1703  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV Minute No. 1127  WASHINGTON COUNTY, PENNSYLANIA  April 1,2021  The Washington County Commissioners meti in regular sessioni in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff John Haynes; Controller Mike Namie; Human Resources Director Shelli Arnold; Children and Youth Services Director. Anne Schlegel and employees Jane Zupancic and M. C. Henderson-Jones; Planning representative Gracie Abel; Information' Technology representative Earl Dean; Executive Secretaries Marie Trossman and Randi Marodi; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; The Rev. Gena Sheller of Fairhill Manor Christian Church; American Legion Post #22: representative Robert Branch and Mrs. Vaughan called the meeting to order at approximately 10 a.m., and announced this meetingi is  WJPA representative Bruce Sakalik. video and audiol live streamed vial Facebook.  The Rev. Gena Sheller led the meeting with a prayer. Mr. Branch led the Pledge of Allegiance.  Mrs. Vaughan entertained a motion approving Minute No. 1126 dated March 18, 2021. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1126, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OFI BUSINESS  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Mrs. Vaughan read the proclamation announcing April as Child. Abuse Prevention Month. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi- Yes; Mrs. Vaughan Yes.  Children & Youth Services (CYS) Director Anne Schlegel accepted the proclamation on behalf of her department, and thanked the Commissioners for their ongoing support. Ms. Schlegel stated that Washington County is charged with protecting children and help families thrive. The theme for this year is Strong Communities strengthen Families. Throughout the community blue pinwheels have been placed to raise awareness against child abuse. Ms. Schlegel remarked on the CYS website, therei is a 45 page tool kit which offers prevention techniques and what the community can do to prevent the abuse. The CYS department has a digital copy that can be emailed and the tooll kit can also be found on the Human Services model. The website is owashington.pa.us, and the appi is called Washington County Human Services. Mr. Maggi read the proclamation announcing April as 8-1-1 Safe Digging Month. Movedi by Mr. Maggi, seconded' by Mr. Sherman, approvingt the proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Marcos Bernal from the PA One Call System, Inc., accepted the proclamation virtually via ZOOM and thanked the Commissioners for the proclamation. He stated this helps protect the infrastructure not only inl Pennsylvania but nationally. Itis noted that on a national level, a facility is damaged every three minutes.  He also remarked how importanti itis for homeowners to always call: first.  Mrs. Vaughan read the proclamation announcing April as Sexual Assault. Awareness Month. Moved by! Mr. Sherman, seconded by Mr. Maggi, approving the proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.    1704  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Joanna Dragan oft the SPHS Care Center accepted the proclamation virtually via ZOOM. Ms. Dragan thanked the Commissioners for the ongoing attention andi recognition. She also thanked her staff for continuing the wonderful jobt that they do every day. She statedi iti is very for everyone to educate themselves. April 6, 2021, is the SAAM Day of Action and everyone is encouraged to wear a teal colored shirt. Ms.  Dragan also stated the hotline number is 888-480-7283. Vaughan thanked Ms. Dragan and! her staff.  Mrs. Vaughan remarked that victims of sexual assault also feel the repercussions years later. Mrs. Mr. Maggi read the proclamation announcing April 4-1 10, 2021, as National Library Week. Moved by Mr. Maggi, seconded by Mr. Sherman, approving the proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Jessica Miller of the Washington County Library System accepted the proclamation virtually via ZOOM. Ms. Miller thanked the Commissioners for this recognition. She was really looking forward to building off of2 2019 where they had several thousand books checked out. Then during 2020 the pandemic hit usl hard. What could havel been a disaster for libraries in Washington County, actually was not. This was due tot the libraries rising to the occasion. Ms. Miller stated one oft the ways to keep the libraries moving was to have curbside checkout. She also remarked that some libraries were able to conduct socially distanced programs, and there willl be a summer reading program this year. She stated that all Washington County  libraries will continue to workl hard for the public during 2021.  Mr. Maggi read the proclamation announcing April 1,2021, as Chrome Federal Credit Union) Day.  