The mission of the employees of Wenango County is to promote a spirit of cooperation and commitment 6y encouraging the active and informal partnership ofvenango County residents in govemment thereby empowering citizens to shape a better community. "We wills strive to honor the past, serve the present, and touch the future.' COMMISSIONERS PUBLIC MEETING AGENDA January 09, 2024 Invocation = Pastor Eric Reamer, Free Christian Church of Oil City (Participation is voluntary) Pledge of Allegiance ELECTION BOARD 1. Call to Order 2. Approval of minutes from December 12, 2023 Meeting 3. Public comment on Election Board Agenda 4. Election Board Items for Consideration 5. Other Business 6. Public Comment 7. Adjournment RETIREMENT BOARD 1. Call to Order 2. Approval of minutes from December 12, 2023 Meeting 3. Public Comment on Retirement Board Agenda 4. Retirement Board Items for Consideration - Attachment A 5. Other Business 6. Public Comment 7. Adjournment Page 1 SALARY BOARD 1. Call to Order 2. Approval of Minutes from December 12, 2023 Meeting 3. Public Comment on Salary Board Agenda 4. Salary Board Items for Consideration = Attachment B 5. Other Business 6. Public Comment 7. Adjournment COMMISSIONER BOARD 1. Call to Order 2. Approve/Amend Commissioner Board Agenda 3. Approval of Minutes from December 12, 2023 Meeting 4. Public Comment on Commissioner Board Agenda: 5. CourtAdministration: a. Approval of the Contract with the Juvenile Court Judges Commission to provide youth level of service assessments 6. Row Offices: a. Approval of Agreement between the Pennsylvania District Attorney's Institute (PDAI) & Venango County No business to be presented 8. - Community Services Administration: 7. Prison: a. Ratification of Contract with Penn Fencing for preventative maintenance agreement b. Ratification of Contract with Fire Fighter Sales and Service for the replacement of for the gate fire alarm panel and installation of dialer for monitoring. a. Human Services Agenda for Approval, Attachment C 9. Human Services: Page 2 10.Finance Administration: a. Warrants - Attachment D C. Approval of Procurement Policy No business to be presented No business to be presented b. Resolution 2024- - 01 for Real Estate Tax Millage Fiscal Agent for NWPAERG (Northwest PA Emergency Response Group) Fiscal Agent for NWWDB (Northwest Workforce Development Board) Other: a. Elected Officials - PA SAVIN Contract 11.Human Resources: a. Human Resources Agenda Items for Approval - Attachment E b. Human Resources Items for Informational Purposes - Attachment F 12.Planning Commission: a. Ratification of the Engineering Agreement with Frank Taylor Engineering for the b. Approval of the appointment of Amy Whitehill to the Venango County Regional C. Approval of the appointment of Ken Bryan to the Venango County Regional d. Approval of the agreement with Mahantango Enterprises to hold two tire collection e. Approval of the retainage of Lennon, Smith, Souleret Engineering, Inc. for county Miller Farm Bridge project. Planning Commission Board. Planning Commissioner Board. events in 2024. engineering services. 13.Two Mile Run County Park: a. Update on Park and Activities 14.County Administration: a. Approval of the re-appointment of Rod Griffin for a 5 year term, Samuel Breene for a4 year term and Alan Schiller for a 1 year term toi the Venango County Economic b. Approval of the appointment of Ken Bryan to fill term vacated by Mike Dulaney and appointment of Maureen James to fill the term vacated by Bill Moon to the Development Authority. Venango County Economic Development Authority. C. Approval of lease for a 2024 Ford F-150 for Maintenance. d. Proclamation for John Ward's 100th Birthday. 