1535  MINUTE BooK  BOARD OF COMMISSIONERS MBL LIMITED E1808491KV Minute No. 1105  WASHINGTON COUNTY, PENNSYLANIA  June 4,2020  The Washington County Commissioners met via teleconference with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff] John Haynes; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Shelli. Arnold; Treasurer Tom Flickinger; Clerk of Courts Brenda Davis; Prothonotary Laura Hough; Executive Secretaries Joy Orndoff and Patrick Geho; Chief Clerk Cynthia B. Griffin; Planning Commission representative Gracie Able; Administrative Assistant Joyce Thomburg; and Observer-Reporter  Publishing Co. representative Barbara Miller; and WIPA representative Bruce Sakalik. being broadcast live with video and audio via Facebook and the county website.  Mrs. Vaughan called the meeting to order at approximâtely 10a.m., and announced this meeting is  Mrs. Vaughan led the meeting with a prayer. Mr. Maggi led the Pledge of Allegiance.  Mrs. Vaughan entertained a motion approving Minute No. 1104 dated May 20, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1104, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OF] BUSINESS  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  None.  Mr. Maggi made the announcement that his secretary,Joy Orndoff, has been with him for almost 18 years. Friday,] June 5, willl bel herl last day. She has been a trusted employee and a friend of the family. She will be missed. Mrs. Vaughan remarked that Joy was a pleasure to work with and shel has set quite a good example for others to work with. Mr. Sherman also remarked that he echoes the same positive remarks. He stated she was very welcoming and kind toward himself and Patrick Geho. Joy Orndoff stated she has enjoyed her career here at the county. She also remarked that it has been her honor to work for an honorable man with good character whom she always look up to. Solicitor Grimm congratulated. Joy Orndoff and  remarked that her parents gave her the perfect name.  RECESS FOR PHOTOS PUBLICCOMMENTS None. OLDBUSINESS BID. AWARD  Solicitor Grimm recommended the Board, on behalf of Purchasing, approve th. bid award Purchasing and Building & Grounds, for the paint and plaster repairs for all county buik dings on an as needed basis to Steel City Plastering, Inc., Cheswick, Pa., the lowest most responsive and respoisiblel bidder meeting Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award to Stsel City Plastering,  specifications. This contract will be effective June 4, 2020 through June 30, 2022.  Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf ofl Purchasing, approve the bid award for the for tree clearing and grubbing to Sidelines Tree Service LLC., Oakdale, Pa., based on per hourly rates as submitted in their bids submission. Service willl be utilized on an as needed basis. This contract willl be effective June 4, 2020 through June 30, 2022, with the option to extend for one additional year. This bidi is being awarded to the lowest most responsive and responsible bidder meeting the specif.cations.    1536  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV LLC.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award to Sidelines Tree Service  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, award thel bid for the furnishing, delivery, andi installation or repair of flooring for all Washington County facilities tol Don Greer's Fashion Floors, Washington, PA. This contract is awarded based on the price pers square yard/square foot or hourly labor rates plus a 25% mark-up from cost on most flooring products. The rates per square yard or square foot vary depending on the type of flooring. All work will be done on an: as needed basis. This was the only bid received andi it met all of the specifications. This contract will be effective from June 1,2020 through May 31, 2021, with the option to extend for three additional one-year periods upon mutual agreement. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award with Don Greer's Fashion  Floors.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, extend the current contract for elevator maintenance for County facilities with Otis Elevator Co., Pittsburgh, Pa. This contract extension will be effective through) June 30, 2021. This contract extension is under the same terms and conditions as the original contract. NOTE: This Washington County Correctional Facility agreement is contingent upon  Prison Board approval. Elevator Co.  Moved by Mr. Sherman, seconded by Mr. Maggi, apptoving the extension of the contract with Otis  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Chief of Staff John Haynes, authorize the advertising for proposals fora computer consultant to advise on overall assessment strategy. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the authorization for proposals fora  computer consultant: Roll call vote taken: Motion carried unanimously.  Mr. Sherman -Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  NEW BUSINESS liquid fuels. Powell  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa temporary easement with Robin R. Powell in the amount of$750 for an area of1 1,529 sq.ft. to construct the Pigeon #26 Bridge in Bentleyville Borough. Costs will be paid 80% state and 20% county Moved by Mr. Sherman; seconded by Mr. Maggi, approving the temporary easement with Robin R.