BOUNTIFUL CITY Tuesday, October 2, 2018  PLANNING COMMISSION AGENDA  6:30 p.m.  NOTICE IS HEREBY GIVEN that the Bountiful City Planning Commission will hold a meeting in the Conference Room at City Hall, 790 South 100 East, Bountiful, Utah, at the time and on the date given above. The public is invited. Persons who are disabled as defined by the American with Disabilities Act may request an accommodation by contacting the Bountiful Planning Office at 298-6190. Notification at least 24 hours prior to the meeting would be  appreciated.  1. Welcome and Introductions.  2. Approval oft the minutes for September 18, 2018.  3. Consider final site plan approval for Alphagraphics located at 265 S Main and 295 S 4. Consider the approval of the Findings of Fact for a variance to allow for encroachments on slopes greater than 30% and to allow for cuts and fills and retaining walls in excess of 10: feet in height located at 1581 Stone Hollow Dr, William Low, applicant.  Main, Spencer Anderson, applicant.  Chad Wilkinson, City Planner     Bountiful City Planning Commission Minutes September 18, 2018 6:30 P.M.  Present:  Chair - Sean Monson; Vice Chair - Von Hill; Planning Commission Members - Jesse Bell, Jim Clark, Tom Smith and Sharon Spratley; City Council Representation - Richard Higginson; City Attorney - Clint Drake; City Planner Chad Wilkinson; City Engineer - Lloyd Cheney;  and Recording Secretary - Darlene Baetz  1. Welcome and Introductions.  Chair Monson opened the meeting at 6:30 pm and welcomed all those present.  2. Approval of the minutes for September 4, 2018.  Sharon Spratley made ai motion to approve the minutes for September 4, 2018 as written.  Tom Smith seconded the motion. Voting passed 7-0 with Commission members Bell, Clark, 3. PUBLIC HEARING - Consider amending Section 14-14-124 of the Bountiful City Land Use Ordinance in order to allow accessory units to be leased and/or occupied by persons who are not immediate family members of the owner-occupant of the dwelling and other related changes.  Higginson, Hill, Monson, Spratley and Smith voting aye.  Chad Wilkinson presented the staffi report.  Consider an amendment to Section 14-14-124 Related to accessory dwelling units. Specifically consider an amendment to the residency requirements of the ordinance and other changes to clarify The City Council has directed staff to bring forward changes to the accessory dwelling unit (ADU) ordinance for review. Specifically, the Council has asked stafft to consider changes to the code to allow for non-relatives to occupy an accessory unit. Current code restricts occupants of an ADU to "members of the immediate family of the principal owner-occupants of the dwelling and shall be limited only tol legal dependents, children, parents, siblings, grandchildren, and grandparents." The City has enforced this restriction by requiring the owner to obtain a conditional use permit and sign a deed restriction acknowledging the standards for ADU's and recording the restriction against the property. Other than these requirements, the City has no way of knowing whether an ADU is rented to ai non-relative once the use has been approved. The relative requirement was placed as a way to limit the number of accessory units in the City and to mitigate conflicts and potential complaints related to these units. In reality the City receives very few complaints about permitted ADU's because of the owner occupancy requirement. The City currently implicitly requires that the owner of the property live in the principal unit. However, the owner occupancy requirement could be made clearer. Ina addition to allowing non-relatives to occupy an ADU, it is recommended that the owner occupancy  owner occupancy provisions.  requirements be clarified.  Bountiful City Planning Commission Minutes - September 18, 2018  Page 1of6    A few other issues that are worth clarifying in the ADU standards relate to parking and the size and design of an ADU. In relation to parking, it is recommended that the parking standards be modified slightly to clarify that all occupant vehicles must be accommodated off-street. This may: restrict some properties from having an accessory unit. However, this is the primary complaint from neighboring property owners related to accessory units. It is suggested that a change to clarify that a second entrance which is visible from the front or exterior side yard is not allowed also be included in the One other issue that has created difficulty with past accessory units, particularly attached units, is the overall size of the unit. Currently accessory units are limited to 25 percent of the total square footage ofthe primary dwelling structure. Most often, attached accessory units are located in the basement ofa home. Most of these attached units are designed to occupy the majority of the basement area with the principal unit being upstairs. Limiting the unit to 25 percent of the primary dwelling structure usually results in a unit that can only occupy half of the basement. This often creates difficulty since a unit may be on the opposite side of the home from an access doorway or staircase. It is suggested that increasing the allowed size to 40 percent of the total square footage of the structure will take care of Accessory dwelling units are an effective way to provide additional affordable housing in Bountiful City. Many oft the impacts from accessory dwelling units have already been anticipated in the existing ordinance. A few changes have been suggested to address issues such as parking, clarifying owner occupancy provisions and increasing the allowed square footage of the units in order to improve the Staff recommends that the Planning Commission forward a recommendation of Approval for the Mr. Wilkinson clarified the difference between an accessory structure and an accessory unit. An accessory structure could be an RV shed with ai non-living area, a unit is for living space. Most oft the units for which the City receives an application are inside the primary structure. The properties that  revised ordinance.  