15.Other Business: 15. Public Comment: 16. Adjournment: NEXT MEETING DATE: The next public meeting will be held on February 13, 2024 at 4:30 pm in Room 100 of the Courthouse Annex to conduct County Business. Page 3 RETIREMENT BOARD AGENDA January 9, 2024 Time: Attendance: Approval of Minutes: Ar motion was made by Public Comments: and seconded by. to waive the reading of the minutes of the 12/12/23 meeting, make them available for public inspection and approve them as submitted; aye all. Motion carried and was approved. Retirement Board Items for Consideration: Ar motion was made by and seconded by to approve the application for the following employees to enter the Retirement Fund System: NAME Kenneth Bryan Stephen Clayton Amber Everett Tiffany McElhinny Mandy Milani Abigail Owens Christopher Wilson Mackenzie Woods EFFECTIVE DATE 01/02/2024 12/13/2023 12/18/2023 12/23/2023 12/19/2023 12/08/2023 12/14/2023 12/10/2023 PERCENTAGE 15% 9% 15% 9% 10% 9% 9% 9% Aye all; Motion carried and was approved. A motion was made by and seconded by to authorize the Treasurer of the Retirement Board to issue checks to the following persons who are withdrawing their contributions plus interest in accordance with the Plan and County pension law: NAME Trisha Mandaville Rachel Knupp James Roess AMOUNT $483.50 $8,788.49 $2,240.79 DISBURSEMENT DATE 1/31/2024 1/31/2024 1/31/2024 Aye all; Motion carried and was approved. A motion was made by Death Benefits] and seconded by to approve the following retirements: [Refunds; Normal Superannuation) Retirements; Early Retirements; 1.) Motion to authorize the Treasurer of the Retirement Board to issue a check made payable to Mark Perry in the amount of $16,168.33 as designated beneficiary of Marcy Perry who passed away 2.) Motion to approve the superannuation retirement of Delena Brinkley, effective 12/16/2023. She has elected "Option One" which entitles her to receive a monthly annuity of $1,792.88 payable throughout her lifetime. She is entitled to a pro ratal benefit of $925.36 to be paid for 16 days in the 3.) Motion to approve the superannuation retirement of Terri Melat, effective 12/31/2023. She has elected Option Two" which entitles her to receive a monthly annuity of$820.39p payable throughout while in active service on 11/18/2023. month of December. Alharhmont. A Page 1of2 RETIREMENT BOARD AGENDA January 9, 2024 her lifetime. She is entitled to a pro rata benefit of $26.46 to be paid for 1 day in the month of 4.) Notice to the Retirement Board of the death of retiree Shirley Wheeling on 11/24/2023. Ms. Wheeling selected Option Four A" upon the date of her retirement. There is no pension benefit, December. pro rata or otherwise owed to her estate. Aye all; motion carried and was approved. Other Business: (Buy-backs; Administrative issues] None. A motion was made by adjourn the meeting at and seconded by to aye all. Motion was approved. Samuel H. Breene Kenneth J.I Bryan Albert A. Abramovic Jeannie L. Ritchey Sabrina S. Backer VENANGO COUNTY RETIREMENT BOARD Page 2of2 SALARY BOARD January 09, 2024 ITEMS FOR CONSIDERATION DEPARTMENT #155-1 MIS Action # 1 2 # 1 Position Status Hr/Pay Group Grade Effective FT 80 EXEM 4 FT 80 EXEM 5 ABOLISH MIS Director CREATE MIS Director 1/1/2024 1/1/2024 DEPARTMENT #235- - MDJ3-3 Action Position Status Hr/Pay Group Grade Effective FT 80 NEHR 5 CREATE: Administrative Assistant II 11/29/2023 Note: naccurately reported as Department, #225 on December. Salary Board Agenda DEPARTMENT #260-D DISTRICT ATTORNEY # 1 2 Action Position Status Hr/Pay Group Grade Effective FT 80 LEGL 2 FT 80 LEGL 2 ABOLISH Chief Deputy Assistant District