2079  MINUTE BooK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV Minute No.. 1162  WASHINGTON COUNTY, PENNSYLANIA  November 30, 2022  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Dianal Irey Vaughan, Larry Maggi, and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff! Mike Namie; Financel Director Joshl Hatfield; Human Resources Director Shelli Arnold; Recorder ofl Deeds Carrie Perrell; Register of Wills James Roman; Controller April Sloane; Treasurer Tom Flickinger; Chief Deputy Sheriff. Anthony Mosco and Captain Anthony Interval; Executive Secretaries Marie' Trossman andl Randi Marodi; Chief Clerk Cynthia B. Griffin; Administrative Assistant] Joyce Thornburg; Secretary Paula Jansante; Planning representative Kalie Chasko; WJPA representative Joe Jasek and concerned citizens) Jim Piper, Frank Byrd, Fred! Bender, Susan Bender, Annie Shaner, Bruce Bandel, Joyce Mayernik, and Frank Gambino. Mrs. Vaughan called the meeting to order at approximately 2p.m. and announced this meetingi is  video and audio live-streamed via Facebook.  Mrs. Vaughan led the meeting with aj prayer. Mr. Maggi led the Pledge of Allegiance.  Mrs. Vaughan entertained: a motion approving? Minute No. 1161 dated November 17,2 2022. Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1161 as written.  Roll çall vote taken: Motion carried unanimously. SPECIAL ORDER OF BUSINESS None RECESS FORI PHOTOS PUBLIC COMMENT  Mr. Sherman - Yes; Mr. Maggi- - Yes; Mrs. Vaughan -Yes.  Mrs. Vaughan stated that the views and opinions expressed by the speakers during public comment are exclusively those of the speakers and do not reflect or represent those oft the Washington County Board The following Washington County residents addressed the Commissioners during public comment: Recorder of Deeds Carrie Perrell, gave an update aboutl her office, stating that they have moved to an electronic record- keeping system for financial récords, which is going well. She also discussed the impact that thei increased interest rates havel hadi inl her office, which historically received about $500 ini interest andi is Annie. Shaner noted that next yeari is vitall because of the municipal elections, pointing out that local elections matter more than anything. She said the row offices, commissioners, andj judgeships affect our lives more than the national elections. She encouraged everyone to do their homework and educate themselves Bruce Bandel read al letter from Dr. Jeffrey S. Elias and Mrs. Erica Chauvet who visited the election office onl Nov. 8, 2022, with letters declaring them as representatives ofs state Sen. Douglas Mastriano and state Rep. Tim O'Neal, respectively. He said that for almost 40 minutes, Dr. Elias and Mrs. Chauvet were denied entry as election night watchers, which theyl believe was a violation of Pennsylvania election' law. Register of Wills] Jim Roman continued reading the letter that was presented by Brucel Bandel, seeking an explanation as to why Dr. Elias and Mrs. Chauvet were denied: access tot the room for almost 40 minutes. Hes said election integrity is a growing concern across the country, state, and country. He said that when voters doubt the legitimacy oft the election proçess, they can become disenfranchised and quit voting. He added that iti is imperative that the election office and the elections board ensure that transparency: is of  of Commissioners: and have not been verified.  expected tos see thati increase to $25,000t to $30,000 per year.  about these! positions.  utmost priority. He said we need to follow the law and make sure people vote.    2080  MINUTE BoOK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  THEE BOARD OFCOMMIESIONERS RESPONSE  None OLDBUSINESS BIDAWARD  Solicitor Grimm recommended the Board, onl behalf of Purchasing, award the bid for electrical supplies (pick-up) for all Washington County facilities to The Hite Company, Washington, PA., based on their perçent discount from catalog çost as submitted: in their bid proposals. The contract willl be effective January 1;2023 through December 31, 2025, with the option to renew for two additional two-year periods. This bid! has been' awarded to the lowest, most: responsive, and responsible bidder meeting the requirements. Moved by Mr. Sherman, seconded by Mr. Maggi, apptoving the bidf for electrical supplies for all  Washington County facilities to The Hite Company.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and the Planning Commission, award the bid for the furnishing and installation of the Cross Creek fencing project to OP7 Construction, Ironton, OH. The total costi is $75,809 and willl be paid from gas lease funds. This bid has been awarded to Moved by Mr. Sherman, seconded by Mr. Maggi, approving thel bidt to OP7 Construction for the  the lowest, most: responsive, and responsible bidder meeting the specifications. furnishing andi installation oft the Cross Creek fencing project.