COMMISSIONER BOARD MINUTES APRIL 09, 2024 Those present at the public meeting of the Venango County Commissioners held in Room 100 of the Courthouse Annex: Commissioner Samuel Breene Commissioner Kenneth J. Bryan Commissioner Chip Abramovic Melanie Bailey, Admin Assistant Rich Winkler, County Solicitor Jeannie Ritchey, Treasurer Diona Brick, Fiscal Bridey Keller, Human Resources Amie Wood - Wessell, Human Services Hilary Buchanan, Planning The Election Board meeting was convened and adjourned prior to the start of the Retirement Board meeting. The Retirement Board meeting was convened and adjourned prior to the start oft the Salary Board meeting. The Salary Board meeting was convened and adjourned prior to the start of the Commissioner Board meeting. CALL TO ORDER: Commissioner Breene called the meeting to order at 4:35pm APPROVALAMENDMENT OF COMMISSIONER BOARD AGENDA: Commissioner Abramovic made a motion to approve the agenda for April 09, 2024, seconded by Commissioner Bryan, aye all. APPROVAL OF MINUTES FROM THE MARCH 12, 2024 MEETING: Commissioner Bryan made a motion to approve the minutes from the March 12, 2024 meeting, seconded by Commissioner Abramovic, aye all. PUBLIC COMMENT ON COMMISSIONER BOARD AGENDA: NONE COURT ADMINISTRATION: No business was presented ROW OFFICES: No business was presented Page/1 PRISON: Ratification of contract with BluSky for maintenance at the Prison. Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. COMMUNITY SERVICES ADMINISTRATION: Ratification of Agreement with Matthew Baseler for cross country skiing. Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. Approval of Contract with MCP to provide consulting as needed for Broadband and Public Safety. Commissioner Bryan made a motion to approve the above, seconded by Commissioner Abramovic, aye all. Approval of Contract with Michael Baker International for preparation of Hazard Mitigation Plan. Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. HUMAN SERVICES: 2023-2024 CONTRACT Item 1: Pitney Bowes The following items were presented for approval by Amie Wood - Wessell: GHS Synopsis: Request Commissioners approval to enter into a new contract with Pitney Bowes for the period of March 1, 2024 through June 30, 2024. Purpose of contract: New postage machine to Human Services to comply with USPS regulations. Other ITEMS: Item 1: Approval of CYFS Resource Family Agreements CYS Request Commissioners approval to enter three Resource Family Agreement for the Foster/Kinship Care Program. Item 2: Approval of Appointment for Verna Martin Venango County Older Adults Services Advisory Council. OAS Requests Commissioners approval to appoint Verna Martin to another three-year term on the Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. Page 12 Approval of Early Headstart Renewal Contract with Community Services. Commissioner Bryan made a motion to approve the above, seconded by Commissioner Abramovic, aye all. FINANCE ADMINISTRATION: The following warrants were submitted for approval by Diona Brick: 031524 HS031424 HS031524 032224 HS032224 SP032124 032824 HS032824 SP040224 HS040524 040524 TOTAL $858,212.69 Non-Human Service Warrant $120,053.26 Human Service Warrant $238,860.86 Human Service Warrant $471,994.88 Non-Human Service Warrant $662,680.46 Human Service Warrant $1,000.00 Non-Human Service Warrant $653,430.18 Non-Human Service Warrant $115,305.54 Human Service Warrant $1,357.81 Non-Human Service Warrant $384,601.67 Human Service Warrant $403,159.39 Non-Human Service Warrant $3,910,656.74 Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. Fiscal Agent for NWPAERG (Northwest PA Emergency Response Group) No business was presented Fiscal Agent for NWWDB (Northwest Workforce Development Board) Ratification of Lease Term Extension Agreement with Five Trees Realty, Inc Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. HUMAN