1853  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV Minute No. 1142  WASHINGTON COUNTY, PENNSYLANIA  December 16, 2021  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; Elections Director Melanie Ostrander; Treasurer Tom Flickinger; Register of Wills James Roman; Prothonotary Laura Hough and employees Tina Whited; Clerk of Courts Brenda Davis; Planning representatives Kalie Chasko; Executive Secretaries Marie Trossman, Randi Marodi and Patrick Geho; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Forty and Eight representative. Angie Mattes; Sheriff] Representatives Tony Andronas and Gerald Coleman; Observer-Reporter representative Mike Jones; WIPA representatives Joe Jasek and Bob Gregg and concerned citizens Mary Glendenning, Darrien Kelley, Camille Papia, Antionette Fitch, Don Fitch, Corey McConn, Bonnie Rankin, Kim Oyler, Rita Rozell, Dan Rozell, Lina Pangalangan, Sam Yarech, Yancey Taylor, Anne Charles, Ann Shaner, Sherry Faddoul, Mary Gordon, Bridget Loutzenhiser, Max Thomas, Ashley Duff, Danielle Sherman, Ann' Thomas, Matti Gruzs, Kerry Gallick, John Gallick, Mary Lorenz, Keith Lorenz, Lisa Maust, Bruce Bandel, Sue Brine, Frank Byrd, Becky Reid, Joyce Mayernik, David Finder.  Mrs. Vaughan called the meeting to order at approximately 2:00p.m., and announced this meeting is  video and audiol live streamed via Facebook.  Mrs. Vaughan led the meeting with a prayer. Ms. Mattes led the Pledge of Allegiance.  Mrs. Vaughan entertained a motion to amend the previously advertised agenda for today's meeting to include Item "O", which is needed for emergency placement services for Children and Youth Services. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the amendment to the agenda.  Roll call vote taken: Motion carried unanimously. Roll call vote taken: Motion carried unanimously. SPECIALORDER OFBUSINESS None. RECESS FOR PHOTOS) PUBLIC COMMENT  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Mrs. Vaughan entertained a motion approving Minute No. 1141 dated December 1, 2021. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1141, as written.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Washington County resident and secretary in the Commissioners' Office Joyce Thornburg asked everyone to focus on what's important and to extend an olive branch to those whol have different beliefs. Susan Ruttenburg of Onbase expressed concern about the county's plan to move away from the OnBase platform tol Laserfiche platform. She asked the board to table the motion to move for further Bill Iams, Chairman of the Washington Conservation District, thanked the board for their support Commissioner Maggi commended Mr. Iams, the Conservation board, and Director Todd' Thornburg  discussion. over the years.  for the good work they do for the citizens of Washington County.    1854  MINUTE BooK  BOARD OF COMMISSIONERS IMRI LLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Washington County resident Camille Papia questioned the Commissioners about the status of Washington County resident Antoinette Fitch pointed out thats supporters of the former President continue toj pressure the board to re-audit the 2020 election. She suggested the focus move to the  developing a committee tos study Washington County government. infrastructure bill and how it will help Washington County.  Washington County resident Ashley Duff repeated her request for a meeting with the Commissioners to discuss a forensic audit and demanded accountability. She warned them not to underestimate their group. Washington County resident Danielle Sherman discussed the system of checks and balances that our Washington County resident Sam Yareck discussed infighting in the county and the restructuring of row offices. He requested a forensic audit and he urged the board to meet with election experts. Clerk of Courts Brenda Davis requested a Salary Board hearing to restore her office's yearly budget and staff. She detailed how she has been treated and said it is time for political games, harassments, and Washington County resident Mary Gordon asked the Commissioners to look into the fraudulent Washington County resident Ann Charles questioned the sincerity of the opening prayer and Washington County resident Annie Shaner said voting results reflect the will of the majority and Washington County Bridget Loutzenhisar said that in 2021, 92 people have addressed the board; five percent spoke about Home Rule; 15 percent spoke about the county row offices; 22 percent spoke about miscellaneous topics; and 58 percent spoke about a forensic audit. She is in favor ofa forensic audit.  country was founded on and requesteda forensic audit.  assaults tos stop.  voting system and meet with election experts. requested a full forensic audit.  pointed out that this is a time of political extremism and ignorance.  Washington County resident Bruce Bandel demandedai full forensic audit.  Washington County resident Mary Lorenz said thati if thel board has any integrity they must do a full Prothonotary Laura Hough addressed the software issue that was on the agenda under new business. Register of Wills Jim Roman presented the top 20 things that occurred in Washington County in 2021 involving the row officers, the food bank, the software program, LSA funding, and the solicitor's office. Washington County resident Yancey Taylor said he is embarrassed by how everyone is behaving and  forensic audit.  