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi = Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of] Purchasing, award the bid contract for  kitchen and housekeeping supplies to the following vendors: A-ZJ Janitorial Services, Washington, PA Jack Frye Sales & Service, Monongahela, PA Pyramid School Products, Tampa, FL Central Poly Bag Corp., Linden, NJ  The contract willl be effective January 1,2 2023 through June 30, 2023, with the option to renew for four additional six-month periods. This bidi is being awarded to the lowest, most responsive, and responsible Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid contract with the vendors listed.  bidder meeting specifications. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf ofl Purchasing, award the bid for promotional items to Authentic Promotions, Carmichael, CA., at the across-the-board discount of 25% from the vendor's website for pens, magnets, cups, and clothingi items, plus the cost of decoration. The contract will be effective January 1,2023 through December. 31, 2024, with the option to renew for two additional two-year periods. This bid! has been awarded tot the lowest, mosti responsive, and responsible bidder meeting specifications. Moved by Mr. Sherman, seconded by Mr.1 Maggi, approvingt the bid for promotional: items to  Authentic Promotions. Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    2081  MINUTE BooK  BOARD OF COMMISSIONERS IMR_LIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Solicitor Grimm recommended the Board, on behalf of] Purchasing and Building and Grounds, award the bid for window washing to Squeegee Squad,) Jeanette, PA. ata total cost of$31,560. The contract willl be effective November 30, 2022 through December 31, 2025. This. bid has been awarded to the lowest, most Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid for window washing to Squeegee  responsive, and responsible bidder meeting specifications.  Squad.  Roll call vote taken: Motion carried unanimously. BID CONTRACT EXTENSION  Mr. Sherman- - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing and the Coroner, extend the request for proposal (RFP) for post-mortem laboratory services to NMS Labs, Willow Grove, PA based on their submitted 2023 fee schedule. All work willl be done on an as-needed basis. This contract extension wil be effective January 1, 2023 through December 31, 2025, with the option to renew for an additional three- year period, unless terminated pursuant to the terms of the contract. All services will be charged to the  Coroner's budget. NMS Labs.  Moved by Mr. Sherman, seconded by Mr. Maggi, approving the extension of our bid contract with  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf of Purchasing, extend the bid contract for plumbing supplies to the following vendors effective January 1, 2023 through December 31, 2024: Colt Plumbing, Mechanicsburg, PA at the Category B discount of 25% McKean Plumbing & Heating, Washington, PA at the Category A and B discount of 15% W.W. Grainger, Lake Forest, IL at the Category B discount of 5% offCRP Moved by Mr. Sherman, seconded by Mr. Maggi, approving the extension of our bid contract with the  vendors listed..  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan Yes.  Solicitor Grimm recommended the Board, on behalf ofl Purchasing and the Correctional Facility, extend thel bid contract for the furnishing and delivering of produce for the Correctional Facility to. Albano's Produce, Washington, PA under the same terms and conditions as the original contract. This contract extension will be effective January 1, 2023 through December 31,2024, and is contingent upon Prison Board Moved by Mr. Sherman, seconded by Mr. Maggi, approving the extension of our bid contract with  apptoval. Albano's Produce.  Roll call vote taken: Motion carried unanimously.  Mt. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Redevelopment Authority of the County of Washington as agent for Washington County Airport, to adopta resolution approving the submission of plans to the Commonwealth of] Pennsylvania, Department of Community and Economic Development to designate the Washington County Airport as an airport land  development zone.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution.    2082  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi- Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf ofl Finance and the Redevelopment Authority of the County of Washington as agent for Washington County Airport, ofa contractual consent of landowner with the Commonwealth of Pennsylvania, Department of Environmental Protection for well cleanout and plugging activities of abandoned or orphaned oil and gas wells located on airport property. The work will be done at no cost to the County and the area willl be restored to its original Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contractual consent of landowner  or better condition.  with the Commonwealth of Pennsylvania, Department of Environmental Protection.