February 27, 2024 REGULAR MEETING  PORT CLINTON CITY COUNCIL MINUTES  The regular meeting oft the Port Clinton City Council held in the Linda Hartlaub City Hall Chambers. Lisa The roll was called and the following Council members were present: Beth Gillman, Jerry Tarolli, Pat Hovis, Richard Morgan, Cathy King and Margaret Phillips. Kelly Gangle excused.  Sarty, President of Council, presided and the meeting opened at 6:00 p.m.  Ms. Phillips moved to approve regular meeting minutes for February 13, 2024; seconded by Mr. Tarolli. The chair notes certification had been received regarding the compliance with the rules and notification  Allagreed. of this meeting. GUEST PRESENTATION  Mayor Quinton Babcock, Update on The Art Garage  See attached handout  Ifanyone would be interested in donating to The Arts Garage, you may provide provide it to Mayor Mayor Snideradvised last year that a campaign was started called "Brown Bag at Tag"; bring yourl lunch and enjoy the atmosphere and art at TAG. Recommends sharing The Art Garage with you and your  Babcock and he will forward to the Greater Port Clinton Area Art Council.  family and friends. PUBLIC COMMENT None  PRESIDENT OF COUNCIL  Under second reading this evening are:  Ordinance 2-24  Administration asks that Council consider adopting at the second reading; due to time  sensitivity Ordinance 3-24  Administration asks that Council consider adopting at the second reading; due to time  sensitivity  MAYOR'SREPORT  Congratulations to those that put on the Burning Snowman. Please note that the funds raised go to Port Clinton Police Department, Port Clinton Fire Fighter Association and a large portion to a non-profit that  puts on a holiday event for needy children in the area.  1    February 27,2024  Shout out to Tiffany Awad of Anchorage, Alaska. She was in attendance at the Burning Snowman this past Saturday. Mayor Snidera and Ms. Awad spoke at the event and she inquired if he would be willing to provide her a sticker or patch from the Port Clinton Fire Department. Her grandson, Eli collects them. Eli Last evening the second Recreational Amenities Survey and Plan meeting was held at The Art Garage. Approximately 20 people attended. The proposed mockup designs were presented with representatives Saturday, March 23, 2024, 10:00 am the Easter Egg Hunt will be held at Lakeview Park. Ifcancelled due to rain, it will be rescheduled for Saturday, March 30, 2024. Ifyou would like to donate towards the J1 Housing (general term for exchange students that come to Ottawa and Erie County; (J1 is a type of visa program) is being considered in orj just outside the City of Port Clinton. One oft the largest hurdles that employers have is housing for these students. The employer is responsible to provide housing for each student that they employ. In doing so, employers are renting homes/apartments in and around our community that takes away from individuals looking to obtain housing ini this area to live permanently. A little over a decade ago the Wisconsin Dells realized they were having a similar problem. They collaborated with a company and built dormitory housing for the exchange students. What was established in Wisconsin Dells has been replicated over thirty-six times throughout the county; most recently Dollywood. Mayor Snider, elected officials from inside and outside the city, and employers have meet with the company that builds such housing to identify properties within the city and outside the City that meet the criteria for such a project; it has been narrowed down to two properties. The Chamber of Commerce has sent out a survey to all their members to complete on this subject. From this survey results, it willl be determined how large ofai facility would be needed for the Special Improvement District (SID) has been filed with the State of Ohio; to include a $100,000.00 assessment has been certified with the Ottawa County Auditor. This will appear on the first half oft the 2025 tax bill; fori those that are ini the Special Improvement District. A board needs to be established Mr. Morgan inquired number of. J1 students in our community and surrounding community?  has his sights on being al Fire Fighter when he is ofa age.  available to answer questions.  Easter Egg hunt please bring your donation to Port Clinton City Hall.  area.  that will oversee SID.  Mayor Snideradvised last year was approximately 300 students.  