1633  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV Minute No. 1118  WASHINGTON COUNTY, PENNSYLANIA  December 2, 2020  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa, with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff John Haynes; Controller Mike Namie; Treasurer Tom Flickinger; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; Planning representative Gracie Abel; Information Technology representative Earl Dean; Executive Secretaries Marie Trossman and Patrick Geho; ChiefClerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Observer-Reporter Publishing Co. representative Barbara Miller;  WJPA representative Joe] Jasek; and concerned citizen Joyce Ellis.  Mrs. Vaughan called the meeting to order at approximately 2 p.m., and announced this meeting is  video and audiol live streamed via Facebook.  Commissioner Irey Vaughan led the meeting with a prayer. Commissioner Maggi led the Pledge of Allegiance.  Mrs. Vaughan entertained a motion approving Minute No. 1117 dated November 19, 2020. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1117, as written.  Roll call vote taken: Motion carried unanimously. SPECIALORDER OF BUSINESS  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Mr. Sherman read a Certificate of Recognition congratulating. Joyce D. Ellis as being named the Observer Reporter's Person of the Year. Ms. Ellis gratefully thanked the commissioners for this presentation.  Ms. Ellis remarked that her passion has always been to give back to the community.  PUBLICCOMMENTS None OLDBUSINESS BID AWARD  Solicitor Grimm recommended the Board, on behalf of Purchasing, award the bid contract for auto parts from. Smith's Auto Supply, Washington, Pa. This contract will be effective January 1,2021 through December 31, 2023, with the option to extend for two additional two-year periods. This bid is being awarded Moved by Mr. Sherman, seconded by Mr. Maggi, approving bid contracts for solid waste collection  to the lowest most responsive and responsible bidder meeting requirements.  and disposal to the above listed vendors. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, award the bid contract for paint and paint supplies to the following lowest most responsive and responsible bidders meeting requirements: These contracts will be effective January 1, 2021 through December 31, 2024, at a percent discount from list Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid contracts for paint and paint  Sherwin Williams Company, Washington, Pa. PPG, Cranberry" Township, Pa.  price.  supplies with the vendors listed above. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    1634  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV BID REJECTION  WASHINGTON COUNTY, PENNSYLANIA  Solicitor Grimm recommended the Board, on behalf of Purchasing, approve the rejection of all bids Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid rejection for the Washington  for the Washington County Parking Garage/Plaza Renovations. Bids came in over budget.  County Parking Garage/Plaza Renovations. Bids came in over budget. Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, of the following board appointments: First Responders/Public Safety: Anthony Andronas, Shawn Bukovinsky, Larry Pollock, Dennis Ahlborn, and Mike Morra; Housing. Authority: Sally Mounts; Tourism Promotion Agency: John Haynes, Matt Uram, Terri Hobbs, Carol D'Angelo, and Lexi Kusturris; Planning Commission: Emmanuel Paris and Lisa Scarmazzi and the reappointment of Joe Manning; Washington County Authority: Christie  Dobbis Olsavsky.  Mr. Maggi remarked he wasn't aware until this morning the appointments and reappointments Mrs. Vaughan remarked this was noted according to emails previously sent this morning. Mr. Maggi asked whose terms were expired on the Tourism Promotion Agency. Mrs. Vaughan did not have this information in front of her at the moment, but these are vacancies Mrs. Vaughan and Mr. Maggi agreed the terms of both Alan Veliky and John Rheel serving on the Washington County Authority are due to expire on December 31, 2020. Mr. Sherman would like to appoint Christie Dobbis-Olsavsky to the Washington County Mr. Maggi asked if Alan Veliky and John Rheel are both coming off, and Mrs. Vaughan replied Mr. Maggi remarked there is nothing against any one of these appointments, however, he madea Mr. Sherman made a motion to approve the above as presented; seconded by Mrs. Vaughan,  were going to be voted on.  according to the list sent by the Chief Clerk.  Authority. they are.  motion to reappoint John Rheel to the Washington County Authority.  The motion died due tol lack ofas second.  approving the board appointments. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an ordinance to abandon the Ten Mile #5, Hawkins Bridge site on Hull Road in Deemston Borough through ordinance per Section 2634 of the County Code. The road is no longer opened to traffic Moved by Mr. Sherman; seconded by Mr. Maggi, approving the ordinance to abandon the Ten Mile  and the bridge is nol longer inj place. #5, Hawkins Bridge site on Hull Road. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an agreement with Dan Derber and Kathleen Martincic, property owners of parcel 220-004- 00-00-0036-00 where Hull Road terminates in Deemston Borough. The property owners have requested the abutments from Ten Mile #5, Hawkins Bridge to remain in place whereby the property owners will assume ownership and responsibility for the abutments upon County abandonment of the bridge site.    1635  MINUTE BooK  BOARD OF COMMISSIONERS Kathleen Martincic.  WASHINGTON COUNTY, PENNSYLANIA  IMBLIMITED  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Dan Derber and  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an ordinance to abandon the Raccoon #12, Elliot Bridge site on Greene Road in Smith Township through ordinance per Section 2634 of the County Code. The road was closed by Smith Township Moved by Mr. Sherman; seconded by Mr. Maggi, approving the ordinance to abandon the  and the property owner wishes to assume ownership of the bridge. Raccoon#12, Elliott Bridge site on Greene Road.