RESOURCES: The following Human Resources items were presented for approval by Bridey Keller: PERSONNEL ACTIONS AS A RESULT OF EXISTING VACANCIES PROBATIONARY NEW HIRE Name Michelle Nelson Dept 305-F Prison Position Corrections Monitor Status Hr/Pay Group Grade Effective PPT 7 AFSCME 11 03/16/2024 Page 13 2 4 Joann Busch 3 Draven Crawford Nathan' Vogan 6 Maria Nicopolis REHIRE Name Chelsie Griffen PROMOTION Name 305 - Prison 305 - Prison 305 - Prison 305 - Prison Corrections Officer Corrections Officer Corrections Officer Corrections Officer Corrections Officer PFT PFT PFT PFT PFT 80 AFSCME 11 03/17/2024 80 AFSCME 11 03/24/2024 80 AFSCME 11 03/25/2024 80 AFSCME 11 04/05/2024 80 AFSCME 11 80 HSNEHR 5 Jared Montgomery 305 - Prison 04/06/2024 03/31/2024 7 Spencer Mehlburger 530 -F PIC Unit Screener/Assessor - OAS PFT 4 # Dept 305- Prison Position Corrections Officer Status Hr/Pay Group Grade Effective PPT 40 AFSCME 11 03/24/2024 # Dept Position Corrections Officer Correctional Sergeant Sr. Service Coordination Supervisor Sr. Program Specialist- - Addictions Program Manager SdoH Status Hr/Pay Group Grade Effective 1 Stephen Clayton From: 305 - Prison 2 Nicole Snyder From: 530-F PIC Unit FT FT FT FT FT 80 80 80 80 80 80 AFSCME AFSCME HSEXEM HSEXEM HSEXEM HSEXEM 11 11 03/17/2024 2 3 1 2 To: 305 - Prison To: 530 - PIC Unit PIC Program Director FT 03/31/2024 535- Substance Abuse 570- CSS/Housing Dept 130-1 HR 509-H Human Services 509-Human Services Fiscal 3 Susan Huffman From: To: 03/31/2024 OUT OF CLASS COMPENSATION # 2 3 Name Bridey Keller Amy Stroup Amy Stroup Position Assistant Director of HR Note: Out of class assignment to last yp to 12 weeks Fiscal Fiscal Operations Officer Note: Out of class assignment to last through 03/06/2024 Note: Out of class assignment to last through 05/31/2024 Status Hr/Pay Group Grade Effective FT FT FT 80 EXEMPT 80 80 2 8 8 03/03/2024 02/08/2024 03/13/2024 NEHR NEHR Fiscal Operations Officer END OF OUT OF CLASS ASSIGNMENT # 1 Name Nicole Snyder Dept 530-PIC Unit Position Sr. Service Coordination Supervisor Status Hr/Pay Group Grade Effective FT 80 HSEXEM 2 03/31/2024 END OF PROBATION Name Kamryn Smith Dept 540- -N MH/DS Position PIC Case Aide Service Coordinator I- MH TCM Status Hr/Pay Group Grade Effective 1 Chance Sickman 530 - PICUnit FT FT 80 SEIU 80 HSNEHR 1 10 01/10/2024 02/28/2024 2 Page 14 BONUS COMPENSATION Name # Dept 560 - District Attorney Position Victim Witness Service Provider Status Hr/Pay Group Grade Effective 1 Christian Marshall FT 80 NEHR 6 04/01/2024 SEPARATION OF EMPLOYMENT # 1 2 3 4 5 6 7 9 10 11 13 Name Sabrina Backer Tara Woods Destiny Grazier Eric Russell Elliot Armstong April Hayes Sabrina Beggs 8 Tiffany McElhinny Harold Graham Sheila Brenot Christian Druckemiller 12 Paul Weldman Erica Billings Dept 110- Commissioner's Office 305 - Prison 305 - Prison 305 - Prison 305 - Prison 305 - Prison 305 - Prison 305-F Prison 305-F Prison 520-CYS 530-PICUnit 570- CSS/Housing 570- CSS/Housing Position Chief Clerk Corrections Officer Corrections Officer Corrections Officer Corrections Officer Corrections Officer Correctional Sergeant Corrections Officer Corrections Officer Child Welfare Case Aide Sr. Service Coordination Supervisor Program Manager- - SDOH Housing Supports Coordinator Status Hr/Pay Group Grade Effective FT PFT PFT PFT PFT PFT FT PFT PFT FT FT FT FT 80 EXEMPT 4 80 AFSCME 04/12/2024 80 AFSCME 11 10/19/2023 80 AFSCME 11 02/01/2024 80 AFSCME 11 02/17/2024 80 AFSCME 11 03/04/2024 80 AFSCME 11 03/13/2024 80 AFSCME 11 03/13/2024 80 AFSCME 11 80 SEIU 80 HSEXEM 80 HSEXEM 80 HSNEHR 11 02/01/2024 03/21/2024 10 04/02/2024 2 04/12/2024 2 03/15/2024 1 03/22/2024 PERSONNEL ACTIONS AS A RESULT OF NEWLY CREATED POSITIONS PROBATIONARY NEW HIRE Name Dept Position Status Hr/Pay Group Grade Effective Nickayla Petro 325-911 Center Telecommunicator Trainee PPT 40 NEHR 4 04/14/2024 PROMOTION/TRANSFER Name Dept Position Status Hr/Pay Group Grade Effective 1 Matthew Hillyard From: 405 - Airport Maintenance Worker III FT 80 80 SEIU SEIU 10 12 03/31/2024 To: 405 - Airport Maintenance Worker IV FT CHANGE IN STATUS/POSITION REALLOCATION Name Dept 520-CYS Position HS Safety & Compliance Coordinator Status Hr/Pay Group Grade Effective 1 Darin Greenlee From: 520- CYS Compliance Coordinator PT 40 80 HSNEHR HSNEHR 1 2 To: FT 04/01/2024 Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. Page 15 ROW OFFICE PERSONNEL ACTIONS AS A RESULT OF EXISTING VACANCIES PROBATIONARY NEW HIRE # Name John Hupp PROMOTION Name Dept 205 - Courts Position Court Crier Status Hr/Pay Group Grade Effective PPT 40 NEHR 1 03/18/2024 # Dept 210- Relations 210- - Domestic Relations Position Enforcement Officer II Compliance Officer/Bench Warrant Coordinator Status Hr/Pay Group Grade Effective 1 Corrin Toscano From: Domestic FT FT 80 80 NEHR NEHR 5 6 To: 03/31/2024 END OF OUT OF CLASS COMPENSATION # Name 1 Corrin Toscano Dept 210 Domestic Relations Position Enforcement Officer II Note: Out of class assignment ended Status Hr/Pay Group Grade Effective FT 80 NEHR 6 03/29/2024 END OF PROBATION Name Kayla Walker # Dept 235- MDJ 03-03 Position Legal Secretary II Status Hr/Pay Group Grade Effective FT 75 NEHR 3 03/11/2024 SEPARATION OF EMPLOYMENT # Name Dept 260-[ District Attorney 265- Prothonotary 310-Court Supervision Services Position Court Recording Monitor/ranscrgtons: Administrative Assistant II PPT Department Clerk II Collections Coordinator Status Hr/Pay Group Grade Effective 1 Delberta Bergman 205-Courts PFT PFT PFT 80 48 80 80 NEHR NEHR NEHR NEHR 4 5 2 4 03/20/2024 03/18/2024 03/18/2024 03/22/2024 2 Gabrielle Allman April Bradick 4 Ashley Shuffstall 3 SEPARATION OF EMPLOYMENT - RETIREMENT # Name 1 Michael Tanner Dept Relations Position Warrant Coordinator Status Hr/Pay Group Grade Effective 210- Domestic Compliance Officer/Bench FT 80 NEHR 6 03/28/2024 Page 16 PERSONNEL ACTIONS AS A RESULT OF NEWLY CREATED POSITIONS PROBATIONARY NEW HIRE # 1 Name James Fair 2 Jocelyn Gordon Dept Attorney 260 - District Attorney Position Admin Assistant II Status Hr/Pay Group Grade Effective 260 - District Victim Witness Coordinator FT 48 80 NEHR NEHR 6 5 04/01/2024 04/01/2024 TFT PLANNING COMMISSION: The following items were presented by Hilary Buchanan: Approval of the 2023 Venango County Regional Planning Commission Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. TWO MILE RUN COUNTY PARK: Update on Park activities presented by Commissioner Abramovic on behalf of Luke Kauffman: 67 kids participated in the Annual Easter Egg Clean up at the park. The kids received lots of candy and there were free hot dogs thanks to Shelly at the Human Services Complex. We are stocking up for the first day of trout. The campground is open for the season and we are taking reservations for pavilions, camping and house rentals. Next even will be the Memorial Day Boat Races. COUNTY ADMINISTRATION: The following items were presented by Melanie Bailey, Admin Assistant: Proclamation for Child Abuse Awareness Month Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. Proclamation for Jordan Anderson - Girl Scouts Commissioner Abramovic made a motion to approve the above, seconded by Commissioner Bryan, aye all. Page 17 OTHER BUSINESS: None PUBLIC COMMENT: None ADJOURNMENT: The meeting adjourned at 4:44pm upon a motion by Commissioner Abramovic, and seconded by NEXT MEETING DATE: The next public meeting will be held on May 14, 2024 at 4:30 pm in Room Commissioner Bryan, aye all. 100 of the Courthouse Annex to conduct County Business. Respectfullys submitted, Melanie A Bailey, Administrative Assistant mAD-Bils Reviewed by: Samuel H. Breene S Kenneth J. Bryan Albert A. Abramovic K Page I 8