Mr. Tarolli inquired once Ordinance 3-24 is adopted, when we can anticipate the bid opening.  Mayor Snider advised there willl be al bid opening for the W. Lakeview Drive Enhanced Crosswalk will take place in mid-March. Plan A &B are waiting for USDA and Bond Council to provide their blessing.  2    February 27,2024 deadline progress.  Ms. Gillman inquired about the status oft the 2024 Short Term Rental Registrationapplication March 1st Mrs. Ostheimer advised that 82 properties have provided their applications. Some properties owners have asked if March 1st is a "hard" deadline. They have been advised that after March 1st, they are not to rent their property as a Short Term Rental until they receive the 2024 Short Term Rental Registration  Certificate via email City Hall. AUDITORSREPORT Not present TREASURER'S REPORT Nothing to present LAW DIRECTOR REPORT Nothing to present SAFETY SERVICE REPORT Not present  ECONOMICCOMMUNITYDEVELOPMENT COORDINATOR  Not present  POLICE CHIEF Not present FIRE CHIEF Not present COMMITTEE REPORTS  Finance Committee Ms. Hovis  Finance Committee met on Tuesday, February 20, 2024. Will announce at al later date when the next committee meeting will take place.  Environment and Public Works Committee  Mr.Tarolli Nothing to present.  3    February 27,2024  Safety Services Committee Ms. Phillips Nothing to present  Economic and Community Development Committee  Mrs. Gillman Council meeting.  Economic and Community Development meet this evening after the  CORRESPONDENCE None  THIRD READING OF ORDINANCES AND RESOLUTIONS  Ordinance 1-24  AN ORDINANCE AUTHORIZING AND DIRECTING THE DIRECTOR OF SAFETY AND SERVICE TO PREPARE AND: SUBMIT APPLICATIONS. AS MAY BE REQUIRED FOR PLANNING, DESIGN, AND CONSTRUCTION PHASES OF THE WATER METER REPLACEMENT IMPROVEMENTS, ELEVATED WATER TANK BASE IMPROVEMENTS, WASTEWATER TREATMENT PLANT PUMP AND HEAT/AIR EXCHANGE UNIT MPROVEMENTS, LAUREL AVENUE RECONSTRUCTION SANITARY SEWER. AND STORM SEWER IMPROVEMENTS, LEAD SERVICE LINE INVENTORY, ANDI LEAD SERVICE LINE REPLACEMENT NFRASTRUCTURE IMPROVEMENTS TO THE OHIO WATER DEVELOPMENT AUTHORITY/OWDA, OHIO ENVIRONMENTAL PROTECTION. AGENCY (OEPA), OHIO DEPARTMENT OF DEVELOPMENT (ODOD), COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), WATER POLLUTION CONTROL LOAN FUND (W/PCLF), WATER SUPPLY REVOLVING LOAN ACCOUNT (WSRLA), AND ANY OTHER FUNDING SOURCES OR PROGRAMS THAT BECOME. AVAILABLE. AND TO EXECUTE APPLICATION DOCUMENTS FOR THE FUNDING SOURCES AS REQUIRED AND TO EXECUTE CONTRACTS FOR PLANNING, DESIGN, AND CONSTRUCTION  PHASES AND DECLARING AN EMERGENCY.  Mr. Tarolli moved to retain the emergency clause for Ordinance 1-24; seconded by Mrs. King. Results of a voice roll call are as follows: Mrs. Gillman, yes; Ms. Phillips, yes; Mr. Morgan, yes; Ms. Hovis, yes; Mr. Tarolli, yes;and Mrs. King, yes. Motion carried 6-0: per Mrs. Sarty  Mr. Tarolli moved adopt Ordinance 1-24; seconded by Mrs. King  Results of a voice roll call are as follows: Mrs. Gillman, yes; Ms. Phillips, yes; Mr. Morgan, yes; Ms. Hovis, yes; Mr. Tarolli, yes;and Mrs. King, yes. Motion carried 6-0: per Mrs. Sarty  4    February 27,2024  SECOND READING OF ORDINANCES AND RESOLUTIONS  Ordinance 2-24  AN ORDINANCE MAKING APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF PORT CLINTON, COUNTY OF OTTAWA, STATE OF OHIO, DURING FISCAL YEAR ENDING ON Ms. Hovis move to amend Ordinance 2-24, providing appropriations for Street M & RI Personal Services at$ $287,000.00; Other at $181,815.00; Total at $468,815.00; and that Ordinance 2-24 total Results of a voice roll calla are as follows: Mrs. Gillman, yes; Ms. Phillips, yes; Mr. Morgan, yes; Ms. Hovis, yes; Mr. Tarolli, yes;a and Mrs. King, yes. Motion carried 6-0: per Mrs. Sarty Ms. Hovis moved to waive the three required readings for Ordinance 2-24; seconded by Mr. Tarolli. Results of a voice roll call are as follows: Mrs. Gillman, yes; Ms. Phillips, yes; Mr. Morgan, yes; Ms. Hovis, yes; Mr. Tarolli, yes; and Mrs. King, yes. Motion carried 6-0: per Mrs. Sarty  DECEMBER 31, 2024.  appropriations reflect such adjustments; seconded by Mr. Tarolli.  Ms. Hovis moved to adopt Ordinance 2-24; seconded by Mr. Tarolli.  