Attorney CREATE Assistant District Attorney 1/1/2024 1/1/2024 ** Re-t title of position- no change to pay grade or responsibilities. DEPARTMENT #520- - CHILDREN & YOUTHSVC. # 1 2 1 2 3 4 Action Position Status Hr/Pay Group Grade Effective FT 80 HSNEHR 6 FT 80 HSEXEM 1 FT 80 HSEXEM 1 FT 80 HSNEHR 6 FT 80 HSNEHR 6 FT 80 HSEXEM 1 ABOLISH Service Coordination Supervisor- Ongoing (2 positions) CREATE Service Coordination Supervisor Ongoing (2 positions) ABOLISH Service Coordination Supervisor Ongoing CREATE Service Coordination Supervisor Ongoing ABOLISH Sr. Program Specialist Training/QA CREATE Sr. Program Specialist- Training/QA 1/1/2024 1/1/2024 1/7/2024 1/7/2024 1/1/2024 1/1/2024 ** Incumbents have reached thes salaryt threshold necessary for overtime exemption. ** Incumbent has left position- reset fori recruitment purposes. ** Incumbent has reached thes salary threshold necessaryf for overtime exemption. DEPARTMENT #535-SUBSTANCE ABUSE # 1 2 Action Position Status Hr/Pay Group Grade Effective FT 80 HSNEHR 6 FT 80 HSEXEM 1 ABOLISH Sr. Program Specialist- Addictions CREATE Sr. Program! Specialist- Addictions 1/1/2024 1/1/2024 ** Incumbent. has reached thes salary thresholdi necessary for overtime exemption. DEPARTMENT #540-I MH/DS Action # 1 2 Position Status Hr/Pay Group Grade Effective FT 80 HSNEHR 6 FT 80 HSEXEM 1 ABOLISH Service Coordination Supervisor- DS CREATE Service Coordination Supervisor- DS 1/1/2024 1/1/2024 ** Incumbent has reached thes salary threshold necessary for overtime exemption. DEPARTMENT #570-C CSS/HOUSING # 1 2 Action Position Status Hr/Pay Group Grade Effective FT 80 HSNEHR 6 FT 80 HSEXEM 1 ABOLISH CSS/Housing! Supervisor CREATE CSS/Housing Supervisor 1/1/2024 1/1/2024 ** Incumbent has reached thes salary thresholdi necessary for overtime exemption. AttochmentB Page 1of1 TO: County Commissioners FR: Amie Wood-Wessell DT: 01/09/2024 RE: Items for Commissioner Approval 2023-2024 CONTRACT Item 1: The Pointe MH Synopsis: Request Commissioners approval for ratification of an existing contract with The Pointe for the period of July 1, 2023 through June 30, 2024. Purpose of contract: To continue to provide the Ride Program. Will be reimbursed $1.50 per mile and 5% administrative fee. Item 2: Everyfit dba QMedic AAA Synopsis: Requests Commissioners approval for ratification of a new contract with Everyfit dba QMedic for the period of January 1, 2024 through June 30, 2024. Purpose of contract: Provide the following services to the older individuals as authorized by the County: In-Home PERS-$30 per client per month; Mobile GPS PERS- $30 per client per month; Mobile GPS PERS Plus- $30 per client per month; Mobile GPS PERSX- $30 per client per month; Mobile GPS PERS wristband- $30 per client per month. Item 3: Oil Region Recovery SUD Synopsis: Request Commissioners approval to amend and existing contract with Oil Region Recovery for the period of July 1, 2023 through June 30, 2024. Purpose of contract: Provider to add outpatient services at an individual rate of $35.75/15 minute unit and group rate of $10.27/15 minute unit; also, intensive outpatient services at a rate of $10.87/15 minute unit for both individual and group proposing these rates to be Item 4: Clearbrook Treatment Center, LLC dba Huntington Creek Recovery SUD Synopsis: Request Commissioners approval to enter into a new contract with Clearbrook Treatment Center, LLC dba Huntington Creek Recovery Center for the period of. January 1, 2024 through June 30, 2024. Purpose of contract: To provide adolescent detox at $579.00/day; adolescent non-hospital short term residential treatment at $472.00/day; adult detox at $441.00/day; adult