1659  MINUTE BOOK  BOARD OF COMMISSIONERS IMRL LIMITED E1808491KV Minute No. 1122  WASHINGTON COUNTY, PENNSYLANIA  January 21,2021  The Washington County Commissioners met ini regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff] John Haynes; Controller Mike Namie; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; Clerk of Courts Director Brenda Davis; Planning representative Gracie Abel; Information Technology representative Earl Dean; Executive Secretaries Marie" Trossman, Randi Marodi and Patrick Geho; Chief Clerk Cynthia B. Mrs. Vaughan called the meeting to order at approximately 10 a.m., and announced this meetingi is  Griffin and Administrative Assistant Joyce Thornburg. video and audiol live streamed vial Facebook.  Solicitor Grimm led the meeting with aj prayer. Commissioner Maggi ledt the Pledge of Allegiance.  Mrs. Vaughan entertained a motion approving Minute No. 1121 dated) January 7,2021. Moved by Mr. Sherman; seconded by Mr.1 Maggi, approving Minutel No. 1121, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OFBUSINESS None. PUBLICCOMMENIS None. OLDBUSINESS BID AWARD  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, award the bid contract for  fire extinguishers and. Aging's Ansul Systems inspections (fire extinguishers over the stoves) and repairs to Fireman's Friend Extinguisher, Burgettstown Pa., based on their per unit cost, peri inspection for County owned buildings and all repairs willl be performed on an as needed! basis for time and materials. The contract willl be effective) Januaty 21, 2021 through December 31, 2022, with the option to extend year to year through December 31, 2025. This bid is being awarded tot the lowest most: responsive and responsible bidder meeting requirements. We will be re-advertising items that we did not receive a bid. (i.e.). Allt the fire alarm systems, Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award tol Fireman's Friend  fire pumps etc. Extinguisher.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, award the bid for the furnishing and delivering of produce for the Correctional Facility to Albano's Produce, Washington, Pa., based on the 25j percent markup from Vendor's Cost submitted. in their bid proposal. This contract willl be effective January 21, 2021 through December 31, 2022, with the option toi renew for one: additional two-year period. This bid is being awarded tot the lowest most responsive and responsible bidder meeting specifications. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid awardt to Albano's Produce. This  bid award was approved in the Prison Board meeting, minute PB 1-20-21. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously.    1660  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Solicitor Grimm recommended the Board, on behalf of] Purchasing and Building and Grounds, award the bidf for the Courthouse and Family Court Center repointing.to Allegheny Restoration Inc., Pittsburgh, Pa., atat total cost of$1,476,700 to repoint, repair, clean and seal. Costs willl be paid from Act 13 monies. This bid isl being awarded tot thel lowest most responsive and responsible bidder meeting specifications.  Note: Historical Building funding willl be pursued up to $100,000. Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award for the Courthouse and  Family Court Center repointing.to. Allegheny Restoration Inc.  Roll call vote taken: Motion carried unanimously.  Solicitor Grimm: recommended the Board, on behalf of Purchasing andt the Correctional Facility, award thel bid for the replacement oft the Correctional Facility roof tol Ramp Construction, Inc., Eighty Four, Pa., in the amount of $511,000 and willl be paid from. Act 13 monies. This service for the Correctional Facility was approved at the Prison Board: meeting, minute PB 1-20-21.  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award for the replacement of the  Correctional Facility rooft tol Ramp Construction, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm: recommended the Board, on behalf of Purchasing, to enter into a professional services contract with Remington & Vernick Engineers, Pittsburgh, Pa., for the purpose of providing engineering services for countywide projects. Remington & Vernick will develop a schedule and budget for each project and they will provide us a cost for their services for each project based on the hourly rates submitted. in their proposal. This contract willl be effective January 21, 2021 through December 31, 2022, Moved by Mr. Sherman, seconded' by Mr. Maggi, approving the contract with Remington & Vernick  with the option to extend for two additional two-year periods.  Engineers.  Roll call vote taken: Motion carried unanimously. MIDCONIRACTPUKCHASES  Mr. Sherman- - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology, to authorize the upgrade of the Crossroads Building fiber cabling. The work will be performed by Information Technologies Services, Carnegie Pa., our contract oft record at an estimated cost of $27,000, including labor, Note: Thisi is for the entire building. This is for the fiber installation that runs between each floor and will be run to each data closet and can bes started as soon as possible, because iti is not contingent on any office or furniture configuration. Thisi is the backbone of the network connectivity for the building. Moved! by Mr. Sherman, seconded by Mr. Maggi, approving the contract with Information Technology Services for the upgrade oft the fiber cabling at the Crossroads Building.  