1499  MINUTE BOOK  BOARD OF COMMISSIONERS IMBL LIMITED E1808491KV Minute No. 1100  WASHINGTON COUNTY, PENNSYLANIA  March 18, 2020  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff] John Haynes; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; and Observer-Reporter  Publishing Co. representative Barbara Miller. following the guidelines of no more than 10in a room.  Mrs. Vaughan asked for all employees that are not required to be in attendance, to exit the meeting, Mrs. Vaughan called the meeting to order at approximately 1 p.m., and announced this meeting is  being broadcast live with audio via Facebook and the county website. Mrs. Vaughan led the meeting with a prayer. Mr. Maggi led the Pledge of Allegiance.  Mrs. Vaughan entertained a motion approving Minute No. 1099 dated March 5, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1099, as written.  Roll call vote taken: Motion carried unanimously. SPECIALORDER OF BUSINESS Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Mr. Sherman read a proclamation declaring April as 8-1-1 Safe Digging Month. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the proclamation. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  RECESS FOR PHOTOS None. PUBLICCOMMENTS None. OLDBUSINESS BID AWARD  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department and] Elections, approve the bid award contract for election supplies to William Penn Printing, Pittsburgh, Pa. based on their per unit bid prices. This contract will be effective March 5, 2020 through December 31, 2020. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. Moved by Mr. Sherman, seconded by Mr. Maggi, apptoving the contract with William Penn Printing.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department and the Planning Commission, approve the concrete and concrete products bid award with Judson Wiley, Washington, PA, based upon their per cubic yard costs as submitted in their bid. All items have been awarded to the lowest most responsive and responsible bidder meeting the specifications. If approved, the bid contract will be Moved by Mr. Sherman, seconded by Mr. Maggi, approving bid award to Judson Wiley.  effective date ofa award tol December 31, 2020.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman -Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1500  MINUTE BooK  BOARD OF COMMISSIONERS IMRILIMITED E1808491KV. following vendors  WASHINGTON COUNTY, PENNSYLANIA  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department and Building and Grounds, approve the bid award for vehicle repairs and maintenance on a time and material basis to the  D Bennett, Washington, Pa.  Section VI - vehicle detail - complete pkg/car $180.00; complete pkg/truck $200.00; Section III body repair $55.00/hr.; percent discount $35.00/hr. + material  interior car $100.00; and interior truck $120.00 Powell's Auto Body Inc., Bentleyville Pa. Powell's Transmission Center, Bentleyville Pa. Section II - transmission repairs $85,00/hr- - 10% discount Woltz & Wind Ford, Washington, Pa. Section II - transmission repairs $100.00/hr. - 10% discount; Section III body repair $52.00/ + material - 10% discount interior car $50.00; and interior truck $70.00 Note: Discount off list price is for replacement parts.  Section VI - vehicle detail complete pkg/car $140.00; complete pkg/truck $190.00;  This contract willl be effective thru February 28, 2021, with the option to renew for one additional year. All items havel been awarded to thel lowest most responsive and responsible bidders meeting the Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid awards listed above.  specifications.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  CHANGEORDER  Solicitor Grimm recommended the Board, on behalf oft the Purchasing Department and Building and Grounds, approve the following change order #2 (Credit) with MacBracey Corp., Washington, Pa. for the courthouse windows project in the amount of ($28,340.00) tol be funded from Act 13 Monies. This will Note: Cost savings for doing the work from the outside for a savings of$130 per opening. $130x 218 windows for a total deduction of $28,340. This would also change all the night work to day work. The only work being done from the interior would be the trim and final clean of the windows. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the change order with MacBracey Corp.  decrease the amount oft the current contract to $1,102,815.00.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Prothonotary, of an agreement with Sean T. Logue, Esq, to serve as solicitor for the Prothonotary's office, at a rate of $200/month. This agreement will be effective January 6, 2020, and shall be continuous until Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Sean T. Logue,  terminated at any time by either party upon a 30 days' written notice.  Esquire.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    1501  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk, presented to the Board for their consideration and approval, on behalf of the Register of Wills, of an agreement with Sean' T.J Logue, Esq, to serve as solicitor for the Register of Wills' office, ata rate of$ $200/month. This agreement will be effective January 6, 2020, and shalll be continuous until terminated at Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Sean T. Logue,  any time by either party upon a 30 days' written notice.  Esquire.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Chief Clerk, presented to the Board for their consideration and approval of the purchase of service credit, for retirement purposes, for Erin] Jeffries, in the amount of$187.28, andi is for the period of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of service credit.  August 22, 2011 through September 6, 2011.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan-Yes.  Chief Clerk presented to the Board for their consideration and approval, to ratify the action taken on Moved by Mr. Sherman; seconded by Mr. Maggi, approving the ratification of the above declaration.  March 17, 2020, to declare the Declaration of Disaster Emergency for the County of Washington,  Pennsylvania.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, due to the current Federal and State COVID-19 and the need for social distancing, to extend the deadline for discounted County tax Moved by! Mr. Sherman; seconded by Mr. Maggi, approving the extension for discounted County tax  payments to April 30, 2020. payments.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, to solicit proposals from qualified real estate appraisers for appraisal services required to Moved by Mr. Sherman; seconded by Mr. Maggi, approving to solicit proposals for real estate  complete easement purchases through the Farmland Preservation Program.  appraisals.