this issue.  ability for staff to effectively: administer the ordinance. attached changes to the Accessory Dwelling Unit ordinance.  have previously been approved will be sent ai notice informing them oft the changes. There was discussion about the units including laundry facilities, sinks, and stoves.  The owner could occupy either the primary or accessory unit. The owner occupied units can'tcollect Mr. Wilkinson read the definition of dwelling unit "DWELLING, UNIT: One or more rooms in a dwelling, apartment, hotel or apartment motel, designed for or occupied by one (1) family for living or sleeping purposes and having one (1) kitchen or set of fixed cooking facilities other than hot plates or other portable cooking units unless a second kitchen has been approved pursuant to Section 14-4-120  rent and this is toj prevent the dwelling becoming a duplex.  ofthis title."  Chair Monson opened the PUBLIC HEARING at 6:52 p.m.  Mark Thompson resides at 1536 Stone Hollow Dr. Mr. Thompson is concerned about the change ofa single family to a 2-family dwelling. He feels that the changes are objectionable but understands the  necessity ofallowing in certain areas.  Bountiful City Planning Commission Minutes - September 18, 2018  Page 2 of6    Ethel Black resides at 205 N 100 East. Ms. Black has mixed emotions about this proposed change as itw would change the whole neighborhoods. She is concerned that it would be allowed just in the  Downtown area.  Chair Monson closed the PUBLIC HEARING at 6:57 p.m.  Mr. Wilkinson stated that under state law a single family is defined as "up to 4 unrelated individuals" Mr. Higginson stated that most properties could not meet the parking of2-cars in the garage.  anywhere ini the City.  Staff stated that this would be allowed in any Single Family zone.  Mr. Wilkinson discussed that the percentage should not be the same as the principle residence and the property owner would not need to reauthorize when there is a change of ownership. Most complaints from these properties have been about the parking, which is taken care of quickly because of the owner occupied requirement. A letter explaining the new code will be mailed to existing ADU. There was discussion about removing the language about the laundry facility; the current definition Sharon Spratley made a motion that the Planning Commission forward to the City Council a recommendation of approval to allow accessory units to be leased and/or occupied by persons who are not immediate family members of the owner-occupant oft the dwelling as outlined by staff. Von Hill seconded the motion. Voting passed 6-1 with Commission members Bell, Clark, Higginson,  does not include a sink ini the kitchen.  Hill, Monson and Spratley voting aye and Smith voting nay.  Von Hill recused himself from the meeting due to involvement in item #4 plans.  4. PUBLIC HEARING - Consider approval of a proposed Variance to the standards of the Bountiful City Land Use Ordinance to allow for encroachments on slopes greater than 30% and to allow for cuts and fills and retaining walls in excess of 10 feet in height located at 1581 Stone William Low was present. Chad Wilkinson and Lloyd Cheney presented the staff report. The applicant, William Low, has requested a variance to allow for encroachments on slopes greater than 30 percent and for cuts and fills and retaining walls greater than 10 feet in height for the property located at 1581 Stone Hollow Drive in the R-F (Residential Foothill) zone. The proposed variance The application for variance is submitted in conjunction with a proposal for a new residence. The lot is over 19 acres in size and the proposed development is located predominantly on slopes that are less than 30 percent. The application does include some encroachments on slopes greater than 30 percent and cuts and fills and retaining walls greater than 10 feet in height in order to accommodate the  Hollow Dr, William Low, applicant.  would allow for construction ofar new home on the site.  