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the Sheriff's office, to accept a vehicle donation from EQT Corporation for use by the Sheriff's office's DARE program. The vehiclei is a 2014] Jeep Grand Cherokee, has approximately 47,500 registered miles, has a dealer fair market value range of $14,961 to$17,284, and will be conveyed on an as-is basis. Per the Sheriffs office, Moved by Mr. Sherman; seconded by Mr. Maggi, approving the vehicle donation from EQT  the vehicle has recently been inspected and was visually inspected by the Sheriff.  Corporation for use by the Sheriff's office's DARE program.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and Public Safety, ofai renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the emergency management performance grant program. The agreement isi in the amount of $131,645 and willl be for the period of October 1,2021 through September 30, 2022. The agreement will be electronically signed by Finance Director Joshua Hatfield per the previously adopted Moved by Mr. Sherman; seconded' by Mr. Maggi, approving the renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the emergency  resolution.  management pertormance grant program. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs.. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of the 2023 renewal fee and administrative fee for TASC as the County's flexible spending plan administrator. The Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2023 renewal fee and administrative  renewal fee is $684.48 and the administrative feei is $4.62 per employee, per month. fee for TASC as the County's flexible spending plan administrator. Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Human Resources, of the renewal of the professional services contract with The Cameron Wellness Center of the Washington Health System toj provide employee wellness services effective January 1,2023 through  December 31, 2023. The rates of the contract will remain the same.    2083  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mr. Sherman; seconded1 by Mr. Maggi, approving the renewal contract with The Cameron  Wellness Center oft the Washington Health System.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, onl behalf of Human Resources, ofa contract between the County of Washington and SEIUI Local 668 (Residual). The contract willl be effective] January 1, 2023 through December 31, 2025, that includes a 3% annual raise in 2023,a  3% annual raise in 2024 and a 2.25% annual raise in 2025. Washington and SEIU Local 668 (Residual). Roll call vote taken: Motion carried unanimously.  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contract between the County of  Mr. Sherman Yes; Mr. Maggi- - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board: for their consideration and approval, on behalf of Human Resources, approve the new County Animals in the Workplace Policy that prohibits employees from bringing their household petst to work. The only exception tot this policy ist the service animal with proper Moved by Mr. Sherman; seconded by Mr. Maggi, approving the new County Animals in the  documentation. Workplace Policy.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Children and Youth Services, of the following provider agreements for the period of] July 1,2022 through) June 30, 2023.  No additional county funds are required.  PROVIDER  AMOUNT $600,000. 250,000. $850,000  Bair Foundation A Child's Place  TOTAL  Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreements listed.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise: for bids for  authorization to advertise bids for election supplies for Washington County.  election supplies.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman- Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Purchasing, of Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for bids for  authorization to advertise for linen supplies for Washington County.  linen supplies..  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan- - Yes.    2084  MINUTE BooK  BOARD OF COMMISSIONERS E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise. for bids for fire  authorization to advertise for bids for fire alarmi inspections.  alarm inspections.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk] presented to thel Board for their consideration and approval, on behalf of] Purchasing, ofa professional services agreement with PSI Engineering, toi include the 2022-2023 General Fee Schedule for all county facilities on: an as-needed basis, for the purpose of providing air quality control testing, including abatement projects. All other terms and conditions oft the current: agreement remain in full force. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the professional services agreement with  PSI Engineering.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presentedt to the Board for their consideration and approval, onl behalf of Purchasing and Public Safety, of an agreement with' Timeclock Plus, LLC., San Angelo, TX, to provide a web-based application to replace an outdated Google spreadsheet used for scheduling. This agreement willl be effective Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Timeclock Plus, LLC.  