1543  MINUTE BooK  BOARD OF COMMISSIONERS IMBL LIMITED E1808491KV Minute No. 1106  WASHINGTON COUNTY, PENNSYLANIA  June 18, 2020  The Washington County Commissioners met via teleconference with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff John Haynes; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; First Assistant District Attorney Dennis Paluso; Clerk of Courts Brenda Davis; Clerk of Courts summer employee Michael Scarpelli; Executive Secretaries Marie Trossman, Randi Marodi and Patrick Geho; Chief Clerk Cynthia B. Griffin; Planning Commission representative Gracie Able; IT representative Earl Deams; Administrative Assistant] Joyce Thornburg; Observer-Reporter: Publishing Co. representative Barbara Miller; WJPA representative Bruce Sakalik; The Rev. Ben Libert of the First United Presbyterian Church of] Houston; Marine Corps League Post 1138 representative Tom Shade; and concerned  citizen Jim Piper.  Mrs. Vaughan called the meeting to order at approximately 10:01 a.m., and announced this meeting is  being broadcast live with video and audio via Facebook and the county website.  The Rev. Libert led the meeting with a prayer. Mr. Shade led the Pledge of Allegiance.  Mrs. Vaughan entertained: a motion approving Minute No. 1105 dated June 4, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1105, as written.  Roll call vote taken: Motion carried unanimously. SPECIALORDER OF] BUSINESS he will be enlisting in the Army Reserves. RECESS FOR PHOTOS None. PUBLICCOMMENTS None. OLDBUSINESS BIDAWARD  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Clerk of Courts Brenda Davis introduced her summer. intern, Michael Scarpelli. It was also stated that  Solicitor Grimm recommended the Board, on behalf of Purchasing and Building and Grounds, to approve the extension of our current contract for preventative maintenance for the HVAC temperature control system for the Family Court Center with Building Control Systems, Inc. This contract extension will be effective through July 31, 2021, ata yearly cost of $3,850, and all repairs will be done as needed at a rate of $125.00/hour, regular time. This contract extension is under the same terms and conditions as the original Moved by Mr. Sherman, seconded by Mr. Maggi, approving the extension with Building Control  contract. Systems, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department, to: award the bid contract for the Joint Municipal Purchasing Program to the following vendors based on their per unit cost  submitted in their bid proposals:  Chemung Supply, Corp., Elmira, N.Y. Coolsprings, Uniontown, Pa. Culverts Inc., Coraopolis, Pa.  This contract is effective June 18, 2020 through May 31, 2021, atat total yearly cost of approximately $10,000. This bidi is being awarded to the lowest most responsive and responsible bidders meeting specifications.    1544  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid contract with the vendors listed.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and the Planning Commission, to approve the bid award for paving of the Maintenance Hilll Playground parking lot in Mingo Creek Park to Morgan Excavating, Charleroi, Pa. The total cost is $104,989.50 and willl be paid with gas and oil monies. This bid is being awarded to the lowest most responsive and responsiblel bidder meeting specifications. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award with Morgan Excavating.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and the Washington County Correctional Facility, to approve the bid award for the furnishing of cameras/DVR system to replace the security system at the correctional facility to Cornerstone Detention Products, Inc., Greenville, Wis. The total cost is $209,160.39 and will be paid with. Act 13 impact funds. This bid is being awarded to the lowest most Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award with Cornerstone  responsive and responsible bidder meeting specifications.  Detention Products, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of] Purchasing and Information Technology, to approve the bid award for proposals for an Information Technology strategic planning consultant tol both Opal Business Solutions LLC, McMurray, Pa. and Ford Business Machines, Connellsville, Pa. based on their proposed hourly rates. The contracts will be effective from June 18, 2020 through completion of services. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications.  The scope of the consultant's involvement will be:  Tog guide IT through an assessment of the current IT environment, including current capability, and resources for all departments and areas within the County. The assessment will be focused on the Toidentify the gaps where the current IT environment is insufficient to meet the computing needs of Tol highlight the opportunities and constraints imposed on the IT planning process by the culture and Tor recommend an IT Strategy to meet the current and future needs of the County's products and TOBEI NOTED FOR THE: RECORD: To be clear, originally there was an error when reading the companies that were awarded the bids. The two companies are Opal Business Solutions LLC, McMurray, Pa. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award with Opal Business  products and services provided byt the County, and outside sources. this geographically dispersed and programmatically diverse Department.  environment.  services for all departments and areas within the County.  The contract will be effective. June 18, 2020, through completion of services.  and Ford Business Machines, Connellsville, Pa., as mentioned above.  Solutions LLC and Ford Business Machines. Roll call vote taken: Motion carried unanimously.  Mr. Sherman -Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  CHANGE ORDER  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department and Building and Grounds, approve the following change order #3 (credit) with Cleveland Marble Mosaic Company, Cleveland, Ohio, for the courthouse granite slab removal and resetting project in the amount of ($300). The    1545  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  scope is for cleaning the brick pavers in front oft the courthouse and cleaning the entry doors/front façade from concrete splashes. This will decrease the amount oft the current contract to $405,278. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the change order with Cleveland: Marble  Mosaic Company.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  NEWI BUSINESS  County Solicitor presented to the Board for their consideration and approval, of an amended settlement: agreement between the' Washington County Board of Commissioners and the Washington County District Attorney's office, Eugene A. Vittone, II, District Attorney. As part of the settlement agreement, the District Attorney and defendants agreed to certain obligations in order to settle the pending lawsuit docketed int the Court of Common Pleas of Washington County at Civill Division No. 2019-4331.7 The District. Attorney and defendants wish to amend the obligations as set forth in the settlement agreement and flly and finally Moved by Mr. Sherman; seconded by Mr. Maggi, approving the amended settlement agreement.  resolve the Civil Action as set forthi in the agreement.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval of the appointment ofDr. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the Southwest Corner Workforce  Leslie Scott tot the Southwest Corner Workforce Development Board.  Development Board appointment. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  ChiefClerk presented to the Board for their consideration and approval of the appointments of] Harry Thompson, Greg Atkins, Michael Klauer and the reappointment of] John Brafchak, Dave Thompson, Dale Myers, Angelia Mattes, David White, and William Puchit to the Washington County Veterans Advisory Moved by Mr. Sherman; seconded by Mr. Maggi, approving the Veterans Advisory Council board  Council. appointments.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi- - Yes; Mrs. Vaughan - Yes.  Chief Clerk presentedt to the Board for their consideration and approval, on behalf oft the Planning Commission, of authorization tol bidf for the remodeling of Hall; #3 at the Washington County Fairgrounds.  Costs will be paid with Local Share Grant funds and Fair Gas Lease funds.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization tol bid.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi- Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf oft the Planning Commission, of authorization to submit a grant request tol Pennsylvania Department of Community and Economic Development (PA DCED) int the amount of $75,000 for 50% oft the anticipated costs to complete an update of the Washington County Comprehensive Plan. Costs are based on proposals received by planning firms. Upon receipt of the grant, the final consultant selection and final scoping willl bé completed too determine the work tol be completed: in house tol keep costs down. The consultant contract and work will    1546  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV funds.  WASHINGTON COUNTY, PENNSYLANIA  be added to the Planning 2021 budget request prior toi issuing a Notice tol Proceed. The submission oft the grant requires a resolution authorizing an application tot the PA Municipal Assistance Program for grant  Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization tos submit a grant request.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presentedt to the Board for their consideration and approval, on behalf of Finance, Courts and Children and Youth Services, of an agreement with Guardian ad Litem Erin Dickerson, Esq. for the provision of legal service and counsel to children involved with the Children and Youth Services agency. This agreement will be effective July 1, 2020t through June 30, 2021. The contract authorization amounti is  $40,000.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving agreement with Erin Dickerson, Esq.