equipment and material and willl be paid from Act 13 funds.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  CHANGE ORDERS Project.  Solicitor Grimm recommended the Board, on behalf ofl Purchasing and the Redevelopment Authority oft the County of Washington, approve the following change orders for the. Airport North Side Hanger Change Order No. 4 with Cast and Bakeri int the amount of $379,408.99 is necessary to cover costs incurred for remediation of Slide. Area #1 at expanded runway safety area due to unforeseen    1661  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  conditions (water pockets and unsuitable material present within the soil below the fill area). The unforeseen conditions caused a slip below the area of the new fill and toe bench that impacted existing streams and wetlands. The streams were cleaned and a new toe bench was constructed so the fill could be placed toi increase the width of the Runway 9-27 safety area. Costs will be paid PennDOT Bureau of Aviation (BOA) 75 percent and Local Share 25 percent. Change Order No. 5with Cast and Baker in the amount of $381,829 is necessary to cover costs incurred for remediation of Slide Area #2 due to unforeseen conditions (unsuitable material present below the toe key bench area)). The unsuitable material, which caused the stockpiled fill material and toe bench to slide down the slope impacted existing streams and wetlands. The streams were cleaned and a new toe bench was constructed so the area above the fill can be used for future development. Costs will be paid PennDOT Bureau of Aviation (BOA) 75 percent and Change Order No. 1 with Advance Sign Company in the amount of $1,940i 1s necessary to add additional steel support at the new sign location onl Route 18. Excavation and concrete foundation is included in the added cost. Funding source: Bureau of Aviation (BOA) Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above change orders.  Local Share 25 percent.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Chief of Staff, to ratify the COVID-19 Vaccination program provider application and agreement with The Centers for Disease Control and Prevention. The agreement designates a medical director for the county's vaccination Moved by Mr. Sherman; seconded by Mr. Maggi, approving and ratifying the application and  program.  agreement with' The Centers for Disease Control and Prevention. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa revised reimbursement agreement with the Pennsylvania Department of Transportation to revise the funding formula to 80% federal, 15% state and 5% county for the entire project (design, right-of- way/utilities and construction) which reduces the overall cost to the county. Approval also certifies the Chair Moved by Mr. Sherman; seconded by Mr. Maggi, approving the revised reimbursement agreement  of the Board of Commissioners as the signature authority for the agreement.  with the Pennsylvania Department of Transportation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi = Yes; Mrs. Vaughan - Yes.  ChiefClerk presented to the Board for their consideration and apptoval, on behalf of the Planning Commission, ofa contract with Harshman Group for survey services under the Farmland Preservation program. The cost for 10 to 100: acres is $4,600; 101 to 200 acres is $6,800 and 201 to 300 acres is $7,800 plus a legal description fee of $350. These are the low costs from the recent request for proposal. Costs will Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contract with Harshman Group.  be paid from Planning's budget and reimbursed at closing.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.    1662  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa no-cost supplement with Gibson Thomas Engineering to move $19,931.07 from the other direct cost line item to direct/indirect labor in their contract to complete additional analysis of drainage work per the Department of Environmental Protection. This transfer of funds allows the use of unexpended Moved by Mr. Sherman; seconded by Mr. Maggi, approving the no-cost supplement with Gibson  contract dollars for this work and does not change the overall contract amount.  Thomas Engineering. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Juvenile Probation, of an award: notification with the Commonwealth of Pennsylvania, Juvenile Court Judges' Commission for the juvenile probation services grant. The grant is in the amount of $161,408.63 and willl be Moved by Mr. Sherman; seconded by Mr. Maggi, approving the award notification with the  for the period of] July 1,2020 thtough June 30, 2021.  Commonwealth of Pennsylvania, Juvenile Court) Judges' Commission. Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority of the County of Washington as agent for the Washington County Airport, of three applications for energy rebates related tol lighting projects at the airport. The three rebates total Moved by Mr. Sherman; seconded by Mr. Maggi, approving the applications for energy rebates related  $1,047.79.  