November 30, 2022 for a period of 12 months and the total cost is $2,250.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan -Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Purchasing, of the extension' of our current lease agreement with the Senate of Pennsylvania for the district office of Senator Camera Bartolotta located int the Crossroads Building, Washington, PA, for an additional four-year period under the same terms and conditions ast the original agreement. This agreement will be effective Moved by Mr. Sherman; seconded by Mr. Maggi, approvingt the extension of our current lease agreement with the Senate of] Pennsylvania for the district office of Senator Camera Bartolotta.  January 1,2 2023 thtough December. 31, 2026.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman - Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Purchasing and Public Safety, of thet renewal of our annual service agreement with SynergIT to provide support for the HP blades, servers, and SAN systems locatedi in the 911 Center. This agreement willl be effective] January 1,2 2023 through December. 31, 2023, with an option to extend for an additional year, and the base cost of the support services is not to exceed $75,000 per year. The cost is based on 8.51 hours of! pre-scheduled services only (3-4 days per month). Services outside this scope of work would require written approval from Washington Moved by Mr. Sherman; seconded' by Mr. Maggi, apptoving the renewal agreement with SynergIT.  County and would be billeds separately. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.    2085  MINUTE BoOK  BOARD OF COMMISSIONERS IMBLIMITED E1808491KV  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented to the Board for their consideration and approval, on behalf ofl Purchasing and Information Technology, ofat maintenance agreement with Vertiv Services, Inc., Westerville, OH toi include two preventative maintenance visits per year pers site for the Emerson/Liebert UPS Systems locatedi int the Courthouse, Courthouse Square and Public Safety. This agreement willl be effective January 1, 2023 through December 31, 2023. The total costi is $36,487.81 and willl be paid froml Information Technology and Public. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the maintenance agreement with Vertiv  Safety operating budgets. Services, Inc,  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  ChiefClerk presented to the Board for their consideration and approval, on behalf of Purchasing and Information Technology, of an extension to our current software license agreement #11493 with Service Express, Inc., Grand Rapids, MI for the purpose of providing maintenance on the 911 HP hardware components. This agreement willl be effective through December 31, 2025. The total cost is $9,187.20 per Moved by Mr. Sherman; seconded by Mr. Maggi, approving the extension of our software license  year and willl be paid from the Public Safety operating budget and wireless money.  agreement with Service Express, Inc. Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on! behalf of Purchasing and Public Safety, ofa maintenance ands support agreement with MRA, Incorporated, Washington, PA for software for the radio console purchased on the GSA contract from Avtec. This maintenance agreement will be effective January 1,2 2023 through December 31, 2023, atat total amount of$77,487.93. The total cost of Moved by Mr. Sherman; seconded by Mr. Maggi, approving the maintenance and support agreement  this maintenance willl be paid from the Public Safety state-collected surcharge funds.  with MRA, Incorporated for software for the radio console.  Roll call vote taken: Motion carried unanimously.  Mr. Sherman Yes; Mr. Maggi - Yes; Mrs. Vaughan - Yes.  Chief Clerk presented to the Board for their consideration and approval, on! behalf of] Purchasing and Public Safety, ofat maintenance agreement with MRA, Incorporated, Washington, PA for software and hardware for the logging recorder purchased on the GSA contract from] Eventide. This maintenance agreement willl be effective. January 1, 2023 through December. 31, 2023, atat total amount of $26,550. The total cost oft this maintenance willl bej paid from the Public Safety state-collected surcharge funds. Moved by Mr. Sherman; seconded by Mr. Maggi, approving the maintenance agreement with MRA,  Incorporated for software and hardware for thel logging recorder. Mr. Sherman Yes; Mr. Maggi- Yes; Mrs. Vaughan- - Yes.  Roll call vote taken: Motion carried unanimously.  ANNOUNCEMENTS  An Executive Session was held at.1 10 a.m. on' Tuesday, November 29, 2022, following the agenda meeting to discuss personnel and litigation. Thei regularly scheduled Salary Board and Retirement Board  meetings willl bei immediately following today's meeting.    2086  MINUTE BOOK  BOARD OF COMMISSIONERS IMRLIMITED E1808491KV SOLICITOR None 2:29 p.m.  WASHINGTON COUNTY, PENNSYLANIA  There being no further business, Chairman Vaughan declared the meeting adjourned at approximately  THEI FOREGOING MINUTES WERES SUBMITTED FOR. APPROVAL:  Dukrk  2022  ATTEST: F