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, Courts and Children and Youth Services, of an agreement with Guardian ad] Litem MariAnn Hathaway, Esq. for the provision ofl legal service and counsel to children involved with the Children and Youth Services agency. This agreement willl be effective July 1, 2020t through June 30, 2021. The contract: authorization amounti is  $40,000.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving agreement with MariAnn Hathaway, Esq.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, Courts and Children and Youth Services, of an agreement with Guardian ad Litem Frank Kocevar, Esq. for the provision of legal service and counsel to children involved with the Children and Youth Services agency. This agreement will be effective July 1, 2020 through June 30, 2021. The contract authorization amount is Moved by Mr. Sherman; seconded by Mr. Maggi, approving agreement with Frank Kocevar, Esq.  $40,000.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, Courts and Children and Youth Services, of an agreement with Guardian ad Litem Megan L. Patrick, Esq. for the provision ofl legal service and counsel to children involved with the Children and Youth Services agency. This agreement will be effective] July 1,2020 through June 30, 2021. The contract authorization amount: is  $40,000.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving agreement with Megan L. Patrick, Esq.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofan agreement with MINC for the development and delivery ofa website tol bel known asl Human Services COVID-19 Integrated Communication' Platform. This agreement will be effective June 18, 2020 through  December. 31, 2020. The contract authorization amount is $10,000.    1547  MINUTE BOOK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving agreement with MINC.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of] Human Services, oft the following provider agreements for housing ands supportive services tol homeless individuals  and families. No additional county funds are required.  AGENCY  AMOUNT $519;288.00 $138,440.00 $94,138.00 $154,236.00 $176,921.00 $221,623.00 $199,990.00 $1,504,636.00  GRANT YEAR 5/1/2020-4/30/2021 6/1/2020-5/31/2021 8/1/2020-7/31/2021 7/1/2020-6/30/2021 7/1/2020-6/30/2021 7/1/2020-6/90/2021 5/1/2020-4/30/2021  Connect, Inc. Connect, Inc. Connect, Inc. Connect, Inc. Connect, Inc. Connect, Inc. ARC, Inc. Roll call vote taken: Motion carried unanimously.  TOTAL  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above provider agreements.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Human Services, of an assurance of compliance associated with the Human Services Block Grant application for the period July 1,2020 through] June 30, 2021. The funds are ptovided by the Pennsylvania Department of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant application.  Human Services and no additional county funds are required.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement with Pressley Ridge for crisis stabilization services for the period July 1,2 2020 through June 30, 2021. The contract authorization amount is $600,000 and no additional county Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreement with Pressley  funds are required. Ridge.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services, to enter into a memorandum of understanding with Southwestern Pennsylvania Area Agency on Aging for the Ombudsman program support for the period July 1, 2019 through June 30, 2020. This memorandum is Moved by Mr. Sherman; seconded by Mr. Maggi, approving the memorandum of understanding with  for $5,508.33 andi no additional county funds are required. Southwestern Pennsylvania Area. Agency on Aging.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1548  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Aging Services, of an addendum to our current agreement with Southwestern Pennsylvania Area Agency on. Aging for the period July 1,2019 through June 30, 2020. The contract authorization amount willi increase by $34,681.54 Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum with Southwestern  and no additional county funds are required. Pennsylvania Area. Agency on Aging. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Purchasing and Thel Redevelopment Authority oft the County of Washington, to authorize the advertising for bids for directional and tenant panel signs tol bei installed at the airport to better identify airfieldl location, terminal and business that have land and commercial leases. The project budgeti is $35,000 and funding source: is  PennDOT: Bureau of Aviation (BOA).  Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the authorization to advertise for bids for  directional and tenant panel signs tol bei installed at the airport.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information' Technology, of an addendum to our current agreement with Status Solutions, to add wide area mobil duress pendants with two-way talk and GPS1 location technology for Washington County on an as needed basis. The total approximate cost of the 12-month service fee is $540 and willl be funded fromt the Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the addendum with Status Solutions.  