non-hospital short term retroactive to 12/20/2023. residential treatment at 425.00/day Attachment C Item 5: Seniors Farmers Market Nutrition Program AAA Synopsis: Requests Commissioners approval to amend an existing contract with Seniors Farmers Market Nutrition Program. The parties entered into Agreement No. 44208895 on May 1, 2020. For the distribution of SFMNP checks on the department's behalf to eligible senior citizens and now wish to amend the terms of agreement to account for changes in program administration required by Federal regulations. See attached for agreement amendments Other ITEMS: Item 1: Approval of CYFS Resource Family Agreements CYS Request Commissioners approval to enter one Resource Family Agreement for the Foster/Kinship Care Program. Commissioners Samuel H. Breene Kenneth J. Bryan Albert "Chip" Abramovic Solicitor Richard Winkler ChiefClerk Sabrina S. Backer Administrator, Finance Diona L. Brick Venango County Courthouse Annex 1174 Elk Street, PO Box 831 Franklin, PA 16323 814/432-9643 FAX 814/432-9511 TO: Board of Commissioners FROM: Diona Brick, Administrator, Finance & Management Services DATE: January 09, 2024 The following warrants are submitted for your approval: 121523 HS121523 HS121423 122223 HS122223 SP122123 122923 HS122923 010524 HS010524 $390,195.73 Non-Human Service Warrant $243,778.74 Human Service Warrant $124,556.20 Human Service Warrant $675,655.58 Non-Human Service Warrant $464,134.89 Human Service Warrant $310 Non-Human Service Warrant $187,478.05 Non-Human Service Warrant $514,960.83 Human Service Warrant $417,727.44 Non-Human Service Warrant $64,625.49 Human Service Warrant TOTAL $3,083,422.95 AlHachment D HUMAN RESOURCE AGENDA ITEMS January9,2024 PERSONNEL ACTIONS AS Al RESULT OF EXISTING VACANCIES PROBATIONARYI NEW HIRE Name Gage. Johnson Karen! Kapp Austinl Lewis Tiffany McElhinny Mandy Milani Abigail Owens Christopher Wilson Ashley Pifer RE-HIRE Name Stephen Clayton Parker Wheeling RATE ADJUSTMENT Name Melanie Bailey Jason Dillion Christie. Johnson END OF PROBATION Name Christopher Klingman Scott White Sabrina Beggs Seank Hartle Meghann Hartman Heather Mohnkern Jennifer. Johnson Samanthal Winger Charles Moon SEPARATION OF EMPLOYMENT RETIREMENT Name Major Smith SEPARATION OF EMPLOYMENT Name Harlee Dunlap Chelsie Griffin James Roess Michael Scannell Austin Stelene Stephen Wilkins Marcy Perry Vanessa Stoffer Amelial Heil Dept 305 305 305 305 305 305 305 Dept 305 305 Dept From: 110 Commissioners' Office To: 110 Commissioners' Office From: 190 Planning To: 190 Planning From: 530 PICUnit To: 530 PICUnit Dept 125 Public Defender 125 Public Defender 305 Prison 305 Prison 509 HSF Fiscal 509 HSF Fiscal 520 Children & Youth Svc. 540 MH/DS 570 CSS/Housing Dept 305 Prison Dept 305 Prison 305 Prison 305 Prison 305 Prison 305 Prison 305 Prison 325 911 Center 325 911 Center 605 Park Position Corrections Officer Corrections Officer Corrections Officer Corrections Officer Correctional Sergeant Corrections Officer Corrections Officer Service Coordination: Supervisor Position Corrections Officer Corrections Monitor Position Recycling/Planning/ Assistant Recycling/Planning/ Assistant PICF Program! Manager PICF Program Manager Position Assistant Public Defender Assistant Public Defender Correctional Sergeant Correctional Sergeant Accounting Assistant Fiscal Operations Officerl Family Case Consultant! Service Coordinatorl I- MHT TCM Housing Inspector/Maintenancel Tech Status Hr/Pay Group Grade Effective PFT 80 AFSCME 11 PFT 80 AFSCME 11 PFT 80 AFSCME 11 PFT 80 AFSCME 11 PFT 80 AFSCME 11 PFT 80 AFSCME 11 PFT 80 AFSCME 11 PFT 80 HSNEHR 6 Status Hr/Pay Group Grade Effective PFT 80 AFSCME 