Results of a voice roll call are as follows: Mrs. Gillman, yes; Ms. Phillips, yes; Mr. Morgan, yes; Ms. Hovis, yes; Mr. Tarolli, yes;and Mrs. King, yes. Motion carried 6-0: per! Mrs. Sarty  Ordinance 3-24  AN ORDINANCE AUTHORIZING AND DIRECTING THE DIRECTOR OF SAFETY. AND: SERVICE TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE CONTRUCTION OF THE OTT SR 163 24.9-SIGNAL & WALKS PROJECT AND TO ADVERTISE FOR QUALIFICATIONS AND ENTER INTO. A CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PROJECT AND DECLARING AN EMERGENCY Mr. Tarolli moved to waive the three required readings for Ordinance 3-24; seconded by Ms. Hovis. Results of a voice roll call are as follows: Mrs. Gillman, yes; Ms. Phillips, yes; Mr. Morgan, yes; Ms. Hovis, yes; Mr. Tarolli, yes; and Mrs. King, yes. Motion carried 6-0: per Mrs. Sarty Mr. Tarolli moved to retain the emergency clause for Ordinance 3-24; seconded by Ms. Hovis, Results of a voice roll call are as follows: Mrs. Gillman, yes; Ms. Phillips, yes; Mr. Morgan, yes; Ms. Hovis, yes; Mr. Tarolli, yes; and Mrs. King, yes. Motion carried 6-0: per Mrs. Sarty  Mr. Taroili moved to adopt Ordinance 3-24; seconded by Ms. Hovis.  Results of a voice roll call are as follows: Mrs. Gillman, yes; Ms. Phillips, yes; Mr. Morgan, yes; Ms. Hovis, yes; Mr. Tarolli, yes; and Mrs. King, yes. Motion carried 6-0: per Mrs. Sarty  5    February 27,2024  FIRST READING OF ORDINANCES AND RESOLUTIONS  None  BUSINESS FROM THE FLOOR Mr. Morgan - Nothing to present Ms. Gangle - Not present Ms. Phillips-N Nothing to present Ms. Hovis -S Stay safe consider joining it.  Mr. Tarolli- - Recently attended the Friends of the Cemetery meeting. They have a new Facebook page,  Mrs. King- Nothing to present Mrs. Gillman- Nothing to present ANNOUNCEMENTS None ADJOURNMENT  With no further business to discuss Ms. Phillips moved to adjourn; seconded by Mr. Tarolli. With all those in favor,  the meeting was adjourned at 6:39 p.m. Srnyh.Dhpnux Sandra Ostheimer' Clerk of Council  Xu, Lisa Sarty President of Council  ady  6    Phase One of improvements to The Arts Garage (TAG)  The following improvements have been approved to the TAG building to be addressed in Phase One of our actions to be implemented from a multi-phase master plan. These improvements are not presented in the order they will be completed, only that each particular item is due to be completed during phase one. The calendar goal for the completion of these improvements has not been set due to our need for more money to financially allow for their implementation. Our Capitol Campaign Committee continues to address this financial need Throughout this document the use of north, south, east and west directions are used to identify the physical location of improvernents. The north end of the building faces West Perry Street and the lake. The south end of the building façes the outside metal storage building and the alley behind the building. The east side of the building faces a gravel parking lot and downtown Port Clinton. The west side of the building faces an alley and a paved parking lot. The second-floor area is located at the north end of the building.  and we are very close to meeting our monetary goal for this phase.  The current concrete floor will increase in height by 8 inches to comply with fiood plain regulations. The floor will have radiant hot water heating. The new floor will have an added base of gravel with panels for holding the tubing for a radiant heating system laid on top of the gravel. Concrete will then be poured on top of the radiant system to achieve an 8inch increase. Thisadditional increase in height will also help to address the problem of Afew current steel columns supporting the roof will have their bottom portion supported: by a design with a steel plate on top of the new concrete floor height. These plates will be welded to the current steel beams foradditional structural strength. The plates will also be bolted to the concrete floor to provide the necessary structural stability of the roof The existing bathroom and storage room in the northeast corner of the building will be removed and new restroom facilities will be built in the same location. The new restrooms The current stairway to the second floor will be removed to allow space for these new restrooms. Anew stairway will be constructed inside the building. The new: stairway will be constructed along the west wall coming down from the northwest corner of the The current electrical system will be, replaced and expanded to meet future growth needs. This will entail the addition of new electrical lines, lighting improvements, fans and the  ground water coming into the building.  