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an agreement with Gertrude Greene, property owner of parcels adjacent to the Raccoon #12 Bridge where Greene Road terminates in Smith' Township. The property owner has requested the bridge remain inj place whereby the property owner will assume ownership and: responsibility for the bridge upon Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Gertrude Greene.  County abandonment of the bridge site. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa work order under the existing contract with Maccabee Industrial in the amount not to exceed $46,500 for the removal and disposal of the main girder beams on the Buffalo #21 and Buffalo #22 bridges on Camp Buffalo Road in Blaine Township. Costs will be paid with Act 44 funds. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the work order with Maccabee Industrial for the removal and disposal of the main girder beams on the Buffalo #21 and Buffalo #22 bridges.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an ordinance to abandon the Buffalo #21, Nahan Bridge site on Camp Buffalo Road (T611) inl Blaine Township. T611 was vacated by Blaine Township by ordinance on November 20, 2006 and the bridge no longer carries public traffic., The Pennsylvania Game Commission will assume ownership of the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the ordinance to abandon the Buffalo  abutments and bridge site upon abandonment and removal of the superstructure.  #21, Nahan Bridge site on Camp Buffalo Road.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an ordinance to abandon the Buffalo #22, Noble Bridge site on Camp Buffalo Road (T611) inl Blaine Township. T611 was vacated by Blaine Township by ordinance onl November 20, 2006 and the bridge no longer carries public traffic. The Pennsylvania Game Commission will assume ownership of the  abutments and bridge site upon abandonment and removal of the superstructure.    1636  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV.  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the ordinance to abandon the Buffalo  #22, Noble Bridge site on Camp Buffalo Road.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an agreement with the Pennsylvania Game Commission whereby the County will remove the superstructure of the Buffalo #21 bridge on Camp Buffalo Roadi in Blaine Township and abandon the bridge site. The Game Commission will assume ownership and: responsibility of the abutments remaining and the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with the Pennsylvania Game Commission of ownership and responsibility of the abutments of the Buffalo #21 bridge site upon  bridge site upon County abandonment of the bridge.  County abandonment of the bridge. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an agreement with the Pennsylvania Game Commission whereby the County will remove the superstructure of the Buffalo #22 bridge on Camp Buffalo Roadi in Blaine Township and abandon the bridge site. The Game Commission will assume ownership and responsibility of the abutments remaining and the Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the agreement with the Pennsylvania Game Commission of ownership and responsibility of the abutments of the Buffalo #22 bridge site upon  bridge site upon County abandonment of the bridge.  County abandonment of the bridge. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of Amendment No. 1 to the protessional consulting services agreement with Maximus Consulting Services, Inc. for the countywide indirect cost allocation study. The amendment will extend the current engagement through March 31, 2022, will cover calendar years 2019 and 2020 and is in the amount of $27,800 ($13,900 Moved by Mr. Sherman; seconded by Mr. Maggi, approving the amendment with Maximus  per year).  Consulting Services, Inc. for the countywide indirect cost allocation study Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Public Safety, ofa grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the hazardous materials response fund program. The agreement isi in the amount of $25,860 and willl be for the period of] July 1, 2020 through June 30, 2021. The agreement will be electronically Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the hazardous materials  signed by Finance Director Joshua Hatfield per the previously approved resolution.  response fund program. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.    1637  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Human Resources, of the 2021 fee schedule with' TASC for the county's flexible spending account plan. The fees are a one-time renewal fee of $640 and a per-participant; per quarter fee of$4.18. The fees remain  unchanged from the 2020 plan year. county's flexible spending account plan. Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2021 fee schedule with' TASC for the  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented. to the Board for their consideration and approval, on behalf of Finance and the Chief of Staff, ofa resolution authorizing and directing Diana Irey Vaughan, Chair, to sign on its behalf any and all closing documents related to the purchase and sale of parcels numbers 720-01-00-00-0001-07 and 720- 01-00-00-0001 -010: at or adjacent to 95 West Beau Street, Washington, Pennsylvania, 15301." This resolution  shall supersede the previously adopted resolution dated November 20, 2020.  Moved by Mr. Sherman; seconded by Mrs. Vaughan, approving the resolution.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi No; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of Human Resources, of the renewal oft the DOT Drug and Alcohol Testing Consortium with the Washington Hospital Occupational Medicine Center for drug and alcohol testing services for DOT-regulated random lottery draws. This agreement will be effective January 1,2021 through December 31, 2021, and rates will remain the same. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Washington Hospital  Occupational Medicine Center. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the renewal of the Share and Ride Program Consortium with Washington Hospital Occupational Medicine Center for drug and alcohol testing services for non-regulated random lottery draws. This agreement will be effective) January 1,2021 through December 31, 2021, and rates will remain the same. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Washington Hospital  Occupational Medicine Center. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the renewal of the current Employee Assistance Program (EAP) agreement with the Washington Health System for counseling services to all full-time employees and eligible family members. This agreement will be effective January 1,2021 through December 31, 2021. The annual contract authorization amount $16,143.00 and the monthly fee for employees remains at $1.69.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Washington Health  System.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1638  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV.  WASHINGTON COUNTY, PENNSVLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, oft the following provider agreements for the period of) July 1, 2020 through June 30, 2021.  No additional county funds are required. Adelphoi Village - ART Adelphoi Village - MST Adelphoi Village - IHPTA City Mission - Promise House Roll call vote taken: Motion carried unanimously.  PROVIDER  AMOUNT $50,000 140,000 425,000 350,000 $965,000  TOTAL  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above provider agreements.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Court Administration to authorize the advertising for proposals (RFP's) for the digitization ofa all County/Court records documents, located and arranged within various Washington County records storage Note: The Washington County Records Center, along with its offsite storage counterpart, maintain approximately 15,500 records containers ini need of digitization, which span an overall area of roughly 19,000 cubic feet. Outfits who wish to submit proposals must possess the manpower, resources, and precision to The objectives of this prospective strategy include the development of enhanced information retrieval methods systems, along with the facilitation of the improved handling and classification of incoming records data. Complete proposal expectations include the generation of effective advanced information management procedures, as well as preferred remote access retrieval capabilities. Washington County is seeking proposals Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization to advertise for the digitization of all County/Court records documents, located and arranged within various Washington County  vicinities.  efficiently fulfill a blueprint of this magnitude.  onl behalf of qualified bidders, who are capable of successfully fulfilling.  records storage vicinities. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Purchasing and Elections/Voter Registration, of payment tol Election Systems & Software, Chicago, IL: for a software license and maintenance renewal in the amount of$18,050 and al hardware license and maintenance renewal in the Note: This is the first year we are paying separately for the licensing and maintenance fees from the election budget. The first year for 2020 was included in the original purchase price that was paid through Act Moved by Mr. Sherman; seconded by Mr. Maggi, approving payment tol Election Systems & Software  amount of $158,550. Costs will be paid from their operating budget.  13 and the GEMS grant from the State.  for software and hardware licenses maintenance renewal.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Recorder of Deeds, ofa professional service agreement with Ford Business Machines, Inc., Connellsville, Pa., for the purpose of the conversion of old property records (761 boxes) in order tol have more records available in electronic form. The total estimated cost is $20,000 and will be paid from the Recorder of Deeds Records Improvement Fund. This agreement will be effective December 2, 2020 through December 31, 2021, with  options to extend.    1639  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Note: Scope of Work will be tos scan and index the records in the On-Base system at. .07 cents per page up to 11x17 (oversized .30 cents), as well as provide discovery and design of best methods of capturing, indexing and retrieval of existing paper documents. This agreement will be available for all County Offices in Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the professional service agreement with  need ofs scanning services. Ford Business Machines, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing and Human Resources, of the extension of our current agreement with Inservco Insurance Services for worker's  compensation & loss prevention claims at the following rates.  $12,360.00 January 1,2021 through December 31,2021. $12,730.00 January 1,2022 through December 31, 2022. $13,112.00 January 1, 2023 through December 31, 2023.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement extension with Inservco  Insurance Services. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing and Recorder of Deeds, of the purchase of one Verizon jetpack from Verizon tol be utilized by Tammy Wardman. The cost of the service is $39.99/month and willl be paid from their operating budget. Equipment is free with Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of one jetpack from  activation. Verizon.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  ANNOUNCEMENTS  An Executive Session was held at 10a.m. on' Wednesday, December 2, 2020, following the Agenda meeting to discuss personnel. The regularly scheduled Salary Board and Retirement Board meetings will be  immediately following today's meeting.  SOLICITOR None. 2:22 p.m.  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THE FOREGOING MINUTES SUBMITTED FOR. APPROVAL:  2020  ATTEST:  R    1640  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  This page is blank.