Bountiful City Planning Commission Minutes - September 18, 2018  Page 3of6    driveway accessing the new home. These areas are limited to isolated patches of 30 percent slope crossed by the driveway and to some retaining walls built around the perimeter oft the home. Utah Code 10-9a-702 establishes the criteria for review of a variance request. In order to grant a (i) Literal enforcement of the ordinance would cause an unreasonable hardship. for the applicant that is not necessary to carry out the general purpose oft the land use ordinances; Staff Response: The "Purposes and Objectives" section of the Residential Foothill standards recognizes the need for some flexibility in administering the hillside protection standards oft the Code. The Code also states that the encroachments should be the minimum necessary to allow for reasonable development of the property. The proposed design does a good job of keeping the home and improvements out of the steepest areas of the lot in favor of areas of less than 30 percent slope. The small encroachments in 30 percent areas have been kept to a minimum. The design has also made every effort to limit cuts and fills and retaining walls to less than 10 feet in height. With a few changes outlined in the attached annotated site plan the variance will be the minimum necessary to allow the (ii) There are special circumstances attached to the property that do not generally apply to other Staff Response: Unlike many undeveloped properties in the R-F Zone, the lot has a large portion (which is several acres in size) that is less than 30 percent slope. The challenge comes in accessing in the buildable areas without encroachments into 30 percent slope areas. The lot has a few small pockets of30 percent slope that the development plan has tried to avoid to the extent possible and has limited heights of retaining walls and cuts and fills in order to make use oft the buildable areas. (iii) Granting the variance is essential to the enjoyment ofa substantial property right possessed by Staff Response: There are a few areas of encroachment shown on the plan that are not necessary to develop the proposed home. The attached annotated site plan includes a limit of disturbance that constitutes ai reasonable disturbance oft the loti in order to building the proposed home. (iv) The variance will not substantially afect the general plan and will not be contrary to the Staff Response: For the most part the design has avoided encroachments into 30 percent slopes. With a few modifications as shown on the annotated site plan, the variance is consistent with the general plan and the Code which limits disturbances in steep slope areas to the minimum necessary to provide  variance each oft the following criteria must be met:  proposed development.  properties in the. same. zone;  other property in the. same zone;  public interest;  for reasonable development oft the property.  (v) The spirit of the land use ordinance is observed and. substantial, justice done  Staff Response: The purpose of the land use ordinance that requires improvements be located on slopes less than 30 percent is to preserve the hills and manage runoff and erosion on properties located in the foothills. The Code anticipates that there are existing lots with special circumstances and that the  Bountiful City Planning Commission Minutes - September 18, 2018  Page 4 of6    variance process provides a way for those lots to be developed. However, Section 14-4-101 of the Code also stipulates that the alteration ofs sensitive lands should be the minimum necessary to allow for reasonable use oft the property. As proposed, the area of disturbance includes impacts to areas that are not required in order to construct the desired home. It is recommended that the approval of the variance should be contingent on the limit of disturbance indicated on the annotated site plan. Based on analysis of the required review criteria from State law included in the findings above and the materials submitted by the applicant, staff recommend that the Planning Commission approve the 1. The disturbance of the property shall be limited to areas within the "Limit of Disturbance" noted on the annotated site plan in order to retain as much native vegetation as possible and to Mr. Cheney showed changes made to the second driveway into a hammerhead and spoke about the  variance with the following condition:  minimize impacts on slope areas. water pressure and the retaining walls.  Chair Monson opened the PUBLIC HEARING at 7:30j p.m.  Mark Thompson resides at 1536 Stone Hollow Dr. Mr. Thompson is a neighbor across from the proposed driveway and is concerned about water from large storms coming down the new driveway into his driveway and flooding his home. He is also concerned about the rain storms undermining the street and wonders if there are any other options for a drainage system for this driveway.  Chair Monson closed the PUBLIC HEARING at 7:38 p.m.  Mr. Cheney responded to Mr. Thompson's concerns. The driveway will have a curb wall that will be built on the downhill side of the property. Runoff from the driveway will need special attention which will be looked at when the plans are submitted. Looking at the history of this area, the possibility of damage to the road is not a concern at this point. There is enough of a grade on Stone Hollow to allow water flow to go south. A change in location of the driveway would be a greater impact with larger retaining walls. Any driveway design would have to cross a 30% grade to be able to allow for the fire Mr. Wilkinson stated that staff is involved with the applicant to help minimize the encroachments on Sharon Spratley made a motion that the Planning Commission approve the Variance to the standards ofthe Bountiful City Land Use Ordinance to allow for encroachments on slopes greater than 30% and to allow for cuts and fills and retaining walls in excess of 10 feet in height located at 1581 Stone Tom Smith seconded the motion. Voting passed 6-0 with Commission members Bell, Clark, Mr. Drake clarified that Mr. Hill was recused from the meeting before item 4 was presented due to  truck access. 