Monthly Meeting of Summerhill Borough Council Minutes December 13, 2022  Call to order  The regular monthly meeting of Summerhill Borough Council was held at 7:00 PM on Tuesday, December 13, 2022. Council President Becky Templeton called the meeting to order at 7:00pm, and the  Pledge of Allegiance was recited by all. Council Members present  President, Becky Templeton, Vice-President, Russell Jones, Joni Trovato, Brad Bodenschatz, Matt Others present: Karmen Baumgardner, Tax Collector/Electric Secretary & Treasurer, Janice Anderson  Penatzer Borough Secretary  Council Members not in attendance Danielle Ritchey, Mayor Eric Miller, Ray Penatzer  Visitors  Brianna of Mainline Newspaper Approval of minutes  There were NO changes or corrections to the November 8, 2022 regular meeting minutes. Russ moved to approve the minutes and Matt seconded the motion. Motion was unanimously approved.  Approval of financial statements Approval of payment of bills  Danielle was absent from meeting, sO no financial reports were discussed.  Reviewed Karmen's payment of Bills. Brad made the motion to accept the payment of bills and Joni  seconded the motion. All were in favor and the motion carried.  Fund Transfers Not fund transfers Budgets Not quite at 100% Correspondence  Forest Hills Municipal Authority - n/a. nothing discussed Laurel Municipal Inspection. Agency - nla. nothing discussed Croyle Township Police Report - nla. nothing discussed  Old Business  Delinquent Light Accounts - Per Karmen, 2850 applied for LIHEEP and everyone on the delinquent  list will get a certified letter on the 20th (except those applying for LIHEEP)  Page 10 of3  2022- 12 Dec Minutes (WIP)    Monthly Meeting of Summerhill Borough Council Minutes  Codification - Per Janice, all ordinances, resolutions, agreements, (contracts) are logged into the database and both hard copy and electric copies field. The electronic version is linked to the database. Janice was confused about the role and responsibility of the "third party" company with regard to codification. (Janice and Becky spoke AFTER the meeting adjourned for clarification) Code Violations - Becky reported receiving a call about barking dogs. The breed and/or owners were briefly discussed, but all agreed that Becky will draft a letter and will deliver to residents Ehrenfeld Boro Intergovernmental Agreement - Although Eric was absent from the meeting, council was informed that a DRAFT agreement was prepared and Ehrenfeld is reviewing and will comment once reviewed. - on a side note, Janice gave Karmen a check received in the mail from Ehrenfeld as a DONATION to thank Summerhill Boro for helping them install this year's Christmas lights. Solicitor and Accountant = no update (yet) from Eric Miller. Janice reminded council she will need a copy of the solicitation" letter Eric submitted to attorneys. Janice brought up the subject of "YEAR-END" Audit. Is/will Wessel to do it or should she contact Mark Bodenschatz (who performed audits for many, many years). Council members stated that for 2022 it will likely be M. Bodenschatz, but Wessel in future years. Janice should reach out to Mark Bodenschatz for more AMP - Resolution 2022-03 was signed and EMAILED to Sam Wolfe on December 13th at 5:13pm. Silt/53 Bridge - Per Russ, Chris Kerr went to the site to monitor while raining. (didn't look at back side), but seems down when not raining. C. Kerr talked to property owner and gave them docs, forms and instructions for E& & S permit (erosion & sediment control). C. Kerr will monitor.  around Madison & Aspen Streets.  Chicken ordinance - POSTPONED until found.  information.  GBU Annuities- SKIPPED - Pin Till another meeting.  (Resolution was signed by council members at November meeting).  New Business  2023 Millage Certification - Janice showed council members the form received from the county assessor's office regarding Boro's current millage rate. Group briefly discussed and informed Janice ity was 3.75 and to answer "Y" to the question "do we Levy a Per-Capita" tax. Resolution 2022-12 Cambria County Hazard Mitigation Plan was discussed and adopted. Russ motioned to adopt, and Joni seconded the motion. Council all agreed, Motion carried. AMP Advanced Meter Project - Brad responded to Sam's recent emails. At this time, the agreement is non-binding, but wants to have another meetingldiscussion. Joni will set up a  meeting with Sam Wolfe (via phone call) for some night soon.  