1527  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV Minute No. 1104  WASHINGTON COUNTY, PENNSYLANIA  May 20, 2020  The Washington County Commissioners met via teleconference with the following members being present: Commissioners Diana Itey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff John Haynes; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; Executive Secretary Patrick Geho; Chief Clerk Cynthia B. Griffin; Planning Commission representative Gracie Able; Administrative Assistant Joyce Thomburg; and Observer-Reporter Mrs. Vaughan called the meeting to order at approximately 1:32 p.m., and announced this meeting is  Publishing Co. representative Barbara Miller.  being broadcast live with video and audio via Facebook and the county website.  Mrs. Vaughan led the meeting with a prayer. Mr. Maggi led the Pledge of Allegiance.  Mrs. Vaughan entertained: a motion approving Minute No. 1103 dated May 6, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1103, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OF BUSINESS RECESSI FOR PHOTOS None. PUBLICCOMMENTS None. OLDBUSINESS BID AWARD  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Mr. Maggi read a certificate of congratulations honoring Billie Jane Morris for her more than 50 years  of service, and for being a trail blazer in the EMS industry in Washington County.  Solicitor Grimm recommended the Board, on behalf of Purchasing, approve the bid award for the furnishing, delivering and/or installation of landscaping supplies for all county buildings based on the per unit cost submitted. in their bid proposal to New Look Landscaping, Washington, Pa. The contract will be effective from May 20, 2020 through December 31, 2020. This bid is being awarded to the lowest most Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award with New Look  responsive and responsible bidder meeting specifications.  Landscaping.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, to approve the bid award for the Cost Per Copy Program tol Ford Business Machines, Connellsville, Pa. This contract will be effective May 20, 2020 through May 31, 2021, with the option to extend for additional two-year periods upon mutual agreement from both parties. This bidi is being awarded to the lowest most responsive and responsible bidder Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award with Ford Business  meeting specifications. Machines.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology, approve the extension of our current contract for data and telephone wiring based on a time and material and as needed basis with North Star Communications, Inc., Cecil, Pa. This contract extension will be effective  through June 30, 2021, under the same terms and conditions as the original contract.    1528  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV Communications, Inc. Roll call vote taken: Motion carried unanimously.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the extension with North Star  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, and pursuant to. Act 142, Senate Bill 1154, effective February 20, 2001, authorize a 30-day extension oft the bid award for Washington County parking garage/plaza renovations to the following vendors, as additional time is needed to evaluate the bid  responses.  Allegheny Restoration, Greensburg, Pa. Carl Walker Construction, Pittsburgh Pa. CPS Construction Group, Cheswick Pa. Mariani &1 Richards Inc, Pittsburgh Pa. Nathan Contracting LP, Allison Park, Pa. Pullman SST, Inc, Pittsburgh Pa.  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the above extension.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and the Redevelopment Authority oft the County of Washington, authorize the following purchases with Murphy Family, Inc., Washington, Pa. tol be utilized by the. Airports Building and Grounds Department and willl be paid from the RACW Airport  account.  Kubota RTV-900 Utility Unit $12,480 AFMI Land Pride All Flex Mower- $19,143  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the purchases from Murphy Family, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Building and Grounds, to approve a change order in the amount of ($21,156) to repair two existing skylights rather than replace them with Bryn Enterprises LLC, Pittsburgh, Pa. for the courthouse tile roof repair project. The contract amount Moved by Mr. Sherman, seconded by Mr. Maggi, approving the change order with Bryn  will decrease from $417,514 to $396,358.  Enterprises, LLC.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, of the appointments of David Kresh, Cathi Kresh, Mary Lea Dutton, Charlie Watts, Heather Wilhelm, and Kevin Hill to the Canvass Moved by Mr. Sherman; seconded by Mr. Maggi, approving the board appointments.  Board for the 20201 Primary Election. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board: for their consideration and approval, on behalf of Finance, of the ratification of an advertisement contract with' The Lamar, Companies for general public advertising related to    1529  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED F1808491KV  WASHINGTON COUNTY, PENNSYLANIA  the COVID-19 disaster declaration. The contract is in the amount of $3,000 and willl be for the period of May 18, 2020 through June 14,2020. This ratification also includes approval of Finance Director Joshua) J. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the ratification of an advertisement  Hatfield to execute the contract on behalf of the County.  contract with Thel Lamar Companies. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of payment in the amount of $8,204.66 to Tyler Technologies (formerly Softcode) for the annual support for the office's CivilServe software. Thei invoice is in accordance with the existing software agreement and willl be for Moved by Mr. Sherman; seconded by Mr. Maggi, approving payment to' Tyler Technologies.  the period of May 26, 2020 through May 25, 2021.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Finance, ofa renewal of the County's property and casualty insurance for 2020-2021 with PA Counties Risk Pool (PCORP) for general liability, auto liability, public officials' liability, privacy and security liability, property, equipment and crime coverages. The annual premium is $583,276 and covers the period of] June 1, 2020 through  June 1,2021. Risk Pool (PCORP). Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal agreement with PA Counties  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority of the County of Washington as Agent for the Washington County Airport, ofa professional services agreement between the Redevelopment Authority of the County of Washington and CDl-Infrastructure LLC, dba L.R. Kimball, for the Southside Taxiway Part A & B project. The agreement is int the amount of $224,299 and will be funded by a combination of Bureau of Aviation capital grant and Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement between the Redevelopment Authority of the County of Washington and CDI-Infrastructure LLC, dbal L.R. Kimball.  airport gas lease funds.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Elections, of an application and agreement with the Pennsylvania Department of State for the Election Security grant program. The application and agreement is in the amount of $118,426.63 and will be for the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the application and agreement with the  period of December 21, 2019 through December 31, 2022.  Pennsylvania Department of State for the Election Security grant program. Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Finance and Elections, of an application and agreement with the Pennsylvania Department of State for the CARES Act    1530  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  grant program. The application and agreement is in the amount of $101,481.31 and will be for the period of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the application and agreement with the  January 20, 2020 through December 31, 2020.  Pennsylvania Department of State for the CARES. Act grant program. Mr. Sherman -Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofa grant application with the Hillman Foundation for the COVID-19 Pandemic - Feeding Seniors project. The grant application isi in the amount of $100,000 and will be for the period of March 16, 2020 through Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant application with the Hillman  May 31,2021. Foundation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Elections of reimbursement up to $100 to polling sites within the county for supplies to mitigate the spread ofCOVID-19 in accordance with Pennsylvania Department of State recommendations for post-election day Moved by Mr. Sherman; seconded by Mr. Maggi, approving the reimbursement for supplies for the  cleaning protocol.  post-clection day cleaning protocol. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, ofa grant application with the Pennsylvania Counties Risk Pool (PCORP) for the 2019-2020 loss prevention grant program. This grant in the amount of $20,000.00 will be utilized for eligible COVID-19 Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant application with the  related safety expenditures.  Pennsylvania Counties Risk Pool for thel loss prevention grant program. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, to enter into an agreement with the Pennsylvania Department of Agriculture for the State Food Purchase Program (SFPP) to allow the Greater Washington County Food Bank to receive funding to purchase food. This agreement will be effective July 1,2020 through June 30, 2021, and no additional county Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with the Pennsylvania  funds are required. Department of Agriculture. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services, ofa provider agreement with the Southwestern Pennsylvania Area Agency on Aging (SWPA AAA) for the Waiver Home Delivered Meal Program for the period] July 1,2019 through June 30, 2020. Aging Services will  reimburse SWPA. AAA atai rate of $3.36 per unit for raw food.    1531  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with Southwestern Pennsylvania Area Agency on Aging for the Waiver Home Delivered Meal Program.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services, ofa provider agreement with the Southwestern Pennsylvania Area Agency on Aging (SWPA AAA) for the Waiver Home Delivered Meal Program for the period] July 1,2020 through June 30, 2021. Aging Services will Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with Southwestern Pennsylvania Area Agency on Aging for the Waiver Home Delivered Meal Program.  reimburse SWPA AAA ata rate of$3.36 per unit for raw food.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Children and Youth Services, of the following provider agreements for the period of] July 1,2020 through June 30, 2021.  No additional county funds are required. Adoption Connection Blueprints - Afterschool Blueprints - Consolidated Blueprints - FGDM Blueprints Team Dad Blueprints - Triple P Roll call vote taken: Motion carried unanimously.  