She asked the Commissioner to table the issue until a full investigation' is completed.  encouraged everyone to be a champion to the people. THE BOARD OF COMMISSIONERS RESPONSE:  Commissioner Irey Vaughan said she received word today that Washington County received the Pennsylvania Counties Risk Pool Reporting Award Reward, ranking the highest of all 67 counties in Pennsylvania. She said this is due to the good work of the county team led by Solicitor Jana Grimm. Solicitor  Grimm thanked the team for working to getting our claim risk down.    1855  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV OLDBUSINESS BIDAWARDS  WASHINGTON COUNTY, PENNSYLANIA  Solicitor Grimm recommended the Board, on behalf of Purchasing, award the request for proposal forl Broadband Consulting Services for a consultant for a countywide broadband assessment in accordance with American Rescue Plan funds to' Tilson Technology Management, Portland, Maine. The total cost is  $89,625 and willl be funded from the. American Rescue Plan Act Fund.  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the proposal for broadband consulting  services with Tilson' Technology Management.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, award the request for proposal for software and implementation services for al Financial Services System, including integrated modules for Human Resources to Tyler Technologies, Inc., Yarmouth, Maine. The costs are as follows and will be funded  from the American Rescue Plan Act Funds. Summary Total Tyler Software Total Annual Total Tyler Services Total Third-Party Hardware Software Services Summary Total  One Time Fees $0 $0 $456,040 $4,013 $460,053  Recurring Fees $0 $272,410 $0 $0 $272,410  Estimated' Travel Expenses $30,140  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the proposal for software implementation  services with Tyler' Technologies. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology, award the request for proposal for the Cloud Phone Hosted System proposal tol Full Service. Network LP, Pittsburgh, PA. The total cost is 8,497/month and costs will be funded from their operating budget. Note: We will save the cost of all physical phone lines, roughly 8,500 a month including the need for dedicated hardware to run the system which will no longer be needed saving 50K in maintenance and the cost of replacement hardware. Additionally, we are receiving all new phones, and headsets where needed. Moved by Mr. Sherman, seconded by Mr. Maggi, approving the proposal for the Cloud Phone Hosted  System proposal to Full Service Network LP.  Roll call vote taken: Motion carried unanimously. BID CONTRACT EXTENSIONS  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Veterans Affair, approve the extension of our bid award contract for flags and markers tol Metro Flag Co., Wharton, N.J. and All Quality Memorial Markers, Smoketown, Pa., based upon the same terms and conditions in their original contract. Moved by Mr. Sherman, seconded by Mr. Maggi, apptoving the bid contract extension with Metro  These contracts will be effective through December 31, 2022. Flag Co. and. All Quality Memorial Markers. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    1856  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSVLANIA  Solicitor Grimm recommended the Board, on behalf of Purchasing, approve the extension of our bid award contract for the provision of HVAC/boiler maintenance with Scalise Industries Corporation, Lawrence, Pa. for the Washington County Correctional Facility ata cost of$15,558 and the. Airport ata cost of$6,873. The contract extension will be effective January 1, 2022 through December 31, 2022 and all time and material repairs are tol be done on an as needed basis at the rates of$110.50/hour and $173.65/hour Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid contract extension with Scalise  emergency rate. Materials are the vendor's cost plus a 16-20% markup.  Industries Corporation. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf of the Purchasing Department, approve the extension of the current contract with Redwood Toxicology Laboratory, Inc., Santa Rosa, Ca. for drug test kits. The agreement willl be effective through December 31, 2022: atat total yearly cost of approximately Moved by Mr. Sherman, seconded by Mr. Maggi, approving the contract extension with Redwood  $15,000.  Toxicology Laboratory, Inc. Roll call vote taken: Motion carried unanimously. BID CONTRACT PURCHASES  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology, approve the following wiring services purchase from Information Technologies Services, Carnegie, Pa., our  contract of record. The total cost will be funded from their operating budget.  Emergency Door Release $1,685.50 calibration, programming and training.  Crossroads Building Two (2) Emergency Door Releases, cables, labor for installation,  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the purchase from Information Technologies  Services.