Committee Head Updates  Electric Secretary (Karmen) - Based on Karmen's schedule, she requested permission to Estimate meter readings for. January. All Council members agreed to estimate January, but briefly discussed estimating all winter months. Per Karmen, the price of stamps is going up (from .60 cents to .64 cents). Postcards are increasing too. Karmen to look into a possible "Billing Hybrid" Streets (Russ) -Russ brought the needed paperwork to purchase the landscaping trailer (from Metzler Motors). Discussed the cost VS what is in budget. Metzler requires a "Letter of Authorization" Russ provided a draft - Janice will re-type on letter for Becky's signature. Russ made the first motion to purchase the Trailer and Brad seconded the motion.. All agreed - motion Brief discussion on Luke's hours and work completions. Russ provided a copy of Luke's timesheet- - Becky reviewed. To complete the application for his insurance, Becky will need a check and a 3rd gtr snapshot of unemployment stats. It was reiterated that Luke will need to complete 32 hours of  (residents receiving bills on-line and in the mail.  carried.  work (weekly) to be eligible for the insurance. Russ to discuss this with Luke. Electric (Joni/Brad) - Joni provided Karmen with a copy of the new electric rates.  Codification (Danielle) - See above (old business)  Page 2of3 2022- 12 Dec Minutes (WIP)    Monthly Meeting of Summerhill Borough Council Minutes  Parks & Recreation (Joni) -monitoring w! DCNR until notification that we can move forward. Also, Budget (Becky) -There was a lengthy discussion on all oft the bank accounts (CDs, Money Markets, Checking, and Savings). Becky informed council members oft the current rates each establishment offered for each kind of account. Group discussed accounts no longer needed and talked about accounts or funds that would be needed for the future and/or future endeavors. o There are currently 4 CD's = not sure when any of them will mature - Becky will find out when they mature and their current rates. Amounts of each CD and what to do with them (where to Joni made a motion to MOVE 90% of 225k into a new Money Market with S & T bank. Matt Additionally, discussed moving $50k out of 1sSummit General Checking and put into the NEW Money Market (w! S &T) -(now total of $275k in money market) Motion made by Matt and Joni made a motion to move $20k from the OLD (unused) 125lh anniversary account into this NEW Money Market as well. Joni made motion, Matt seconded the motion. Motion carried. = The budget established in November's meeting was NOT changed - no residents made any requests; therefore Becky made the motion the 2023 Budget FINALIZED, Joni seconded the Joni moved to adjourn the meeting and Russ seconded the motion. The December meeting was  we did get TWO (2) new pavilion reservations.  move) will be discussed at the next meeting. seconded the motion - Motion Carried. seconded by Russ. Motion carried. Money Market now at $295k) motion. Motion carried. officially adjourned at 9:05 pm.  President  Mayor  secretary/reasurer  Date Who Assigned 10/11/22 ALL 10/11/22 Becky  Task/Action Item moving funds then  status  GBU Annuities- Willy wait for new: 2023 Budget to discuss and possibly recommend Becky will put Dump Site information in the up-coming Newsletter Becky to mention resident's responsibilities to the park and the curfew int the upcoming newsletter  11/11/22 Becky need to get a copy of Ehrenfeld's insurance (ntergovernmental agree) 11/22/22 Karmen Pay rate percentage "CAP" for tax collection ? Surpass?  sent request to Judy  11/22/22 Becky Set up a meeting w/ Insurance carrier and/or agent- review all accounts (over insured?) 2023 12/13/22 Karmen Karmen to looki into ap possible "Billing Hybrid" -1 from committee updates: ELECTRIC  Sec. Auditing  12/13/22 Janice 12/13/22 Becky Page 3of3  Janice should reach outt to Mark Bodenschatz for more information from OLDE Business- - DONE Becky will draft al letter and POST in several places throughout the Borough from OLD DONE  Business - code violations. 2022- 12 Dec Minutes (WIP)