1505  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV Minute No. 1101  WASHINGTON COUNTY, PENNSYLANIA  April 1,2020  The Washington County Commissioners met via teleconference with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff John Haynes; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; CYS and BHDS Director Kim Rogers; Executive Secretaries Marie Trossman and Patrick Geho; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; and  Observer- Reporter Publishing Co. representative Barbara Miller. being broadcast live with audio via Facebook and the county website. Mrs. Vaughan led the meeting with a prayer. Mr. Maggi led the Pledge of Allegiance.  Mrs. Vaughan called the meeting to order at approximately 1:30 p.m., and announced this meeting is  Mrs. Vaughan entertained a motion approving Minute No. 1100 dated March 18, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1100, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OFBUSINESS Telecommunicators Week. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Mr. Maggi read a proclamation declaring April 12 through April 18, 2020, asl National Public Safety  Moved by Mr. Maggi; seconded by Mr. Sherman, approving the proclamation. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  RECESS FOR PHOTOS None. PUBLICCOMMENTS None. OLD BUSINESS BIDAWARD  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department, approve the extension oft the current bid contract for kitchen and laundry equipment repair with. AIS Commercial Parts & Service, Pittsburgh, Pa. This extension is based on their 2020 cost list and all work will be done as needed on at time and material basis. This contract will be effective April 1, 2020 through March 31, 2021. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the above extension.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Prothonotary, of an agreement with Sean T. Logue, Esq, to serve as solicitor for the Prothonotary's office, at arate of $200/month. This agreement will be effective January 6, 2020, and shall be continuous until Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Sean T. Logue,  terminated at any time by either party upon a 30 days' written notice.  Esquire.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1506  MINUTE BooK  BOARD OF COMMISSIONERS IMR_LIMITED E1808491KV Borough.  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk, presented to the Board for their consideration and approval, on behalf of the Planning Commission, of two deeds of easement associated with the Pigeon #26 bridge replacement in Bentleyville George & Patsy Polachek in the amount of $2,000 for 6,774s sq. ft. temporary easement and 801 Patricia Hager in the amount of $500 for 575 square feet temporary easement. Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the above listed deeds of easement.  sq. ft. permanent easement. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa no-cost supplement with SAI Consulting Engineers, Inc., transferring $10,743.47 of unused project funds to allow for the completion of the bidj package and updating project plans and specs to the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the no-cost supplement.  newly released Publication 408 standards per PADOT requirements.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of the advertising for bids for the Cross Creek #5 bridge replacement. Costs will be paid from Moved by Mr. Sherman; seconded by Mr. Maggi, approving the advertising for bids.  Act 13 restricted bridge funds. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, to submit a grant tol PA DCNR for the Thompson Hill Shelter Site Preparation and Public Water Extension project in Cross Creek County Park. The approval ofa resolution, tol be signed by the Chair, approving the project, and a 50% matchi is required with the grant submission. Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the grant submission.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Finance and Court Administration, of an agreement with Corrie Allen Woods, Esquire, toj provide services as a Criminal Conflict Attorney. The agreement, in the amount of $25,000 per annum, is payable in monthly installments of$ $2,083.33 and will be continuous until terminated by either party with a 60-day written notice. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Corrie. Allen Woods,  Esquire.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Finance, of ac designation of agent resolution with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency. The resolution authorizes Joshua J. Hatfield, Finance Director, to execute documents and electronically submit documentation related tot the COVID-19 public disaster assistance. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the designation of agent.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman -Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1507  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presente to the Board for their consideration and approval, on behalf of Finance, ofa public disaster assistance application and agreement for financial assistance with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency related to COVID-19. The application and agreement will enable the county to receive federal and state assistance for eligible costs associated with the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the public disaster assistance application  public disaster. and agreement.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing Information Technology, of the purchase of licenses and support from Citrix Systems, Inc., Fort Lauderdale, Fla., to expand and support the county's virtual environment and provide remote access' capabilities. The Note: Remote access ability for employees using personal laptops or pc's from home. County and Courts pcs can also utilize it. There was a need for this due to an inability to acquire sufficient number of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of licenses and support  total amount is $44,820.40 and will be paid from ACT 13 funds. laptops to give to every employee needing remote access.  from Citrix Systems. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing Information Technology, of an addendum (change order) for the Digital Referenced Oblique Aerial Imagery Solution with Pictometry (EagleView flyover) International Corporation. There is no cost to the county. This addendum is for the entire county to meet quality demands that are necessary to provide safety for the  public during emergency situations. Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum. Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing Information Technology, of the purchase ofI Lenovo units, including related equipment from CDW-G, Inc. tol help support the recently added Citrix and Polycom software used throughout the ccunty's virtual Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above purchase.  environment. The total cost is $30,022.44 and will be paid from ACT13 funds.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on be alf of Purchasing, Information Technology, and Human Services, of the purchase of laptops, printers, and monitors, including related equipment, from CDW-G, Inc., tol help support the CYS staff with remote work access. The total cost  is $23,099.65 and will be paid from CYS's operating budget.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above purchase.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1508  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV.  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and various county departments, of the previously approved wireless services necessary to maintain county The change of current data plans from shared data to unlimited data ata cost of $39.99/line. This Activation of six new smartphones ata cost of $50.00/line, which includes unlimited data/talk  business during the current state of emergency.  is 'ani increase from $26.95/line.  Activation of five new mifi (data) lines ata cost of $39.99/line.  and text. Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above purchasé.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Purchasing and Children & Youth Seryices, of the purchase of four flip phones free with activation from AT&T for CYS staff. The monthly cost is $29.99/per line and willl be charged to their operating budget. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above purchase.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the District Attorney's office, of the purchase of five flip phones free with activation from AT&T for crime victim advocates to contact crime victims for security reasons. The monthly cost is $29.99/per line and will  be charged to their operating budget. Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above purchase.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  SOLICITOR None. ANNOUNCEMENTS  An Executive Session was held at 10 a.m. on Wednesday, April 1, 2020, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board meeting will be immediately following today's meeting. All county offices will be closed Friday, April 10, 2020, in observance of Good Friday. There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  1:25 p.m.  THE FOREGOING MINUTES: SUBMITTED FOR. APPROVAL:  2020  -  ATTEST:  Gatk  CHIEFCLERK  A