11 PPT 7 AFSCME 11 Prison Prison Prison Prison Prison Prison Prison 01/02/24 12/13/23 01/03/24 12/22/23 12/19/23 12/08/23 12/14/23 12/27/23 12/13/23 12/18/23 Note: Action to ber ratified at the January Prison Board meeting. Note: Action to ber ratified att the January Prison Boardi meeting. Note: Action tob ber ratifiedo at the January Prison Boardr meeting. Note: Action to ber ratifiedat the. January Prison Boardi meeting. Note: Action tob ber ratifiedatt the January Prison Board meeting. Note: Actiont tob be ratifiedo att the January Prison Board meeting. Note: Action tob ber ratifieda at the January Prisonk Boardi meeting. 520 Children & Youth Svc. Prison Prison Note: Action tol ber ratifiedo att the January Prison Board meeting. Note: Action to ber ratifiedo at the January Prison Boardi meeting. Status Hr/Pay Group Grade Effective FT 80 NEHR 7 FT 80 NEHR 7 FT 80 HSEXEM 2 FT B0 HSEXEM 2 Status Hr/Pay Group Grade Effective FT 80 LEGL 2 FT 80 LEGL 2 FT 80 AFSCME 11 FT 80 AFSCME 11 FT 80 SEIU 12 FT 30 NEHR 8 FT 80 HSNEHR 4 FT 80 HSNEHR 1 FT 80 SEIU 12 Status Hr/Pay Group Grade Effective FT 80 EXEM 4 Status Hr/Pay Group Grade Effective PFT 80 AFSCME 11 PFT 80 AFSCME 11 PFT 80 AFSCME 11 FT 80 NEHR 9 PFT 80 AFSCME 11 PFT 80 AFSCME 11 FT 80 NEHR 5 FT 80 NEHR 6 TFT 80 NEHR 1 Administrative. Asst. III- Elections Director FT 80 NEHR 6 Administrative. Asst. III- Elections Director FT 80 NEHR 6 01/07/24 01/01/24 01/01/24 11/30/23 11/23/23 12/05/23 12/05/23 11/20/23 12/14/23 11/30/23 12/05/23 10/06/23 12/31/23 12/08/23 12/23/23 12/18/23 12/14/23 12/08/23 12/08/23 11/17/23 01/06/24 12/30/23 Note: Rate adjustment due tot takingo ond additional jobc duties. Note: Rate adjustment duet to takingo ond additional job duties. Position Warden Position Corrections Officer Corrections Officer Corrections Officer Chief Deputy Warden Corrections Officer Corrections Officer Telecommunicatori Telecommunicatorl II Department Clerk Intern Note: Completion oft temporary assignment. Attachment E Page of2 HUMAN RESOURCE AGENDAITEMS January 9,2024 PERSONNEL ACTIONS, AS Al RESULTO OF NEWLYCREATED POSITIONS POSITION REALLOCATION Name William Kresinski Quinton Clark Katelynn Madden Nicole Novicki Dept From: 155 To: 155 Position MIS Director MIS Director Sr.P Program Specialist- Training/QA Sr. Programs Specialist- Training/QA Sr.F Program Specialist- Diversion Sr.F Program Specialist- Diversion Service Coordination: Supervisor- Ongoing FT Status Hr/Pay Group Grade Effective FT 80 EXEM 4 FT 80 EXEM 5 FT 80 HSNEHR 6 FT 80 HSEXEM 1 FT 80 HSNEHR 6 FT 80 HSEXEM 1 MIS MIS 01/01/24 01/01/24 01/01/24 01/01/24 01/01/24 01/01/24 01/01/24 01/01/24 Note: Fillingr newly created position ratifieda at the Januarys Salary Board meeting. From: 520 Children &) Youth Svc. To: 520 Children & Youth Svc. From: 520 Children &y Youth Svc. To: 520 Children &y Youth Svc. From: 520 Children & Youth Svc. To: 520 Children & Youth Svc. To: 520 Children & Youth Svc. Note: Fillingr newlyo created position ratifiedo att the January SalaryE Boardi meeting. Employee met thresholdt tob become exempt. Note: Filling newly created position ratifiedo att the Januarys Salary Boardi meeting. Employee mett threshold to become exempt. Note: Filling newly created position ratified at the. January Salary Boardr meeting. Employee met threshold tot become exempt. Note: Fillingn newly created position ratified att the January Salary Boardi meeting. Employee met threshold tob become exempt. Note: Filling newly created position ratified att the January Salary Boardr meeting. Employee met thresholdt tob become exempt. Note: Filling newly created position ratified at the January Salary Board