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, to solicit proposals from Solar Credit (SREC) brokers to trade SRECS produced from the Cross Moved by Mr. Sherman; seconded by Mr. Maggi, approving to solicit proposals from Solar Credit.  Creek Shelter solar array. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1502  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV.  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority of the County of Washington, ofa project activity completion extension request with the Pennsylvania Department of Community and Economic Development (DCED) for the Neighborhood Stabilization Program. The request will extend the completion date for the project to  December 10, 2021. request.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the project activity completion extension  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and of the Prothonotary's Office, to approve at renewal maintenance agreement with. AJ-Allegheny Systems, LLC for the office's Kardex Lektriever file management system. The maintenance agreement is in the amount of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal agreement.  $1,200 and will be for the period of April 1,2020t through March 31, 2021.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Elections Office, to ratify an application and apptove an application amendment with the Commonwealth of Pennsylvania, Department of State for the Grants for Election Modernization and Security program. The application and amendment will reimburse the County up to 60% of the total cost ofa certified voting system  and associated equipment. The estimated reimbursement willl be $1,973,774.70  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal agreement.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Public Safety, ofa renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency (PEMA) for the Hazardous Material Response Fund grant program. The agreement 1s in the amount of $21,873.08 andi is for the period of July 1,2019 through June 30, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal grant agreement.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of donated sick time policy for SEIU - PSSU that will allow employees to voluntarily donate accrued sick time to employees within the PSSU bargaining unit who meet certain criteria. This policy  mirrors the Donated Sick Time Policy for SEIU Residual.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy. Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health & Developmental Services ofa provider agreement addendum with Therapeutic Early Intervention Service Provider for the period of] July 1,2019 through June 30, 2020. The contract authorization amount  will increase by $9,748 to $33,748 and no county funds are required.    1503  MINUTE BOOK  BOARD OF COMMISSIONERS IMBL LIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement addendum.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of provider agreements in the amount of $290,000 for the period of] July 1,2019 through June 30, 2020, with the list of previously approved providers. No county funds are required.  PROVIDER  AMOUNT $150,000 $140,000 $290,000  Outside In School of Experiential Education, Inc.  Wesley Family Services Roll call vote taken: Motion carried unanimously.  TOTAL  Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the provider agreements.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Children and Youth Services ofaj provider agreement with Donnelly- Boland and Associates for the period of May 20, 2020 through May 19,2021. The contract authorization amount is $219,250 and no additional county funds are Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the provider agreement.  required.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Building and Grounds, to authorize advertising for bids for the repointing of the exterior of the Courthouse Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization to advertise for bids.  & Family Court Center.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, ofas service renewal agreement with Kronos in the amount of $40,119.11 for software updates and support services. This agreement willl be effective June 30, 2020 through June 29, 2021 Moved by Mr. Sherman; seconded by Mr. Maggi, approving the service renewal agteement.  and willl be paid from their operating budget.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Building and Grounds, the current service agreement for the rental of floor mats and uniforms to Cintas Corporation, Bridgeville Pa., for their submitted per unit costs. The floor mats are for various county buildings and uniforms are for Building Maintenance & Garage staff. This extension will continue through December 31,2 2022, with options to extend year-to-year unless canceled by providing: a 30 day written notice. Total yearly cost of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the current service agreement.  approximately $4500/year. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.    1504  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV.  WASHINGTON COUNTY, PENNSYVLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Building and Grounds, to enter into a water treatment program agreement with Chem-Aqua Inc., Irving, Texas, with local offices, for the Courthouse & Courthouse Square at an annual cost of $6400.001 to bei funded from their operating budget. This agreement will be effective March 1, 2020 through February 28, 2021. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the water treatment program agreement.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, of an extension for the professional services agreement with Nortec Communications, Carnegie, Pa., for the purpose of providing advanced networking administration and firewall support on an as needed basis at their 2020 rate schedule, with a not-to-exceed amount of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the professional services agreement.  $20,000.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Adult Probation, oft the purchase of two air cards for two new department laptops. The laptops will be used for remote work due to the COVID-19 VIRUS. The cost of this service is $39.99 per month through Verizon Wireless Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the purchase of two air cards.  which willl be paid from their operating budget. The air card will be free with activation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  SOLICITOR None. ANNOUNCEMENTS meeting. 1:25 p.m.  An Executive Session was held at 10a.m. on Wednesday, March 18, 2020, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board meeting willl be immediately following today's  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THEI FOREGOING MINUTES SUBMITTEP! FOR APPROVAL:  ATTEST:  Srki  CHIEF