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of two deeds of easement for the construction of the Pike #24 bridge in West Pike Run  Township as follows:    1537  MINUTE BooK  BOARD OF COMMISSIONERS E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Gary K. and Kevin D. Carson in the amount of $500 for 950 sq.ft. of permanent easement Keren) Joy and Harry Robin Clinton Galis in the amount of $500f for1 1,070.5sq.ft.of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the two deeds of easements with Gary K.  and 9,239.75 sq.ft. of temporary easement.  permanent easement and 3,423 sfo of temporary easement.  and Keven D. Carson and Keren Joy and Harry Robin Clinton Galis. Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Finance, to adopt a Resolution and Apptoval of Applicable Elected Representative, relating to Section 147() of the Internal Revenue Code of 1986, as amended, apptovingi issuance by the Washington County Industrial Development Authority of its notes in the aggregate principal amount not to exceed $32,000,000 for Encore Living Group, Inc., for the purpose of financing the construction ofas senior living community in North Strabane Township. Thei issuance of these bonds by the Authority does not pledge the faith and credit or taxing power of the County of Washington and the documents have been reviewed by the county solicitor.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution. Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofa revised Public. Assistance Grant Program agreement with the Pennsylvania Emergency Management Agency related to COVID-19 public disaster assistance. The agreement will enable the County so receive federal and Moved by Mr. Sherman; seconded by Mr. Maggi, approving agreement with the Pennsylvania  state assistance for eligible costs associated with the public disaster.  Emergency Management. Agency. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.,  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the District Attorney, ofa renewal application with the Pennsylvania Commission on Crime and Delinquency for the Victims of Crime Act program. The application is in the amount of $588,861 and will be for the period Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal application with the  October 1,2020 through September 30, 2023. Pennsylvania Commission on Crime and Delinquency.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment. Authority of the County of Washington as agent for the Washington County Airport, ofa water facilities line extension agreement with Pennsylvania-Ametican Water Company for the north side hangar project. The agreement requires a $2,000 engineering and inspection fee and it willl be funded bya Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement between the Redevelopment Authority of the County of Washington and Pennsylwani-American Water Company.  combination of Bureau of Aviation and Local Share Account funds.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    1538  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Sheriff, of an application with the U.S. Department of Justice for' The Patrick Leahy Bulletproof Vest Partnership program. The application is in the amount of $6,870.50 and: represents a 50% reimbursement of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the application for the purchase of13  the purchase of 13vests.  vests.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofa one-time license fee with RBA Professional Data Systems, Inc. in the amount of$40,800 for conversion Moved by Mr. Sherman; seconded by Mr. Maggi, approvingl license fee with RBA Professional Data  services for the current and delinquent tax collection software.  Systems, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Development Services, ofa provider agreement with the Center for Community Resources for intellectual disability support coordination services for the period of February 1, 2020 through June 30, 2020. The contract authorization amount is $1,000 and no additional county funds are required. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with the Center  for Community Resources. Roll call vote" taken: Motion carried unanimously.  Mr. Sherman a Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, ofa memorandum of agreement with the United Way for the provision of the PA 2-1-1 Southwest Information and Referral Services for the period July 1,2 2020 through June 30, 2021, and will automatically renew for one year terms unless terminated by either party. The contract authorization amount is $10,000 per Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with the United  year and no additional county funds are required.  Way.  Roll call vote: taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, ofa grant allocation agreement with the Pennsylvania Department of Human Services for the Medical. Assistance Transportation Program (MATP) in the amount of $2,572,211 for the period  July 1,2020 through June 30, 2021. No additional county funds are required.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with the Pennsylvania  Department of Human Services. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa ptovider agreement with Praed Foundation for the provision of FAST training for the period May 1,2020t through June 30, 2020. The contract authorization amount is $4,500 and no additional  county funds are required.    