30% slopes.  Hollow Dr. with the one condition outlined by staff. Higginson, Monson, Smith and Spratley voting aye.  involvement in item #4 plans.  Bountiful City Planning Commission Minutes September 18, 2018  Page 5of6    6. Planning Director's report, review of pending applications and miscellaneous business. 2. Utah APA meeting will be held at. Jordan Commons on October 4 and 5, 2018.  1. Next Planning Commission meeting willl be October 2, 2018.  Chair Monson ascertained there were no other items to discuss. The meeting was adjourned at 7:54  p.m.  Chad Wilkinson, Bountiful City Planner  Bountiful City Planning Commission Minutes - September 18, 2018  Page 6of6    Commission Staff Report  Item #3 3  Subject: Author: Date:  Final Site Plan for addition to Alpha Graphics Chad Wilkinson, City Planner October 2, 2018  Address: 265 S. Main Street Description of Request:  BOUNTIFUL EST.1847  The applicant, Spencer Anderson, representing Alpha Graphics, requests final site plan approval for an addition to the existing Alpha Graphics use: and accompanying property improvements. The property is located within the DN (Downtown) zone and will incorporate the existing Alpha Graphics site and the former Bountiful RV site. The application includes the construction/ remodel ofapproximately 24,000 square feet which  includes a +3,000 square foot future tenant space.  Background and Analysis:  The projecti treceived preliminary approval from the Council on August 28, 2018 and the applicant has now completed final design oft the site. The changes to the site plan are predominantly related to completion of the final utility and grading and drainage plans. The final plans have been reviewed by the City Engineer and a couple off follow up items will need tol be completed prior tol building permit, including recording an easement for the Two revisions are still required from the original conditions of approval. First, the disabled person unloading aisle must be revised to show a minimum 8 foot width. Second, the plans need to show a minimum 5 foot wide landscape area along the north east portion oft the property where the paved area abuts the property line. These revisions will need to be Other conditions include consolidation oft the parcels and replacement of concrete at 200 South and Main as part of the proposed storm improvements. The conditions also require recording ofappropriate easements and agreements for the extension of storm water  fire line.  completed prior to submittal of the plans for building permit.  drainage pipes across the City property to the north.  Department Review and by the Fire Marshall. Significant Impacts  This proposal has been reviewed by the Engineering, Power, and Planning Departments  The development is occurring in an area with urban levels ofinfrastructure already in place. Impacts from the development oft this property have been anticipated in the design oft the existing storm water, sewer, and water and transportation system. There will be some minor impacts to surrounding streets in order to connect to existing utilities.  G:ENGISitel Plans/265S SI Main St- AlphagraphicslFinal. Site Plan/PCE Final Site Plan Alphagraphics remodel 10-2-18.docx    Recommended Action  Staff recommends that the Planning Commission forward to the City Councila recommendation ofapproval for final site plan review for thej proposed addition to the existing Alpha Graphics building subject to the following conditions:  1. Prior to issuance of! building permit, consolidate the two parcels. 2. Showar minimum 8-foot wide disabled person unloading aisle.  3. Prior to building permit submittal revise the landscape plan to show a minimum 5 foot wide landscape area along the north east portion oft the site where parking gand 4. Enter into an: agreement with Bountiful City to provide an easement in favor oft the subject property owners for the use oft the west 10 feet of the soccer field property 5. Replace concrete panels at 200 South and Main Street in conjunction with new 6.F Providea a 7-footv wide easement for the onsite water line and fire hydrant.  drive areas are adjacent to the property line.  for thej proposed storm water outfall line.  storm water line.  Attachments 1. 2. 3.  Aerial photo Site and utility plans Building elevations  G:ENG/Site Plans/265S SN Main St- AlphagraphicslFinal. Site Plan/PCI Final Sitel Plan Alphagraphics remodel 10-2-18.docx    Aerial Photo  dE  -  G:ENGISitel Plans/,265: SN Main St- Alphagraphics/Final. Sitel Plan/,PC Final Sitel Plan Alphagraphics remodel 10-2-18.docx    T3GO138 SOIHdV9 VHdTV  9 - a 6 I  E G5 A  -    SHZZ9LE 108 LS008. I wno OII# 1S: aes N9LLI Rursaums 3 Sunaourug uorda.  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Il 3 H1111  a  ISI NIVW                1n'70IINNO8 T30OWEN SOIHdVaS VHdTV  E    n" "70H11NNO8 130OW38 SOIHdVHS VHdTV    Item #4  BOUNTIFUL CITY PLANNING COMMISSION FINDINGS OF FACT AND CONCLUSIONS  APPLICANT:  William Low  APPLICATION TYPE: Request for a variance to allow for encroachments on slopes  exceeding 30 percent and to allow for cuts and fills and retaining walls greater than 10 feet in height.  I.  