Moved by Mr. Maggi, seconded by Mr. Sherman, approving the proclamation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  PUBLICCOMMENTS None OLDBUSINESS BID AWARD  Solicitor Grimm recommended the Board, on behalf of] Purchasing, approve the bid award contract for the furnishing, delivering and/or installation of landscaping supplies for all county buildings to the following vendors based on their per unit cost submitted in their bid proposals. This contract willl be effective April 1, 2021 through December 31, 2021. This bid: is being awarded tot the lowest most responsive  and responsible bidder meeting specifications.  New Look Landscaping, Washington, Pa. Venetia Landscape Supply, Venetia, Pa.  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award contract for landscaping  supplies with the above vendors. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended thel Board, on behalf of Purchasing, approve the bid award contract for the furnishing and delivering ofc office supplies tot the following vendors This contract will! be effective May 1, 2021 through April 30, 2024, with the option to extend for two one-year periods. This bid is being  awarded tot the lowest most responsive and responsible bidder meeting specifications.    1705  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  W.B. Mason Co., Inc., Versailles, Pa., - 67.2% discount - catalog items; 47.2% discount HiTouch Business Services LLC, La Vergne, Tenn., - 55% discount - miscellaneous office Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid award contract for office supplies  miscellaneous office equipment; 42.2% discount - toner  equipment to the above listed vendors. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of] Purchasing and the Chief of Staff, approve the bid award proposal for fleet management services to BBL Fleet, Bridgeville, Pa. effective. April 1, 2021. Moved by Mr. Maggi, seconded by Mr. Sherman, apptoving the bid award proposal for fleet  management services to BBL Fleet. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa resolution to submit a grant application the Pennsylvania Department of Conservation and  Natural Resources (DCNR) for the Cross Creek Park Lakeshore Trail.  Total Cost Estimate: DCNR Grant Request: DCED grant previously submitted (unsecured): County Oil and Gas Lease match:  $887,045 $300,000 $250,000 $337,045  Moved by Mr. Maggi; seconded by Mr. Sherman, approving the resolution to submit grant  applications for the Cross Creek Park Lakeshore Trail.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofai memorandum of understanding with the Local Government Academy (LGA) for the Washington County Comprehensive Plan Update toj provide in-l kind services valued at $10,000 for blight assessment and recommendations under the housing portion of the comprehensive plan. The term of the memorandum of understanding is March 18, 2021 through June 30, 2021, to coincide with the study being Moved by Mr. Maggi; seconded by Mr. Sherman, approving the memorandum of understanding with the Local Government Academy for the Washington County Comprehensive Plan Update.  conducted by LGA.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Finance and the Correctional Facility, ofal Business Associate agreement with PrimeCare Medical, Inc. related to privacy and security provisions of HIPPA, ARRA and HITECH and regulations promulgated under each act. This Moved by Mr. Maggi; seconded by Mr. Sherman, approving the Business Associate agreement with  agreement was approved at the Prison Board meeting held on March 31, 2021.  PrimeCare Medical, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    1706  MINUTE BooK  BOARD OF COMMISSIONERS MRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Finance and Adult Probation, ofa renewal agreement with the Commonwealth of Pennsylvania, Pennsylvania Parole Board for the State Offender Supervision Fund program. The agreement enables the County to receive its portion of state supervision funding estimated tol be at $456,530 for the period ofJ July 1,2 2020 through Moved by Mr. Maggi; seconded by Mr. Sherman, approving the renewal agreement with the Commonwealth of Pennsylvania, Pennsylvania Parole Board for the State Offender Supervision Fund  June 30, 2021. program.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Adult Probation, ofa renewal agreement with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for the Adult Probation Grant-In-Aid program. The agreement isi in the amount of $152,580 andi is for the period of] July 1,2020 through June 30, 2021. Moved by Mr. Maggi; seconded by Mr. Sherman, apptoving the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for the Adult Probation Grant-In-Aid program.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the revision to the Dress Code Policy allowing employees to wear jeans, as appropriate, based on their job responsibilities, determined by the respective department head and/or elected official. All other Moved by Mr. Maggi; seconded by Mr. Sherman, approving the revision to the Dress Code Policy.  provisions of the policy will remain the same.  