1539  MINUTE BooK  BOARD OF COMMISSIONERS  WASHINGTON COUNTY, PENNSYLANIA  MRLIMITED Foundation.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with Praed  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofi its 2020 Special Budget in the amount of $70,000. This budget will be used to assist families with unforeseen needs as a result of COVID-19 for the period January 1,2020: through Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2020 Special Budget.  December 31, 2020. No additional county funds are required.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Chief of Staff, to authorize the advertising for proposals fora a computer consultant to advise on overall Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization to: advertise for bids for  assessment strategy. ac computer consultant. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Court. Administration, of addendums to the listed MDJ lease agreements toi include additional weekly cleaning and disinfecting. Mr. Grimm has requested cleaning tol be increased to a minimum of three days per week in  response to COVID 19 CDC guidelines.  Magisterial District 27-3-01-(Petti)-1 McMurray.MTC Development Partriers, will clean M-W-F Magisterial District 27-3-06 Cecil-Cecil Town Center, McDonald, will clean T-W-TH, additional Magisterial District 27-3-07 (Havelka) Burgettstown Kwik Stop, Langeloth, will clean an Magisterial District 27-3-10 (Ward)- Washington Gross Industrial, Washington, will clean M-W-F Additional cleaning and disinfecting willl begin June 4, 2020, and shall continue on a month-to-month basis until the COVID-19 crisis has subsided. Funding will be from theit Respective Operating Budgets. Note: All other MDJ offices are currently being cleaned three or more times per week. Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the addendums for additional weekly  additional $100.00 per month $200.00/week,  additional 61 hours per week $40.00/hr. ($240.00)  for an additional $80/week.  cleaning in the magisterial District offices. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, to enter into an agreement with McMillen Engineering, Inc., Uniontown, Pa., for the purpose of developing bid specifications and to provide construction administration for the complete roof replacement for the correctional facility at a cost of $22,586.00. This project has been recommended to be funded from Act 13 Moved by Mr. Sherman; seconded by Mr. Maggi, approving to enter into an agteement with McMillen  Funds. Engineering, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1540  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information and Technology, of the purchase of one (1) iPhone for $299.00 through Verizon Wireless. The iPhone willl be used for the new hire, Earl Dean, to access County emails, and tol be reached via text during and after business hours. The monthly cost of the Smart Phone will be $50.00/month, which includes Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of one iPhone.  unlimited talk, text and data, and tethering through Verizon Wireless.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Adult Probation, to purchase from C. Harper Ford, Inc., Belle Vernon Pa., two Ford Interceptor Utility Model K8A AWD at $37,541.00/ea., for a total of $86,982.00. The proposed purchase would be made via PA State Contract/COSTARS 13, and therefore does not require bidding. Pricing includes all lighting, interior/exterior safety items, and rear safety screen/cages." The proposed purchase would be funded via Act Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of two vehicles from  35 funds. The vehicles are quoted at the following cost:  C.J Harper Ford, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Court Administration, of the purchase 40 iPhones to replace existing flip phones that are utilized by Adult Probation and) Juvenile Probation. The iPhones are a necessity for all matters of communication: in consideration of how criminal justice populations communicate. The phones will be funded from their respected operating budgets. Thei iPhone SE willl be free of charge with a cost of$45.00 for the phone case. The monthly cost of service will be $44.99/month, which includes unlimited talk, text, data and mobile hot spot through Verizon Wireless. Adding the hotspot now will allow us to cancel the majority of our air  cards/hotspots that we have in circulation right now.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of iPhones to replace the  flip phones.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Redevelopment Authority, to adopt a resolution approving the Fiscal Year 2020-2024 Consolidated Plan, Fiscal Year 2020 Annual Action Plan, Citizen Participation Plan and Analysis of Impediments to Fair  Housing Choice.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  ANNOUNCEMENTS SOLICITOR None 10:24a.m.  An Executive Session was held at 10 a.m. on Wednesday, June 3, 2020, following the agenda meeting  to discuss personnel. The regularly scheduled Salary Board meeting has been cancelled.  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately    1541  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  THE FOREGOING MINUTES: SUBMITTED FOR. APPROVAL:  16 2020  ATTEST:  CHIEF CÉRk  4417    1542  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  This page isl blank.