DESCRIPTION OF REQUEST:  The applicant, William Low, has requested a variance to allow for encroachments on slopes greater than 30 percent and for cuts and fills and retaining walls greater than 10 feet in height for the property located at 1581 Stone Hollow Drive int the R-F (Residential Foothill) zone. The proposed variance would allow for  construction of a new home on the site. LAND USE ORDINANCE AUTHORITY:  II.  Section 14-2-111 authorizes the Planning Commission as the review body for variance requests within the R-F zone related to disturbance of slopes exceeding 30 percent and retaining walls and cuts and fills exceeding 10 feet in height.  III. APPEAL PROCEDURE:  Bountiful City Land Use Ordinance section 14-2-108 states that an applicant, board or officer of the City, or any person adversely affected by a Land Use Authority's decision administering or interpreting a land use ordinance or ruling on a request for a variance may, within fourteen calendar days of the written decision, appeal that decision to the Appeal Authority. No other appeals may be The appeal must be in writing and specifically allege that there is an error in an order, requirement, decision or determination by the Land Use Authority. The appellant shall state every theory of relief that it can raise in District Court.  made to the Appeal Authority.  IV. SUMMARY OF EVIDENCE:  A. The basic facts and criteria regarding this application are contained in the staff report, which is attached as Exhibit A and is incorporated herein. B. The minutes of the public hearing held by the Planning Commission on Tuesday, September 18, 2018 which are attached as Exhibit B summarize the oral testimony presented and are hereby incorporated  herein.    V. FINDINGS OF FACT:  Based upon the information presented and oral testimony given at the public hearing the Planning Commission made the following findings: A. The literal enforcement of the land use ordinance would cause an unreasonable hardship for the applicant that is not necessary to carry out The purpose of the land use ordinance that requires improvements be located on slopes less than 30 percent is to preserve the hills and manage runoff and erosion on properties located in the foothills. The Code anticipates that there are existing lots with special circumstances and that the variance process provides a way for those lots to be developed. However, Section 14-4-101 of the Code also stipulates that the alteration of sensitive lands should be the minimum necessary to allow for reasonable use of the property. As proposed, the area of disturbance includes impacts toa areas that are not required in order to construct the desired home. Itis recommended that the approval of the variance should be contingent on the limit of disturbance indicated on the annotated site plan. B. There are special circumstances attached to the property that do not generally apply to other properties in the district;  the general purpose of the land use ordinance;  For the most part the design has avoided encroachments into 30 percent slopes. With a few modifications as shown on the annotated site plan, the variance is consistent with the general plan and the Code which limits disturbances in steep slope areas to the minimum necessary to provide for C. Granting the variance is essential to the enjoyment of a substantial property right possessed by other properties in the district;  reasonable development of the property  There are a few areas of encroachment shown on the plan that are not necessary to develop the proposed home. The attached annotated site plan includes a limit of disturbance that constitutes a reasonable disturbance of D. The variance will not substantially affect the general plan and will not be  the lot in order to building the proposed home.  contrary to the public interest;  Unlike many undeveloped properties in the R-F Zone, the lot has a large portion (which is several acres in size) that is less than 30 percent slope. The challenge comes in accessing in the buildable areas without encroachments into 30 percent slope areas. The lot has a few small pockets of 30 percent slope that the development plan has tried to avoid to    the extent possible and has limited heights of retaining walls and cuts and E. The spirit of the land use ordinance is observed and substantial justice is The "Purposes and Objectives" section of the Residential Foothill standards recognizes the need for some flexibility in administering the hillside protections standards of the Code. The Code also states that the encroachments should be the minimum necessary to allow for reasonable development of the property. The proposed design does a good job of keeping the home and improvements out of the steepest areas of the lot in favor of areas of less than 30 percent slope. The small encroachments in 30 percent areas have been kept to a minimum. The design has also made every effort to limit cuts and fills and retaining walls to less than 10 feet in height. With a few changes outlined in the attached annotated site plan the variance will be the minimum necessary to allow the proposed  fills in order to make use of the buildable areas.  done  development.  VI. DECISION AND SUMMARY  The Planning Commission denied the requested variance by a vote of 6-0.  FINDINGS OF FACT APPROVED BY THE Bountiful City Planning Commission  this  day of October, 2018  Sean Monson, Chair  Bountiful City Planning Commission