Approved minutes - Regular Meeting Wukoas  Approved minutes - Special Meeting  Approved minutes - Special/Workshop Meeting    Regular Meeting April 11,2023 7:00P.M.  The regular monthly meeting of the Meyersdale Borough Council was calledt to order by President Folk, Mr. Ackerman, Mr. Baer, Mr. Baker, Mr. Folk, Mrs. Gnagey, Mrs. Knieriem, Mr. Parisi, and Mayor Smith were present. Brion) Reiber, Street Foreman and Matt Wright, Police Chief were also present. Solicitor Valentine was absent, however his law partner, Andrew Snyder was present viat telephone. Mayor Smith administered the oath ofc officet tol Mrs. Knieriem. 2023 Speciall Meeting as presented. Mr. Ackerman seconded. Motion passed.  April 11,2023 at 7:00P.M.  MINUTES:  Mr. Baker madet the motion to approve the minutes oft thel March 14,2023 Regular Meeting andt the April4 4, Mr. Ackerman made the motion to accept the financial report and pay the bills as presented. Mr. Baer A.) Mr. Jack Mosholder and Ms. Tara Holliday were present toI review thei insurance policy renewal. The experience modification is at 84.3% whichi is 15.7%1 less then the average municipality. The skid steer was addedt tot the policy with as value of $25,000.00. All renters in the community center should be requiredt to provide a certificate ofi insurance that listst the Borough as an additional insured. After some discussion regarding the: street sweeper, Mr. Reiber was given 60 days to decide to fix the equipment or get rid ofit. A.). Mrs. Deb Kolb was present and encouraged: someone from Council to attend the meetings toj plant the Sesquicentennial celebration to bel held in 2024. She also congratulated Mrs. Gnagey and thel Parks & Recreation Committee ont the Easter Egg Hunt. She also commented that she was disturbed by the last meeting andt that everyone should figure out a way to work together and get along with one another. B.) Ms. Deb! Fisher was present tor report a complaint about barking dogs and loud mufflers on! Rt. 160. She also reported aj pothole located under the stop sign onl Meyers Ave. Mr. Reiber was askedt toi investigate the complaint regarding the pothole and Chief Wright was toi investigate the noise complaint. C.) Mrs. Wendy Kelly voiced her opinion about ordinances ands such not being posted on a website. Mr. Parisi indicated that he can posti items ont thej police website. Mr. Snyder pointed out that copies of ordinances are  FINANCIAL: REPORT/ BILLS: seconded. Motion passed. GUESTS:  PUBLIC COMMENT:  available in the law library att the Somerset County Courthouse.  PRESIDENT'S REPORT: No report was given.  Regular Meeting April 11, 2023 Page1    MAYOKS KEPOKI  Mayor Smith reported fines totaled $1,072.74 for the month ofN March and $440.12 for ther month of February. Mr. Louis Martin was present tor report that he worked withl Karen and Patty to order an AED unit thati is compatible with the ambulance equipment. The AED uniti is on back order andi ity was Mr. Martin's recommendation tol keept the order open and wait for itt to arrive. Hei is willing tot teach anyone who wants to learn how to operate the system, although the training wouldr notl be a classified as a certification.  EMERGENCY MANAGEMENT COORDINATOR: The unit willl bei in al locked box with signage attached.  ENGINEERS REPORT: No report was given. SOLICITOR'S] REPORT: Little League Research be present.  Solicitor provided ane e-mailt to Council Members oni issues at! hand (See attached):  Mr. Snyder reported thatt this issue is complicated and will require significant title work tol be performed. Council decided tol hold discussion: regarding this matter until Solicitor Valentine could Mr. Brian Witherite, Meyersdale Municipal Authority Member was present to ask Borough Council to consider sharing the cost tos survey the Littlel League property. Mr. Parisi madet the motion tos share the total cost of$1,450.00. Mr. Ackerman seconded. Motion passed with Mrs. Gnagey abstaining.  (See attached Conflict of Interest Abstention: Memorandum).  CODE ENFORCEMENT Nor report was given. COMMITTEE REPORTS: Municipal Authority Solicitor Valentine couldb bej present. Street] Foreman  Discussion: regarding policy for appointment tot the Meyersdale Municipal Authority Board was held over until  Mr. Brion) Reiber, Street Foreman reported ont the following: A tree was removed att the playground. beforet the PAI Maple Festival begins. Meversdale Area Merchants Association along the bypass.  Donegal Transport Corp. gaveag quotet tos sweep borough streets at $200.00 per hour for an 81 hour shift. After some discussion, Mrs. Gnagey made the motiont to contract with) Donegal Transport Corp. Mrs. Knieriem seconded. Motion passed. Mr. Reiber was given permission to schedule thes street sweeping Itwas reported that Brennan Campbell, Part-time Seasonal Worker will not! be returning this year. Mrs. Denise Gehringer reported that a banneri is being purchased for the billboard coming into Meyersdale Mrs. Gehringer reported that the Farmers Market will bel heldt the: second Wednesday of each month from 4PM -7PME beginning in. June and ending in September and will bel held int the Main Street Park Area. Mr. Parisi  Council granted permission to advertise for a replacement.  Regular Meeting April 11, 2023 Page2    madet the motiont to close thei roadway on Center Street from) Main Street to Clay Street the days thel Farmers Mrs. Terri Foster reported on the programs available att the library and the energy efficiency upgrade tot the building. AI request was made for thel Borough to consider helping financially with the overages for the upgrade. Mr. Parisir madet the motion top pay $1,360.00 toward the overages tot the upgrade project. Mrs.  Market willl bel held. Mrs. Gnagey seconded. Motion passed.  Public Library  Gnagey seconded. Motion passed. (See attached Library report).  Parks & Recreation Mrs. Gnagey reported on the following: Easter) Egg Hunt was successful. Ab banner willl bep placed int the uptown park.  Parks & Recreation: is partnering with Relay for) Life onl Memorial Day for luminaries. Kettle Corn is being addedt tot the events for the Independence: Day Celebration. Wresting Boosters will operatet the pavilion kitchen forl Independence Day Celebration. Mr. Wendy Kelly reported that Meyersdale Renaissance is working on a grantt to obtains security cameras for  Meyersdale Renaissance businesses.  COUNCILMIEMBERS: -S STANDING COMMITTEES The 2023 Dodge Durangoi isr readyt tol be put into service.  POLICEPUBLICSAEED PERSONNEL No report was given. FINANCE Nor report was given. REFUSE No report was given. STREEISBUILDINGS No report was given. FLOODCONTROL No report was given. FARMERS MARKET No further report was given.  Mayor Smith reported that a coyote was seen int thei roadway at Second St. & High Street. Chief Wright was to speakt tol Mr. Brian Witherite, PA Game Commission after the meeting regarding the same.  Regular Meeting April1 11,2 2023 Page3    UNFINISHED BUSINESSS: A.) Patrolman police agrementhandbook Tabled until the May 2023 meeting. C.) Update demolition of 618 Grant St. D.) Meyers Avenue access road update  Mayor Smith reported that the document has not been signed. B.) Council Member to represent the Borough- Sesquicentennial Celebration  Mr. Parisi reported that the Somerset County Commissioners has approved the request to raze this building with County demolition funds. The project will be managed by the County. Mr. Parisi reported that a meeting was held with officials. CSX is willing to contribute up to $100,000.00 toward aj project. Section 1301 funds and federal funds may also be available. The plani is to geta conditional agreement with CSX: for the Borough toj purchase the High Street Bridge for $1. It was agreed that the agreement should be drafted by CSX. Thel Meyers Avenue access road would be the first project  witht the bridge project to follow. NEW BUSINESS: A.) Announcements seconded. Motion passed. B.) Lease with Apostolic Academy Memorandum).  Mrs. Knieriem made the motion to grant Mr. Michael Mishler permission to create a time capsule to be placed in the grass area at Monument Square for the Sesquicentennial celebration. Mr. Ackerman Mr. Ackerman made the motion to renew the lease with the Apostolic Academy for one year. Mr. Baker seconded. Motion passed with Mrs. Knieriem abstaining. (See attached Conflict of Interest Abstention C.) Request from Gary Romesberg- Change Per Capita and Occupation tax valuation. This matter was tabled until Solicitor Valentine could be present. D.) Creating al hierarchy/chain of command system with regard to contact with Solicitor  and instructions to employees.  Mr. Ackerman reported that phones call to the Solicitor have added up to a substantial amount oft money and the auditors reported that the legal fees increased in 2022. Employees are receiving numerous e-mails, phone calls and texts on a daily basis with instructions. They are conflicted as to who they should be taking direction from. All phone calls, e-mails and texts tot the employees or Solicitor should be directed tot the President of Council and he will then decide how to follow through. President Folk asked that e-mails should be sent to all members of Council, thel Mayor and Solicitor Valentine, rather than individually.  Regular Meeting April 11, 2023 Page4    E.) Summary ofProcedures Manual  Mr.] Parisi madet the motion to adopt the Summary of Procedures Manual for the Borough Office and to grantt the Borough Secretary permission to change any and allp passwords, combinations or codest that were included in the original draft copy oft the document. Mr. Ackerman: seconded. Motion passed. A copy oft the Summary ofl Procedures, passwords, combinations, codes and other pertinent information willl bej provided to Solicitor Valentine in order to maintain at two man system. (See attached copy of The Summary of Procedures Manual isal living document and willb be updated when necessary. Retirees have raised some concern ast to whyt they need toj pay thist tax when they do not work. Itv was explained that thisi is at tax because ani individual occupies spacei int thel Borough. Afters some discussion, Mr. Ackerman made the motion to grant permission for the Maple Festival and the Garden Club to use the gazebo atr no charge and any future non profit organization" will be granted permission to use the facility at no charge. Mr. Parisi seconded. Motion passed. H.) Parking int the business district (See e-mail from Solicitor Valentine) Mrs. Gnagey reported that there isac concern withl buildings being soldr regarding parking and the need to revamp the ordinances as well asl looking into the possibility that businesses could own thej parking spots. Thisi item was toI remain ont the. Agenda for future discussion. There was some discussion: regarding howt to dispose oft unwanted! household: items and a community cleanup day was mentioned. Its was reported that Harbaugh Trucking willj pick up such items ont thel last pickup day oft the month, however the customer must contact Harbaugh Trucking tor make arrangements and pay in advance. It was reported that thel Library hosts ane electronics recycling program every President Folk reported thats someone isi interested in acquiring thej property tot tear down for a parking lot. Anthony Mostoller was present and reported that he wast thei interested party and ifhe were successful in acquiring the property he would consider allowing public parking whent the lot was noti in use by the Mrs. Gnagey: reported that the School) District would like to meet with Council to discuss ai five year plan for the Community Center building. President Folki indicated that there would need to be public meetings, as well as engineering studies as part oft thej process before a decision could be made with regardt tot the Community Center building. Mr.) Parisi and] President Folk were in favor ofl holding off with discussion until after the election. After some discussion, it was decided tol holdt the Special/Workshop: Meeting on  Summary of Procedures Manual). F.) Occupation/Per Capita Tax  G.) Maple Festival and Garden Clubi request use of gazebo  I) Community Cleanup Day  September. Mr. Bruce Clites reported that! he cant take scrapi items.  J.) 345 Main Street property  Church, contingent uponr research ofl liability issues. K.) Special/Workshop: Meeting - April 26, 2023  April 26, 2023a at7PM. School officials willl bei invited to attend.  Regular Meeting April 11, 2023 Pages    There was no interest inj purchasing a vest from Barry Yoder, because vests are to be custom fittedt to It was reported that there are grant funds available toi install E-bike charging stations. The grants are dollar for dollar matching. Mrs. Denise Gehringer and her husband would be willing tol help witha fundraiser for the match. Mr. Louie Martin suggested that careful consideration be given to the placement of charging stations due to them beinga a fire hazard.: There was also a concern as to where they would be located and who would be completing the grant application. After some discussion, Council was urged to consider taking advantage oft the grant opportunity. Mrs. Gnagey reported that the Borough needs to tighten up volunteer coordination efforts. At the last: volunteer event with the school students, necessary items were not readily available and there wasa  each officer.  M.). E-bike charging station grant opportunity  N.) Volunteer Coordination  scramble to obtain) hand equipment, which frustrated the volunteers.  GOALS FOR2023 Ordinance Review No report given. Zoning Review No report given. New Building No report given. Emergency Access Road Meyers Ave. No additional report given. Complete demolition of618 Grant St. No additional report given. Control Spending No report given. Flood Control rip rap No report given.  Regular Meeting April 11, 2023 Page 6    Fundraising for Parks & Recreation  Mrs. Gnagey asked) Mr. Ackerman when the Bingo fundraiser would bel held for Parks & Recreation. Mr. Ackerman reported that he gave suggestions oni fundraisers and a bingo was one oft the suggestions, but that he did not volunteer to spearhead the same. Council was reminded that the Small Games of Chance laws must be: adhered to. Mrs. Knieriem reported that the Elks sponsors the bingo events for Relay for Life and that the Elks takes care oft the Small Games of Chance rules by running the bingo, selling pull tabs and drinks. The Relay team just helps with the event.. Each bingo usually brings in approximately $3,000-$4,000.  ADDITIONAL ITEMS FOR DISCUSSION: There were no additional items to discuss. EXECUTIVESESSION: There was no executive session. ADJOURNMENT:  Mr. Parisi made the: motion to adjourn the meeting at 9:45 PM. Mr. Ackerman seconded. Motion passed.  hinC.liaas  Patricia C. Ackerman Borough Secretary  Regular Meeting April 11, 2023 Page7    Conflict ofl Interest Abstention Memorandum  TO: Borough Secretary, Patricia C. Ackerman Meyersdale Borough, Somerset County, Pennsylvania FROM: Oaénuyy DATE: Huk3  council member  Pursuant tol Pennsylvania's-Pubiet Official and] Employee Ethics Law" (65 PA CSA1101 et seg), Ihereby  declare thatI Ia ami requiredt to abstain regarding the following issue/ motion:  Kifle langue Keld  My conflict/reason for abstaining is as follows: Dn MMA * Counci/  alnsg  NOTE: Section 1103 (J): requires the following procedure:  "Any public official or public employee, whoi int the discharge of! his official duties, would ber required to vote on ai matter that wouldr resulti inac conflict ofi interest shall abstain from voting and, prior to the votel beingt taken, publicly announce and disclose the nature ofhisi interest as aj public record in a writtenr memorandum filed with the person responsible for recording the minutes for the meeting at whicht the vote ist taken...." (Please note that State Ethics Commission: requires aj public officialt to complete ai form every time hel hasa  conflict ofi interest).  ABSTENTION) MEMORANDUMG (Saved ons shortcutte to! Patty)    UPCOMING LIBRARY EVENTS: Maple Memories program, Thursday April 20 building!)  Library History program, Thursday, May 11 (great photos oft the construction & dedication of our Next Book Discussion, Thursday, May 18, 7p.m. "Everything Here is Beautiful" by MiraT.Lee 25+ Anniversary of 19981 Tornado Outbreak remembrance, June 1 littieBits Coders Camp for kids June 19-23 Summer Quest summer program Fridays, July 7-August 4 LEGO Club Mondays 4:30-5:30, p.m. Story Hour, Fridays 10-11 a.m.  Next Sesquicentennial planning meeting Monday, May 8,6 6p.m. att the library    MEYERSDALE PUBLIC LIBRARY  210 Center Street, P.O. Box 98 Meyersdale, PA 15552 Phone: (814)634-0512 Fax: (814)634-8103 meyersdalelbranyorg  Dear Borough Council Members:  We are happy to report that our projects to upgrade our lights to LED panels was completed Friday. Our electric hot water heater has been replaced with a more efficient gas tankless This is all as stipulated int the Energy Efficiency Upgrade grant we received from the Penelec Sustainable Energy Fund of the Community Foundation fort the Alleghenies. However, due to inflation, the grant project has cost more than initially anticipated. We would greatly appreciate any funding the borough might be willing to dedicate to helping us with the extra costs, especially the permit fees, which were not accounted fori in the project budget.  water heater, and the boiler room pipes have been insulated.  Energy Efficiency Upgrade - major costs  Grant received $9,500.00  Item Tankless Water Heater LED lighting PMCA Permit Borough Permit fee Insulating boiler pipes TOTAL COST Cost overrun  Cost $4,599.00* $5225.00 $609.50 $35.00 $1,750.00* $12,218.50 2718.50  *Work is done. Awaiting invoice for the final payment, amount based on quotes. There are other, smaller tasks and expenses associated with the grant project, but those can  reasonably fit within our regular property budget.  Thank youf for your consideration of this matter.  Jaxi Faler Terri Foster, MSLS Library Director    Conflict ofl Interest Abstention. Memorandum  TO: Borough Secretary, Patricia C. Ackerman Meyersdale! Borough, Somerset County, Pennsylvania FROM: ugcbieen DATE: 4-1-2D23  council member  Pursuant tol Pennsylvania's." "Public Official and] Employee) Ethics Law" (65 PA CSA 1101 ets seq), Ihereby  declaret that Iami required toa abstain regarding the followingi issue/ motion: Maichabplscele  My conflict/reason: for abstaining is as follows:  Familay  Ommiabprum NOTE: Section 1103 (J) requires thei following procedure:  Signature  "Any public official or public employee, whoi int the discharge ofh his official duties, would ber required to vote ona a matter that would resulti inac conflict ofi interest shall abstain from voting and, prior to the vote being taken, publicly announce: and disclosei the nature ofhisi interest asa aj public recordi ina a written memorandum filed with. the person responsible for recording the minutes fort the meeting at whicht the vote ist taken...." (Please note that State Ethics Commission requires aj public official to complete ai form every time hel has a  conflict ofi interest).  MEMORANDUMO (Saved on shorteuttoPatty)    COPY  Meyersdale Borough  Summary of Procedures    Table of Contents  COPY  Passwords & Keys. Miscellaneous Information. Computer/Backup Petty Cash Bank Reconciliations. Refuse Billing.  Receiving Customer Payments Other Miscellaneous Deposits Vendor Bills and Payments Payroll and Payroll Taxes. Newspaper Filings.. Right to Know Requests.. Zoning Ordinances  6-7 8 10 10 10 10 11 .11 11 12 13 14 15-16 .16-17 18  Agendas, Minutes, Reorganizational Meetings & Budget Information.  Uniform Construction Code Appeals Board. Renting the Community Center Renting the Pavilion. Renting the Borough Building Spaces. Filing Cabinets Along the Front, Corner Wall.. Information Contained ini the Glass Cabinet Wall.. Municipality Forms/Reports Filed Annually. Restrictions on Special Revenue Funds Other Borough Funds. Listing of Active Borough Bank Accounts.    Passwords &  COPY  Keys  The password to unlock Patty's computer is on as sheet of paper in her desk drawer. The password to QuickBooks is on a sheet ofp paper in Patty's desk drawer. There are three separate keys labeled "1", "2", and "3".These keys are fort the locking filing cabinets in the closet. These cabinets are tan and fireproof. Short key #1X20 is for the short, tan filing cabinet ini the closet. There are separate keys to unlock the closet, office and community center. The keys are labeled as to what they are for and most keys can be found int the closet. Nol keyi is maintained fori the municipal authority office. No keyi is maintained for the police department office. The records room upstairs can be opened by key or combination. The first door combination lock has a code of 1126. Once you put int the code, hit the lock button to open the door. The Key NN156 MMF Industries key (small key) is fort the money drawer hooked to Patty's desk. The small, silver key on the ring labeled "Rockford X104" is for the gray metal cabinet in the Thel key labeled "166E" opens the 1st filing cabinet from the left by the copier along the front, The key labeled "HON379" opens the 2nd second filing cabinet from the left by the copier along The small key labeled "#1" on one side and' "129" on the other side opens the filing cabinet The key labeled "#2" opens thei filing cabinet labeled #2 by the copier along the front, corner  code to the actual records room inside oft the initial doori is 1903.  records room that contains very old documents.  corner wall. thei front, corner wall.  labeled #1 on byt the copier alongt the front, corner wall.  wall.  Miscellaneous information  Thet feeder on the copy machine does not work. All copies must be made on the glass under the Billing paper and other supplies are kept in the metal cabinet built into the wall by the front Patty has a maroon-colored binder by her computer that has notes/instructions for different Parks and recreation board, municipal authority board and zoning hearing board alll have their own binders showing terms, etc. There are USB drives in these binders for blank forms that may  lid. door.,  Ordinarces are kept in the closet.  things inside.  be needed for each of these.  1    COPY  Computer/Backup  QuickBooks and Eldorado are backed up several times a week to a USB drive. How to perform a QuickBooks backup to a USB drive: Click on "File" at the top, left of your screen. Choose "Local backup" and then click "Next".  Place your cursor over "Back Up Company" and then click on "Create Local Ar new window will open that asks you about where you want to save your backup copy. You may: see a "Browse" button or your may: see a button that has three dots. Click on whichever button appears in your box. This should take you to another new window that shows files saved on your computer such as Scroll up or down until you see where your USB drive is listed. Click on your USB Click "OK" again and then the saving of the backup should begin. Once QuickBooks has completed the backup process, make sure that the backup has successfully been: saved on the USB drive. You can do this by opening your file explorer where all your files are: saved on your computer, select your USB drive and then yous should see the QuickBooks backup youj just completed.  Backup".  downloads, documents, pictures, etc. drive and then click "OK".  How to perform an Eldorado backup to a USB drive: InE Eldorado click on "File". Select Backup/Restore". Select "Manual Backup". Select "Browse". Select "Save". Select "Save".  Select the (F:) location on the left side oft the window. Enter the date of the backup in the file description.  The USB drive ist taken home by Patty each night.  An external drive is also used to back up Patty's entire computer. This backup is completed every Friday at noon. This backup is maintained int thet fireproof filing cabinet. Place the hard drive into the computer and it is already set to complete al backup automatically.  Petty Cash  Petty cash is kept in the locking filing cabinet #3 in either the top drawer or second drawer down in the closet. The drawer under Patty's desk also contains a small amount of cash. This cash is from péople paying their garbage bills or people paying to rent the facility/pavilion. Al ledger is maintained for all petty cash on hand and all receipts for expenses paid are Cash isireplènished via a check that is made out to the Borough and cashed at the bank.  maintained.  2    COPW  Bank Reconciliations  All bank accounts are reconciled monthly in QuickBooks.  Got to the Banking menu at the top oft the screen, then select Reconcile. Int the Account field, select the bank or credit card account you want to reconcile. The Statement Date is automatically filled in. Usually, it's 30 or 31 days after the statement date of the previous reconciliation. Change it as needed to match your bank QuickBooks also automatically enters the Beginning Balance. It uses the ending balance from your last reconciliation to get this number. Enter the Ending Balance based on your bank statement. Enter the Service Charge and Interest Earned based on your bank statement. Don't enter charges you've already entered in QuickBooks. Review thet fields. Ift the info is correct, select Continue or OK. When you're ready, start with the first transaction on your bank statement. Find the same one in the Reconciliation window in QuickBooks. Compare the two transactions. If the transactions match, select and put a checkmark in the checkmark column. This reconciles thet transaction. Compare each transaction on your statement with what's in QuickBooks. As you clear or add transactions to the reconciliation, the Cleared Balance amount decreases. The amount increases if you clear or add deposits and other credit amounts. When your reach the end, the difference between your bank statement and QuickBooks Aldetailrecondllations are printed and maintained with each cash account file folder.  statement.  should be $0.00. Ifiti is, select Reconcile now. Ally voided checks for each account are maintained in at file folder. AlI bank reconciliations should be reviewed by a council member.  3    COP  Refuse Billing  Eldorado is the computer software used fori the refuse billing. binders you will find the following information: How to add/edit customers Entering billing rates How to generate bills How to enter payments How to print reports How to assess penalties  Int the far, right glass cabinet there are three small white binders on the lower shelf that have instructions for refuse billing. There is a red binder that has notes for billing as well. In these  Howi to process quarterly and monthly billings  All refuse bills are prepared on a monthly or quarterly basis depending on the type of customer. Ther monthly refuse bills are sent out at the end ofe each month around the last day of the month. See binder referenced above fori further instructions. Bills are mailed out the day they are processed. Payment for monthly customers is due the end oft the following The quarterly refuse bills are sent out at the end of each quarter. See binder referenced January, February, March Billed the end of March due the end of April April, May, June Billed the end of. June due the end of. July July, August, September- Billed the end of September due the end of Oct October, November, December- Billed the end of Dec due the end of January  month.  above for further instructions. Payment is due as follows:  The billing of the customers is not recorded in QuickBooks. Only the payments received from customers are recorded in QuickBooks (see Receiving Customer Payments"). Past due accounts are investigated and liens are placed on customers after 61 months ofr no All liens are kept in the black rolling filing cabinet. Al book is maintained inside this cabinet with Any unusual adjustments to customer accounts are approved by council and all adjustments are maintained in al binder. A council member must sign off on the adjustments.  payment.  instructions on the lien process.  All customer refunds are issued by check.    COPY  Receiving Customer Payments  Customers can pay their refuse bill via cash or check. number or noted "cash payment". bank reconciliations.  All customer payment stubs should be marked "paid" and should also include the date, check All customer payments must be recorded in Eldorado (see instruction binder referenced above). Payment information and deposits are filed in the glass, middle cabinet along with the monthly All, customer payment stubs are maintained and kept in bins with reports that are routinely Deposits are made routinely to ensure minimal amounts of cash/checks are kept on hand in the All deposits are recorded in QuickBooks; being sure the appropriate class is applied. On the Homepage of QuickBooks, select Record Deposits / Make Deposits. Select the bank account you) want to put the deposit into from the Deposit to Int the From Account box, choose the appropriate refuse income account.  printed for each batch/deposit entered.  Borough office.  dropdown.  Use the Refuse class type in the Class column. Enter the date you made the deposit at your bank. Add a memo as needed. When you're done, select Save & Close.  Other Miscellaneous Deposits  When payments/deposits are received for other revenues, make copies of the supporting documentation such as printing/saving remittance information, reports received via email, etc. Record the deposit in QuickBooks and make sure the appropriate class is assigned (see Print the QuickBooks deposit summary report and maintain the deposit ticket with this report  instructions on how to record a deposit above). and supporting documentation.    DNE  Vendor Bills and Payments  All vendor/bill payments for the current year are kept in the short filing cabinet ini the closet. The small, separate funds for the Borough are kept in the locking filing cabinets labeled "1","2" and "3" int the closet. Numerous years of data are kept in each cabinet. There is one drawer for each fund. Some funds are also kept in bins in the closet. The physical checks for flood control, highway aid and the grant fund are kepti in the safe. These checks are currently being handwritten until these checks are used up. Once these checks in the checkbooks are used up, Two signatures are required for all checks. The signature cards at the bank are updated when there is a change of personnel within the eligible positions. The following positions are eligible  checks ran through QuickBooks will be used.  signers:  President or Vice President Secretary/Treasurer or Finance Chairman  Blank checks for major accounts are kept in the final filing cabinet in the closet in the top drawer. A copy of each check that is written/printed from QuickBooks is maintained. Blank The Borough currently has a loan with Somerset Trust for at truck that was recently purchased. The Borough's Somerset Trust credit card information is kept in the final filing cabinet in the closet in the top drawer. The credit card is a Master Card with a $26,000 limit. Patty is the only employee that has a Borough credit card. Patty uses the card at her discretion. Ifa large purchase needs to be made with the card, Patty will obtain the approval of council. Allb bill payment checks are recorded in QuickBooks prior to the upcoming council meeting. The council must approve the bills to be paid before checks signed are mailed. AlI bill payment checks must be entered in to QuickBooks, being sure the appropriate class is applied. Bill payment checks are entered into QuickBooks as follows: Ont the Homepage of QuickBooks, select Write Checks.  checks are never signed. by anyone.  The loan payments are paid via check like other normal bills.  Ensure that the bank account selected is the proper account for which the check is being Enter the proper check number ini the "No." field at the top right based offt the physical  written out of.  Select the appropriate payee in the "Pay to the Order of" field.  check you plan to use. Update the date as needed. Update the amount as needed. period, and what the payment is for.  Address: The payee address is automatically populated from the payee name setup. Memo: This is used as a note for additional details like the account information, the Int the bottom section oft the check under "Expenses", choose the appropriate account  for the payment (office expense, insurance expense, etc.). In the "Class" field on thet far right, choose the appropriate class. From the Write Checks window, select the Print icon then select check. When you choose this option, you will be prompted to enter al Printed. Check Number.  To print a check, follow these steps:  Enter the number on the check you are using. Select the printer name and printer type. O On the check style section, choose voucher.  6    Ifyour pre-printed checks already have your company name and address on it, uncheck  the checkbox Print company name and address. Check and make sure all other settings are correct.  Select Print. Select Save & Close.  All vendor invoices are cancelled once paid to avoid duplicate payments. There are currently no payments that automatically get deducted from any bank account.  7    CO  Payroll and Payroll Taxes  Payroll is completed every two weeks. The pay period runs from Saturday to Friday (13 days Timesheets are to be turned ini to Patty on the last day of the pay period. The police officers typically place their timesheets in the slot of Patty's door over the weekend due to hours The second filing cabinet labeled "2" in the closeti is where the payroll taxi information is filed. Inside each folder there are instructions on how to process payments and reports and when each payment needs to ber made. AIl login information for the websites where taxes are filed are kept in these folders as well. Recent payroll information is also kept on the metal cart by Patty's The pension binder is kept in the far, right glass cabinet on the bottom shelf for monthly payroll The union dues are taken out on the second pay ofe every month. There is a black binder by Blank payroll form templates are kept in the middle drawer of small oak cabinets by the Blank vacation slips are kept in small drawer second from left in the glass filing cabinets along PTO time is kept manually andi is tracked each pay. These reports are maintained in the second drawer down in the final filing cabinet in closet. Policemen and street crew PTO records that are Uniform allowance information and receipts are kept in the final filing cabinet in the closet in the top drawer. Police officers have to work: 1,000 hours before they' re eligible for uniform reimbursement. Patty keeps track oft their hours and maintains this information in al binder on The council approves all new employees and will: sometimes perform background checks. The council approves all pay rates which must bei in accordance with the union contracts. Patty enters allt timesheet information into QuickBooks and generates the payroll. There isa payroll/payrol. direct deposit binder on Patty's desk explaining step by step instructions on how. Employees either receive a physical check or they have direct deposit. Employees are set up Complete a direct deposit of payroll payments form (kept in the payroll binder mentioned above). If the employee is married, both the employee and spouse must Employee information is added to FNB direct deposit website (see payroll binder Direct deposit is done online through FNB. All step-by-step instructions are ini the payroll binder All payroll checks must be approved (signed) by council. Two signatures are required.  later). Pay day is the Friday oft the following week. worked Friday evenings after Patty has left for the day.  desk.. processing.  Patt/scomputer/pinter containing information on union dues. Healthinsurance is only deducted on the first pay oft the month. windows Retroactive pay information is also kepti in here.  the wall.  updated each pay are kept here as well.  Employee time sheets are kept in the final filing cabinet in the closet.  top of the filing cabinet in the closet.  Patty and a council member review all employee timesheets.  to dot this.  with direct deposit as follows:  sign.  Employee must provide a voided check to Patty.  mentioned above). mentioned above.  8    COPY  Agendas, Minutes, Reorganizational Meetings & Budget Information  AI monthly meeting packet is distributed to all council members, the mayor, the solicitor and the auditor prior to each council meeting. Each person has the option of having their packet  deliveredt to their home or distributed via e-mail. Iti includes:  Agenda  Ifg guests want to come to the meeting and get on the agenda, it has to be scheduled prior toi the) Wednesday before the meeting when the agenda is The agenda has to be posted in the vestibule, outside the meeting room: and on the Borough website 24 hours before the meeting. A printed copy is also kept in Ifsomething is discussed during the meeting that isn't on the agenda, the agenda has to be reposted with the updated topics that were discussed within  prepared.  Borough office files.  24 hours after the meeting was held.  0 Prior meeting minutes Monthly bills for approval report  0 Transactions by account reports from QuickBooks showing all deposits/expenses  Patty drives around the Friday before the meeting and distributes these to all council members. The solicitor and auditor copies are emailed to them.  Blank minute books are kept in the closet.  Reorganizational records are kept in the middle drawer ofs small oak cabinets by the windows. All step-by-step information is documented and contained with these records. There is a bin by the back wall filing cabinet that contains the budget information such as reports, supporting documentation, etc. Blank forms for the budget information are kept in bag on second shelf down under budget bin. Instructions on how to complete the budget are maintained with this information. The budget is prepared and voted on for approval in the last When someone new comes on the council, Patty sends the Borough council members al letter and the municipal authority council members al letter outlining who is coming on/going off and  quarter of they year.  what the new person'st termi is.  9    Newspaper Filings  Advertisements are placed in the newspaper for the following situations:  O Normal council meetings dates Reorganizational meeting dates Special council meeting dates Committee meeting dates advertise for) by Patty's computer. Zoning hearings  When the Borough is taking bids for projects/purchases (contact George Spinelli for highway aid projects and he helps fill out all paperwork and tell you what you need to New ordinances/updates toi the ordinances: there is a Borough code for how often and when these need to be advertised. This information is maintained int the maroon binder  Openings for council member vacancies/terms ending/etc. Annual DCED Audit and Financial Info - provided by auditor  Right to Know Requests  Right to know forms are kept in the glass cabinet.  Patty! has 5 days to respond with copies of ordinances, etc. Ift the copies are, going to be numerous, then Patty has to estimate the cost at $0.25 per page and the person requesting the information has to pay upfront. Patty willl bill them the correct amount for the copies once  they'reall made/gathered.  Zoning Ordinances  Zoning ordinances are kept in a bin on top of the filing cabinet along thet front, corner wall. If people want copies of an ordinance, Patty uses this paperwork since it's not bound. There is a USB drive hooked to a file in the zoning filing cabinet in the closet that has all forms on it. (Reference previous forms/hearing information for what was done and how to doi it. Patty  has folders for all sorts of different situations.)  Uniform Construction Code Appeals Board (UCC Board)  Ifsomeone gets denied in the zoning hearing process, they can appeal their case to this board.  Follow guidance for this in teal colored binder on Patty's desk.  10    Renting the Community Center  Blank, rental forms for the community center are kept ini the front ofa al binder under Patty's computer in a drawer. There are other forms relating to the community center saved on Patty's computer ini the "shortcut to Patty" folder on the desktop. After the renter fills out the blank form, a copy is made andi is given to them. The original, completed form is maintained by the Borough in the binder. The fee for renting the community: center is $15/hour. If the center is not booked with back-to- back events, Patty won't bill for set up/tear down time. People are required to pay when they book the center. Refunds are, given if their event is cancelled. The cash/checks received as payment are deposited into the community center fund. A calendar is kept on Patty's desk to show when the centeri is booked. Any group associated withi the public school is not charged (sports teams, etc.). When the center is booked, Patty will contact Jeff Christner and let him know so he can make sure thet tables/chairs are available, things are cleaned, etc. All the tables/chairs are available for people to use. Jeff will come back to the building and lock up when the event is over.  Renting the Pavilion  Blank, rental forms fort the pavilion are kept in al binder under Patty's computer in a drawer. (There are other forms relating tot the pavilion saved on Patty's computer in the "shortcutt to During the summer, the public library books the pavilion on Fridays for their programs from 8am-1pm SO Patty doesn't book anyone then. The libraryis not charged for their use of the After the renter fills out the blank form, the Borough keeps the white copy and gives them the The fee for renting the pavilion is $70 per day. People are required to pay when they book the  Patty" folder on the desktop.)  pavilion.  Only one person/group rents the pavilion per day. yellow copy. The white form is kepti in the binder. pavilion. Refunds are, giveni ift their eventi is cancelled.  The cash/checks received as payment are deposited into the pavilion fund. Acalendar is kept on Patty's desk to show when the center is booked.  When the pavilion is booked, Patty will contact Jeff Christner and let him know so he can make sure everything is cleaned, etc. Jeff will come back to the pavilion and make sure things are in  order when the event is over.  Renting the Borough Building Spaces  Rent receipts from tenants of the building are maintained in a binder under Patty's computer in a drawer. As of 2023, the Municipal Authority is the only tenant (the school upstairs is not charged, for their space that they use). The Municipal Authority blank rental form is kept in this  binder as well as forms for anyone else who wants to rent.  11    Filing Cabinets Along the Front, Corner Wall First filing cabinet from the left (key labeled "166E"):  The drawer labeled "2022" contains miscellaneous correspondence and miscellaneous taxi information. The drawer labeled "2021" contains miscellaneous correspondence and miscellaneous taxi information. The bottom two drawers contain other miscellaneous The top drawer contains current employee files. The second drawer down contains overflow of current employee files as well as all pension documents. The third drawer down also contains pension documents as well as yearly filing reports: The bottom drawer contains fire relief payments, forms fori fire relief funding, police pension Third filing cabinet from the left labeled #1 (key labeled "#1" on one side and "129" on the other The top drawer contains all highway aid records. When these drawers get full, Patty takes these files upstairs to the' "do not destroy" bins in the record room. The second drawer down contains contracts and bids for various projects as well as Act 511 forms. These Act 511 forms are marked 2022 but they're for the prior year reporting, usually. For highway: aid, all awards, bids, etc. are all kept on file. Don't destroy anything. The third drawer down contains salt contracts. In August the state contacts the Borough to estimate how much: salt they will use for next year to determine how much funding they will need. The bottom drawer contains invoices/bills for highway aid funding over The top drawer contains police pension documents. The top drawer contains the MMO (Minimum Municipal Obligation) yearly filings. The second drawer contains financial information/reports fort the police pension as well as settled grievances. The third and fourth drawers contain noncurrent employee files that have not been taken upt to the These drawers contain rental licenses. People that have rental properties pay $25 per unit annually. Karen Gnagey has her own bin ofr records on the floor. Thei forms for rental licenses are on top of this filing cabinet in a white basket. Patty sends out notices to rental property owners in November/December about paying their fees for the upcoming year. Patty keeps a spreadsheet on who owns what. She tries to update this o Thet top drawer contains workman's comp claims. The second drawer down has union contracts, police contracts, handbooks, and Borough nonuniform union contracts back to 1987. Building permits/occupancy permits are also kept in here.  documents that have been kept on hand throughout the years.  Second, filing cabinet from the left (keyl labeled "HON379"):  reporting, handbooks, audits, etc.  side):  multiple years.  Fourth filing cabinet from the left labeled #2 (key labeled "#2):  records room yet.  Fifth filing cabinet from the left labeled #3 (no key):  as new people come and old people go. Sixth filing cabinet from the left (nol key):  12    Information Contained in the Glass Cabinet Wall:  tax collector commission forms no lien requests refuse rates council terms old sewer billing statistics manuals/warranties information for equipment junior council member information right to know requests temporary use permits for the maple festival  burned out street light information (Patty reports these to Penelec)  13    CO  Municipality Forms/Reports Filed Annually  Towards the end of the year, a "municipality and county notice to file" letter is received. ini the Thet four forms listed under Municipality Forms" are what the Borough is required to file. The Prior year copies oft these filings are kept in the highway aid file in the third cabinet from the left on the front, corner wall. Logi in information to file these reports online is kept with the report The websites and files maintained in the folders contain all instructions on how to complete The lasti report listed "Municipal Annual Audit and Financial Report" is completed by the Allr reports are submitted online. Patty prints completed forms and files them away for Borough Thet flood plain management report is filed at the beginning of. January each year. An email is received from the governing agency to alert the Borough that the report needs filed. This report The AG385 foreign fire tax distribution report is due by March 3151. An email is received from the governing agency to alert the Borough that the report needs filed. This report is filed with the In order to be eligible to receive federal grants, the Borough's SAM: account needs updated ona a yearly basis prior to March. This information is completed online. Instructions fort this are Each year the insurance company emails the Borough a form to complete to make sure their information is upi to date and correct. Further information on this is maintained in al blue binder Each year in January, the Borough is required to log on to the department ofe emergency: services website. and update the council member listing, physical address of the office, etc. Further information on this is maintained in a green folder by Patty's computer. Around september/October each year, the Borough pays, in full, the workman's compensation insurance policy. A bill is then created and mailed to each municipality to reimburse the Borough for their: share. The billi is based off of population size. Further information on this is In April of each year through 2026, the Borough is required to file the "SLFRF Compliance Report-PA 7867-P&E" report due to the ARPAI funds received. This filing reports what the Borough has spent oft their ARPA funds. This report is due April 30th andi is for April 1st of the prior year through March 31st of current year activity. An email is received by the Borough from the governing agency reminding the Borough of the filing and instructions on where to go to file the report electronically online. ARPA funding documentation is maintained in a plastic tote  mail from DCED.  deadlines for these report filings are listed beside each report..  files. each form.  auditors: (Beer Ream Co.). records.  isf filed with the other municipality reports listed above.  other municipality reports listed above.  maintained in a blue blinder by Patty's computer.  by Patty's computer.  maintained in the maroon binder by Patty's computer.  marked "ARPA Funds".  14    Restrictions on Special Revenue Funds  Active special revenue funds for the Borough are as follows: Main Street Park: Somerset Trust Account #2003415046  Funds in this account are a result of money raised int the past for completion of the uptown park. These funds are to be used for park expenses. Building Renovation Fundraising: Somerset Trust Account #2003584619 This isa fundraising account for the replacement of the gym floor. Fire Loss Escrow Account: First National Account #95044175 Borough Ordinance #409 was enacted pursuant to Act 98 of1992 as amended by Act 93 of 1994, providing that in certain fire losses the insurer having a policy with respect to such loss shall transfer insurance proceeds toi the Borough to be used to pay delinquent taxes and other municipal claims or be held as security and used to pay thei total cost of removing, repairing or securing the damaged building and providing for fees: setting forth related procedures to implement said act and provide penalties for violation. This fund remains at $3 until there is The borough: sets aside a yearly allotment from the General Fund to be deposited to this account. These funds are to be used for expenses associated This account is used for advertising and donations to kitchen volunteer groups. The donations solicited each year for the annual Independence Day fireworks display are held in this account. The goal is to raise enough funds fora a $10,000 This account was formed from funds received from Mr. Harry E. Leckemby Trust Under Will dating back to 1994. Distributions are made twice per year to the Borough. Mr. Leckemby's will states that the distributions are "to be used primarily for beautification of the Borough and maintenance ofp parks, playgrounds and recreational facilities in said Borough". Somerset Trust Company handles the distributions, which vary as to the amount given each This account was formed from funds received form Mr. Frank Lucente Under Will dating back to 1998. There are no restrictions on how the funds can be used. Somerset Trust Company handles the yearly distribution (the amount Revenues in this account are mandated by the PUC. The funds ini this account are restricted by the Impact Fee Act. Act 13 2012. The yearly revenue ranges from $200-$500. The funds may be used for thet following: Construction, reconstruction, maintenance and repair of roadways,  at fire loss.  Flood Control Escrow: First National Account #47100666  with thet flood control maintenance. Farmer's Market Account: First National Account #95038885 Fireworks Account: First National Account #95000360  display.  o Leckemby Trust: First National Account #47101124  time per the will.  O Lucente Fund: First National Account #47102901  varies each time).  O Gas Well Impact: First National Account #95038897  bridges and public infrastructure.  15    Water, storm water and sewer systems, including construction, Emergency preparedness and public safety, including law enforcement and fire services, hazardous material response, 911, equipment Environmental programs, including trails, parks, and recreation, open space flood plain management, conservation districts and agricultural  reconstruction, maintenance and repair. acquisition and other services.  preservation.  Pavilion Fund: First National Account #47101183 Community Center: First National Account #95038891 Highway Aid: First National Account #47-100631  Proceeds from renting the pavilion are held int this account. These funds are used to offset the cost of water, sewer and maintenance to the pavilion. Proceeds from renting the community center are held in this account. These funds are used to offset the costs associated with the center. Revenue from the state is held in this account. These funds are used for paving projects, patching streets and to purchase road salt.  Other Borough Funds  Other funds held by the borough include the following: General Fund: First National Account #47100615  Monies deposited into this account are received from real estate taxes, per capita tax, occupation tax, earned income tax, fine revenue, delinquent taxes collected by Somerset County and miscellaneous revenues such as copies sold, not lien requests as well as other miscellaneous revenues. Funds in this account are used to pay monthly bills, pay employees, pay benefits and to run. the day- to-day operation of the Borough. The funds in this account must be monitored closely to ensure the funds last for the entire year and at least three months Revenues int this account are from customer billing for refuse services. Funds in this account are used to pay the monthly refuse hauling contract to Harbaugh Trucking. A portion oft the cost of insurances are also paid from this account. Funds in this account should be monitored. and used primarily for The funds in this account are transfers from the General Fund after taxes are received each year. At budget preparation time, Council decides to allocate funds to be transferred from the General Fund into the General Contingency. Originally thet fund was set up to try to save monies for a' "Rainy Day" ora  into the next year.  Refuse Fund: Somerset Trust Account #3077955  expenditures associated with refuse services. General Contingency: First National Account #95019537  cushion of sorts.  16    Local Services Tax: First National Account #95038890  The funds in this account are from the collection of local services tax. These funds are restricted by State Legislation and local ordinance #415. No less than 25% of thet funds derived from the local services tax must be used for emergency services. These funds may be used for the following purposes: Emergency services which: shall include medical services, police services  and/or fire services. Road construction and/or maintenance Reduction of property taxes farmstead exclusion.  Property tax relief through implementation of a homestand: and Currently, the funds are used to offset the wages for the police chief. The borough usually budgets around $27,000 for this purpose. This account is used for holding grant monies received. Most grants require that funds be kept in: separate checking account and some, but not all grants, are permitted to have interest gained on the funds. Currently, the boroughi is using this fund to hold the ARPA allocation received through COVID relief General FD CD #1-2015 60r mo. Somerset Trust Account #2003114713, General FD CD #2-2015 60 mo. Somerset Trust Account #2003114664, General FD CD #3-2015, 60 mo. Somerset Trust Account #2003114755, General FD CD #4-2015, 60r mo. Somerset Trust These four CDs were opened in 2015. The CDs were set up to be used for emergency purposes. Interest is paid two times per year on these accounts. The CDs were renewed on September 18, 2021 and the maturity date is. January 14,  Grant Funds: First National Account #733213029  monies.  Account #2003114739  2026.  17    Listing of Active Borough Bank Accounts  Thei following bank accounts are active at Somerset Trust Company:  Refuse Checking: Account #3077955 Çommunity Park: Account #2003415046 Building Renovation Fundraising: Account #2003584619 General FD CD #1-2015 60 mo. Account #2003114713 General FD CD #2-2015 601 mo. Account #2003114664 General FD CD #3-2015, 60 mo. Account #2003114755 General FD CD: #4-2015, 60r mo. Account #2003114739 The following bank accounts are active at First National Bank: General Checking: Account #47100615 Local Service Tax Fund: Account #95038890 Grant Funds Account: Account #733213029 Fire Loss Escrow Account: Account #95044175 Payroll Checking: Account #47100623 General Fund Contingency Reserve: Account #95019537 Highway Aid Checking: Account #47100631 Flood Control Escrow: Account #47100666 Farmer's Market Account: Account #95038885 Fireworks Account: Account #95000360 Leckemby Trust: Account #47101124 Lucente Fund: Account #47102901 Gas Well Impact: Account #95038897 Pavilion Fund: Account #47101183 Community Center: Account #95038891 Highway Aid: #47-100631  18    Marc T Valentine stomymacatnineneinyetmatminpcom, To: Brooke Folk oleokeymalcom.on Ackerman rcackermanz1@gmal.com>Clarence Baer clarencepaer@yahoo.com>KAREN GNAGEY synsyeheliowopan Parisi naneymacmasnne Smith masssSpocmey, Baker baseheonnepaa Ackerman meyerdaeporough@hotmailcom-Giny Knieriem <knenem106@.comastnet>,Andrew Snyder atomyamndteanyerPanyereampemalemtnepccom:  Tue 4/11/2023 10:38AM  B2attachments (9N MB) Zoning Ordinance.p pdf; CCF. 000011.pdf;  With respect to the building permit that had been emailed outi inadvertently: yesterday. lt'svery important tor note and all persons on Council and the mayor need to be aware that all Building permits, information collected by the borough to perform any task the borough was ordained1 to do and most of the communications unless with an attorney about either litigation or pending litigation are susceptible tor right to knowr request. For example every building permit is open to a right to their request and the persons could have requested the email communications or other communications between the landowner and the agent. Although all of us would enjoy; and hope to have utmost privacy, the law does not afford privacy when it comes to many oft these items. This includes personal text messages, emails and any other written forms of communication. Under the sunshine law people can ask about meetings that they believe occurred between any council member or the mayor with any other council member or mayor. If any oft the meetings or discussions in any way involvet the possibility ofa a vote ort the outcome of vote this could be not only The only reason that! la asked for thisi information to be withdrawn ist that normally Borough Council members nor the mayors see any building permits are. applied for. Because there is an agenti in place that handles code enforcement and there isa zoning hearing board, Borough Council members are not supposed to be a part of zoning issues with particular properties unless the councilmember is the  requested undert the right to know. law but a violation of the sunshine.  owner oft that property.  Further with respect to the property to little league field, this is at fairly complicated issue in regards to not only the roadway but the several right ways that run through that property. Twill have a better answer for the borough: at the May meeting. But this is not a simple issue.. Inr regards to questions concerning parking and a zoning ordinance ordinance number 377 andi its  amended counterparts: https outlook. live. com/ma  BmPuSmISSaNAA 1/4    understand: zoning, your need to got to article 2 section 200 and start down through reading with the First buildings are grandfathered in have to be buildings that existed with respect to that use priort to the enactment oft that portion oft the code whichi for a lot oft this codei is 2001. Ifc ownership changes at any time or the use changes ata any time then this zoning ordinance comes int the play. You arer not grandfathered in Iti is considered ar nonconforming use and requires a zoning decision by the zoning So unless the use and ownership haven't changed since thei initial enactment oft that portion oft this ordinance then your need tol look ate each zoning district to figure out how much off street parking is required. Ihad been askeda about some oft the landlords putting aApartments in existing buildings. Eveni ift the building used to have apartments, ift that use did not occur for over one year meaning the active rental of units than that property is nol longer Grandfathered into the ordinance. Further ift they use ita all! has changed ort the ownership is changed: since the enactment oft the ordinance the property Ifwe aret talking about more than one residential dwelling int the same structure it will not be R2, a A residential 2r means that there aret two household buildings allowed int the same building. The residential three section allows for residential multi family and multi house willl hold and will light commercial as defined. Most ofy your apartment units will be in this area. Do not confuse the building code with the zoning ordinance. Any structure thati is used as a rental falls under the building code as acommercial use even though itis under the residential building code for said use. For most apartments that fall undert the residential three classification parking can bef found on page 31 ofs section 225 under section B the second numbered paragraph each land use in this section has to have offstreet parking spaces ast required by article 2: section 265. Article 2 section 265 begins on page 37. As you'll see there is at tablet that lists the land-use and relates Contrary to popular belief, the bed- and- breakfast including the air bed-and-breakfast: fall underneath the parking requirement under page 491 for hotel motel and in unless you're trulya ab bed-and-breakfast  purpose and why this is applicable.  hearing board.  and use arer nol longer grandfatheredi in. single household residential district.  itto the different zones.  whichr means the owner oft the establishment resides att that facility. Starting on page 531 the residential listings begin at the bottom of the page.  You wills see that for residential dwellings oft the commercial building ist two spaces per dwelling plus one space for every two bedrooms 100% on top of that) whenever the commercial use requires. Ont the next pagey you wills see howi it breaks downt the number of dwellings. Most ofy your multi family units are covered undert the more. than two dwelling portion which requires Two spaces per dwelling plus one space for every two bedrooms. For example a four apartment unit each having two Thel Meyersdale Borough has a code enforcement agent. that handles these issues. Borough Council members and or the mayor are not supposed to be involved: with any issues involving: zoning on https lloutiook. live.c comimauoinbowiAOMMDAWATZMYAZCIONALWFMACYWLTAWAOAMAOAROMA6BPRaA281BAPugZmI98iHAV2Y. 214  bedrooms would require 12 parking spaces.    KAREN GNAGEY sgnageybalsoumne  Mon4 4/3/2023 11:49AM  To: Clarence Baer dreahaepsocom.pan Parisi Parisdanegmalcom-len, Baker bake206epvertonnet.on. Ackerman rackermanzi@gmailzc-Brookefok <Drookerok@gman.com>Shane Smith sminsi2veyphoocom CC: Marc Valentine emnemorthcemturtylaswgmitcom.Parda Ackerman  ydoypehinatone  Hi  We'res struggling with volunteers coming into the community. A couple of weeks ago, Iwas contacted ont the weekend about thet football team coming in tol help on a Saturday. They can't get out of school during the day. They offered tos stain the picnic tables or benches, mulch the playground, paint, limmediately emailed the office and asked that they reach outt to Heidia asap. Afterr not hearing back for three days, they moved fwd with helping elsewhere. So, wel lost those volunteer hours. Patti Shaulis had gotten on the borough calendar a month or so ago. Last year, we had at fire drill andl had tol have 60 or 8 brooms delivered with little notice. (The kids don'tt take the brooms, as some have said. We shouldn't ber making those statements without proof.) Brions said at our meeting he was going to come behind the kids and use the streets sweeping attachment ont the skid steer to clean up Patti said she reminded Brion aboutt them coming today, but once againt there were no supplies when they got there. Sol received several calls and texts. We once again had tos scramble and get brooms The: school coordinators are al bit frustrated and it's embarrassing to the borough. asked to get businesses to allow them to do work and arranged with 16.)  whatever was helpful to the borough.  after them. delivered.  I've asked for Patti Shaulis to prepare a spring and fall list and email it to Patti A. after this event today. Itwilli indicate requested supplies and quantity, and what they/rey willing to doi for biz owners. (I was Patti A: They week priort to volunteers coming, wouldy your please set up a call between Patti att the school and Brion tor make sure everything is organized for allf future community service events? Can Iboughta a couple of cases of water and snacks for the 601 kids and advisors today and apologized to  yous secure this list from Patti S? them on behalf of council. Please add to April agenda. Ty. Sent from AT&T Yahoo Mail for iPhone  https:lloutlook. live.c com'ma-OhneowldAOMAAOMMADAMATZATACIIKODNALWFIACYw.T  1/1    MEYERSDALE BOROUGH COUNCIL Regular Meeting. 4112043 Special Meeting  GUEST SIGNI IN ADDRESS ME ST 3340lnge 57 eypsdy Molow Trse Mosoler FsuAe 202nAe Melte  PLEASE PRINT NAME CA dhsiR 2 Tm Dertz 3 laa Hollday 4 Joch Wosholer LovKmA 6 Smuh  TOPIC  7 pel6sA FrAmptn 63Nadhab 8 Km BBu4 307 Penn Sf. 9 em/mller 231 Broadzac 10 udyialyy 2 n ISp AHH 030ShmAN 12 Don Grhainy! 13 DbowLFhe 14 lon Fl SB-Engss Mishlse 16 RachBmpa  a  J06 Meyersdale PAI5552  0kg  Abay  17 18 19 20 21 22 23 24  GUESTS MUST STAND WHILE SPEAKING  GUESTS SIGNINONEXCEL