Roll call vote taken:  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofa provider agreement with Venango County, for residential placement services for the period of July 1,2020 through June 30, 2021. The contract authorization amount is $100,000 and no Moved by Mr. Maggi; seconded by Mr. Sherman, apptoving the provider agreement with Venango  additional county funds are required.  County.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of Moved by Mr. Maggi; seconded by Mr. Sherman, approving the authorization to advertise for a new  authorization to advertise for proposals for a new Washington County logo design.  Washington County logo design. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Treasurer, of an: addendum to our current agreement with' The Master's Touch LLC, Spokane Wash., to include eNotices (taxes) for the Washington County Treasurer's office in the amount of $1,000.00, a one-time  set up fee. This addendum will be in effect from April1,2 2021 for a one-year period.    1707  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV contract. LLC.  WASHINGTON COUNTY, PENNSYLANIA  Note: There will be no fee until year two ata rate of.12 per registered parcel, assuming we renew the Moved by Mr. Maggi; seconded by Mr. Sherman, approving the addendum with' The Master'sTouch  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Correctional Facility, to enter into a software and service contract with for Inmate Telephone Services with Beacon Software Solutions, Inc., Ocala, FL. Beacon JMS: ICSolutions will provide the Beacon Jail Management System at no cost to the county, including installation and the first three years' maintenance. This contract shall remain in effect for three years from April 1, 2021 with optional renewals thereafter. This service for the Correctional Facility was approved at the Prison Board meeting on March 31, 2021. Moved by Mr. Maggi; seconded by Mr. Sherman, approving the contract with Beacon Software  Solutions, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, of an addendum to our fiber use agreement with DQE Communications LLC, Pittsburgh, Pa. for the purpose of upgrading the internet connection for the Crossroads Building to 2 GB. The monthly rate willi increase from $1,750t to $2,250, and will be paid from their operating budget. Note: Per our Information Technology Department, we currently have 1 GB. As we move additional staff into Crossroads, we are seeing performance issues so this will address those issues. "If Moved by Mr. Maggi; seconded by Mr. Sherman, approving the fiber use agreement with DQE  approved, it willl be one to two weeks before DQE gets the line change installed."  Communications.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Planning Commission, respectfully requests the Commissioners approve the purchase of one 2021 Ford F350 diesel 4x4 regular cab dump truck, including plow and salt spreader, hydraulics and equipment for use throughout the county parks from Woltz & Wind Ford. The total cost is $87,916 and will be paid from gas and oil funds. The requested truck would be purchased via DGS Costars 25, and therefore does not require bidding. The proposed truck would replace an aged 2001 F350 with 86,740 miles, which willl be used for  other services.  Moved by Mr. Maggi; seconded by Mr. Sherman, approving the purchase ofa 2021 Ford F350 diesel  4x4 regular cab dump truck from Woltz & Wind Ford.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Planning Commission, of the purchases ofa) John Deere 5075E utility tractor and flex wing rotary cutter in the amount of $55,551.97 and the purchase ofa Ventrac slope mower in the amount of $28,862.55 from Middletown Tractor Sales, Washington, Pa. tol be utilized at Cross Creek and Mingo Creek parks. Costs will  be paid from gas and oil funds.    1708  MINUTE BooK  BOARD OF COMMISSIONERS IMRI LIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Maggi; seconded by Mr. Sherman, approving the purchases ofa John Deere 5075E  utility tractor and flex wing rotary cutter and a Ventrac slope mower. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing of the purchase of one Samsung phone from Verizon for Carlos Correa, Director of Information Technology. Moved by Mr. Maggi; seconded by Mr. Sherman, approving the purchases ofa Samsung phone from  The monthly service cost is $39.99/month and will be paid from their operating budget.  Verizon.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  ANNOUNCEMENIS  Anl Executive Session was held at 10: a.m. Wednesday, March 31, 2021, following the agenda meeting to discuss personnel and litigation. The regularly scheduled Salary Board meeting will bei immediately following today's meeting. All county offices will be closed on Friday, April 2, 2021 in observance of Good  Friday. SOLICITOR None 10:37a.m.  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THE FOREGOING, MINUTESSUBMITTED FORA APPROVAL:  ATTEST:  CHIEPCERK  A