beams.  will be a male, female and family restroom arrangement.  building.  relocation of the main electrical panel box. New interior and exterior lighting fixtures will be added. Large ceiling fans will be installed.    The ceiling of the ground floor will have sprayed insulation installed. man-door at the back, southwest, corner of the building.  Replacement of the man-door at the front, northwest, corner of the building and a second The front and back garage doors will be replaced with each having new electric motors to The current concrete at the front, north end, will be removed and a new concrete pad will Additional concrete will be poured on the east side of the building that will become the The southeast corner, where a kitchen area will be developed, will have new plumbing installed in the concrete floor to accommodate our current three bowl stainless steel sink The ground floor window in the north wall of the building will be replaced. Itv will have a very similar multi-window pane appearance to mimic the current window appearance. The southwest corner of the building will have a new mop sink and a two-tub utility sink The smaller ground floor window closest to the northwest corner of the building will also The second-floor area will have a new electrical wiring installed for outlets and ceiling New underground water drain lines for all of the sinks and restroom facilities will be Storm water from the roof will be connected with the city infrastructure through new The storage room at the south end of the building will be used for kitchen refrigeration and  raise and close ther. be poured.  main entrance location in the future.  fixture.  The kitchen area will also have a hand washing sink added.  installed.  be replaced to mimic the current multi-pane appearance.  lights.  installed in the concrete floor and connect to the city infrastructure.  underground pipes. general storage needs.  This document does not identify all of the planned improvements during phase one. Other improvements will be completed that are smaller in nature and do not appear here. This Phase One work, doesn'tinclude the following planned improvements to the TAG building due to our need for additional money to address them. These improvements will be  addressed in future phases of improvements.  The future main bullding entrance will be moved to the building east wall near the center of the wall. The removal of an existing large window and lower concrete block wall will be Asecond stairway to provide an exit to the outside from the second-floor area will be constructed. The stairway will have the exit door located at the northeast corner of the  done to accomplish this new entrance.  building with stairs leading to the ground.    An elevator to the second-floor area will be installed. The exact location will be Any repairs to the roof or other items determined to be of immediate attention will be addressed. The roof is currently in very good condition from a recent inspection by a Exterior landscaping on the east side of the building will be completed. The east side of the building will become the main parking area and main entrance location in the future. The replacement of the 21 large windows on the east and west walls of the building will be completed. These new windows will also be designed to mimic the current multi-pane Four smaller windows will also be replaced with similar multi-pane designs.  determined later.  roofing company.  windows in appearance.  The installation of air conditioning will be made.  Itv was estimated that by not including a new entrance on the east wall and not constructing a second outside stairway from the second floor, we would reduce the expense of Phase One by approximately $350,000. The replacement of all the large windows also remains a major expense for TAG. We have no estimate on the expense involved with these window replacements. We are currently seeking estimates from commercial window companies to Should you be interested in supporting TAG in reaching their goals, please contact us at: gpcaac.org/tag The Greater Port Clinton Area Arts Council provides leadership for The We also have additional ways to contact us to view events taking place at TAG. View our  help us in developing phase two of TAG's improvements.  Arts Garage-TAG.  website: portclntonarts.0r8 or email us at:  OttawaCountyArts@gmail.com for more information.  February 2024