to the lighting projects at the airport. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofa reimbursement to the Washington County Fair Board for the installation ofa security camera system at the fairgrounds. The reimbursement will be int the amount of $5,923.62 and will be paid from the fairgrounds gas Moved by Mr. Sherman; seconded by Mr. Maggi, approving the reimbursement to the Washington  lease monies.  County Fair Board for the installation ofa security camera system at the fairgrounds.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman -Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Planning Commission, of certification of county funds for the Farmland Preservation program for 2021.The certification isi in the amount $25,718.11 and represents clean and green rollback tax penalties collected during Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the certification of the 2021 Clean and  the prior calendar year tol be used for future easement purchases.  Green rollback tax penalties collected to be used be used for future easement purchases.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1663  MINUTE BOOK  BOARD OF COMMISSIONERS IMR_LIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, a one-year extension of our current contract with thel National Correctional Employees Union (NCEU) Local 132 to include a 3% hourly wage increase and will allow the opportunity for Jail Administration to implement pilot programs for scheduling changes. This contract will be effective January 1,2021 through December 31, 2021, and all other provisions of the contract will remain the same. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the one-year extension with the National  Correctional Employees Union Local 132. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services, ofai memorandum of understanding with the Southwestern Pennsylvania Area Agency. on Aging for a one- time Volunteer Ombudsman Program grant for the recruitment, training and recognition of volunteers for the period of] July 1,2020 through June 30, 2021. The contract authorization amount is $7,350and no  additional county funds are required.  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the memorandum of understanding with  the Southwestern Pennsylvania Area Agency on Aging.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of the following provider agreements for the period of July 1,2020 through June 30, 2021.  No additional county funds are required.  PROVIDER  AMOUNT $2,100,000 50,000 600,000 100,000 $2,850,000  Adelphoi Village Alternative Behavior Consultants The Bair Foundation Turning Points for Children Roll call vote taken: Motion carried unanimously.  TOTAL  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above provider agreements.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement with Jefferson County Detention Center for the period of January 1,2021 through December 31, 2021. The contract authorization amount is $292,000 and no Moved by Mr. Sherman, seconded by Mr. Maggi, approving the provider agreement with Jefferson  additional county funds are required. County Detention Center. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, to ratify of an agreement with the United States Department of the Treasury for funding under the Emergency Rental Assistance portion oft the Consolidated Appropriations Act of 2021. This funding allows  for rental and utility assistance toj prevent homelessness in Washington County.    1664  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman, seconded by Mr. Maggi, approving and ratifying the agreement with the  United States Department of the Treasury. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk présented to the Board for their consideration and approval, on behalf of Purchasing, to Note: Department of General Services has declined to include a CoStars option on Goodyear and Continental tires therefore we can no longer use their contract toj purchase anything except Michelin tires. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization tol bid for tires for all  authorize the advertising for bids for tires for all county vehicles. We had previously purchased from West' Tire, via the DGS State Contract.  county vehicles.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Correctional Facility, to authorize the advertising for proposals for the purpose of providing dental Moved by Mr. Sherman; seconded by Mr. Maggi, approving the authorization to advertise for dental  services for the Correctional Facility. Roll call vote taken: Motion carried unanimously.  services.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, of payment tol Ford Business Machines, Inc., in the amount of $44,405.00 for the Office 365 migration for both the courts and the county side tol be paid from their operating budget. Note: The courts portion is already complete and we are migrating the county side. Both migrations are  included in the pricing  Moved by Mr. Sherman; seconded by Mr. Maggi, approving payment tol Ford Business Machines, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Correctional Facility, ofat three-year maintenance agreement with COM-TEC Security System for keeping the system up to date. This agreement will be effective January 1,2021 through December 31, 2023, at a total cost of$13,598.00/year for the three-year term and will be paid from their operating budget. This service for the Correctional Facility was approved at the This bid award was Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the maintenance agreement with  approved in the Prison Board meeting, minute PB 1-20-21.  