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan -Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Aging Services, approvea service agreement with Johnson Controls, Pittsburgh, Pa., our contract of record, fora a fire alarmi inspection at the Canonsburg Senior Center. The total cost is $1,043.25 and will be paid from their operating budget. Moved by Mr. Sherman, seconded by Mr. Maggi, approving a service agreement with] Johnson Controls.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology, approve payment to eDocs Technologies, Pittsburgh, Pa., our contract of record, in the amount of $10,811.25 Moved by Mr. Sherman, seconded by Mr. Maggi, approving payment to eDocs Technologies.  for Onbase support (updates, training and scanning).  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    1857  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Solicitor Grimm recommended the Board, on behalf of Purchasing, approve payment to Remington and Vernick Engineers, Pittsburgh, Pa., for schematic design services for the Crossroads Building (6 floor) at Moved by Mr. Sherman, seconded by Mr. Maggi, approving payment to Remington and Vernick.  their contractual. hourly rates in the amount of$1,420.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  NEW BUSINESS  ChiefClerk presented to the Board for their consideration and approval, on behalf of the Solicitor, for Washington County to participate in the state-wide settlement of the Purdue Pharma litigation consolidated under Docket No. 2017-008095 in the Court of Common Pleas of Delaware County and in furtherance thereof to appoint Chair Diana Irey Vaughan as the authorized official of Washington County to execute any and all documentation required in such settlement including but not limited to thel PA Subdivision Intrastate Allocation Participation Form, the Subdivision Janssen Settlement Participation Form, Moved by Mr. Sherman; seconded by Mr. Maggi, approving' Washington County to participate in the  and the Subdivision Distributors Participation Form. state-wide settlement of the Purdue Pharma litigation.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, of the board reappointments ofLarry Pollock to the First Responders/Public Safety Board and Emily Stavovy to the Behavioral Health and Developmental Services Board and the appointments of Dr. Andrew Goudy, Derek Culbertson, Frances  Clark, Lisa Haanum and Tiffaney Hobson to the Human Services Advisory Board.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the board appointments.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, ofa drainage easement with the Pennsylvania Tumnpike Commission to allow construction ofa stormwater drainage facility under the Panhandle Trail in McDonald Borough. The Turnpike will pay the County $4,100 and restore all property to original condition or better. Temporary access for the trail will be Moved by Mr. Sherman; seconded by Mr. Maggi, approving the drainage easement with the  maintained at all times. Pennsylvania Turnpike Commission. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning Commission, of an extension of our current contract with Kymberly. A. Secreet, for animal control services in the Washington County parks effective January 1, 2022 through December 31, 2022. The contract Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contract with Kymberly A. Secreet.  authorization amount is $4,800 annually ($400/month).  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofa tax levy and appropriation resolution fixing the tax rate for 2022 at 2.43 mills for county purposes and    1858  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV year 2022.  WASHINGTON COUNTY, PENNSYLANIA  appropriating specific sum estimates tol be required for the specific purposes of county government for the  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2022 budget., Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously. annual supplemental appropriation. Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, oft the Moved by Mr. Sherman; seconded by Mr. Maggi, approving the supplemental appropriation.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of the 2022 renewal fee and administrative fee for' TASC for the county's flexible spending açcount plan. The Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2022 fee schedule with TASC: for the  renewal feei is $640 and the administrative fee is $4.32 per employee, per month.  county's flexible spending account plan. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Treasurer, ofa proposal and agreement with RBA Professional Data Systems Inc. for additional work needed for the office's internal lock box system. The proposal and agreement are in the amount of$7,250. Moved by Mr. Sherman; seconded by Mr. Maggi, apptoving the proposal and agreement with RBA  Professional Data Systems, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority of the County of Washington as agent for Washington County Airport, ofa corrective deed with) John and Linda Murr for property that was previously acquired by the county for future aviation purposes. The corrective deed is necessary to comply with the original purchase offer which allowed Moved by Mr. Sherman; seconded by Mr. Maggi, approving the corrective deed with John and Linda  the property owner to reserve the mineral rig  Murr.  