1813  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV Minute No. 1137  WASHINGTON COUNTY, PENNSYLANIA  October 7, 2021  The Washington County Commissioners met ini regular session int the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi, and Nick Sherman. Also present are President] Judge Solicitor Jana Grimm; Chief of Staff John Haynes; Finance Director Joshl Hatfield; Human Resources Director Shelli; Sheriff Deputy Tony Andronis; Deputy Frankie;' Treasurer Tom Flickinger; Buildings and Grounds Director Justin Welsh; Court Administrator Patrick Grimm; Veterans Affairs representative Leigh Mawhinney; Clerk of Courts Brenda Davis; Planning representative Gracie Radu; Executive Secretaries Marie Trossman and Randi Marodi; Finance Director) Josh Hatfield; Recorder of] Deeds representative Paulal Macik; Prothonotary Laura Hough; Human Resources Director Shelli Arnold; Kristen Vanderman; Wendy Bowes; Carrie Perrell; Ed: Bedwell; Observer-Reporter. representative Mike Jones; WJPA Radio representative Joe) Jasex; DVSSP: representatives Alexander Brooks, Matthew Mansfield and Cherish Diviney; Kim Oyler; Sue Brini; Susan) Nivella; Ashley Duff; Bobl Patterson; Melanie Patterson; Beverly Generie; Gary Lenik; Corey McConn; Bonnie Rankin; Dale Brauchler; Denise Stabico; Stephanie Rossi; Kerry Gallick; L. Molinaro; Antoinette Fita; Donald Fitch; Judy  Stapel; Greg Edwards; Ann' Thomas; and Becky Reid. video and audio live streamed via Facebook.  Mrs. Vaughan called the meeting to order at approximately 2:00 p.m., and announced this meeting is Mr. Brooks led the Pledge of Allegiance. Mr. Brooks is also ar member of PA VetPets. Mrs. Vaughan entertained: a motion approving Minute No. 1136 dated September 16, 2021. Moved by Mr. Sherman; seconded' by Mr. Maggi, approving Minute No. 1136, as written.  Commissioner Irey Vaughan led the meeting with aj prayer.  Roll call vote taken: Motion carried unanimously. SPECIALORDER OFI BUSINESS  Mr. Sherman- Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Mr. Maggi read a proclamation for Domestic Violence Services of SWPA. Moved by Mr. Maggi; seconded by Mr. Sherman, approving the proclamation. Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Domestic Violence Services of SWPA representative Alexandra Brooks spoke on the importance of these services. Offered are two safe houses, one: in Washington County and one: inl Fayette County. Either  you or someone. inj your community knows someone that is dealing with this struggle.  THEBOARD OF COMMISSIONERS RESPONSE  Mrs. Vaughan announced there has been: a Public Comment policy change due toa a number of citizens speaking on the same subject. Due tot time constraints, Mrs. Vaughan asked that the following citizens choose as spokesperson: Kim Oyler, Susan Nitella, Ashley Duff, Bob Patterson, Melanie Patterson, In the meantime Fern Sibert spoke a little on Cleaning Up the County. She said for the last seven years she has been going around cleaning up the county. Ms. Sibert also stated she has found $300 sof far this year by people throwing trash or1 money out their car window. She urges everyone to do their part tol help There was a discussion regarding the audience was being silenced. Mrs. Vaughan explained tot the audience the policy affords the speaker five minutes tos speak ont the same topic as numerous: attendees. Washington County resident. Ann Thomas spoke regarding the questions shel has about the  Camille Papia, Ann' Thomas and Laura Hough.  make Washington County void of litter.  government study and why it was rushed through.    1815  MINUTE BoOK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV BID CONTRACT PURCHASES funding has been recommended.  WASHINGTON COUNTY, PENNSYLANIA  Solicitor Grimm recommended the Board, on behalf of] Purchasing and the Correctional Facility, to authorize R.A.M.E. Inc., Washington, Pa., our contract of record, toj perform worki including alll labor, material, equipment ands supervision to complete the following scope of work ata a cost of $66,000. Act13  Remove and dispose existingi insulation and membrane.  Supply andi install a new: mechanically attached layer of 1.5" poly, installations on top and Supply and install new 060] Johns Manvile black EPDM on top and both sides of ductwork with associated flashings andt trims on the Correctional Facility Roof  both sides of ductwork.  Moved by Mr. Sherman, seconded by Mr. Maggi, approving) R.A.M.E., Inc., to complete the following  scope of work at the Correctional Facility. Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi- - Yes; Mrs. Vaughan - Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an amended division order with Range Resources for the Galaran Unit 4H in) Jefferson Township as associated with the Panhandle Trail. The amendment revises the unit acreage from 500.1543 Moved by Mr. Sherman; seconded by Mr. Maggi, approving the amended division order with Range  acres to 613.1863: acres andi maintains the decimal interest of0.00063603.  Resources for the Galaran Unit 4H. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presentedt to the Board for their consideration and approval, on behalf oft the Planning Commission, ofa contract with Morgan Excavating LP/Pompei, Inc. for paving the approach roadway on the Cross Creek #5 bridge in Cross Creek and Independence Townships. The paving is the final repair required from flood damage incurred during the September 1* flooding event in Avella. Thet total amount Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contract with Morgan Excavating  will not exceed $22,000 and costs will be paid from Act 44 bridge funds.  LP/Pompei, Inc..  Roll call vote taken: Motion carried unanimously..  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Behavioral Health and Developmental Services, toi ratify a grant application with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for the Prevention and Diversion Care Manager project." The grant application isi int the amount of$145,824 and will be for the period of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant application with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency.  January 1, 2022 through December 31, 2023.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on! behalf of Human Resources, ofai revision tot the Public Comment Policy. The policy will now permit that in the event thata large number of residents attend in concert to comment on a particular matter, a designated spokesperson will    1817  MINUTE BoOK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presentedt to the Board for their consideration and approval, onl behalf of Purchasing and Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for a cloud  Information' Technology, of authorization to advertise for proposals for a cloud phone system.  phone system.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Purchasing and the Recorder of] Deeds, approve a document scanning services agreement with Reynolds Business Systems, Emmaus, PA., at an estimated cost of $15,508.75. Costs willl be paid from the Recorder of] Deeds Records Note: This agreement includes scanning, indexing, adobe PDF formatting and conversion into their current operating system, "Landex." It will: include the 1781 to 1924 and 1925 to 1951 Mortgage indices. This will conclude all suchi indices being a permanent part oft their operating system. Additionally, neither Scantek, Inc. nor Kofile are able toj perform the scanning, indexing, adobe PDF: formatting and conversion into our current Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the document scanning services  Improvement Fund.  operating system utilizing the Russell Key System. agreement with Reynolds Business Systems. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Human Resources, to authorize a professional services agreement with CBY Systems, Inc., York, Pa. for the purpose of providing pre-employment services for law enforcement employees related tol PA. Act57. The membership fee is $45 pery year with respective fees for applicants atai not to exceed amount of$125. Moved by Mr. Sherman; seconded by Mr. Maggi, approvingt the professional services agreement with  CBY Systems, Inc  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing and Public Safety, of an annual satellite phone service agreement with SatphoneStore, Miami, FLata a total amount of$595/year, which includes 20 free minutes per month after which per minute charges will apply. Note: Thes service on their handheld satellite phone is currently invalid/expired. This phone was traditionally equipped with aj ptepaid SIM that would have al bank oft minutes available that expired after a certain time- period. Public Safety wouldl like toj proceed with this postpaid option, sincei iti is cache equipment thati is not Moved by Mr. Sherman, seconded by Mr. Maggi, approving the satellite phone service agreement with  regularly used. SatphoneStore.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Purchasing and the Treasurer, to enter into an agreement for an onj premise payment processing software/services with  Creditron Corporation, Rockville MD at the following amounts:  Purchase price $32,540 Annual Sabwcpion/ANlainemane. $8,325 Hosting Fee- $1,200/month    1819  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV 2:40 p.m.  WASHINGTON COUNTY, PENNSYLANIA  Thére being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THE FOREGOING MINUTES! SUBMITTED FOR APPROVAL:  19  2021  ATTEST:  'CHIEF CIRK  SIAs