder  meeting specifications. Professionals.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contract with Express Employment  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  NEW BUSINESS  ChiefClerk presented to the Board for their consideration and approval, of the appointment of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above appointment.  Ben Hayes tot the Southwest Corner Workforce Development Board.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  ChiefClerk presented to the Board: for their consideration and approval, ofa contract with the law firm of Steptoe &J Johnson, PLLC representative, Jana Grimm, as county solicitor. The rate willl be  $142,577.23 and will be effective January 7, 2020 through January 6, 2024.    1471  MINUTE BooK  BOARD OF COMMISSIONERS IMRLMITED E00718327LD county solicitor.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with) Jana Grimm as  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of authorization tol bid for the construction of Cross Creek #5 (Browntown) bridge in Independence Township; Pike #24 (Deems) bridge in West Pike Run' Township and Buffalo #29 (Hodgens)  bridge inl Buffalo Township. Costs willl be paid with Act 13 restricted bridge funds.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization tol bid.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of the Planning Commission, ofas special use permit application and associated $150 application fee tol be submitted to the Pennsylvania Game Commission for permanent and temporary construction easements required to construct the Buffalo #29 bridge in Buffalo Township. Costs willl be paid with Act 13 restricted bridge funds. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the permit application for the Buffalo  #29 bridge.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, oft the certification of county funds collected in the year 2019: in the amount of $57,133 from Clean and Green rollback taxes and reserve in a restricted account for Farmland Preservation easement Green rollback tax penalties collected be reserved: in a restricted Farmland Preservation account.  purchases.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the certification oft the 2019 Clean and  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk] presented tot the Board for their consideration and approval, on behalf of the Planning Commission, ofa memorandum of understanding with the Pennsylvania Resources Council for the household. hazardous waste collection tol bel held onJ June 27, 2020. The county agrees toj pay $6,500 toward the event and provide a collection site, traffic cones and! barriers, and six volunteers. Pennsylvania Resources Council willl hire and pay the vendor, secure necessary permitting, manage grant funds, provide two  volunteers andj provide food and beverages for volunteers.    1472  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY; PENNSYLANIA  Moved byl Mr. Sherman; seconded by Mr. Maggi, approving the memorandum of understanding with  the Pennsylvania Resources Council. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of Finance and Domestic Relations, ofa renewal contract with Bob Johnson, Esquire, toj provide legal services as a hearing officer. This contract willl be effective January 1,2 2020 through September 30, 2020, at: a rate of $50 per! hour. Moved by Mr. Sherman; seconded! by Mr. Maggi, approving the contract with Bob] Johnson, Esquire.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Public Safety, ofai resolution designating. Joshua J.F Hatfield, Finance Director as agent for Washington County for all forms and documents related to the Hazard Mitigation Grant Program through Pennsylvania  Emergency Management. Agency. Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution. Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presentedt to the Board: for their consideration and approval, on behalf of Finance, ofan engagement letter with the county's independent auditor Maher Duessel fora a special audit report for the greenways, trails, and recreation program grant as required by the grant agreement with the Commonwealth ofl Pennsylvania, Commonwealth Financing Authority. The period of examination is October 21, 2014  through June 30, 2019, andi is int the amount of $2,500.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the special audit report with Maher  Duessel.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board: for their consideration and approval, on behalf of Finance and Voter Registration, of an application and grant agreement for thel Help America Vote Act (HAVA) program. The agreement isi in the amount of $235,526.43 and willl be used to offset costs associated with the purchase  of new voting systems.    1473  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD the HAVA program.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; secondedl by Mr. Maggi, approving the application and grant agreement for  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, ofa purchase ofs service agreement with Arc Human Services toj provide housing and supportive services tol homeless individuals and families. This agreement willl be effective October 1,2 2019 through September 30, 2020. The contract authorization amount is $153,348 and no additional county funds are  required.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of service agreement with  Arc Human Services.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presentedt to the Board for their consideration and approval, on behalf oft the Purchasing Department, of an agreement with Access Information Protected for document destruction for various officers based on their per unit costs. This agreement will be on a yearly basis with automatic renewals unless Moved by! Mr. Sherman; seconded by Mr. Maggi, approving the agreement with the. Access  cancelled providinga a 30-day written notice atay yearly rate of $6,500.  Information Protected. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of the Purchasing Department and Public Safety, to enter into a fiber use agreement with DQE Communications LLC, Pittsburgh, PA for the purpose ofs splicing an additional dark fiber strand from DQE for connectivity between the primary PSAP at Beau Street and the airport building. The additional dark fiber is required for proper redundancy in the network configuration between the primary and backup PSAP locations. This agreement willl be effective date of completion for a 20-year period. The monthly rate will be $200 and will  be paid via 911's operating budget. Communications, LLC. Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with DQE  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    1474  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Recorder of Deeds, ofa software support andl license agreement with Optical Storage Solutions, Inc., Lebanon, Pa. for the Washington County Recorder of Deeds LANDEX System. This agreement is effective March 1, 2020t through February 28, 2021. Thet total cost for 26 licenses is $17,882. Software support willl be billed based upon the $106.25 hourly rate and all costs willl be paidf from their  operating budget, Solutions, Inc.  Moved! by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Optical Storage  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department, of the purchase of onei iPhones in the amount of approximately $200.00 through Verizon Wireless. The phone willl be utilized by the Director of Finance to: access county emails and tol be reached during and after business hours. Thet total cost is $50 per month, including unlimited text and data and 400  anytime minutes.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of one iPhone.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of the Purchasing Department and the Parks Department, of the purchase of one Rocky Mountain bathroom building from CXT Concrete Buildings, Spokane Valley, Wash. tol be placed atl Mingo Creek Parki near the Maintenance Hill playground. The total cost is $44,414 and will be paid with Mingo oil and gasl lease funds, This purchase is Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase from CXT Concrete  being made via PA COSTARS 14, and does not require bidding.  Buildings.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presented tot the Board for their consideration and approval, onl behalf of the Purchasing Department and the Sheriff's Department, oft the purchase of two 20201 Ford Inceptor Utility Model K8A AWD vehicles, including all lighting, interior/exterior safety items andi rear safety screen/cages atat total cost of$86,982. The proposed purchase wouldl be made via PA State Contract/COSTARS 13, and therefore does not require bidding. Thej proposed vendor is C. Harper Ford, Inc., of Belle Vernon, Pa. The cost willl be  covered by capital funding.    1475  MINUTE BooK  BOARD OF COMMISSIONERS IMRL LIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase ofa two utility vehicles for  the Sheriff's Department. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Purchasing Department and Recorder of Deeds, ofa payment for the proposed restoration of historic deed books with Kofile Preservation, Essex, Va., at an amount not exceed $50,000. Costs will be paid from the Recorder of Deeds improvement fund. The proposed restoration is under GSA Schedule 70 (GS-35F-275AA),2 and  therefore, does not require bidding. Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the restoration of historic deed books.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  SOLICITOR None.  ANNOUNCEMENTS  An Executive Session was held at 10: a.m., Wednesday, January 22, 2020, following the agenda meeting to discuss litigation. The regularly scheduled Salary Board has been cancelled. The Sinking Fund  meeting will be immediately following today's meeting.  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  10:25 a.m.  THEI FOREGOING MINUTES SUBMITTED FORAPPROVAL:  2020  ATTEST:  CLERK  F    1476  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY; PENNSYLANIA  This page is blank.