meeting. Employee met threshold tob become exempt. Note: Filling newlyo created positionr ratifiedo at the January Salary Board meeting. Employee mett thresholdt tob become exempt. HSNEHR 6 Service Coordination: Supervisor- Ongoing FT 80 HSEXEM 1 Service Coordination! Supervisor- Ongoing FT 80 HSNEHR 6 Service Coordination: Supervisor- Ongoing FT 80 HSEXEM 1 Amanda Wentworth From: 520 Children & Youth Svc. Brookel Henry Rebekah! King Lisa Cielepak From: 535 To: 535 From: 540 To: 540 From: 570 To: 570 Substance Abuse Substance Abuse MH/DS MH/DS CSS/Housing CSS/Housing Sr.F Program Specialist- Addictions Sr.F Program Specialist- Addictions Service Coordination: Supervisor- -DS Service Coordination: Supervisor- DS CSS/Housing! Supervisor CSS/Housing: Supervisor FT 80 HSNEHR 6 FT 80 HSEXEM 1 FT 80 HSNEHR 6 FT 80 HSEXEM 1 FT 80 HSNEHR 6 FT 80 HSEXEM 1 Page 2of2 ROW OFFICE AGENDA ITEMS January 09, 2024 PERSONNEL ACTIONS AS Al RESULT OF EXISTING VACANCIES PROBATIONARYI NEW HIRE Name Timothy Mcintyre Amber Everett Mackenzie Woods PROMOTION Name Lisa Allison Victoria Quen Kyle Peasley OUT OF CLASS ASSIGNMENT Name Tammy Reitz END OF PROBATION Name Corrin Toscano 2 Jillian Kutchravy Name Delenal Brinkley Susan Hannon SEPARATION OF EMPLOYMENT Name JohnF Ferketic Joshual Ditzenberger Justin Fleeger Rebecca White PROMOTION Name Brittany Manross Dept 205 235 310 Court Supervision Svc. Dept From: 250 Register & Recorder To: 250 Register &F Recorder From: 250 Register &R Recorder To: 250 Register & Recorder From: 260 To: 260 Dept 265 Dept 210 Dept 235 Dept 205 210 260 260 Position Court Crier Legal Secretaryll Department Clerk III Position 2nd Deputy Register &F Recorder 1st Deputy Register &F Recorder Department Clerkil 2nd Deputy Register &F Recorder Chief Deputy Assistant DistrictA Attorney 1st Assistant District Attorney Position Department Clerkll Position Enforcement Officerll Juvenile Community Based Prob. Officer Position Administrative. Assistant!l Register & Recorder Position Court Crier/Tipstaff Enforcement Officerll 1stA Assistant District Attorney Paralegal Status Hr/Pay Group Grade Effective PFT 80 NEHR 1 PFT 75 NEHR 3 PFT 80 NEHR 3 Status Hr/Pay Group Grade Effective FT 80 NEHR 4 FT 80 NEHR 6 FT 80 NEHR 2 FT 80 NEHR 4 FT 80 LEGL 2 FT 80 LEGL 3 Status Hr/Pay Group Grade Effective FT 80 NEHR 2 Courts MDJ3-03 01/07/24 12/18/23 12/11/23 01/07/24 01/07/24 01/01/24 10/10/23 District Attorney District Attorney Prothonotary Note: Performing Bookkeeper II responsibilities during employee. leave. Status Hr/Pay Group Grade Effective FT 80 NEHR 5 FT 80 NEHR 6 Status Hr/Pay Group Grade Effective FT 75 NEHR 5 FT 80 ELEC Status Hr/Pay Group Grade Effective PT 40 NEHR 1 FT 80 NEHR 5 FT 80 LEGL 3 FT 80. NEHR 5 Domestic Relations 310 Court Supervision: Svc. 12/12/23 12/20/23 12/15/23 01/06/24 01/01/24 01/05/24 12/29/23 12/08/23 SEPARATION OF EMPLOYMENT- RETIREMENT MDJ3-03 250 Register & Recorder Courts Domestic Relations District Attorney District Attorney PERSONNEL, ACTIONS AS Al RESULTOF NEWIYCREATED POSITIONS Dept From: 235 To: 235 Position Legals Secretaryll Administrative Assistant!l Status Hr/Pay Group Grade Effective FT 75 NEHR 3 FT 75 NEHR 5 MDJ3-3 MDJ3-3 11/29/23 Note: Filling newly created position to train alongside current Administrative. Assistant I. Current Administrative/ Assistant's position willl bec abolished at the time oft their retirement on 12/15/23. Position inaccurately reported to department #225 onk December Row Agenda. PROBATIONARY NEW HIRE Name Johnlackatos Dept 260 Position Assistant District Attorney Status Hr/Pay Group Grade Effective PFT 80 LEGL 2 District Attorney 01/01/24 Attachment F Page 1of1