PROVIDER  AMOUNT $350,000 155,000 900,000 200,000 10,000 195,000 $1,810,000  TOTAL  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreements listed.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement addendum with Adelphoi Village for preventative treatment and aftercare services for the period of July 1,2019 thtough June 30, 2020. The contract authorization amount Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement addendum with  will increase by $282,015 to $425,000 and no additional county funds are required.  Adelphoi Village.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the authorization to advertise for bids for  Building and Grounds, to authorize the advertising for bids for professional building cleaning.  professional building cleaning. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Washington County Correctional Facility, to authorize the advertising for bids for new cameras/DVR    1532  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  equipment to replace obsolete equipment. Costs will be paid from Act 13 funds. This was approved in the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization to advertise for bids for  Prison Board meeting held Wednesday, May 20, 2020, Minute No. PB 5-20-20.  new cameras/DVR equipment. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Redevelopment Authority of the County of Washington, to authorize the advertising for bids for the installation of lighting for various interior/exterior hangers at the Washington County Airport. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization of advertising for bids  for installation of lighting. Roll call vote taken: Motion carried unanimously.  Mr. Sherman -Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Building and Grounds, to authorize the advertising for bids for an awning project, which will includea Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization of advertising for bids  breezeway at the Family Court Center. for an awning project. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Adult Probation of an addendum to the agreement with Microgenics Corporation/Fisher Scientific, Fremont, Calif., for the purpose of adding oral fluid testing to our laboratory function (Automated Drug' Testing Analyzer) to accommodate for COVID - 19 testing. The cost for a standard 8-panel screen will average $4.85 per test. The cost of the additional analyzer is at no charge. The funding source will be from their Operating Budget. This agreement willl be effective on May 20, 2020. All other terms and conditions of the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum to the above agreement  agreement dated March 13, 2018, shall remain the same.  for oral fluid testing for COVID-19. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, of an addendum with Superion, Lake Mary Fla., in the amount of $2,560.00. This is ap professional services agreement for Superion to assist IT in setting up a third database for fixed assets. It will be a one- time cost. There will be no ongoing maintenance cost associated. This agreement will be effective May 20, 2020 through May 31, 2021. The total amount will be charged to the Information Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the addendum with Superion.  Technology budget.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Juvenile Probation, of the purchase of one aircard for Probation Officer, Jason Kozar. The aircard is needed to provide real time access to our assessment system in effort to make real time changes. The cost of this    1533  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  service is $39.99 per month through Verizon Wireless which will be paid from their operating budget. The Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of one aircard.  Air card will be free with activation. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Domestic Relations, of the purchase of one jetpack wireless device for Tamora Reese, hearing officer. The cost of this service is $39.99 per month through Verizon Wireless which willl be paid from their operating budget. The Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of one jetpack wireless  Air card will be free with activation.  device.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Human Services, of the purchase of one iPhone and one jetpack wireless device for. Anne Schlegel, CYS Director, through Verizon Wireless. The cost of the iPhone willl be $299.00, with cost of service at $50.00/mo. for unlimited talk, text, data. The cost of wireless service for the jetpack is $39.99 per month. Both will be paid Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of one iPhone and one  from their operating budget. The Air card willl be free with activation.  jetpack wireless device. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  ANNOUNCEMENTS  An Executive Session was held at 10 a.m. on' Wednesday, May 20, 2020, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board meeting will be immediately following today's meeting. The Retirement Board meeting will bel held' Thursday, May 21, at 10 a.m. as previously scheduled. All county offices will be closed Monday, May 25, 2020, in observance of Memorial Day and Tuesday,  June 2, 2020, in observance of Primary Election Day.  SOLICITOR None 1:53 p.m.  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THE FOREGOING MINUTES SUBMITTED FOR. APPROVAL:  2020  ATTEST:  CHIEFC  22    1534  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  This page isl blank.