Roll call vote taken: Motion carried unanimously,  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofa policy for the workers' compensation coverage with Encova. Thej policy premium is in the amount of $209,933 and willl be effective January 1, 2022 through January 1, 2023.1 In addition to the premium, the new policy will require the set- up ofal loss fund escrow in the amount of $51,000 and obtain al letter of crediti in Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the policy for the workers' compensation  the amount of $196,771 from a qualified bank.  coverage with Encova. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan = Yes.    1859  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, ofa policy renewal for accident coverage with Philadelphia Indemnity Insurance Company for program attendees for community service/ FITS, alternative sentencing, volunteers, and season juveniles. The policy premium is Moved: by Mr. Sherman; seconded by Mr. Maggi, approving the policy renewal for accident coverage  in the amount of $4,339 and will be effective January 13, 2022 through January 13,2023.  with Philadelphia Indemnity Insurance Company.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk ptesented to the Board for their consideration and approval, on behalf of Finance, ofa policy renewal for aviation general liability coverage with Aviation Insurance Resources. The policy premium Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy renewal for aviation general  isi in the amount of$5,520 and will be effective January 1, 2022 through January. 1, 2023.  liability coverage with. Aviation Insurance Resources.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the renewal of the professional services contract with The Cameron Wellness Center of the Washington Health System for the purpose of providing employee wellness services. This contract willl be Moved by Mr. Sherman; seconded by Mr. Maggi, approving the professional services contract with  effective January 1,2022t through December 31, 2022, and rates will remain the same.  The Cameron Wellness Center oft the Washington Health System. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, of the following provider agreements for the period ofJ July 1,2021 through June 30, 2022.  No additional county funds are required. A Second Chance Placement Adelphoi Village - Family Finding Bair Foundation of Pennsylvania Foster Care Community Specialist Corporation d/b/a The Academy  PROVIDER  AMOUNT 100,000 150,000 600,000. 175,000. 330,000 180,000 $1,535,000  Hermitage House Summit Academy Roll call vote taken: Motion carried unanimously.  TOTAL  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreements listed,  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and Youth Services, ofaj provider agreement with Forget Me Knot Youth Services for placement services for the period of] July 1,2 2021 through June 30, 2022. The contract authorization amount is $100,000 and no Moved by Mr. Sherman; seconded by Mr. Maggi, approving the ptovider agreements with Forget Me  additional county funds are required. Knot Youth Servicès. Roll call vote taken:  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.    1860  MINUTE BoOK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral Health and Developmental Services, of an agreement with Southwest Behavioral Health Management, Inc. for the provision of administrative oversight and behavioral health services provided by Washington County BHDS for the period of] January 1, 2022 through December 31, 2022. The contract authorization amount is $1,015,568.83 payable in eleven installments of $84,630.73 and $84,630.80 for the twelfth installment. No  additional county funds are required. Health Management, Inc. Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Southwest Behavioral  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Human Services, to enter: into agreements with the following providers for emergency shelter services for the period  ofJuly 1,2021 through December 31, 2022. No additional county funds are required.  PROVIDER  AMOUNT 133,000 41,500 114,000 $288,500  Connect, Inc. Blueprints TOTAL Roll call vote taken: Motion carried unanimously.  Domestic Violence Services of Southwestern PA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above provider agreements.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Services, of an agreement addendum with Blueprints for the Emergency Shelter grant to extend the period of the agreement three months tol March 31, 2022. The contract authorization will remain the same and no Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement addendum with  additional county funds are required.  Blueprints.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services, of an agreement addendum with Southwestern Pennsylvania Area Agency on Aging for the period of July 1,2021 through June 30, 2022. The contract authorization will increase by $39,270.84 and no additional Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement addendum with  county funds are required.  Southwestern Pennsylvania Area Agency on Aging.