COM-TEC Security System. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, of our maintenance and support software renewal to protect our key operating components for the Cisco Smartnet and Call Manager from Synerg/T, Pittsburgh, Pa. This agreement will be effective. January 1, 2021 through December 31, 2021 ata total cost of $38,552.02 and costs willl be paid from  their operating budget.    1665  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Note: This is the yearly license renewal that gives us the ability to upgrade and entitles us to support Call Moved by Mr. Sherman; seconded by Mr. Maggi, approving maintenance and support software  Manager. This software operates all phones, ands sets up and conducts phone calls. renewal for the Cisco Smartnet and Call Manager from SynergIT. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing and Information Technology, ofa one-year license renewal to protect our key operating components of the firewall software with Nortec, Carnegie Pa. for the period of January 1,2021 through December 31,2021. Moved by Mr. Sherman; seconded by Mr. Maggi, approving one-year license renewal for the firewall  The total costi is $6,965 and willl be paid from their operating budget.  software with Nortec. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing and Information Technology, of an addendum to our current Fiber Use agreement with DQE Communications, LLC, Pittsburgh, Pa., for the purpose of providinga1 1Gbps Ethernet connection at the Crossroads building. The monthly rate for one Gbps willl be $1,500 and a $500i installation fee. Costs willl be paid from their Note: This agreement is for the DQE circuit to connect the two buildings which is necessary to connect the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum to our current Fiber Use  operating budget.  new building to the Courthouse Square building for local and internet access.  agreement with DQE Communications, LLC.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman -Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on bebalf of Purchasing and Court Administration, to enter into a month-to-month lease agreement for office space for MDJ Kanalis (27-3-3) with Kathy MI Damico, Aventura, Fla., effective May 1, 2021. The monthly lease shall extend Note: As far as redistricting, most of 2021 will pass before the month-to-month lease. There is no clear Moved by Mr. Sherman; seconded by Mr. Maggi, approving the month-to-month lease agreement  automatically unless terminated by providing a sixty-day written notice. picture if/how the current district boundaries may be affected.  with Kathy M Damico. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Building and Grounds to enter into an agreement with Guardian Protection for fire monitoring service for the Crossroads Building. The total cost is $74.95/month with a one-t -time fee of$435 for the necessary equipment to switch from a landline service to a cellular base service. This agreement will be effective January 21, 2021 through January 31, 2026, ands shall extend automatically unless terminated by providinga Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Guardian Protection  30-day written notice.  for fire monitoring service for the Crossroads Building.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    1666  MINUTE BooK  BOARD OF COMMISSIONERS IMRJ LIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Public Safety, of the purchase ofa portable high-capacity internet hotspot from FirstNet. This will be procured immediately for use ata mass Covid-19 testing event at the Fairgrounds and willl be used subsequently at additional events. The total cost for the unit Cradlepoint IBR600c is $252.09 with a  monthly charge of $36.99 for unlimited/unthrotted data.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase ofa portable high-capacity  internet hotspot from FirstNet. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  ANNOUNCEMENTS following today's meeting. SOLICITOR amount of $82.93. JOHN S. GRIM TRUST 50 EMERALD DRIVE WASHINGION,PA1SOT Tax Year: 2020 District SOUTH STRABANE Parcel 60.06.00.00.0056.00 Amount $54.53  An Executive Session was held at 10: a.m. Wednesday, January 20, 2021, following the agenda meeting to discuss personnel. The regularly scheduled Salary Board and Sinking Fund meetings will bei immediately  Solicitor Grimm presented to the Board for their consideration and approval ofa tax refund in the  GILLESPIE MARK &TERRIL 115 HIGH POINTE: DRIVE WASHINGTON, PA 15301 Tax Year: 2019 District CHARTIERS Parcel 170.017-08.00-0008.00 Amount $28.4  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above tax refund.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  10:20 a.m.  THE FOREGOING MINUTES SUBMITTED FOR. APPROVAL:  5 2021  ATTEST:  Glkt  CHIEF CLÉRK  42