user budget.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Building and Grounds, of an addendum to our current agreement with New Look Landscaping, Washington, Pa., to add all colors ofr rubber mulch to our agreement effective) June 18, 2020 through December 31, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum with New Look  Landscaping.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Purchasing and Clerk of Courts oft the upgrade and: replacement oft the RFID Tracking software, barcode label printer and handheld device in the Clerk of Courts from Advanced Mobil Group.. The total cost is $5,600 and willl be paid with Clerk of Courts automation funds. There willl be no additional antenna's needed for this upgrade.  Upgrade the out of date licenses for ViziTrace Enterprise and Smart Table with support  Services to perform the upgrade  New hardware, RFID. Android Mobile and RFID Printer New ViziTrace Mobile. Android Licensing and Support Services toi implement new software and hardware  TOBENOTEDI FOR THERECORD: The RFID Tracking system allows for each physical paper file tol be tagged with a1 radio frequency label which allows for the tracking of such files within the Courthouse and/or any other facility where the required radio antennas are installed. Files can be checked out to approvedi individuals or departments ent masse via the RFID Smart' Table devices. The system also allows for the use ofal hand held device that can assist in the location ofaf file viai its attached RFID tag. A specialized    1549  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSVLANIA  RFID Label Printer is also included in the system to custom print RFID tags for the files with Case Name, Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase from Advanced. Mobil  Number. etc., as required by each office.  Group.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalfo of Purchasing and the Correctional Facility, ofa contract addendum proposal to our current agreement with COM-TEC Security System, for the purpose ofi installing a new security system. The proposal includes terminations of county provided cable, installation of equipment listed. under Contract #052720-Camem/DVR, network switches, project management, system engineering, system programming, and on-sites system start-up and training. The project cost is estimated at approximately $348,640 and willl be paid with. Act 13 monies. NOTE: This portion of the project was part oft the original 2014 Security system upgrade andi is contingent Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum with COM-TEC: Security  upon Prison Board approval.  System.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalfo of] Purchasing and Judge DiSalle, of the purchase of onej jet pack wireless device from Verizon Wireless tol be used for four treatment courts via zoom video andi internet connectivity in the office while conducting video court proceedings. The cost of this service is $39.99 per month, including unlimited data and willl be paid from Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of one jetpack wireless  Judge DiSalle's operating budget.  device.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing and Court Administration, oft the purchase of threei iPhones from Verizon Wireless for Monica Baronick, Josh Hanley and Kylie Lynch (Garner), tol be used for all matters of communication in consideration of how criminal justice populations communicate. Thei iPhone is free with a cost of$45 for the phone case and the cost of this service is $44.99 per month, which includes unlimited talk, text, data and mobile hotspot. Both Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase oft three iPhones  willl be paid from their operating budget. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi- Yes; Mrs. Vaughan - Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalfo ofThe Redevelopment Authority oft the County of Washington, to adopta resolution approving the amendments and revisions tot the Community Development Block Grant (CDBG), andt the Home Investment Partnerships (HOME) Programs, which are part of the county's consolidated and annual action plans. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution. Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.    1550  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV ANNOUNCEMENTS  WASHINGTON COUNTY, PENNSYLANIA  An Executive Session was held at 102 a.m. on' Wednesday,June: 17, 2020, following the. Agenda meeting to discuss personnel. The regularly scheduled Salary Board meeting willl bei immediately following today's meeting. All county offices willl be closed on Friday,] July 3, 2020, in observance of Independence  Day. SOLICITOR None. 10:22 a.m.  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THE. FOREGOING MINUTES SUBMITTED FOR. APPROVAL:  2020  ATTEST: Ste  CHIEHCRK