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  ChiefClerk) presented to the Board for their consideration' and approval, on behalf of Purchasing and Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for election  Voter Regstration/Blections, of authorization to advertise for election supplies.  supplies.  Roll call vote taken:  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.    1861  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing and Building and Grounds, of authorization to advertise for the provision of preventative maintenance and/or Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for  repair of commercial hot water heaters and boilers.  preventative maintenance and/or repairs of commercial hot water heaters and boilers.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for broadband  authorization to advertise for proposals for broadband expansioni in underserved communities.  expansion.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- - Yes; Mr. Maggi- Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of Purchasing and Adult Probation, of an agreement with Lobbyguard, Houston, Tx. for a kiosk-based: scheduling system. This agreement willl be effective for a 12-month term. The total costi is $6,060 with annual recurring costs of $3,060 for annual software and support. Costs will be funded via Act 35 funds with no taxpayer dollars being Note: Lobbyguard: is designed to workt through outlook to allow individuals tos self-r register at which time the appropriate unit, i.e. intake, drug testing, or house arrest tol know that ani individual has registered andi is awaiting service. A good example would bei ify you experienced: self-registering kiosks ata doctor's office, same Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Lobbyguard fora  spent.  concept just a different environment. kiosk-based scheduling system. Roll call vote taken: Motion carried unanimously.  Mr. Sherman -Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Purchasing and Public Safety, ofai maintenance ands support agreement with MRA, Incorporated, Washington, Pa. for software for the radio console purchased on the GSA contract from Avtec. This maintenance agreement will be effective January 1,2 2022 through December 31, 2022, ata a total amount of $77,487.93. The total cost of  this maintenance willl be paid from the Public Safetys state collected surcharge. Note: This agreement covers the systems at both the primary and airport locations.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the maintenance and support agreement  with MRA, Incorporated for software for the radio console.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Purchasing and Public Safety, ofai maintenance and support agreement with MRA, Incorporated, Washington, Pa. for software andl hardware for thel logging recorder purchased on the GSA contract from Eventide.. This maintenance agreement willl be effective January 1, 2022 through December 31, 2022, atat total amount of $26,550. The total cost of this maintenance will be paid from the Public Safety state collected' surcharge.  Note: This agreement covers the systems at both the primary and airport locations.    1862  MINUTE BooK  BOARD OF COMMISSIONERS IMRL LIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the maintenance and support agreement  with MRA, Incorporated for software and hardware for thel logging recorder. Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented tot the Board: for their consideration and approval, onl behalf ofl Purchasing and' Public Safety, to enter into an agreement with Suburban Propane LP, for the Cross Creek" Tower Site, including installation with 1-500 gallon, Suburban-owned; propane tank withi initial fill up of 400 gallons, safety P&T and fuel surcharge fee. Suburban will run. 35 ft. of gas line for $175 from the tankt to generator, make connections, plus install a regulator vent kit and pipe away from heater for a one-time charge of $1,914.98. The rental of the 500-gallon propane tank for the Cross Creek' Tower Site will! be ata a total cost of $180.00/year, plus a $179.95: installation fee. Pricing willl be based on the current market price index. This agreement will be effective for threey years from the date oft the contract execution and shall automatically renew on a month-to-month basis unless terminated providing: a 30-day written notice. Costs shall be paid Moved by Mr. Sherman; seconded by Mr. Maggi, approvingt the agreement with Suburban  from the Public Safety operating budget.  Propane LP.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of Purchasing and Public Safety, of an agreement with Motorola Solutions, Linthicum Heights, Md., in the amount of $6,406.60 to migrate our call! handling equipment to next generation 9-1-1 call delivery. Costs willl be funded by the Note: This work willt take place before May 2022 to meet the state's timeline for mitigation.  Statewide Interconnectivity Grant program.  Moved by Mr. Sherman; seconded' by Mr. Maggi, approvingt the agreement with Motorola Solutions.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Purchasing and Information' Technology, of the renéwal and payment oft the annual software support and maintenance agreement for Court. Automation with' Tiburon, Inc., Pleasanton, Ca. for the FACTS Case Management System. This agreement willl be effective January 1,2022 through December 31, 2022. Thet total cost is Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with' Tiburon.  $59,402.38 and willl be paid from their operating budget.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, ofat maintenance agreement with Vertiv Services, Inc., Westerville, Ohio toi include two preventative maintenance visits per year per site for the Emerson/Liebert UPS Systems located in the Courthouse, Courthouse Square and Public Safety. This agreement willl be effective January 1, 2022 through December 31, 2022: at a total cost of $33,785.01 and willl bej paid from ITand Public Safety operating budgets. Moved by Mr. Sherman; seconded by Mr. Maggi, approvingt the agreement with Vertiv Services, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.    1863  MINUTE BooK  BOARD OF COMMISSIONERS  WASHINGTON COUNTY, PENNSYLANIA  IMRLIMITED  Chief Clerk presented to the Board for their consideration and approval, on. behalf of Purchasing and Public Safety, of the renewal of the annual service agreement with SynergIT for level three support for the HP blades, servers and SAN systems located in our 911 Center. This agreement willl be effective January 1, 2022 through December 31, 2022 with an option to extend for an additional year. The contract authorization amount is not to exceed $75,000. The cost is based on 8.5 hours pre-scheduled serviçes only (3-4 days per month). Services outside this scope of work would require written approval from Washington County and Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with SynergIT.  would bel billed separately. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Courts, of an agreement with Propio Language Services, Overland Park, Ks. For telephonic interpreting services as awarded by the Commonwealth of Pennsylvania, through December 31, 2023. The proposed Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Propio Language  agreement has been awarded via CoStars, and therefore does not require bidding.  Services.  Roll call vote taken:. Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, of an agreement with Scantek Infomanagement Solutions, Willow Grove, Pa. for Laserfiche Document Management (Migration from Onbase tol Laserfiche). The total cost is $88,000 which includes both the County and Courts systems and project management. The proposed agreement has been Note: Combining the two systems into one system will save, the County $60,000a year moving forward. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Scantek  awarded via CoStars, and therefore does not require bidding.  Infomanagement: Solutions. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Sheriffs Department, of the purchase of one smartphone from Verizon Wireless for Captain Interval. The total costi is $44.99/month and the smartphone will be free with activation, including unlimited talk, text, Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase from Verizon Wireless.  data and mobile hot spot. Costs will be paid from their operating budget.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and the Courts, of the purchase of one smartphone from Verizon Wireless for the Electronic Home Monitoring (EHM). Department. The total cost is $44.99/month and the smartphone willl be free with activation, including unlimited talk, text, data and mobile hot spot. Costs will be paid from their operating budget. Note: The phone willl be shared by part-time and full- time staff and will be used when necessary to contact Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase from Verizon Wireless.  offenders during normal business hours ori if working remotely.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.    1864  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and Human Services, of the purchase of four smartphones (three for Veterans and one for Human Services Deputy Director Jason Bercini) from Verizon Wireless. The total cost is $44.99/month each and the smartphone will be free with activation, including unlimited talk, text, data and mobile hot spot. Costs will be Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase from Verizon Wireless.  paid from their operating budget. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofThe Redevelopment Authority of the County of Washington (RACW) to adopt a resolution approving the execution of the Home Investment Partnerships American Rescue Plan Grant Agreement. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution. Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes,  Roll call vote taken: Motion carried unanimously.  ANNOUNCEMENTS  An Executive Session was held at 10: a.m. on' Wednesday, December 15, 2021, following the Agenda meeting to discuss personnel and litigation. The regularly scheduled Salary Board meeting will be immediately following today's meeting. All county offices will be closed Friday, December 24, 2021, in observance of Christmas Day and] Friday, December 31,2021, in observance of] New Year's Day. The Organizational Salary Board meeting of the Washington County Commissioners will be held at 11:30a.m., Monday, January 3,  2022. SOLICITOR None 3:20p.m.  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THE FOREGOINGI MINUTESSUBMITTED FORAPPROVAL:  2021  ATTEST: