Mount Joy Borough Council Meeting 7:00 PM Monday, February 5, 2024  Agenda  1. Call to Order - Mayor Bradley Youngerman, and Mayor Bradley 3. Invocation- Mayor Bradley 4. Pledge of Allegiance  2. Roll Call-Councilors, Crider, Eichler, Fahndrich, Greineder, Ginder, Hall, Haigh, Kark,  5. Announcement of Executive Sessions - No Executive Session held outside of the prior council meeting. Council will adjourn from the regular scheduled meeting into Executive Session to discuss al legal matter regarding Chiques Crossing as well as al Real Estate matter regarding 6. Consider a motion to approve the February 5, 2024, Borough Council Meeting Agenda. 7. Public Input Period - Comments of Any Borough Resident or Property Owner. Time limit of three  Public Works and Parks facilities.  minutes per individual. 8. Reports a. Mayor b. Police Chief . Fire Department Mount. Joy d. PSH Life Lion LLC. e. Northwest EMS f. EMA g. Library  h. Zoning, Code, & Stormwater Administrator Public Works Department K. Borough Authority Manager m. Borough Manager  Community & Economic Development. Administrator (Update on hiring process)  Assistant Borough Manager/Finance. Officer  9. Approval of Minutes of the Regular Borough Council Meeting held on January 2, 2024. 10. Florin Hills update and presentation ofs sketch plan for Block A and Phase III. No motions  expected.  11. Building Ad Hoc Committee a. Updates - Josh Deering  b. Discussion with possible motion regarding changes for Construction Documents  If you are aj person requiring accommodations: to participate, please contact Borough staff to discuss how we may best accommodate your needs. 21 East Main Street, Mount Joy, PA 17552 . (717)653-2300 Fax (717)653-6680 . oougnomountoypaong e w.mounto,pooughcon    12. Administration and Finance Committee  a. Updates/discussion on Chiques Crossing with possible motions.  b. Consider a motion to approve Resolution No. 2024-04, Council appointments to various Boards, Commissions, Authority, Committees as well as individuals and firms to specified Consider a motion to approve Resolution 2024-05 setting the dates and times for the d. Consider a motion authorizing staff to advertise the bidding of the Borough Park/Kunkle e. Consider a motion authorizing staff to advertise the bidding for a consultant for the Little Consider a motion authorizing the Borough Manager to sign letter ofe engagement with Stifel, Nicholaus & Company, Inc. underwriter for bonds and notes for financing oft the Municipal Services Complex as well as following the recommendations of the Borough g. Consider a motion authorizing the Borough Manager to sign the Professional Services h. Consider a motion to approve the final land development plan for the Janus School, 205 Lefever Rd., on the condition that any and all outstanding comments are addresses and a. Consider a motion to accept the Annual Report oft the Mount Joy Borough Civil Service b. Consider a motion authorizing the sale of the 2017 RAM 1500 pick-up truck. Consider a motion to authorize initiating the promotional process to fill the vacant  positions.  Parks & Recreation Advisory Board meetings.  Field Project. Chiques Park Master Plan.  Solicitor for Bond Counsel.  Agreement for Little Chiques Streambank Restoration Project. resolved to the satisfaction of Borough staff and Engineer.  13. Public Safety Committee  Commission. Sergeant's position.  14. Public Works Committee  a. Street Planning Presentation - Dennis Nissley 0. Old market Street/Manheim Street Drainage Swale Update. Department Facility (Florin Station).  Discussion with possible motion regarding Public Works/Authority Facility and Parks  15. Public Input Period Comments of Any Borough Resident or Property Owner. Time limit of three  minutes per individual. 16. Any other matter proper to come before Council.s 17. Acknowledge the payment bills. 18. Meetings and dates ofi importance, see attached calendar.  19. Executive Session. To discuss Police Department legal issue regarding a grievance.  20. Adjourn  The next full Council Meeting is scheduled for 7PM. on Monday. March 4. 2024.  2    8b  1 9 DB Da H 16 - 16e  A  8    48 S- 4 9 3  8 1 2  6 11  N 2  9 2 s 1 3 u! s 2  7 woo M 9 A  A *  3   s - 6 11 3 E 3 6   0 0  1 8 8 6 8 - 8 M s 7 A 9  6 6 6 8 2 2 3 1E 4 46 De  6  5 e de 8 8 6 4 6    2 2 2 5 6o    NrrE 5  32  &2 00    RB-PR-ES 3  s 2 3 3 3  3 3  3         MOUNT JOY POLICE DEPARTMENT  21 E MAIN ST, MOUNT JOY,  PA1 17552  Phone: 717-653-1650  Fax: 717-653-0062  Criminal Charges by Charge Type  Starting Issue Date 12/1/2023 to Ending Issue Date 12/31/2023  Charge Type: ARREST Charge  Total 1 1 1 1 1 1 1 2 1 1 1 1 Total: 13  1543 A- DRIV WHILE OPERI PRIV SUSP ORI REVOKED 2701. A1 - SIMPLE. ASSAULT- ATTEMPT 2702 A1 - AGGRAVATED ASSAULT  2706 A1 - TERRORISTIC THREATS WII INT TO TERRORIZE ANOTHER 3307 A4 - INSTITUTYL VANDVISM ADJACENT GROUND 3503 (A)(1)()- CRIM TRES-ENTER STRUCTURE 3802 A1 - DRIVING UNDER THE INFLUENCE -GENERAL IMPAIRMENT 3921 A- THEFT BY UNLAW TAKING-MOVABLE PROP 3926 A1 -THEFT OF SERVICES 5104-F RESIST ARREST/OTHER LAW ENFORCE 6106 A1 - FIREARMS NOT TO BE CARRIED W/O LICENSE 6113 A- ARREST FOR VIOLATION OF ORDER  Printed By: NICOLE LEE on 1/17/2024 12:23PM  Page 1 of 2  cranne    Charge Type: COMPLAINT Charge  Total 1 1 4 1 Total: 7  2709 A1 FAPASSMENTSTRIKE, SHOVE, KICK, ETC. 2709 A4- HARASSMENT- COMM. LEWD,THREATENNG, ETC.LANG. 3304 A5-CRIMINAL MISCHIEF- DAMAGE PROPERTY- SUMMARY CASE 5503 A1 L DISORDERLY CONDUCT ENGAGE IN FIGHTING  Printed By: NIÇOLELEE on 1/17/2024 12:23PM  Page 2 of 2  nonnn    MOUNT JOY POLICE DEPARTMENT  21 E MAIN ST, MOUNT JOY,  PA17552  Phone: 717-653-1650  Fax: 717-653-0062  Citation Output By Charge  Starting Issue Date 12/1/2023 to Ending Issue Date 12/31/2023  Charge  Total 4 1 2 1 2 1 4 2 1 2 1 2 1 Total: 24  1301 A-DR UNREGIST VEH 1501 A- DRIVING W/O. ALICENSE 1301 - 1301 A-Dr Unregist Veh 1332- - 1332 B5 - Obscured Plates Tinted! Plate Cover 1371 -1371 A-Veh! Reg Suspended 1501 -1501 A- Driving' W/O. AL License 1543- -1543 A-Driv While Oper Priv Susp Or Revoked 1786- - 1786 F- Oper Veh W/O Req'dFinanc Resp 3111-3111. A- Obedience to Traffic-Control Devices 3112-3112/ A31 Failure To: Stop At Red Signal 3345-3345 A-i Meetingovertaking: School Bus 4703-4703A- Operat Veh W/O Valid Inspect 4706-4706 C-FailTo Obtain Emission Cert  Printed By: NICOLE LEE SCORDO On 1/12/2024 9:17:17A AM  Page 1 of 1    86  FDMJ Monthly Incident Report Summary  December 2023  Responded to 42 alarms for the month ofl December 2023 - 584 total alarms for 2023  Time in service for month: 25 hours and 27 minute  Average manpower peri incident: 11 members per call forr month (6a-4p 25 calls/7 members per call) - Response time - 41 min &31 sec. Arrival time - 81 min &: 30 sec. (w/FPcalls) Calls by Municipality First Due: 35 first due alarms -7 mutual aid alarms  Total Man-hours: 282 hours & 161 minutes  Mount Joy Borough Rapho Township- Mount Joy Township- East Donegal Township- Apparatus Responses: Engine 75-1-25 Engine 75-2-17 Truck 75-13 Squad 75-1-3 Traffic 75-9 POV (Fire Police)-1 18 Duty Chief Vehicle- 23 Duty Officer Vehicle - 18 Property pre-incident value: $1,778,300.00 Property Fire Loss: $260,500.00 Property post incident saved: $1,517,800.00  17 15 2 1  2022 FDMJ responded to a call on average every - 14 hours & 58 minute Total Training hours of 43 members trained for 203 hours 30 minutes  Community: Service Details - 1-Community Events - MJB Winterfest 12 members = 72 hours 12/8-N Multiple Water Rescue Incidents (x5) MJB, RTwp, MTwp - 4 Vehicles, 2 occupied 12/26 - Building Fire - RTwp - Auction Rd. $500.00 Fire Loss - Electrical 12/29 - Barn Fire - RTwp - Zink Rd- $260,00.00 Fire Loss - Large Barn and Livestock  Notable First Due Calls:-    Fire Department Mount Joy This report was generated on 1/7/2024 9:13:04. AM Breakdown by Major Incident Types for Date Range Zone(s): All Zones Start! Date: 12/01/2023 IEnd Date: 12/31/2023  Mount Joy, PA  Good Intent Call 4.76% Service Call 7.14% 7.14%  False Alarm & False Call 23.81%  Hazardous Condition (No Fire),  Fires 14.29% 2.38%  Overpressure rupture, explosion,...  Rescue & Emergency Medical Service)  40.48%  MAJOR INCIDENT TYPE  #INCIDENTS 6 1 17 3 3 2 10 42  %0fTOTAL 14.29% 2.38% 40.48% 7.14% 7.14% 4.76% 23.81% 100%  Fires  Overpressure rupture, explosion, overheat nof fire Rescue & Emergency Medical Service Hazardous Condition (No Fire) Service Call Good Intent Call False Alarm & False Call  TOTAL  Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are  EMERGENCY REPORTING emergencyeponingcom Doc Id:553 Page#1of2  not displayed ift the counti is zero.    Detailed Breakdown by Incident Type  INCIDENT TYPE  #INCIDENTS 5 1 2 1 9 5 3 1  % OfTOTAL 11.9% 2.38% 2.38% 4.76% 2.38% 21.43% 11.9% 7,14% 2.38% 2.38% 2.38% 2.38% 2,38% 2.38% 2.38% 7.14% 9.52% 2.38% 100%  111-1 Building fire 160- - Special outside fire, other 251 Excessive heat, scorch burns with noi ignition 311 -Medical assist, assist EMS crew 321 EMS call, excluding vehicle accident with injury 322 Motor vehicle accident with injuries 360- Water & ice-related rescue, other 412-C Gas leak (natural gas or LPG) 511 -Lock-out 540 Animal problem, other 551 Assist police or other governmental agency 600 Good intent call, other 622 Noi incident found on arrival at dispatch address 735- Alarm system sounded due tor malfunction 736-0 CO detector activation due tor malfunction 743- Smoke detector activation, noi fire unintentional 745- Alarm system activation, nof fire unintentional 746- Carbon monoxide detector activation, no CO  3 4 1 42  TOTAL INCIDENTS:  Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results fora a major incident type are  EMERGENCY REPORTING' emergenoyrepoting.com Docld: 553 Page #2of2  not displayed ift the count is zero.    Fire Department Mount Joy This report was generated on 1/7/2024 9:17:19. AM  Mount Joy, PA Incident Statistics  Zone(s): All Zones I Start Date: 12/01/2023 IE End Date: 12/31/2023  INCIDENT COUNT  INCIDENT TYPE EMS FIRE TOTAL  #I INCIDENTS 17 25 42  TOTAL TRANSPORTS (N2 and N3)  APPARATUS TOTAL  #of APPARATUS TRANSPORTS  #of PATIENT TRANSPORTS TOTAL # of PATIENT  CONTACTS  PRE-INCIDENT VALUE $1,778,300.00  LOSSES $260,500.00 1 1 2 Total 7 11 % OVERLAPPING 7.14  CO CHECKS  736-C CO detector activation duet to malfunction 746- Carbon monoxide detector activation, no CO  TOTAL Aid Type Aid Given Aid Received #OVERLAPPING 3  MUTUAL AID  OVERLAPPING CALLS  LIGHTS AND: SIREN AVERAGE RESPONSE TIME (Dispatch to Arrival)  Station Non-FDMJ Apparatus Station 75 Station Non-FDMJ Apparatus Station 75  EMS 0:07:16 AVERAGE FOR ALL CALLS EMS 0:03:14 AVERAGE FOR: ALL CALLS  FIRE 0:03:06 0:09:08 0:08:30 FIRE 0:01:24 0:05:12 0:04:31  LIGHTS AND SIREN -AVERAGE TURNOUT TIME (Dispatch to Enroute)  AGENCY Fire Department Mount Joy  AVERAGE TIME ON SCENE (MM:SS)  36:17  Only Reviewed Incidents included, EMS for Incident counts includes only 3001 to3 399 Incident Types. All other incident types are counted as FIRE. CO Checks onlyi includes Incident Types: 424. 736 and7 734. # Apparatus Transports= =# ofi incidents where apparatus transported. # Patient Transports = All patients transported by EMS.# Patient Contacts emergeroyeporing.om =# of PCR contacted by apparatus. This report now returns both NEMSIS 2&30 data as appropriate. For overlapping Docl Id: 1645  EMERGENCY REPORTING Page#1of1  calls that span over multiple days, total per month will note equal Total count for year.    Fire Department Mount Joy This report was generated on 1/7/2024 9:18:22 AM Incident Count per Zone for Date Range Start Date: 12/01/2023 IEnd Date: 12/31/2023  Mount Joy, PA  20  10  10-MRB 27-MJT 69-EHT 70-MJT 74-EZB 75-EDT 75-MJB 75-MJT 75-RT 79-EDT  ZONE  #INCIDENTS 1 1 1 1 2 1 17 2 15 1 42  10- MRB- 10 Marietta Borough 27-MJT- 27 Mount Joy Township 69- EHT 69 East Hempfieid Township 70-MJT-701 Mount. Joy Township 74- EZB -74 Elizabethtown Borough 75- EDT-75 East Donegal Township 75-N MJB- 75 Mount. Joy Borough 75-MJT- 75 Mount Joy Township 75-F RT -75 Rapho Township 79-E EDT-79 East Donegal Township  TOTAL:  Zone information is defined ont the Basic Info: 3s screen of ani incident. Only REVIEWED incidents included.  EMERGENCY REPORTING emergensyeporing.com Doc Id: 270 Page#1of1  Archived Zones cannot be unarchived.    Fire Department Mount Joy This report was generated on 1/7/2024 9:19:11 AM Incident Count with Man-Hours per Zone for Date Range  Mount. Joy, PA  Incident Type(s): All Incident Types Start Date: 12/01/2023 End Date: 12/31/2023  ZONE 10-MRB. 10 Marietta Borough 27- MJT- -27 Mount Joy Township 69-E EHT 69 East Hempfield Township 70-MJT- -701 Mount Joy Township 74-EZB- -74 Elizabethtown Borough 75-EDT- 75E East Donegal Township 75-MJB- 75 Mount Joy Borough 75-MJT- 75 Mount Joy Township 75-RT-75 Rapho Township 79- EDT- 79 East Donegal Township  INCIDENT COUNT 1 1 1 1 2 1 17 2 15 1 42  MAN-HOURS 33:21 5:47 4:07 5:03 1:52 1:56 59:01 5:57 164:30 0:41 282:16  TOTAL  NOTE thatt this report takes into consideration ONLY those Personnel that are associated with an Apparatus,  EMERGENCY REPORTING emergencyreportinga com Doc Id: 1306 Page #1of1  and that only Reviewed incidents are included int the counts.    Fire Department Mount Joy This report was generated on 1/7/2024 9:20:13 AM Incident Count per Apparatus for Date Range Start Date: 12/01/2023 End Date: 12/31/2023  Mount Joy, PA  30 25- 20- 15- 10- 5- D751  -  D752  E75-1  E75-2 POV Apparatus  SQ-75  TF-75  TK-75  APPARATUS D751 D752 E75-1 E75-2 POV SQ-75 TF-75 TK-75  #of INCIDENTS 23 18 25 17 18 3 9 13  Canceled apparatus (per the THIS APPARATUS WAS CANCELLED checkbox on Basic Info 4) noti included.  EMERGENCY REPORTING emergeneyeporingcom Doc! Id: 658 Page#1of1  Only REVIEWED incidents included.    Fire Department Mount Joy This report was generated on 1/7/2024 9:21:00. AM Incidents by Hour for Date Range Start Date: 12/01/2023 End Date: 12/31/2023  Mount Joy, PA  5- 4- 3- 2-  88 d00 d88 g5 86 88 gi  8w 86 de gu 10 888 NS  88 %e 65  80 88 HOUR 03:00-03:59 04:00-04:59 05:00-05:59 06:00-06:59 07:00-07:59 08:00-08:59 09:00-09:59 10:00-10:59 11:00-11:59 12:00-12:59 13:00-13:59 15:00-15:59 16:00-16:59 18:00-18:59 19:00-19:59 20:00-20:59 21:00-21:59  #OfCALLS 1 1 3 1 3 4 2 4 3 2 2 4 2 4 2 2 2  Only REVIEWED incidents included  EMERGENCY REPORTING emergencyreporing. .com Dock Id:1 19 Page #1of1    Fire Department Mount Joy This report was generated on 1/7/2024 9:22:16 AM Start Date: 12/01/2023 IEnd Date: 12/31/2023  Mount. Joy. PA  Average Number of Responding Personnel per Houri for Date Range  20. 15- 10    3:00 5:00 7:00 9:00 11:00 13:00 16:00 19:00 21:00 4:00 6:00 8:00 10:00 12:00 15:00 18:00 20:00 HOUR HOUR AVG. #PERSONNEL 03:00-03:59 6.00 04:00-04:59 6.00 05:00-05:59 13.33 06:00-06:59 12.00 07:00-07:59 6.00 08:00-08:59 9.00 09:00-09:59 5.00 10:00-10:59 5.75 11:00-11:59 6.67 12:00-12:59 7.50 13:00-13:59 5.00 15:00-15:59 7.00 16:00-16:59 5.50 18:00-18:59 12.75 19:00-19:59 12.00 20:00-20:59 11.00 21:00-21:59 17.50  AVE. # PERSONNEL caiculated from total number of personnel responding toi incidents begun att the HOUR  EMERGENCY Doc! Id: 997 Page #1of1  divided by total number of REVIEWED incidents for that HOUR. Includes personnel that responded both on or off emergengyreparing.som  apparatus.    Fire Department Mount Joy Mount Joy, PA Thisr reportv was generated on1 1/7/2024 9:23:07 AM Losses for Date Range Start Date: 12/01/2023 End Date: 12/31/2023  TOTALI INCIDENTS TOTALPROPERTY LOSS TOTAL CONTENT TOTAL AVERAGE  LOSS LOSSES $140,500.00 $260,500.00 $130,250.00 PROPERTY LOSS CONTENTI LOSS $0.00 $120,000.00  LOSS TOTAL %ofTotal $500.00! $500.00 0.19% $140,000.00 $260,000.00 99.81%  2 DATE 12/27/2023 12/29/2023  $120,000.00 Incident Type 111- Building fire 111-E Buildingf fire  INCIDENTI NUMBER 2023-581 2023-583  Only REVIEWEDi incidents included  REPORTING" emargnsyeporing.om Docid:2 265 Pages1ol1    E  Fire Department Mount Joy This report was generated on1 1/7/2024 9:40:17 AM Start Date: 12/01/2023] End Date: 12/31/2023 DATE INCIDENT# 12/01/2023 2023-543 236ECOLLEGE/ AVE 12/02/2023 12/03/2023 2023-545 12/03/2023 2023-546  Mount Joy, PA  Basic Incident Info with Number of Responding Apparatus and Personnel for Date Range  ADDRESS  INCIDENT TYPE 111-Buildingf fire unintentional malfunction with injury unintentional  SHIFT Fire Police Fire Police Fire Police Fire Police Fire Police Active Firefighters & 75-MJB- 75 Mount. Joy Active Firelighters& 75-MJB- 75N Mount. Joy Fire Police FireF Firefightersa Police Active Fire Firefighters Police & 75-RT-75 Township Rapho Active Firefighters& 79-EDT- -796 East Donegal Fire Police FireF Police Aclive Firefighters& 69-EHT- -69E East Fire Police Active Firefighters& 75-MJB- 751 Mount. Joy Fire Police Active Firefighters8 75-MJB- 75N Mount. Joy  ZONE Borough Township Rapho Borough Township Township Borough Borough 75-RT-75F Rapho Township Township Borough Township Hempfield Township Borough Borough  #APP. #PERS. 2 5 2 10 5 11 13 2 4 3 10 5 14 3 6 3 10 6 18 1 2 6 3 6 1 6 3 6 7 33 EMERGENCY emergensyreponting.com Docid:9 948 Page#10f3  Active Firefighters & 74-EZB- -74E Elizabethtown  743- Smoke delectora activation, nofi fire- Active Firefighters & 75-RT- -75  2023-544 2301 STRICKLERI RD  MILTON GROVE RD 322- Motor vehicle accident withi injuries Active Fire Firefighters Police & 75-RT- Township 75F Rapho  126 LUMBER ST  736- COd deleclor activation duet to Active Firefighters & 75-MJB- 751 Mount. Joy 3  12/04/2023 2023-547 1195 STRICKLERF RD 321-EMS call, excludingy vehicle accident Active! Firefighters & 75-RT- 75F Rapho 12/07/2023 2023-548 1864 EMERALDV WAY 743- Smoke detector activation, nof fire- Active Firefighters & 75-RT- 75 Rapho  12/09/2023 2023-549 12/10/2023 12/11/2023 2023-553 12/12/2023 2023-554 12/13/2023 2023-555 12/14/2023 2023-557  WMAINST 1976 AUCTIONRD  322- Motor vehicle accident withi injuries Fire Police 745-A Alarms system activation, noi fire- Active unintentional 600- Goodi intent call, other unintentional unintentional 111-Buildingf fire 540- Animal problem, other  12/09/2023 2023-550 206 WATERS EDGEDR 412-Gas leak (natural gas or LPG)  2023-551  12/10/2023 2023-552 1103 IRONB BRIDGE RD  2727 MAYTOWNF RD 322- Motor vehicle accident withi injuries Fire Police  330EMAINST  745- Alarm system activation, nof fire- Active Firefighters& 75-MJB- 75N Mount. Joy 2  1976 AUCTIONRD 745-A Alarm system activation, nof fire- Active Firefighters& 75-RT- 75F Rapho  12/14/2023 2023-556 1125 STONY BATTERYRD  FRANKST  12/14/2023 2023-558 167 LONGENECKERF RD 322- Motor vehicle accident withi injuries Fire Police  Only REVIEWEDI incidentsi included.    DATE INCIDENT# 12/15/2023 2023-559 12/16/2023 2023-560 12/17/2023 2023-561 12/18/2023 2023-562  ADDRESS 27EMAINST 258 BLOSSOM1 TRL 402EN MAINST  INCIDENTTYPE agency malfunction  SHIFT FireP Police Fire Police Fire Police Fire Police Fire Police Fire Police Fire Police Fire Police Fire Poliçe Active Firefighters & 75-RT- 75F Rapho Fire Police  ZONE Borough Borough Borough Borough Township Township Township Borough Borough Borough Township Borough Borough Township Borough Township Township Borough Borough  #APP. #PERS. 12 8 11 16 4 15 12 12 11 10 6 5 5 6 17 3 3 6 13 11 3 11 9 7 EMERGENCY emegensyrepontingcom Dockd: 948 Page#2of3  22WDONEGALST 322- Motor vehicle accident withi injuries Active Firefighters & 75-MJB- 75N Mount. Joy 3  551- Assist police or ather govermental Active Firefighters & 75-MJB- 75N Mount. Joy 2 735- Alarm: system sounded duet to Active Firefighters & 75-MJB- 751 Mount. Joy 2 360- Water &i ice-relatedr rescue, other Active Firefighters & 75-M MJB- 75 Mount. Joy 5  12/18/2023 2023-563 323 LONGENECKERRD 360- Water & ice-r relatedr rescue, other Active Firefighters & 75-RT -75F Rapho 12/18/2023 2023-564 3647 MEADOW VIEWRD 360- Water &i ice-related rescue, other Active Firefighters & 27-MJT-271 Mount. Joy 5 12/18/2023 2023-565 1481 RISSERMILL RD 360- Water &i ice-relatedr rescue. other Active Fire Firefighters Police & 75-MJT- Township 751 Mount. Joy 6  12/18/2023 2023-566 12/18/2023 2023-567 12/19/2023 2023-568 12/19/2023 2023-569 12/20/2023 2023-571 12/21/2023 2023-572  MEADOWVIEW: RD 360- Water &i ice-relatedr rescue, other Active Firefighters & 75-MJT- 75N Mount. Joy 5 617 BAILEYLN 746- Carbon monoxide detector activation, Active Firefighlers & 75-MJB- 75 Mount. Joy 3 3 PENNCOURTDR 311- Medical assist, assist EMS crew Active Firefighters & 75-MJB- 75N Mount. Joy 2  401 WI MAINST  322- Motor vehicle accident withi injuries Active Fire Firefighters Police & 75-MJB 751 Mount. Joy 4  noco 511-Lock-out  12/19/2023 2023-570 2000 STRICKLERI RD  669 WOODST 48EHIGHST  322- Motor vehicle accidenty withi injuries Active Fire Firefighters Police & 75-MJB- 751 Mount. Joy 4 412- Gasl leak (natural gas OrLPG) Active Fire Firefighters Police & 74-EZB- 74E Elizabethtown 1 160- Special outside fire, olher Active Firefighters & 75-RT- 75F Rapho  12/22/2023 2023-573 4591 MARIETTAAVE  Fire Police Fire Police Fire Police Fire Police Fire Police  12/22/2023 2023-574 200 CHOCOLATEAVE 251-Excessivel heat, scorch burns withr no Active Firefighters & 75-MJB- -751 Mount. Joy 6 12/24/2023 2023-576 2301 STRICKLERF RD 743- Smoke detector activation, not fire- Active Firefighters & 75-RT- 751 Rapho  ignition unintentional unintentional  12/23/2023 2023-575 12/25/2023 2023-577 12/25/2023 2023-578 Only REVIEWEDI incidents included.  CLOVERLEAFF RD 322- Motorv vehicle accident withi injuries Active Firefighters & 70-MJT- 70N Mount. Joy 3  539 STAUFER CT 740EMAINST  745- Alarm system activation, nof fire- Active Firefighters & 75-MJB-751 Mount. Joy 4 311- Medical assist, assist EMS crew Active FireF Firefighters Police & 75-MJB- 751 Mount. Joy 4    DATE INCIDENT# 12/25/2023 2023-579 12/26/2023 2023-580 12/27/2023 2023-581 12/29/2023 2023-582 12/29/2023 2023-583 12/30/2023 2023-584  ADDRESS 190_283RTE 832. JASMINEAVE 2050 AUCTIONRD 1555EN MAINST 2887 ZINKRD 222WWALNUTST  INCIDENT TYPE dispatch address 111-Buildingf fire 111-Buildingf fire 111-Buildingt fire  SHIFT Fire Police Active Firefighters & 75-RT- 75F Rapho Fire Police Fire Police Active Firefighters & 75-RT- -75 Rapho Fire Police Active Firefighters & 10-MRB- 10Marietta Fire Police  ZONE Township Township Township Township Township Borough  #APP. #PERS. 4 8 10 6 17 4 12 6 23 5 17 TOTAL# #INCIDENTS: 42  622- Noi incident found ona arrivala at Active Firefighters & 75-RT-7 75F Rapho 412- Gasl leak (natural gas OrLPG) Active Fire Firefighters Police & 75-EDT-75E East Donegal 6 322- Motor vehicle accident withi injuries Active Firefighters8 & 75-RT- 75F Rapho  Only REVIEWEDI incidentsi included.  emergencyrepoting.a com Docld: 948 Page3of3    6d  Penn State Health Life Lion, LLC December 2023 Total Calls by Municipality  70 60 50 40 30 20 10 0  62  MOUNT JOYE BOROUGH  Total Calls by Priority  Total Calls by Day of the Week  16 14 12 10  14  Pri 1 2  lilll  Sun Mon Tue Wed Thu Fri Sat    Penn State Health Life Lion, LLC December 2023 Total Calls by First Unit Dispatched  25 20 15  MEDIC77-3 MEDIC77- AMB77-3 MEDIC 700 MEDIC7 77- MEDIC7 77- AMB77-22 INT77-32 AMB77-32 MEDIC77-6 MEDIC41 MEDIC 77-4 MEDIC77-  32  62 30  YORK  42    Penn State Health Life Lion, LLC December 2023 Total Calls by Hour    Penn State Health Life Lion, LLC Covered Incidents December 2023 Total Calls by Municipality  14 12 10 8 6 4 2 0  12  MOUNT JOYB BOROUGH  Total Calls by Day of the Week  Total Calls by Pri  3.5 3 2.5 2 1.5 0.5  Pri 1 "3 2  li  Sun Mon Tue Wed Thu Sat    Penn State Health Life Lion, LLC Covered Incidents December 2023 Total Calls by Hour  11 14 16 17 22 0  0.5  1.5  2.5  3.5  Total Calls by First Unit Dispatched  2.5 1.5 0.5 0  MED868  MED862  MED8600  INT868  MED865  MED861    Penn State Health Life Lion, LLC  2023  Response Time (Dispatch to OnScene)  00:08:56 00:08:38 00:08:21 00:08:04 00:07:47 00:07:29 00:07:12  00:08:51  00:08:14  00:07:52  12  2023    &e  Northwest EMS Inc. Agency Incident Report Call Totals by Class December 2023 Class 2 0 0 0 1 4 0 0 0 1 0 6 1 0 3 9 0 0 0 0 2 1 6 0 0 4 0 2 17 0 8 5 0 1 9 1 0 2 83  Municipality Akron Borough Berks County Clay Township Columbia Borough Conoy Township Dauphin County- Conewago Township Dauphin County Londonderry Township Dauphin County Other Denver Borough East Cocalico Township East Donegal Township East Hempfield Township East Petersburg Borough Elizabeth Township Elizabethtown Borough Ephrata Borough Ephrata Township Lancaster Township Lancaster City Lebanon County Lititz Borough Manheim Borough Manheim Township Manor Township Marietta Borough Millersville Borough Mount Joy Borough Mount Joy Township Mountville Borough Penn Township Rapho Township Warwick Township West Cocalico Township West Donegal Township West Hempfield Township West Lampeter Township York County Total Dispatches  Class1 1 1 10 27 9 1 4 0 1 0 35 9 1 8 90 1 2 0 0 6 5 22 4 0 12 1 19 81 0 32 24 5 1 58 5 0 4 479  Class 3 0 0 7 4 7 1 3 0 0 0 25 2 0 4 56 0 0 0 0 2 1 14 0 0 8 0 2 26 0 26 17 1 1 48 2 0 0 257  Other 0 0 0 0 0 0 0 0 0 0 1 0 0 4 11 0 0 0 0 0 0 5 0 0 0 0 0 16 0 0 0 0 0 0 0 0 0 37  Total 1 1 17 32 20 2 7 0 2 0 67 12 1 19 166 1 2 0 0 10 7 47 4 0 24 1 23 140 0 66 46 6 3 115 8 0 6 856  Other Dauphin Co: Middletown Borough, Lower Swatara Township, South Londonderry Township    Northwest EMS Inc. Agency Incident Report Call Totals by Class January1- - December 31, 2023  Municipality Akron Borough Berks County ClayTownship Columbia Borough Conoy Township Dauphin County- Conewago Township Dauphin County- Londonderry Township Dauphin County Other Denver Borough East Cocalico Township East Donegal Township East Hempfield Township East Petersburg Borough Elizabeth Township Elizabethtown Borough Ephrata Borough Ephrata Township Lancaster City Lancaster Township Lebanon County Lititz Borough Manheim Borough Manheim Township Manor Township Marietta Borough Millersville Borough Mount. Joy Borough Mount Joy Township Mountville Borough Penn Township Rapho Township Warwick Township West Cocalico Township West Donegal Township West Hempfield Township West Lampeter Township York County Total Dispatches  Class1 1 2 4 138 237 111 29 55 6 6 2 357 77 16 113 792 11 4 8 2 83 48 245 20 15 116 1 197 562 4 433 315 69 5 659 38 1 60 4,841  Class 2 0 0 25 6 27 9 6 3 1 0 81 5 0 23 148 0 0 1 0 22 5 53 3 1 31 0 16 103 0 114 67 1 1 151 7 0 7 917  Class 3 0 0 89 22 80 11 22 4 0 0 238 17 8 53 600 2 1 1 0 34 7 170 5 7 109 1 52 263 1 298 181 7 2 470 9 0 9 2,773  Other 0 0 0 0 1 0 0 0 0 0 62 0 0 36 236 1 0 0 0 0 0 45 0 0 0 0 0 59 0 3 4 0 0 4 0 0 0 451  Total 2 4 252 265 219 49 83 13 7 2 738 99 24 225 1,776 14 5 10 2 139 60 513 28 23 256 2 265 987 5 848 567 77 8 1,284 54 1 76 8,982  Other Dauphin Co: Middletown Borough, Lower Swatara Township, South Londonderry Township    Call Volume Comparison January 2019- December 2023 MONTHLY TOTAL CALLS 2019-2023  900 800 802 700 600 500 400  856  Jan Feb Mar* April May June July Aug Sep Oct Nov Dec  -2019 -2020 2021 2022 -2023  Agency! Incident Reports 2019-2023  Jan Feb Mar* April May June July Aug Sep Oct Nov Dec Total 2019 650 560 651 664 682 636 694 704 660 669 638 631 7,839 2020 636 653 539 446 528 595 598 644 634 682 668 768 7,391 663 608 678 756 749 741 746 850 910 870 847 892 9,310 845 638 749 707 745 707 753 781 736 769 765 793 8,988 802 693 740 673 734 773 704 760 739 762 746 856 8,982 2019/2020 -2.15% 16.61% 17.20% -32.83% -22.58% -6.45% 13.83% -8.52% -3.94% 1.94% 4.70% 21.71% 2020/2021 4.25% -6.89% 25.79% 69.51% 41.86% 24.54% 24.75% 31.99% 43.53% 27.57% 26.80% 16.15% 2021/2022 27.45% 4.93% 10.47% -6.48% -0.53% 4.59% 0.94% -8.12% 19.12% -11.61% -9.68% -11.10% 2022/2023 -5.09% 8.62% -1.20% -4.81% -1.48% 9.34% -6.51% -2.69% 0.41% -0.91% -2.48% 7.94%  2021 2022 2023  *March 13, 2020= = National Emergencydeclared    Northwest EMS Agency Incident Breakout  December 2023  Incident Type Medical Public Service Cardiac. Arrest (class 1) Vehicle. Accident Fire call Gas leak EMS activity Routine Transport  756 11 7 39 7 0 14 22  Mututal Aid Dauphin Medic 4 Dauphin Medic7-3 (SCEMS) Ephrata (Amb 01) Ephrata Medic 4 Lancaster EMS (06) Lebanon County Manheim' Township (82) Rothsville (24) Penn State Life Lion EMS (formerly SVEMS) Warwick (85)  Covered 0 1 0 2 0 3 1 0 45 6  Assisted 0 0 0 0 0 0 0 3 12 1  Assisting Unit 0 0 0 2 0 1 0 0 3 7  Receiving Facility Penn Medicine Lancaster General Penn State Hershey Penn State Lancaster Reading Hospital- -Tower Health UPMC- Community Osteopathic (Harrisburg) UPMC-Lititz UPMC-H Harrisburg UPMC- York Memorial Wellspan Ephrata Community Hospital 17 Wellspan Good Samaritan Hospital Wellspan York Other  Disposition Cancelled DOA No patient found Recalled Refusal Standby (fire) Transported Treat/notransport Other  250 122 157 1 0 44 2 2 6 1 1  47 4 40 49 66 5 603 0 42    Northwest EMS Agency Incident Breakout January1-D December 31, 2023  Incident Type Medical Public Service Cardiac Arrest (class 1) Vehicle Accident Fire call Gas leak EMS activity Routine Transport  7,677 169 149 464 103 0 113 307  Mututal Aid Dauphin Medic 4 Dauphin Medic 7-3 (SCEMS) Ephrata (Amb 01) Ephrata Medic 4 Lancaster EMS (06) Lebanon County Manheim Township (82) Rothsville (24) Penn State Life Lion! EMS (formerly SVEMS) (77) Warwick (85) Warwick (85)  Covered 0 14 0 7 11 40 13 1 514 45 39  Assisted 0 0 2 0 3 5 2 11 162 25 24  Assisting Unit 0 5 0 64 10 6 8 1 58 119 112  Receiving Facility Penn Medicine Lancaster General 2,863 Penn State Hershey Penn State Lancaster Reading Hospital- - Tower Health UPMC- Osteo (Harrisburg) UPMC-I Lititz UPMC-H Harrisburg UPMC- York Memorial Wellspan Ephrata Community Hospital 201 Wellspan Good Samaritan Hospital Wellspan York Other  Disposition Cancelled DOA No patient found Recalled Refusal Standby (fire) Transported Treat/no transport Other  567 89 385 493 734 125 6,125 10 454  1,314 1,077 2 18 533 22 8 52 16 19    8f  MJB-ICS209 Incident Name - Jurisdiction  Date Prepared 1/22/2024  Time Prepared 1700 Phone /F Fax Number(s) 717-804-4473  Status Summary Reporting Unit Mount Joy Borough EMC  Mount Joy Borough EMA  Operational Period 12/19/2024 to 1/22/2024  Current Situation: (What is taking place?- - Is the situation volatilelgrowing, or have things stabilized?)  Noi issues or incidents to report.  Projected Situation: (Are things, in general, getting better or worse? Explain...)  Nothing to report.  Critical Issues: (What problems are being encountered? Impediments to response and/or completion of objectives? Explain)  Nothing to report.  Casualty Report: (Civilian /F Responder) Nothing to report.  Accomplishments: (What has taken place that is completed?) for the 2024 planned events within the Borough. able to attend due to a previous commitment.  Attended an Events Committee meeting on 1/17/2024 with representatives from the Borough and Event Organizers Provided availability for a planning meeting for the Make A Wish parade. This will be held on 2/5/2024. Iwill not be  Monitored the recent rain and snow events for any major issues. None reported.  Page 1 of2    MJB -ICS 209 Status Summary  Incident Name - Jurisdiction Mount Joy Borough EMA  Date Prepared 1/22/2024  Time Prepared 1700  Resources Assigned: (What resources have been committed from local response agencies)  None at this time.  Planned Activities: (Desired activities to accomplish in the next operational period?) Continue to work on Hazard Mitigation Plan data to submit to the County.  Will be working on a MOU with surrounding Municipal Coordinators to provide and receive assistance from the EMCS during events ori incidents if needed. Once drafted Iwill present to the Committee and Council for consideration  Weather: (Current and Forecasted Weather Conditions)  Nor major weather forecasted.  Page 2of2    89  MILANOF-SCHOCK LIBRARY 1184 Anderson! Ferry Road, Mount. Joy, PA1 17552 Tel:717.653.1510 Fax:717.653.4030 www.mslibrary.org  Milanof-Schock Library is a community resource that enriches lives through, education, information, exploration, and socialization.  BeConnected  Serving East Donegal Township, Marietta Boro, Mount Joy Boro, Mount Joy Township & Rapho Township January 2024- Compiled by Joseph Mcllhenney, Executive Director Contributors: Susan Craine, Jan Betty, Stephanie Funk & Kirstin Rhoads  December 1-31, 2023 Statistics TOTAL CIRCULATION YTDCIRCULATION OVERDRIVE & E-formats NEW PATRONS YTDI NEW PATRONS PATRON COUNT YTD PATRON COUNT PASSPORTS YTD PASSPORTS WIFIUSERS PC USERS Hoopla!  2023 11,909 178,786 1,318 49 1,005 4,487 69,859 90 1,532 572 263 411  2022 12,115 178,129 1,366 54 880 4,354 63,296 90 1,031 N/A 218 390  2021 11,616 172,044 1,264 52 712 3,858 50,563 72 846 270 265 372 357 $800.85 $191.00 $204.00 $1,195.85  2020 13,645 129,491 1,473 26 410 2,274 38,341 35 568 261 225 365 $11,603.87  2019 12,533 190,115 973 42 919 4,575 75,724 68 1,184 384 392 311  Y'23 Dec'23 Nov'23 Oct'23 Sep'23 Aug'23 Jul'23  Number of] Hoopla items used  3,755  ITEMS SOLD INI LOBBY YTD TOTAL $ TOTAL $ ADDED DONATIONS TOTAL $1 DONATIONS as PRIZES TOTAL Executive Summary  MSL collected 115 winter items for Mount. Joy Helping Hands and Donegal Substance Abuse Learn Spanish with Miss. Jan - 6-week conversational Spanish class was well attended.  Alliance during December.    PROGRAMMING/CLUBS/PROCTORSNUMBERS  ADULT Programs In-Library Programs Club Meetings/Particpants YOUTH Programs In-Library Programs Off-site Programs Virtual Programs Volunteer Volunteer Hours Joseph  Programs  Participants  Programs YTD  Participants YTD  8  71  56  Programs  Participants  Programs YTD  Participants YTD  17 12  371 362  229 97  6,184 6,063  Month Total 72.75  2022 YTDTotals 1,127.95  Attended Mount Joy Borough Council Meeting Dec 4 Held All-Staff meeting & Retirement Party Dec7 Interview potential custodian Dec12 Met with potential cleaning contractor Dec 13 Supervised HVACseasonal maintenance work Dec 22  Community/Service Point (Susan) Weeded and shifted adult fiction.  Created lists for Joseph to weed Non-Fiction. Staff withdrew these items. Shifted music, biography books on cd and sight saver items.  Collected, counted, and delivered items 115 donated for Mount. Joyl Helping Hands and Donegal  Substance. Abuse Alliance Youth Services (Jan)  Winterfest - huge crowd of 1370 passing through thel library booth. Iwas grateful to both Key Club and Builders Club for all their help. We, once again, did al lollipop tree with the winners (and they all were) choosing al booki from the donated Bingo stash. Had bookmarks and calendars for Twas the Night Before Christmas Snoreytime - turned on the "fireplace" int the program room, read the story, did some Christmas caroling with jingle bells, had snack and crafts. Ithink this Read to the kindergarten classes at DPS for the second time this year. Trying to get in there about once each month, but iti is VERY difficult for them to schedule me with all the new criteria they Learn Spanish with Miss. Jan -Finished the 6-week conversational Spanish class for homeschoolers. 33 completed the class and wel had a wonderful "fiesta" at the end. This was probably the biggest Spanish Class I've had with about 10 new (atl least to me) families participating. Most asked to be notified when the Spring class will start. Attended the YES (Youth Educational Services) meeting in December on Zoom.  each familyt to promote thel library.  one's al keeper.  need to meet thes standards.  Public Relations/Promotions (Kirstin) CONSTANT CONTACT: SOCIAL MEDIA:  January 2024 Enews:sent to 3,812 contacts (34 new); 1380 opens (40%), 69 clicks (2%6) Facebook- -Total Page Followers 2,632 (12 new);7,797 reached; Created 3 Events.  Dec. Welcome Email: sent to 25 new patrons; 71% opened    Instagram -1,1291 followers (1 new); 617 reached 1,689 users; 3,1201 total sessions  WEBSITE Programs PANGO MISC  These are the highest view counts: 248 sessions of Passports, 83 sessions of Children & Family  Sold 19 books in 2023 (41 months) at over $100.  Continued the emptying oft the book donation shed 5 days a week and gathering books for sale in lobby, which made over: $885i in December totaling over $11,603 for 2023. Created the annual Book Challenge Bookmark for 20241 for adults and kids. Attended meeting to discuss migration of files to Sharepoint.  VolunteersyProgramming/Fundraising (Stephanie) Annual Patron Appeal 2023 2023 Total: $35,231.70 Annual Patron Appeal 2024 Prior donors Current patrons  Inc comparison the 2022 total was $37,826.38 Previous annual appeals have been mailed to three groups Alist of area households noti included int the othert two lists  The third household list accounts for approximately 40% of thel letters mailed, however in many' years has brought in less than it costs to mail tot this group. The vast majority of donations come from prior donors and current patrons. This year we plan to cut costs by We are exploring the possibility ofs stuffing the letters in house as an additional cost savings measure, and engaging larger groups of volunteers outside of our core volunteer group who  eliminating mailing tot the third list.  already contributes SO much on an ongoing basis. New installation of bricks was done in December. Currently have 139 bricks sold out of 392. Business Sponsorship mailing  Legacy Bricks  Additional bricks purchased aftert the installation willl be installed ini the spring.  We have had some interest but little commitment in business sponsorship opportunities. Hondru. Auto will be sponsoring the community room in February. Signage will be present in Our contract with GiftWorks renews in late 2024. lwilll be making an effort in 2024 to get more bang for our buck with GiftWorks. Iwill have a call with a GiftWorks representative to discuss some of the software and reporting limitations we're struggling with, thet fees that online donations incur and other pain points we have with their platform. They unfortunately have al limited amount of on-demand training offered, but I plan to ask them to provide more training to help us better utilize the investment we' re making in their platform.  the room and they will be mentioned ini the newsletter.  GiftWorks  Volunteers  Total hours in December: 72.75  Juniper' Village continues to express interest in having some residents volunteer, however transportation has proven tol be al hindrance. Will keep them in mind for projects that we can Agroup from Amazon has reached out with interest in sending a group ofe employees to volunteer. This willl be a great resource for events and other times when we need al larger  deliver tot their facility to have their residents help with.  group of people at one time. Program Development    Ihad a call with the Small Business Development Center at Kutztown University. Weare exploring possibilities ofe engaging them to hold no-cost programs for entrepreneurs in the exploratory: stage. The SBDCI has also expressed interest in working with established businesses in our area. I've reached out toi the Chamber and offered to partner withi them on this. Their initial reaction was very positive, and they're going to discuss the possibilityv with  their Board.    Ks  BOROUGH OF MOUNT JOY PUBLIC WORKS DEPARTMENT MEMORANDUM  TO: Mark Pugliese, Borough Manager FROM: Dennis Nissley, Public Works Director  DATE: January 31, 2024  RE: Public Works Department Activities for. January 2024  Following is a list of activities for the Public Works Department for January 2024  Parks - Clearing snow at Borough sidewalks and facilities for 3 snow events  Parks - Seasonal maintenance and storage of equipment Parks - Equipment maintenance PW-E Plowing and salting for 3 snow events PW - Pothole repair PW-I Equipment maintenance  PW- Cleanup and storage of leaf equipment and other seasonal equipment Signs - Repair and replacement of missing or damaged signs as needed. Compost Site - Material management, leaf processing  PW: and Parks staff attended virtual LTAP training - Stormwater Control Measures, Municipal  Stormwater Facilities  Projects:  Pedestrian Safety Project - MTF Grant - Foundations are installed, awaiting RRFB equipment for  installation  Meetings:  Attend Public Works Committee meeting  Attend Staff meetings  Meet with Scout to discuss possible Eagle Scout project Attend Teams meeting with DCNR grant facilitator for Heritage grant  Attend Safety Committee meetings    RK  To: Mount. Joy Borough Councilors, Borough Manager Pugliese & Mayor Bradley  From: Scott Kapcsos  January 2024Authority Administrator Report  1. Authority: staffi is working with Susquehanna River Basin Commission (SRBC)to update a 2. The Authority has kicked off another residential meter replacement project. There are approximately 235 meters scheduled to be replaced by Authority staffi in this project. 3. The Authority completed al PLCU upgrade project at both our Rapho and Mount. Joy water tank 4. Cleveland Bros was onsite at the Carmany Rd WTP1 to replace the generator control unit. This was done as a preventative measure due toi the old control unit being phased out. 5. Authority staff member Susan Parker has successfully completed alli the necessary' testing to 6. Authority staff member Caleb Pardun has successfully completed alli the necessary testing to 7. Authority staff is currently working on putting together a draft budget for our next fiscal year  monitoring plan for Charles Spring.  locations.  become a PAI DEP certified wastewater plant operator. receive his Class B CDL with tanker endorsement.  starting May 1, 2024.  Authority staff continued review and involvement on thei following projects: 1580 Strickler Road (Rapho Township)- - Taco Bell - Waiting for as-built drawings. Cornerstonel Lot W-1 (Rapho Township) - Waiting for as-built drawings. Messick's (Rapho Township) -Waiting for official close-out documents. Rapho Industrial Park sewerage (Rapho Township) - As-built drawings were received, reviewed, and conditionally: approved. Deed of dedication agreement is being worked on. 1540 Strickler Road (Rapho Township) - Plan submission was reviewed, and a comment 1000 Strickler Rd (Rapho Township) Maple Press - Plans were approved and signed at the Core5 @1-283 Proiect - Staff and Arro met with the design engineers again to discussa design conflict with existing sewer utilities. Currently awaiting an updated plan submission. Covanta Rapho Ind Park- - Working with project engineer fort them to create as-built Jura USA Hospitality Center (Rapho Township) - An updated plan submission was received. A plan approval recommendation was provided by Arro. Chiques Crossing (Rapho Township) -S Staff have been in conversation with our legal council regarding the Conditional Use application for this project. Florin Hills Blocks F&M - Discussions are ongoing regarding the recording of the approved KRM Ventures Lot 1&4 (Rapho Township) - An updated LD plan submission was received and reviewed; a comment letter was provided back tot the engineer. Mount Joy Borough. Admin /F Police Department Facility (Mount Joy Borough)- - Ongoing Green Park Phase 4 (Rapho Township) - As-built drawings were reviewed and approved. 30 Orchard Rd (Mount Joy Borough) - An escrow check along with al LD plan submission was received for this project. Plans were reviewed and a comment letter was provided.  letter was provided.  Aug 15t Authority meeting. Waiting for Construction to start.  drawings.  plans.  Project to be closed out.    RC  To: From: Date:  BoroughCouncil 1/31/2024  Jill Frey - Assistant BonoghMamgw/Finunxes Officer  Ihavel been working with thet team from Boyer & Ritter, ouri new auditors, and havel been preparing the long list of items needed. They spent the day here on Jan. 9th and 10th, getting tol know us and going over preliminary items. They have been very nice to work with sO far. They remind me of Trout with their manor and professionalism. Ibelieve they will serve us well. They will then be Iattended the Jan. 9th Council meeting, Jan. 25th Admin. and Finance meeting, and Jan. 31stSafety Imet with Scott Kapcsos, and Lindsey Edgell for the renewal of the Emergency Notification System. We share this with the Authority. We used SwiftReach ini thej past, but they have switched to what is now called RAVE. Wel have discussed and established the renewal and training for the On Jan. 24th Mark andIattended a meeting with PFM regarding financing for the Borough. On Jan! 25th] Iattended a SMT Webinar on the Accident and IlIness Prevention Program (AIPP). On) Jan. 29thImet with R.J J.H Hall Company to review the year 2023, go over thel books, and provided them with the Police and Non-Uniform ACT 205 Annual Valuation Report Request for Census Data. This includes updating the personnel rosters, active members, inactive members, newly eligible, newly retired, notice of 2023 contribution, and participant statement questionnaire.  here the week of Feb. 20th through 23rd,  Committee meeting.  new platform.  1099's were filed by Jan. 31st as required.  Ihave submitted the MS-965 report by Jan. 31st as required. This is PennDOT's annual use report oft the State funds given (Highway Aid Fund/Liquid Fuels), which includes the funds for approved road projects we have in progress in the Borough. Completion reports for each project are also required as well. The MS-965 report is very important. Ifiti is not filed, we do not receive our state funding for our: road projects. These funds are audited each year through our annual audit, but  they are also audited by the Department of the Auditor General.  Attached you will find the following items:  Account Balance Report- A report of the: reserves in our four major operating funds as of the end As for thel budget reports, Itypically doi not include this report for the first few months of the year, as it does not show any significant information at this point. Current year tax dollars usually start coming in March (which we: receive in April) and April (which we receive in May). Iwill provide  of the month.  the budget report again beginning in April, unless otherwise requested. Ifany of you have questions, please do not hesitate to reach outi to: me.  Respectfully submitted, Jill Frey  Assistant Borough Manager/Finance Officer    8w  MOUNT JOY BOROUGH MEMORANDUM  TO: Council & Mayor  FROM: Mark G. Pugliese I, Borough Manager A  DATE: February 1,2024 RE: Manager's Report  1. Ihave processed Six (6). Right-To-Know Requests for the month of January. I am currently following up on one that we were to have received in early January ofwhich) I have no record. Iwill also note that I had a video conference call with a software company that, among other things, logs in, track, and can be used for responses for RTK requests. Iliked the software and have asked for names of municipalities in our area that are using the software. More to come on this issue. . Ihave attended the Council Meeting, Staff Meeting, Public Safety Committee Meeting, Public Works Committee Meeting and Admin & Finance Committee meeting Ialso conducted 1 staff meeting in the month 3. Lancaster County Borough's Association Meeting - The. January quarterly meeting of the! Lancaster County Borough's Association was hosted by us at the Gathering Place. There were 56 individuals in attendance where normally there is 301 to 35 attendees. Councilors Hall, Eichler and Kark attended as well as IT This was a good opportunity to discuss ongoing issues that affect Boroughs. State Senator Martin was present along with State Representatives Fee, Jones, and Miller. County Commissioners D'A Agostino and newly elected Yoder were also present. All state and County elected officials were given the opportunity to address the association. Following the meeting, Council President Hall and I had the opportunity to talk with Commissioner Yoder regarding ARPA funding and the Little Chiques Streambank Restoration Project. 4. Downtown Business Owners/Forth Friday - Earlier in the month ai met with 21 business owners from the downtown area. They were interested in getting the Borough's perspective on the downtown area and especially regarding Forth Fridays". Following our meeting I met with several more business owners including the 2 initial business owners. Iadvised them of the future hiring of an individual as a Community & Economic Development Coordinator. Imade it clear that this individual would not be running event or taking over events in the downtown area but would be Counci's/Borough's representative for the planning of these events. The group discussed the revitalization of"Fourth Friday" and spoke ofblue flags that use to be displayed for this event. Iadvised that Iwould look into the flags and the group decided to meet again in 5. Iam receiving regular updates from the Borough Handbook Committee and Safety Committee. The handbook is now before Chief Goshen and Itoreview and provide comments. Chief Goshen and Ihave completed our reviews of the handbook each suggesting some edits. ChiefGoshen and I will meet to discuss our comments and then we will meet jointly with the committee once we have ironed out any updates that are  ofJ January.  February and hopefully bring more business owners into the meeting.  needed. This will first go before the Admin & Finance committee for review.  1Page    6. Reference to, BMP 107/Melhorn Basin, On Thursday, May 11, 2023, Borough staff(Nissley, Godfrey and myself) met with staff from RETTEW (Caldwell, Kalupson & Smith) at BMP 107 (Melhorn Basin) and BMP 125 (Borough Basin) for several hours. RETTEW staff did a very thorough inspection ofthel basins looking ati inlets, outfalls, etc. They took numerous photos of the areas. They were provided with background as well potential concerns raised by Mr. & Mrs. Schatz and their engineer. They plan to take al look at all data they have received, on-site findings, and legacy information and provide ai report to thel Borough. DC Gohn has provided RETTEW access to the original plans that they have on file.Ispoke with Kara at RETTEW who stated that they are. reviewing information from DG Gohn regarding BMP 107/Melhorn Basin. Ialso forwarded photographs from Ms. Schatz and Mr. Haigh regarding BMP 125/Borough Basin holding water which was contrary to photos Ihad sent to RETTEW in June of2023. No updates. 7. AMTRAK -In made contact via email with 21 representatives from AMTRAK. Iprovided them with my concerns as well as photos of their areas of responsibility at BMP 107. They advised that they need to discuss this with other staff and get back to me. No updates. Ihave emailed the one contact and requested ai meeting or some type ofaj plan to move forward. I've received no response as oft this date. UPDATE-Staffl has met with AMTRAK officials regarding the end wall and the BMP 107/Melhorn Trucking basin. They are in agreement that this needs to be taken care ofand they will apply for funding so that this can happened sooner rather that latter. Iwould also mention that Mr. Nissley and I had the officials look at other locations where there were washouts leading to the tracks. Officials stated that this work would need to be coordinated due to train traffic. No communications since this meeting. 8. Reference to BMP 125/Borough Basin Documentation provided to RETTEW fort their review and recommendations if any. The only remaining item that Ia am aware of at this point is the vegetation at the bottom of the basin. Ihave completed some unscientific observations oft the Borough basin and forwarded: it toF RETTW toi include int their analysis. The basin has reached what I believe is 70% vegetation and Kinsley has been paid all funds except the 10% project retainage. Iam continuing to wait for the results of RETTEW findings. Notice ofTermination for the permits for the basin has been submitted. Kinsley has met all contractual deliverables which included 70% vegetation of the basin. Public Works staff did follow up on Ialso forwarded photographs from Ms. Schatz and Mr. Haigh regarding BMP 125/Borough Basin holding water which was contrary to photos I had sent to RETTEW in. June of 2023.] It was anticipated that LCCD & DEP would release the NOT: for this project, however, following me sending photographs that were provided by Ms. Shatz, LCCD has requestedi more stabilization oft the basin floor. Staffincluding Public Works Director, Supervisor, Stormwater Administrator and I met with LCCD on site. LCCD: is to send me a formal letter regarding their requirements, and Iv will forward said notice to. ARRO and Knisley. UPDATE-LCCD is requiring more vegetation on the floor of the borough basin. Knisley was made aware oft this and will address this in the spring. That being said, the grant for this project has expired with Knisley not having received their final paymentretainage. Unfortunately, this will end up being at the Borough's 9. Reference to Brady's Alley, this project has been turned over to RETTEW fori review and direction. No 10. Building Ad Hoc Committee Scott Kapcsos, Chief Goshen, Josh Derring, and I have been meeting with CRA on a bi-weekly basis. Each meeting we discuss one or two components of construction. We have reviewed casework, electric and network connections, sewer and water connections, IT & Electric special needs for Council Chambers and conference room/alternate ECP, etc. Ibelieve that we: are making good progress and in some cases, we: are really having some deep dives into the discussion One question has come up...what changes does Council want to be briefed on. For example, the police entrance: from the secure lot has been changed to a single door: and the hallway narrowed. This was done to give enough room for the emergency exit door from council chambers. This is a no cost change.  several issues raised by LCCD.  expense. Updates  which Ib believe to be positive which hopefully will eliminate change orders.  2/Page    Another example would be the sewerand water connection location to the building was moved which was: a cost savings ofapproximately $30,000. Also several small decisions regarding pad for dumpster, water: and electric connections capped off for future amenities such as the splash pad, functionality of the gate to the secure lot. Many of the decisions need to bei made on the spot. So the questions is, how  much does council want to bei involved and/or notified oft the changes. 11. Rt772 Re-Route Awaiting traffic studies to come back. No updates.  12. Grants  a. DCED Multimodal Transportation Fund Grant All permits have been received for thel RRFB. Public Works Director & Imet with RETTEW and Herr Electric to go over pole locations throughout the Borough. Excavating and foundation pours are mostly completed. There is an issue with stormwater pipes and other utilities in front ofl Borough Hall. Attempting to see ifl PennDOT will permit attaching the signs and hardware to the "banner poles." Atthis point we are waiting for thej poles and RRFB equipment to come in. All other prep work is completed. Street markings will be completed in the b. DCED/DCNR C2P2 Grant- The Parks & Rec Advisory Board continues to: meet. Ihad contact with our grant representative in Harrisburg regarding the draft RFP fora a consultant. I made the recommended changes to the RFP and am waiting for the approval to put out the RFP for bids. All work has been completed for the first and second phase of the checklist for the project. The. Advisory Board is getting close to having a public survey completed. DCNR has given their approval to advertise the Kunkle Field/Park Heritage Grant- - This project has been delayed much longer than Ih had anticipated, and iti is inj jeopardy ofi interfering with MJAA baseball int the fall. The project has yet to go out to bid as RETTEW continues to work on the RFP. We met with our contact at DCNR and we are ready to proceed. This will also be before Council for approval to put the RFP out for bid. d. RACP Grant 2022 Received notification that the Borough has been awarded $3,000,000 int total. An extension request. has been submitted. Ihave received an email indicating that the RACP deadline has been extended through December 20th 2023. Post award application was submitted prior to the Dec 20, Lancaster County Community foundationlancaster. Clean Water Partners (Reserve Swale) - This project is completed. Iwill be contacting the grantors to see: about providing some public relations event or notifications as well as receiving final payment oft the grant. Final payment request for $10,000 g. NFWF Grant- In cooperation with RETTEW we have submitted an NFWF Grant for the Little Chiques Stream Bank Restoration Project in the amount of $500,000.00. Grant was not approve. h. DCED Grant- We are currently working on a DCED grant for the Little Chiques Stream Bank Restoration Project in the amount of $300,000.00. The Borough was turned down for this grant in 2022. Wel have received a request fora additional information for the grant to include property owners signing off allowing us to work on the stream banks on their properties. So far there is one individual who has indicated that he will: not sign the letters. Iplan to meet with him out at the site to see what his concerns SMT Grant Grant approved for 2024 to purchase up to 15 First Aid kits for Borough and Borough Authority vehicles. Iwill move forward on this in. January/February of2024. Ihave been in discussion with Authority Manager and Public Works Director: attempting to determine appropriate Lancaster County ARPA Grant, Chiques Park Stream Bank restoration Project - Lancaster Clean Water Partners is submitting our plans for the Chiques Park Streambank Restoration Project along with several other projects to the County Commissioners for $1,000,000. Update-A As previously mentioned, Council President Hall & Ihad the opportunity to discuss this with Commissioner Yoder. <. Clean Water Partnersy/Foundation - Received notification that we will receive a granti in the amount of $940,000.00 for the little Chiques Streambank Restoration Project. This is $440,000.00: more than  spring.  RFP. This will be before Council for Approval.  2023 deadline. No Updates.  RACP Grant 2023- Applications submitted, no updates.  submitted.  Looking to submit a second grant application in] February..  may be. Grant Denied  equipment to purchase.  3Page    anticipated. We had a meeting with the grant coordinator and Foundation representative. RETTEW will work up: a plan to move: forward with the grant received. Believes most of the work on Borough side of the creek can be completed. Permission to sign the Professional Service Idid have a ZOOM meeting with the grant coordinator giving thel Borough the ok to move Lancaster County ARPA Grant-Municipal Services Complex- ChiefGoshen &I Iare looking for a manner that we can justify applying for some ARPA grant from the County for the Municipal Services m. Connects 2040 Grant- We receive notification that the borough has been approved for this grant. Thanks go out to Dennis for making this grant happen. Approved. Resolution submitted. 13. Schatz v.) Borough ofMountJoy. Ir received documentation from the engineering firm representing Mr. & Mrs. Schatz. I received aj packet from Whittemore and Haigh regard expert review and report. No updates 14. Florin Hills - There was al high-level meeting on. July 26th at 2:30 in the afternoon. The meeting included attorneys, engineers, Florin Partners and Borough Staff. Following the meeting, Charter Homes was givena series of deliverables for Phases I& Iincluding blks F& M prior to starting any work on Phase III. There continues tol be al lot of emails going back and forth regarding several issues. The Borough is maintaining that we have yet to agree to anything until "As Built" is submitted and the developer shows the stormwater plans for the entire project. The Borough solicitor is also waiting for the contractor's attorney to provide written justification as to why they feel they can proceed with the original plans that do not meet current Charter Homes partners conducted a presentation regarding their proposed work at Council's December meeting. Since that time, Staff and our solicitor met with CHP and their attorney. Conclusion was to have an agreement drawn up by the Borough's Solicitor that would spell out what needs to be accomplished priort to plans being approved by Council. This is currently in the review process. RETTEW has already reviewed Imet with the Borough Solicitor on 1/12 to discuss amendments to the agreement as suggested by council members. Also discussed timeline as suggested by FHP. Solicitor sent al letter updating the Boroughs requirements to move forward. Please note that the plan has not yet been fully reviewed by our engineers or solicitor. Florin Hills partners did present a sketch plan for Block F: and M, Unit A and Phase II to the Admin & Finance Committee and they will be at Council's meeting on Monday. Iwill mention that] Idid meet with a resident from Florin Hill who is: a retired Borough Manager who in general has stated that hei isi in favor ofkeeping Phase MI with the same appearance: as PhasesI& II. 15. Borough Solicitor- - Staff and Ihave been working on numerous projects with the Borough Solicitor. a. Stormwater swale issue on Manheim Street, swale needs to be cleaned out. On Council's agenda. Updates to Stormwater Ordinance. Presentation needs to be made to Public Works Committee. d. Updates to Building Maintenance Code. Zoning Ordinance Changes - Ineed to determine thes status.  Agreement will be before Council at thel February meeting.  forward.  Complex. No update  from Borough's law firm.  specifications.  and approved the agreement from the Solicitor.  b. Ordinance: for permit parking. Need discussion w/ChiefGoshen Short' Term Rental Ordinance - Ineed to determine status. Jury Property lines. This is before Admin & Finance Committee  Act172  16. EV Charging Station - On Hold.  4IPage    17. Rental Code & Property Maintenance Code - As mentioned inl Item 14, our. Zoning and Codes Enforcement Officer, Duane Brady, has been working very hard at updating our Property Maintenance Code as well as our Rental Code. Wel have reviewed his work and forwarded it to the solicitor for comments. Duane should be commended for the work that he has put into this. The solicitor has sent 2 of3 Ordinances for our review and comments regarding at third ordinance regarding short-term rentals. Ineed to review 18. Act 172-Ih have met with the president and fire chiefofF Fire Department Mount joy to discuss Act 172 which At Council's direction, Ihave reached out to neighboring municipal managers requesting ifthey felt their municipal leaders would bei ini favor ofs some sort of Act 1721 tax relief for act fire company members. Ihave also asked if they wish toi meet as a group. At this point) I have heard from bother Rapho & East Donegal Twp managers. Rapho is not interested int this, but East Donegal Twpi is and would like to bring AtCouncil's direction, Icontacted the Borough Solicitor to prepare and advertise an ordinance. In  documents and have a discussion with the Borough Solicitor. could provide active members ofthe fire department with at tax credit.  Elizabethtown Borough into the conversation.  process.  19. Cresco Labs Jill and I met with Cresco personnel to discuss open items. No Updates.  20. Zoning. Codes, and Stormwater. Administrator On Wednesday, December 27, 2023,Imet with Duane Bradley, and he advised me that he has accepted a position in another municipality and that his last day of employment with the borough will be on January 12, 2024. This will indeed be a loss for the Borough. Iplan tol have a discussion at the Admin & Finance Committee meeting regarding the position. Position 21. Heating in Council Chambers - Thel heating in Council Chambers as well as Zoning & Codes Office has stopped working. Repairs will include replacement of an "Inducer Motor Assembly" and a "Heat Exchanger". Wel have received a quote for repairs of $3,379.50. The issue is that the supplier does not have the exchanger in stock and there is an anticipated wait time of4 weeks for the part to come in. However, it The contractor was able to locate the part they needed from a supplier in the mid-west and arel having it shipped here. The Borough will need to pay for the shipping. Iwould suspect that the repairs should take 22. During a recent heavy rain, 21 leaks in the roofin the administration area were detected. Still needs to 23. Iattended a meeting with the Barnstormers and the Chamber to discuss Mount Joy Night. This year they would like to have the event at the same time as Donegal School Night. Iexpressed severe disappointment from last year and advised that) Iwould continue discussions but that Ido not believe 24. Ms Frey and I had a meeting with PFM as well as Stifel Public Financing (Bond Underwriters). They were not aware ofl how far along thel Borough was with the new building. PFM suggests holding offof Financing until after bids are: received so that Council knows the amount that needs to be finances. Also discussed was the need fora Professional Services Agreement with a Bond Underwriter, the need to obtain Bond Counsel, and the need for a "Reimbursement Resolution". The Professional Service Agreement with Bond Underwriter will be on the agenda for Monday's Council meeting. Ihave spoken with the Borough Solicitor regarding Bond Counsel, and she indicated that neithershe nor anyone in her firm performs this type ofwork. She provided 2 names for me to look in to. Iam still working on this but know that one: individual is retired. Iwill check on other names with the solicitor.  advertised.  could be as long as 12 weeks depending on the manufacturer's timeline. place within the next two to three weeks. Heating system repaired.  bel looked into.  that thel Borough will participate this year.  5Page    25. Public Works/Parks Department & Authority Facilities Discussion. Mr Nissley and I met with representatives from the Borough Authority to discuss future of both Borough and Authority facilities. 26. Chiques Crossing - At Council's Direction I have been in touch with a traffic engineerwho is currently reviewing the' TIS for Chiques Crossing di draw up an agreement with thel Borough. Ihave contact recommended Stormwater Engineering firms and have not gotten any response. Iwill continue to  This will be discussed in thel Executive Session at your Council Meeting.  work on this and keep you appraised.  -----End Of Report-----  6Page    TJOT  jeoe  -  eppo  AIINVNO 3dA13 3WOH  - :  COOHHOBHOIEN yNOLIOVAINL  A/8  o1    TJOT  3OHHO AVIDWWWODAIVI3N JS 004'8 SONIGTINS  BIS4MAO  3:0 (GAI).e  LNOS  DWOMDMHACOAIVIRN JSO0V'IT VONIGTINS      VTJO9  >D078 VL-IA EL-IA ISZSST sovds NEdo  SnoIABad  JS 26:99W5 3ovds N3d0  68-4W  0644  16-4W  VB-AN. S8-8N 98-8N  18-8A 28-8A  264M  C6N  E-8A  #XD079 a3SOdoud  IIAGIHDS SNILNVId 3341  SLON NVIdELIS  SOHS  SOVS  SO4S  SO4S  ae   E  GNEDE7    VIJOL  WXD018  A7SNOIAENd  WXD078 G3sOdoud  W575737 W "M'O'8 GEIVDIG3G  263.54 .004 O @ 06T-8 16T-9 Z61-8 E6T-8 OL  M'p'.62  SOES  48T-8 98T-9 S8T-9 V8T-9  SOFS  SOFS  SOES  JHW  DES  SOES  SOES  GNEDE7  SELON NVId ELIS  EAGIHDS DNIINVId EEHL    12b  BOROUGH OF MOUNT JOY Lancaster County, Pennsylvania RESOLUTION NO. 2024-04  A RESOLUTION OF THE BOROUGH COUNCIL OF THE BOROUGH OF MOUNT JOY, LANCASTER COUNTY, PENNSYLVANIA, APPOINTING AND/OR REAPPOINTING MEMBERS OF VARIOUS BOARDS, COMMISSIONS AND POSITIONS WITHIN THE  BOROUGH ORGANIZATION.  WHEREAS, the Borough of Mount Joy has appointed persons to various positions whose terms expire  as of the January 1, 2023;  WHEREAS, Borough Council acknowledges the expiration of these terms;  WHEREAS, Borough Council desires to appoint persons/firms to fill the positions which will expire; NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Mount Joy, Lancaster The Council of the Borough of Mount Joy appoints or reappoints, as the case may be, the following  County, Pennsylvania, as follows:  individuals and firms tot the positions fori the terms as presented hereinafter:  Civil Service Commission  Jay M Mueller, Jr.  6Years 2years  Term expires 1/1/2030 Term expires 1/1/26  Alternate Zoning, Codes, & BCO RETTEW Engineering  Stormwater Administrator  DULY ADOPTED this 5th day of February 2024, by the Borough Council of the Borough of Mount  Joy in lawful session duly assembled.  Attest:  (Assistant) Borough Secretary  Council (Vice) President  [BOROUGH SEAL]    122  Borough of Mount. Joy Lancaster County, Pennsylvania Resolution No: 2024-05  The following meetings will be held from January 1, 2024, through December 31, 2024, in Council Chambers of the Borough Municipal Building, 21 East Main Street, Mount Joy, PA:  Parks & Recreation Advisory Board Second Tuesday at 6:30 PM  DULY ADOPTED this 5th day of February 2024, by the Borough Council of the Borough of Mount  Joy in lawful session duly assembled.  Attest: SEAL  By:  (Assistant) Secretary  (Vice) President Borough Council    X8Vd HON0N08/0131 3TXNAN /ad H03 NV41n0AY10383084  133H1S VIVENvS HANON  90,  o IHIS LBvayn  RIBON    Mount. Joy Borough Kunkle Field Project 029612013  Anticipated Project Schedule (Revised 1/4/24)  Council Authorize Advertisement. Submit Advertisement to Newspaper 1st Advertisement for bid 2nd Advertisement for bid  February 5, 2024 February7,2024 February13, 2024 February 20, 2024 March 14, 2024 March 19, 2024 March 21, 2024 April 1, 2024 April 3, 2024 June 3, 2024*  Last Day for Questions (4:00 PM, Thursday) Open bid at 2:00 PM (Tuesday) Recommend award to Borough Borough action of Intent to Award Notice of Intent to Award to Contractor Notice to Proceed to Contractor Baseball Season (field in use) Substantial Completion  March 1-J July 31, 2024 October 11, 2024 November 10, 2024  Final Completion (30 days after substantial).  *Borough may approve contractor to do select work during baseball season which does noti impact field  use.  2SharedProget.10236102961029612015-Kune Field03 PM/SchedulelKunkle Field_Schedule Reva4.20240104.doc4    12 &  DCNR-2022-Plan Plan-GPM-1 Rev. 1-13  COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES BUREAU OF RECREATION. AND CONSERVATION COMMUNITY CONSERVATIONI PARTNERSHIPS PROGRAM REQUEST FOR PROPOSAL (RFP)  pennsylvania BEMAIMDMICECONSRATON AMDNMTUPALNESQUAGES  Planning Projects  ANNOUNCEMENT REQUEST FOR PROPOSAL (RFP) Little Chiques Park Master Site Development Plan Borough of Mount Joy, PA  The Borough Manager of the Borough of Mount Joy, Lancaster County, Pennsylvania is accepting proposals for a one-time contract to perform certain professional services work for the Borough of Mount Joy for the Development of a Master Site Plan for the Little Chiques Park. Information is attached outlining requirements for proposal submission, evaluation criteria, and the proposed contract. Sealed proposal, three in quantity, must be received by Borough Manager at 21 East Main Street, Mount Joy, PA 17552 or on Municibid no later than August 31, 2023. If mailed, the proposal should A pre-bid meeting to discuss the project scope of work will be held August 17, 2023 at 21 E. Main Street, Ifadditional information is needed, please contact Mark G. Pugliese I, Borough Manager, Borough of  be addressed to as above. Mount Joy, PA 17552  Mount Joy, PA 17552, phone 717-653-2300.  Mark G. Pugliese I, Borough Manager    TABLE OF CONTENTS  Little Chiques Park Master Site Development Plan Borough of Mount Joy, Lancaster County, PA  Section 1. BACKGROUND Section 2. GENERAL TERMS Section 3. SCOPE OF WORK  Section 4. CONSULTANT QUALIFICATIONS Section 5. REQUIRED SUBMITTALS Section 6. EVALUATION CRITERIA  Section 7. CONTRACT FORI PROFESSIONAL SERVICES (Form)  Appendices to Contract:  Appendix. A: Nondscrimnaton-Senual Harassment Clause  NOTE: Thei term "proposer" or "firm" int this RFP means the person or firm making a proposal based on  the RFP.  2    SECTION 1. BACKGROUND  The Borough of Mount Joy is situated in the northwest portion of Lancaster County with a population of approximately 8,300 residents. The Borough is looking for ways to identify elements that may influence project development including the physical characteristics of the site, community demographics, economics, housing, transportation, historic/cultural assets, natural resources, and existing community park, open space and recreational facilities. Include an analysis of existing planning documents such as Comprehensive and Watershed Plans as applicable. The Borough has site plans available to include plans for a streambank restoration project along the Little Chiques Creek that will need to be reference to the overall Little Chiques Park Site Plan. This final Little Chiques Park Site Plan sets the foundation for This project is partially funded by a grant from the Community Conservation Partnerships Program administered by the Pennsylvania Department of Conservation and Natural Resources (DCNR), Bureau of Recreation and Conservation (Bureau). The Bureau has certain requirements and standards that must be met by the Borough of Mount Joy and its contracted consultant. This Request for Proposal (RFP) has been prepared in accordance with Bureau requirements and standards. The Bureau will monitor the project and certain documents will be subject to Bureau review and approval.  project implementation.  The DCNR Grant Agreement number is BRC-TAG-28-205  SECTION2. GENERAL TERMS  The Borough of Mount Joy reserves the right to reject any or all proposals and to select the proposal that it determines to! be int the best interest oft the Borough of Mount Joy. The contract is subject to the approval of the Mount Joy Borough Council and is effective only Proposers are bound by the deadline and location requirements for submittals in response to this Proposals will remain effective for the Borough of Mount Joy review and approval for 60 days If only one proposal is received by the Borough of Mount Joy, it may negotiate with the proposer or seek additional proposals on an informal or formal basis during the 60-day period that The proposer is encouraged to add to, modify, or clarify any scope of work items it deems appropriate to develop a high-quality plan at the lowest possible cost. All changes should be identified with explanation. However, the scope of work proposed must accomplish the goals and  upon their approval. RFP as stated above.  from the deadline for submitting proposals.  proposals are effective.  work stated below. SECTION3. SCOPE OF WORK  A. Purpose, Goals and Objectives: Identify the purpose, goals and objectives oft the master  planning process.  3    B. Public Participation: Work with Borough staff and community representatives to form a study committee and conduct a diverse public participation process. Prepare a final narrative that includes a detailed summary of the public participation methods, results and conclusions. The 1. Conduct five Study Committee meetings: Study Committee meetings arei important to provide direction inj plan development. This committee will function as a surrogate for the broader community by identifying issues, values, and ideas to be shaped into the plan. Our scope of work calls for five Work Session meetings oft the Study Committee during the length of this project. We will distribute meeting minutes, agendas, and information slated for review via e-mail a minimum of seven days prior to the next scheduled meeting. If appropriate, we can conduct virtual meetings or in-person meetings. 2. Conduct two public meetings: General public meetings will occur at key points oft the project. We will attend two workshop meetings and recommend they occur at the following  process will include the following:  project milestones:  a. Elected and appointed officials meeting after the key stakeholder interviews. The purpose of this meeting is to present the findings of the stakeholder interviews and allow early open dialogue between elected and appointed officials in the Township. Good outcomes occur with early engagement of elected and appointed officials, such as identification of earlyi implementation projects, leads to focus on, and avenues not to follow. We will identify and communicate early implementation projects to the Township fori further consideration. Although the focus of the meeting willl be dialogue with the elected and appointed officials, this meeting will also be opened to the public, so they will have an opportunity to engage with us at b. b.At completion of the preliminary design alternative, we will present the preliminary design alternative to the public to allow one final opportunity to  the end of the meeting.  provide input on the Park design.  3. Conduct ten key person interviews with community leaders to identify individual concerns and feedback on planned improvements: Working collaboratively with the Borough, we will identify ten key stakeholders to be interviewed in person/virtual or via telephone and will develop a list of standard interview questions. In-person interviews will occur during normal business hours at a location convenient to the stakeholders, typically in the Borough office. We will conduct phone/virtual interviews with stakeholders that cannot participate in an in- person interview. The Borough will know who the stakeholders are, but unless otherwise approved by the stakeholder, all interview responses will be confidential to allow free flow ofi ideas and criticisms. We will organize the responses into common easy-to-understand themes, such as accessibility, design, history, and safety, to name ai few. C. Background Information: Identify elements that may influence project development including the physical characteristics of the site, community demographics, economics, housing, transportation, historic/cultural assets, natural resources, and existing community park, open space, and recreational facilities. Include an analysis of existing planning documents such as Comprehensive and Watershed Plans as applicable. This task sets the foundation for project  implementation.  4    D. Site Inventory and Analysis: Identify the physical, natural, and historic/cultural resources and legal restrictions related to the project site and potential impacts on future development and use. Examples include but are not limited to zoning, surrounding land use, deed restrictions, easements, utilities, access, topography, hydrology, vegetation, soils and historic/cultural features. A key component of this task is to include existing and planned land uses in Rapho Township, situated on the east side oft the Little Chiques Creek. As the Rapho Township Engineer of Record (EOR), RETTEW has insights on planned land development and long- range planning goals that may influence proposed park development. E. Activity and Facility Analysis: Based on the public participation process, identify the community needs, uses and priorities for the site and determine the proposed facilities and activities. The proposed facilities and uses will be shown on the site development drawings. 1. Determine local access to outdoor recreation using the following resources: a. The National Recreation and Park Association (NRPA) Park Metrics is a comprehensive source of data benchmarks and insights for the effective management b. The Trust for Public Land (TPL) ParkServe interactive platform tracks park access in urban areas. The web-based tool identifies local parks and open space, determines the percentage of residents who live within a 10-minute walk, and identifies the C. DCNR Partnered with the Trust for Public Land (TPL) and WeConservePA to use Geographic Information Systems (GIS) to understand access to outdoor recreation in Pennsylvania. TPL's Research and Innovation Team used the data analysis methods to assist DCNR in identifying areas with the greatest need and opportunity. This interactive map of outdoor recreation access in Pennsylvania shows the results of the analysis. Data is available for a 10-Minute Walk by Municipality & County and a 10-  and planning of operating resources and capital facilities.  neighborhoods most in need of new parks.  Minute Drive for Trails and Water.  F. Design Considerations: Consider including green and sustainable elements that promote environmental, health, and economic benefits while supporting PAI DCNR's mission to sustain the Commonwealths natural resources and promote local recreation. Identify site opportunities, constraints, site topography, applicable regulatory laws, prolecionennancemen: of significant historical structures and areas and environmentally sensitive areas, sustainable site design and green infrastructure, establishment and maintenance of sustainable riparian native grass and/or forest buffers, and stormwater management best practices. Design shall G. Design Process and Recommendations: Prepare alternative concept drawings and written evaluations, develop a draft final Narrative Report, work with Borough staff to present the draft final plan at a public meeting, and prepare the final narrative report and Final Plan Product H. Cost Estimate and Phased Capital Development Program: Provide a detailed construction cost opinion for the development of the proposed improvements including costs for professional services, engineering, construction, materials, administrative, and a 10% construction contingency. Develop a phased and prioritized multi-year capital development program that identifies a strategy for phasing and costs associated with each development phase. Maintenance and Operation Costs; Revenue: Provide a cost estimate for annual maintenance and operation costs including but not limited to personnel, maintenance and operation, and  be in compliance with the 2010 ADA Standards for Accessible Design  deliverables.  revenue.  5    J. Narrative Report: Prepare the final Narrative Report which includes all supporting documents K. Site Development Drawing with Base Map: Prepare a Site Development Drawing of the proposed full development oft the site (the base map of existing conditions has been completed as part oft the stream restoration design). The plan will show the following items and information: All uses, facilities, and structures including utilities and stormwater structures 1. Details for benches (if applicable) including ADA compliance (back supports, arms, bump- 2. Circulation pathways including proposed access roads, service drives, parking, trails, ramps, paths, and bridges with reference to the standards to show ADA compliance. 3. Proposed structures and facilities or those that will remain on the site. 4. Notations and legends are necessary to fully explain the size, type, and location of any  and information developed during the MSDP process.  proposed for the site. out seating).  existing or proposed use, feature, or facility.  5. Vegetation (proposed trees, meadows, gardens, landscaped plants). 6. Planned stream restoration facilities including in-stream structures and stabilization  measures.  Final Documents: Provide the following: 1. Ane electronic PDF oft the Final Site Development Drawing 2. One electronic PDF of the final Narrative Report 3. Two printed copies oft the final Site Development Drawing 4. One electronic PDF of thet final Site Development Drawing 5. Two printed and one electronic PDF of all other deliverables as applicable.  SECTION4. CONSULTANT QUALIFICATIONS General Consultant Qualifications experience in the following:  Regardless of the planning project type, the lead consultant or consultant team must have documented A. Leadership and successful completion of planning studies of the project type funded by the grant. B. Development and implementation of public participation processes such as public meetings with elected officials and stakeholders, study committee meetings, focus group meetings, key person C. Development of planning documents and design for public park and recreation facilities/areas. D. Development of policies and procedures for the management, operation, and maintenance of E. Effective communication of recommendations and implementation strategies to elected officials,  interviews, public surveys, etc.  public park and recreation facilities/areas. non-profit organizations, and stakeholders. Master Site Development Plan (MSDP)  6    The lead consultant or consulting team must have documented expertise to study the type of facility under consideration. Although not required, it is recommended to include a park and recreation practitioner, preferably holding a Certified Park & Recreation Professional (CPRP) certification, on the consultant team. The Bureau requires that the Master Site Development Plan be under the seal of a licensed professional who is authorized by Pennsylvania law to seal such documents. Depending on the project, the professional could be a landscape architect, architect, or engineer. If any jurisdictional agencylagencies reviewing the PNDI Receipt require at field survey to be completed, the Bureau requires a biologist to survey the project site. If a boundary survey is to be completed as part of the scope of work, it must be under the seal of a registered land surveyor who is authorized by Pennsylvania law to  seal such documents.  SECTION5. REQUIRED SUBMITTALS A. Letter of Transmittal  This letter musti include the following:  As statement demonstrating your understanding oft the work to be performed. A statement confirming that the firm meets the Consultant Qualifications (see Section 4  above).  The firm's contact person andi telephone number.  B. Profile of Firm  This consists of the following:  As statement oft the firm's experience in conducting work of the nature sought by this RFP;  advertising brochures may bei included in support of this statement. The location oft thei firm's office that will perform the work.  Resumes of individuals (consultants, employees) proposed to conduct the work and the specific duties of each in relation to the work. DCNR requires that the project consulting team have the minimum qualifications outlined in Section 4 Consultant Qualifications. Areference list of other municipal clients of thei firm with contact information.  Any other information relating to the capabilities and expertise of the firm in doing  comparable work.  C. Methods and Procedures D. Work Schedule  The proposal must include a detailed description of the methods and procedures the firm will use The schedule must include time frames for each major work element, target dates for public  to perform the work. Inclusion of examples of similar work is encouraged. meetings, and dates for completion of draft and final documents. For each major work element, the costs must bei itemized showing:  E. Cost  7    Foreach person assigned to the work, the title/rank (organizational level) oft the person in the organization, the hourly rate, and the number of hours to be worked.  The reimbursable expenses to be claimed.  The itemized costs must be totaled to produce a contract price. If awarded a contract, a proposer is bound by this price in performing the work. The contract price may not be Ifa awarded a contract, the firm may not change the staffing assigned to the project without approval by the Borough of Mount Joy. However, approval will not be denied if the staff replacement is determined by the Borough of Mount Joy to be of equal ability or experience to the The method of billing must be stated. The preferred practice of the Borough of Mount Joy is to pay upon completion of the work and receipt of the required report. However, the Borough of Mount Joy will consider paying on a periodic basis as substantial portions of the work are completed. Regardless of the billing method used. a minimum of 10% of the DCNR Grant Award will be withheld until the final product is approved by DCNR and all project costs are paid in full. The contract form and DCNR NondiscriminatonSexua Harassment Clause" is provided in Section 7. DCNR requires that the Nondserminatonsenual Harassment Clause" be  exceeded unless the contract is amended to allow for additional costs.  predecessor.  F. Contract  incorporated andlor attached to the contract in its entirety.  SECTION6. EVALUATION CRITERIA A. Technical Expertise and Experience The following factors willl be considered:  The firm's experience in performing similar work.  The expertise and professional level of the individuals assigned to conduct the work. The clarity and completeness of the proposal and the firm's demonstrated understanding  oft the work to be performed.  B. Procedures and Methods  The following factors will be considered:  The techniques for collecting and analyzing data. The sequence and relationships ofr major steps.  The methods for managing the work to ensure timely and orderly completion.  C. Cost  The following factors willl be considered:  The number of hours of work to be performed.  The level of expertise oft the individuals proposed to do the work.    D. Oral presentation  Any or all firms submitting proposals may bei invited to give an oral presentation of their proposal.  SECTION7. CONTRACT FORI PROFESSIONAL SERVICES  A proposed contract is included for review. If it is satisfactory to the firm, it should be completed, executed, and submitted with the proposal. Ift the firm prefers an alternative contract, thet firm may submit itas a part of the proposal submission. However, the Borough of Mount Joy reserves the right to enter into the enclosed contract with the successful firm or to negotiate the terms of a professional services [The Grantee solicitor/attorney should be consulted concerning the contract form used for this RFP, including insertion of any contractual terms not addressed in this proposed contract, such  contract.  as termination, breach, remedies for breach, etc.]  9    CONTRACT FOR PROFESSIONAL SERVICES  This Contract is made and entered into this  day of  20LJ by and between  the Borough of Mount Joy, Lancaster County, Pennsylvania ("Municipality"), and  ("Consulting Firm").  WHEREAS, the Municipality desires to have certain one-time professional consulting work performed involving The Borough of Mount Joy is situated in the northwest portion of Lancaster County with a population of approximately 8,300 residents. The Borough is looking for ways to identify elements that may influence project development including the physical characteristics of the site, community demographics, economics, housing, transportation, historic/cultural assets, natural resources, and existing community park, open space and recreational facilities. Include an analysis of existing planning documents such as Comprehensive and Watershed Plans as applicable. This final Little Chiques Park Site Plan  sets the foundation for project implementation. for Proposals ("RFP") issued by Municipality; submitted in response to the RFP;  WHEREAS, the Municipality desires to enter into a contract for this work pursuant to a Request WHEREAS, the Consulting Firm desires to perform the work in accordance with the proposal it  WHEREAS, the Consulting Firm is equipped and staffed to perform the work; NOW, THEREFORE, the parties, intending to be legally bound, agree as follows:  THE CONSULTING FIRM WILL:  1. Provide professional consulting services in accordance with the RFP, its proposal in response to the RFP, and the ondiscriminaton-senual Harassment Clause, whichi is attached hereto andi incorporated herein as Appendix A. The RFP, the Consulting Firm's 2. Obtain approval from the Municipality of any changes to the staffing stated in its proposal. However, approval will not be denied ift the staff replacement is determined by the Municipality to be ofe equal ability or experience to the predecessor.  proposal, and Appendix A are part of this Contract.  THE Municipality WILL:  1. Compensate the Consulting Firm based on the actual hours worked and actual 2. Provide the Consulting Firm with reasonable access tol Municipality personnel, facilities, and information necessary to properly perform the work required under this Contract. 3. Except as provided in item 4 below, make payment to the Consulting Firm within 60 days after receipt of a properly prepared invoice for work satisfactorily performed. [Revise this 4. Make final payment of 10% oft the funds available to the Consulting Firm under this Contract within 30 days after final product approval by the Department of Conservation  reimbursable expenses for at total amount not to exceed $  provision to reflect actual payment arrangement agreed to.]  and Natural Resources.  10    ITISE FURTHER. AGREED THAT:  1. All copyright interests in work created under this Contract are solely and exclusively the property oft the Municipality. The work shall be considered work made for hire under copyright law; alternatively, if the work cannot be considered work made for hire, the Consulting Firm agrees to assign and, upon the creation of the work, expressly and automatically assigns, all copyright interests ini the work to the Municipality. 2. Int the performance of services under this Contract, there shall be no violation oft the right of privacy or infringement upon the copyright or any other proprietary right of any 3. The Consulting Firm may terminate this Contract at any time upon giving the Municipality written notice of not less than 30 calendar days. The Municipality may terminate this Contract at any time ift the Consulting Firm violates the terms of this Contract or fails to produce a result that meets the specifications of this Contract. In the event of termination of this Contract by either party, the Municipality shall within 60 of calendar days of termination pay the Consulting Firm for all services rendered by the Consulting Firm up to the date of termination, in accordance with the payment 4. The Consulting Firm shall use its best efforts in the performance of the work under this Contract and shall exert the degree of care and skill in the performance of the work normally exercised by similar professionals in similar circumstances. 5. The Consulting Firm acknowledges that the Municipality is a political subdivision subject to certain laws, including, but not limited to, the Right to Know Law. 6. - The Consulting Firm is an independent contractor. The Consulting Firm is not an agent 7. This Contract is to be interpreted in accordance with the laws oft the Commonwealth of Pennsylvania. This Contract may be amended only by a writing executed by both  person or entity.  provisions of this Contract.  oft the Municipality.  parties.  Inv witness thereof, the parties hereto have executed this Contract on the day and date set forth  above. WITNESS:  FOR THE Borough of Mount. Joy:  TITLE:  WITNESS:  FOR THE CONSULTING FIRM:  TITLE:  11    APPENDIX A  NONDISCRIMINATIONISEXUAL HARASSMENT CLAUSE  The Grantee agrees:  1. Ini the hiring of any employee(s) for the manufacture of supplies, performance of work, or any other activity required under the grant agreement or any subgrant agreement, contract, or subcontract, the Grantee, a subgrantee, a contractor, a subcontractor, or any person acting on behalf oft the Grantee shall not discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of the Pennsylvania Human Relations Act (PHRA) and applicable federal laws, against any citizen of this commonwealth who is qualified and available to perform the work to which the employment relates. 2. The Grantee, any subgrantee, contractor or any subcontractor or any person on their behalf shall noti in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, ori in violation of the PHRA and applicable federal laws, against 3. Neither the Grantee nor any subgrantee nor any contractor nor any subcontractor nor any person ont their behalf shall in any manner discriminate by reason ofr race, gender, creed, color, sexual orientation, gender identity or expression, or in violation oft the PHRA and applicable federal laws, int the provision of services under the grant agreement, subgrant agreement, 4. Neither the Grantee nor any subgrantee nor any contractor nor any subcontractor nor any person on their behalf shall in any manner discriminate against employees by reason of participation in or decision to refrain from participating in labor activities protected under the Public Employee Relations Act, Pennsylvania Labor Relations Act or National Labor Relations Act, as applicable and to the extent determined by entities charged with such Acts' enforcement, and shall complywith any provision of law establishing organizations as 5. The Grantee, any subgrantee, contractor or any subcontractor shall establish and maintain a written nondiscrimination and sexual harassment policy and shall inform their employees in writing of the policy. The policy must contain a provision that sexual harassment will not be tolerated and employees who practice it willl be disciplined. Posting this Nondiscrimnaton-senual Harassment Clause conspicuously in easily-accessible and well- lighted places customarily frequented by employees and at or near where the grant services are performed shall satisfy this requirement for employees with an established work site. 6. The Grantee, any subgrantee, contractor or any subcontractor shall not discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of the PHRA and applicable federal laws, against any subgrantee, contractor, subcontractor or supplier who is qualified to perform the work to which the grant relates. 7. The Grantee and each subgrantee, contractor and subcontractor represents that iti is presently in compliance with and will maintain compliance with all applicable federal, state, and local  or intimidate any ofi its employees.  contract or subcontract.  employees' exclusive representatives.  12    laws and regulations relating to nonaiscrimination and sexual harassment. The Grantee and each subgrantee, contractor and subcontractor further represents that it has filed a Standard Form 100 Employer Information Report ("EEO-1") with the U.S. Equal Employment Opportunity Commission ("EEOC") and shall file an annual EEO-1 report with the EEOC as required for employers' subject to Title VII of the Civil Rights Act of 1964, as amended, that have 100 or more employees and employers that have federal government contracts or first-tier subcontracts and have 50 or more employees. The Grantee, any subgrantee, any contractor or any subcontractor shall, upon request and within the time periods requested by the Commonwealth, furnish all necessary employment documents and records, including EEO-1 reports, and permit access to their books, records, and accounts by the granting agency and the Bureau of Diversity, Inclusion and Small Business Opportunities for the purpose of ascertaining compliance with the provisions of this Nondiscrmination/Sexual 8. The Grantee, any subgrantee, contractor or any subcontractor shall include the provisions oft this Nondiscriminaton-Senual Harassment Clause in every subgrant agreement, contract or subcontract sO that those provisions applicable to subgrantees, contractors or subcontractors 9: The Granter's and each subgrantee's, contractor's and subcontractor's obligations pursuant to these provisions are ongoing from and after the effective date of the grant agreement through the termination date thereof. Accordingly, the Grantee and each subgrantee, contractor and subcontractor shall have an obligation to inform the commonwealthif, at any time during the term oft the grant agreement, it becomes aware of any actions or occurrences that would 10. The commonwealth may cancel or terminate the grant agreement and all money due or to become due under the grant agreement may bet forfeited for a violation of the terms and conditions of this Nondsermmnatonsexualr Harassment Clause. In addition, the granting agency may proceed with debarment or suspension and may place the Grantee, subgrantee,  Harassment Clause.  will be binding upon each subgrantee, contractor or subcontractor.  result in violation of these provisions.  contractor, or subcontractor in the Contractor Responsibility File.  Based on Management Directive 215.16 Amended (8/2/18)  DCNR-2021-Gen Gen-GPM-1 Rev.8/18  13    12A  STIFEL  December 8, 2023 Mark Pugliese Borough ofMount. Joy 21 East Main Street Mount Joy, PA 17552  Re: Underwiter/Pacement Agent Engagement: Relating to Potential Municipal Securities Transaction for  General Obligation Bonds or Notes, Series of2024  Dear) Mr. Pugliese:  The Borough of Mount Joy (the "Issuer") and Stifel, Nicolaus & Company, Incorporated ("Stifel") are entering into this engagement to confirm that they are engaged in discussions related to a potential issue of (or series ofissuances of) municipal securities related to General Obligation Bonds or Notes, Series of2024 (the "Issue") and to formalize Stifel's role as underwriter or placement agent with respect to the Issue.  Engagement as Undernwpter/Pacement Agent  Issuer is aware of the "Municipal Advisor Rule" of1 the Securities and Exchange Commission ("SEC")a and the underwriter exclusion from the definition of" "municipal advisor" for a firm serving as an underwriter or placement agent for aj particular issuance of municipal securities. Issuer hereby designates Stifel as an underwriter or placement agent for thel Issue. Issuer expects that Stifel will provide advice to Issuer on the If this engagement takes the form ofa a placement, at the closing of the placement, the Issuer willl be asked to sign al Placement Agent Agreement int the form attached hereto, providing for more detailed terms ofthis  structure, timing, terms and other matters concerning thel Issue. engagement as well as representations and warranties.  Limitation of1 Engagement  Itis Issuer's intent that Stifel serve as an underwriter or placement agent for thel Issue, subject to satisfying applicable procurement laws or policies, formal approval by Borough Council of thel Issuer, finalizing the structure of the Issue and executing a bond purchase agreement or placement agent agreement, as applicable. While Issuer presently engages Stifel as the underwriter or placement agent for the Issue, this engagement letter is preliminary, nonbinding andi may bet terminated at any time by Issuer, without penalty orli liability for any costsi incurred by Stifel. Furthermore, this engagement letter does not restrict Issuer from entering into the Issue with any other underwriters or placement agents or selecting an underwriting Disclosures. Required by MSRB. Rule G-170 Concerning the Role ofthe Underwriter or Placement.Agent The Issuer confirms and acknowledges the following disclosures, as required to be delivered by the Municipal Securities Rulemaking Board (MSRB) Rule G-17 as set forth in MSRB Notice 2019-20 (Nov.  syndicate that does noti include Stifel.  8,2019)':  'Revised Interpretive Notice Concerning the Application ofMSRB Rule G-17t tol Underwriters ofN Municipal    The following G-17 conflict ofinterest disclosures are broken down into three types, including: 1) dealer- specific conflicts ofi interest disclosures (ifapplicable); 2) transaction-specific disclosures (if applicable); and 3) standard disclosures. You may receive additional separate disclosure letters pursuant to Rule G-17 from the co-managing underwriters or others syndicate members fort thel Bonds ifthey have their own dealer-  specific or transaction-specific disclosures. 1. Dealer-Specific Conflicts of] Interest Disclosures  Stifel has noti identified any actual or potential? material conflicts ofinterest.  2. Transaction-Specific Disclosures  Disclosures Concerning Complex Municipal Securities Financing:  Since we have not recommended a "complex municipal securities financing" to the Issuer, additional disclosures regarding the financing structure for the Bonds are not required under  MSRB Rule G-17.  3. Standard Disclosures  Disclosures Concerning the Underwriter's or Placement Agent's Role:  MSRB: Rule G-171 requires an underwriter and aj placement agent to deal fairly at allt times with The underwriter's primary rolei is to purchase thel Bonds with a view to distributioni in ana arm's- length commercial transaction with the Issuer. The placement agent's primary role in the transaction is to facilitate the sale and purchase ofthe securities between the issuer and one or more investors for which the placement agent will receive compensation in an arm'slength commercial transaction with thei issuer. The underwriter or placement agent has financial and Unlikeamunicipal. advisor, an underwriter or aj placement agent does not! have ai fiduciary duty to the Issuer under the federal securities laws and is, therefore, not required by federal law to acti in the best interests oft the Issuer without regard toi its own financial or other interests. Thel Issuer may choose to engage thes services ofar municipal advisor with ai fiduciary obligation The underwriter has a duty to purchase the securities from the Issuer at a fair and reasonable price, but must balance that duty with their duty to sell the securities to investors at prices that The placement agent has a duty to use its commercially reasonable efforts to arrange the purchase ofsecurities from the Issuer at ai fair and reasonable price, but must balance that duty with its duty to arrange the sale ofs securities toi investors at prices that are: fair and reasonable.  both issuers and investors.  other interests that differ from those oft the Issuer.  tor represent thel Issuer's interest in the transaction.  are: fair and reasonable.  Securities (effective) Mar. 31,2021).  When we refer to potential material conflicts throughout this letter, we refer to ones that are reasonably likely to mature. into actual material conflicts during the course oft thet transaction, whichi is the standard required by MSRB  Rule G-17.  2    The underwriter or the placement agent will review the official statement for the securities, if any, in accordance with, and a part of, their respective responsibilities to investors under the federal securities laws, as applied to the facts and circumstances oft this transaction." Disclosures Concerning the Underwriter's or Placement Agent's Compensation:  The underwriter willl be compensated by ai fee and/or an underwriting discount that willl bes set forth in the bond purchase agreement to be negotiated and entered intoi in connection with the issuance ofthel Bonds. Thep placement agent willl be compensated by ai fee agreed uponwitht the Issuer in connection with the private placement of the Issue. Payment or receipt of the underwritingplacement agent fee or discount will be contingent on the closing of the transaction and the amount of the fee or discount may be based, in whole or in part, on a percentage ofthe principal amount ofthel Bonds. Whilet this form ofcompensation! is customary in the municipal securities market, it presents a conflict ofi interest since the underwriters may have ani incentive toi recommendi tot thel Issuer at transactiont thati is unnecessary or tor recommend  that the size ofthe transaction be larger than is necessary.  Itis our understanding that you have the authority to bind the Issuer by contract with us, and that you are not a party to any conflict of interest relating to the subject transaction. Ifour understanding is incorrect,  please notify the undersigned immediately. Stifel, Nicolaus & Company, Incorporated  Sincerely,  By: A.KEIH Name: Chris Hoffert Title: Director Issuer acknowledges the foregoing. Accepted and Executed By: Name: Title: Date:  Under federal securities law, ani issuer of securities has the primary responsibility for disclosure toi investors. The review oft the official statement byt the underwriter or placement agent is solely forp purposes ofs satisfying the underwriter's or plaçement agent's obligations under the federal securities laws and such review should notbe construed by an issuer asa a guarantee ofthe accuracy or completeness ofthei information in the official statement.  3    125  RMTEW.  We answer toy you.  3020 Columbia Avenue, Lancaster, PA17603. Phone: (800): 738-8395 E-mail: rettew@retew.com . Web site: rettew.com  Engineers Environmental Consultants Surveyors Landscape Architects Safety Consultants  January 24, 2024  Mark G. Pugliese, Borough Manager Mount. Joy Borough 21 East Main Street Mount. Joy, PA: 17552  RE: Proposal for: Pre-Construction and Construction Services Little Chiques Creek Stream Restoration- -Phase1 RETTEW Project No. 02961200742  Dear Mark:  RETTEW Associates, Inc., is pleased to submit this proposalf for Pre-Construction and Construction: Services for Phase 1-L Little Chiques Creek Restoration Project. Based on project funding to date, $940,000.00, we propose constructing the project in phases with Phase 1toi include the work proposedf from Station 20+00 to 46+20, or approximately 2,6201 feet. This work would encompass the entire loop area around the park and provide an opportunity fort the publict to see thei improvements and readily access the stream.  SCOPE OF SERVICES  A.  BIDDING. AND PRE-CONSTRUCTION PHASE: SERVICES (PHASE 610)  RETTEW will: 1. a. b. C. d. e. f. 2. 3. 4. 5. 6. 7. 8.  Prepare the Contract Documents  Modify the existing plans to reflect project phasing. Prepare the advertisement for public bidding oft the project.  Prepare bidding documents in accordance with Public Bidding Laws including insertion of prevailing wage rates, Davis-Bacon Wage Rates (if required), contracts, bid forms, and bond forms (bid, payment, and performance). Prepare temporary: and permanent easement exhibits for properties thati include proposed grading, stream and/or riparian buffer components. Upload the bidding documents to PennBid and administer bidding on PennBid. Attend a pre-bid meeting and coordinate meeting minutes. Assist the Borough in receipt and review of the Bids and awarding oft the Contract. Issue the Notice of Award, administer the signing of the Contract, receipt of bonds, certificates, and other required documentation. Attend a pre-construction meeting and coordinate meeting minutes. Provide construction administration, including review and recommendation of payment requests, change order reviews, and issuance of contractor directives.  Prepare all applicable technical specifications. Address comments from the Borough.  Issue Notice to Proceed.    Page 2of4 MountJ JoyE Borough January 24, 2024 RETTEW Project No. 0296100742 9.  Perform construction observation necessary to complete a Certificate of Substantial  Completion and a Certificate of Final Completion. Deliverable: One PDF set of Contract Documents  B.  CONSTRUCTION OBSERVATION AND ADMINISTRATION (PHASE 611)  RETTEW will: 1.  Provide a Sr. Environmental Scientist to be available to assist the Borough with overall construction activities. We have budgeted a Sr. Environmental Scientist to visit the site for2 2 hours once a week fort the duration of the project, approximately 24 weeks. 2. Provide junior staff on-call to observe construction, answer contractor questions during the construction, and provide as-needed consultation throughout the construction. This will serve to assure the client that work is progressing generally in accordance with the Contract Documents. The amount oft time that junior staff will be on the project site will depend ont the construction activities. Wel have assumed eight hours perv week. Additional visits by the Sr. Environmental Scientist willl be made when critical activities require it. Review shop drawings, catalog cuts, material specifications and other data required tol be submitted by the contractor for conformance with the contract documents. Provide construction administration, including review and recommendation of payment requests, change order reviews, and issuance of contractor directives. Perform a final walkthrough with the contractor and Borough as necessary to completea Certificate of Substantial Completion. Prepare the necessary closeout documents for  3. 4. 5.  execution by the Borough and the contractor.  ANTICIPATED PROJECT SCHEDULE  RETTEW will begin working on the bidding documents immediately upon approval of this proposal, and work to select a construction contractor by the Summer of 2024; construction is planned to begin in the  Fall of 2024 and be completed by April 30, 2025, as required by the Grantor.  COMPENSATION  RETTEW proposes to provide the aforementioned professional services on a Time and Expense basis in accordance with ourstandard hourly rates in effect att thet time the services are being performed. RETTEW will bill you for the actual time, portal to portal, and expenses incurred in the performance of the Scope of Services outlined above. Although RETTEW may provide an estimate of fees and expenses for your guidance, the actuali fees and expenses that you willi incur during the course ofy your project mayv varyf from the estimate. Accordingly, any estimate given by RETTEW does not constitute a guarantee of the final amount of fees and expenses that you will incur. The estimated costs are provided below for your  convenience.  PROFESSIONALF FEES A. B.  Bidding and Pre-Construction (Phase 610). Construction Observation and Administration (Phase 611).  $19,500.00 $48,000.00    Page 3of4 Mount Joy Borough January 24, 2024 RETTEW Project No. 0296100742 EXPENSES  Expenses such as reprographic services, equipment fees, mileage, and overnight travel that are directly incidental to our professional services shall be invoiced to you at our standard rates; expenses from our vendors shall be invoiced at 1.15 times our cost. Expense costs willl be in addition to the Professional Fees stated above. Estimated expenses for the above services associated with the project:.  $1,500.00 .$69,000.00  TOTAL PROPOSED FEES.  ASSUMPTIONS  The following is a list of assumptions that apply to this proposal:  1. The Lancaster County CAP Implementation Grant of $940,000.00 allows for design/ engineering services tol be reimbursed upt to 25 percent of the construction contract.This proposal is approximately eight percent of an assumed construction contract of 2. Ift the low bidder proposes to construct the project for less than the current funding award, then the project may be extended to utilizei the available funds.  $875,500.00.  ADDITIONAL SERVICES  Services not included in the scope and fee described herein may be provided by RETTEW upon your request. We will perform these services as an addendum to the Professional Services Agreement or mutually acceptable substitute agreement, should they prove to be necessary. Proper written authorization must be given prior to initiating any additional services. The following additional services  are not included ini this proposal but can be provided for an additional fee:  1.  Construction stakeout services.  BILLING SCHEDULE  RETTEW willi invoice you at the end ofe each monthly billing period fors services performed to date. Invoices  are payable per the terms of the enclosed Professional Services Agreement.  PAYMENT SCHEDULE  Payment is due upon presentation of invoice and is past due 30 calendar days from the invoice date. Unpaid invoices in excess of 30 calendar days will be cause to discontinue services until all outstanding invoices are paid. Work stoppages will impact the project schedule and may result in missed deadlines and/ori increased project fees including remobilization. Mount. Joy Borough agrees to reimburse RETTEW foranys speciall business or personalt taxesi imposed at thel local, county orstate levelasaresult tofproviding  professional: services by RETTEW to Mount. Joy Borough under this agreement.  PROPOSAL ACCEPTANCE  Ifthis proposalisatufhadonyand. acceptable, andi fullys sets fortha all thei items ofourunderstanding please signify your acceptance by signing the enclosed Professional Services Agreement and returningi itt to our office. We will forward a fully executed copy to you. This document will then constitute our completed    Page 4of4 Mount Joy Borough January 24,2 2024 RETTEW Project No. 0296100742  agreement. If we are given verbal or written authorization to proceed with any portion oft this work prior to receiving an executed agreement, or if we receive payment from you toward this project, the terms and conditions of the attached Professional Services Agreement will be considered to be in fulli force, as ifit had been executed, until such time as another agreement is executed by both parties. Ifyoul have any questions regarding this proposal or wish to discuss any item(s) contained herein, please contact Kara Kalupson at aralauponeretew.com or (717)431-3706. We will work to give you the  qualitys service you deserve as a valued client of RETTEW.  Sincerely, #8 Kara Kalupson, RLA Project Manager an.alupsoneretew.com Jado James R. Caldwell Municipal Team Lead calwel@rettew.com Enclosure copy: Dennis Nissley 24.docx  ShardPio8xt023102961029610072-Saream Restoration Project/00 Contracts00 ProposalMount. Joy-Proposal.2024-01-    RMTBW  Wea answer to you.  Corporate Headquarters: 3020 Columbia Avenue Lancaster, PA 17603 Phone (717)394-3721- Fax (717)798-9879  E-mail: rettew@rettew.com- Web site: rettew.com  PROFESSIONALSERVICES AGREEMENT THIS AGREEMENT entered into ont this Mount. Joy Borough  Project No. 0296100742 2024 by and between  24th day of January  located at 21 East Main Street, Mount. Joy, PA 17552  hereinafter called "CLIENT" and RETTEW Associates, Inc., hereinafter called "RETTEW" is as follows: THE AGREEMENT IS ENTERED INTO WITH RESPECTTO THE FOLLOWING PROJECT:  Pre-Construction and Construction Services  located at: Mount. Joy Borough, Lancaster County, Pennsylvania  hereinafter called the PROJECT. THE CLIENT AND RETTEW AGREE ASF FOLLOWS: A. Scope of Services to be Provided by RETTEW: As outlined in the Proposal dated. January 24, 2024  B. Total Fee to be Paid to RETTEW: As outline int the Proposal dated January 24, 2024  Schedule fort the Services of RETTEW:  Upon receipt oft the signed Professional Services Agreement and as outlined in the Proposal of January 24, 2024  D. This PROFESSIONAL SERVICES AGREEMENT shall include the PROFESSIONAL SERVICES AGREEMENT TERMS AND  CONDITIONS as attached hereto. ACCEPTANCE AND EXECUTION OFT THIS AGREEMENT:  BY:  BY:  (Clients Signature) (Printed Name)  (RETTEW Signature) (PrintedN Name)  TITLE: DATE:  TITLE: DATE:    RETTEW.  0296100742  PROFESSIONAL SERVICES AGREEMENT TERMS AND CONDITIONS  1. Scope ofServices. RETTEW. Associates, Inc. ("REITEW") agrees top provide loss ofor corruption to data) arising from or related tot this Agreement, regardless of professional serviçes set forthi int the Scope of Services tot the Client (the "Services") the theory liability, and even ift they have been advised of the possibility of such ofServices, RETTEW: shallr notp provide any construction phases services including, but Client has chosen to enter into this Agreement subject tot the above limitations of RETTEW shall not be responsible for procuring permits, certificates, and licenses respective subcontractors (collectively, "Contractors-"), including, but not limitedt to, significantly on contingent, third-party monies. Client agrees to maintain such itsa agreements with other Contractors ont the Project: "To the extent permitled duringt thet term hereofa andt that thet failure tor maintain such resources shall by law, contractor or consultant expressly waives any claims or causes action upon completion oft the Services. Payment is due onr receipt and is past due 30 days personal injury or property damage. The project engineer is ani intended  pursuant tot these" Terms and Conditions (the" "Terms"). These Terms, together with the Professional Services Agreement andi itsa attachments, constitutes thee entire agreement between the parties concemingt the Services. Unlesss specifically includedi int the! Scope not limitedt to, construction observation ofany other contractor's work. RETTEW: shall not control, or be responsible for, the construction means, methods, techniques, sequences orp procedures ofa any contractor ands shall not be responsible: for site safety. required for any construction unless such procurement responsibilities or other responsibilities ares specifically assigned tol RETTEW int the Scope ofServices. 2. Invoices. Client represents and warrants thati it possesses the financial resources tof fulfill its payment obligations hereunder and that such resources do not rely a material breach hereof. Unless otherwise agreed, Client will bei invoiced every 4 weeks fors services performedtodatea anda afinali invoice willl bet timely provided Interesty willl bea addeda after 300 daysa att ther rated of1.5%p perr month or partialr montho overdue. Any rightt to withholdp payment based one errors or discrepancies int thei invoicei is waived ifnoti identifiedi iny writingt tol RETTEW within 10d days oft the date of invoice. Client will reimburse RETTEW's reasonable attorneys' fees and addition to amounts otherwise due hereunder. Timely payment to RETTEW is a defend, indemnify andi hold) RETTEWI harmless from any damagest that may arise due with that degree of care and skill ordinarily exercised by members of the. same profession currently practicing under similar circumstances: att thes same time andi inthe or similar locality. This standard ofc care shall exclusively bej judged as ofthe cause for termination! by RETTEW. time thes services arer rendered andr nota according tol later standards. RETTEWI MAKES 8. Insurance. NOI EXPRESS WARRANTIES, ANDI EXPRESSLYI DISCLAIMS ANY AND ALL AGREEMENT, INCLUDING THOSE OF MERCHANTABILITY ANDI FITNESS FORAPARTICULARI PURPOSE. Client agreest that neither) RETTEW nor any ofits performance ofthe Services shall noto create af fiduciary duty or agency relationship. indemnify, defenda and hold the RETTEW Group! harmless from and against any and all manner of demands, claims, liabilities, costs and expenses (including, without 9. limitation, reasonable: attomeys' ande experts' fees ando other reasonable defense costs) or any individual or entity for whose acts Client isr responsible. To the fllest extent breach of this Agreement, by RETTEW or any individual or entity for whose acts RETTEW is responsible. With regard to any claims arising out of professional reasonable attorney's and expert's fees. As used in Paragraphs 4 and 5,a" "Group"  damages orl loss.  d. RETTEW hereby advises Client that it is willing to negotiate higher limitations ofl liability than those set forth herein, subjectt toi increased compensation. liability after consideration ofthe totality ofthep proposal presented by RETTEW. 6. Relationship with Other Consultants and Contractors RETTEW is not responsible for any errors or omissions by other consultants, contractors or their such Contractors' failure to adhere tot the Deliverables, regardless of whether or not RETTEW is observing their work. RETTEW owes no duty to any Contractor to discover their errors, omissions or other defects in its work or in the work ofi its subcontractors. Client will use reasonable efforts toi includet thef following languagei in against the project engineer, for damages sustained in connection with the under any theory of liabiliy, except 10 the extent that the damages resulted project, from Agreement may bet terminated by either party upon 7 days written notice ifthe other permanently abandoned, this Agreement: may bet terminated by Client upon atl least7 7 written notice oft termination, for all reimbursable expenses incurred by RETTEW in furtherance of the Services (whether or not incorporated into the Services prior to termination), and reasonable fees and expenses directly associated witht the the material consideration of this Agreement. Client's failure to make payments in accordance with this Agreement shall constitute substantial Professional Liability insurance in commercially reasonable amounts. Client will maintain, orr requirei its other contractors or consultants ont the Projectt tor maintain, such rights againste eacho other anda againstt thec contractors, consultants, agentsa ande employees ofthec otherf ford damagest tot thee extent covered! by property insurance, excepts suchi rights similar waivers from their contractors, consultants and agents. RETTEW's experience and qualifications as an engineer and represent RETTEW's cannot and does not guarantee that proposals, bids, ora actual construction cost will not vary. from opinions ofp probable construction cost preparedb by RETTEW or other cost 10. Disputes. Ifa dispute arises from or relates tot this Agreement or the breach Arbitration Association under its Construction Industry Mediation Procedures before resorting to litigation. The parties further agree. that they may initiate litigation regarding any dispute arising outo ofor relating to this Agreement, orb breacht thereof,i if jurisdictionl locatedi in thes state wheret they work hereunderi isperformed. Int the event of shall be governedbya and construed undert thel law ofthes statey wheret the work hereunder 11. Client Responsibilities. Client will provide access to the site as necessary for RETTEW's performance of the Services. Client will provide, in a timely fashion, RETTEW to perform the Services. Client will timely review proposals, schedules,  resources constitute fromi invoice date.  fulleste  of third-party  beneficiary oft this provision.' " 7. Termination. In addition  to any other termination rights set forth herein, this  litigation costs incurred in pursuing collection of any amount due from Client, in party fails materially to perform in accordance with its terms. If the Project is material consideration oft this Agreement. RETTEW may suspend or terminate its days written notice tol RETTEW. Int the event oftermination oft thel Project, Client will work upon written notice if any Client invoice is not timely paid. Client agrees to compensate RETTEW for Services performed or provided up to its receipt oft the  tos such suspension ort termination. Standard 3. same  closingt and a non-performance  ofCare. RETTEW: shall perform the Services ina ar manner consistent matter, thel latter asa approved by Clienti ina advance. Timely paymentt tol RETTEWi isa  thet term Duringt  ofthe Agreement, RETTEW willr maintain Workers'  WARRANTIES IMPLIED BY LAW AS THEY MAY APPLY TO THIS Compensation insurance, General Liability insurance, Automobile insurance, and subconsultants owes anyf fiduciary dutyt to Cliento ora agency relationship! between Client policies (ifa applicable) in commercially reasonable amounts. Exceptt tot thee extent that and RETTEW and that, in any event, RETTEW's course of conduct during the such waiver wouldi invalidate the applicablei insurance coverage, the parties waive all 4. Indemnification. To the fullest extent permitted by law, Client agrees to ast theyr may have tot thep proceeds ofs suchi insurance. Client andi RETTEW: shall require arising outo ofany negligenta actor omission, ora any breacho ofthis Agreement, by Client construction cost and other cost opinions or estimates aret to ber made on the basis of permitted by law, RETTEW agrees toi indemnify, defend and hold the Client Group bestj judgment as an experienced and qualified design professional generally familiar harmless from and against any anda allr manner ofdemands, claims, liabilities, costs and with thei industry. However, because RETTEW has no control over the cost oflabor, expenses (including, without limitation, reasonable attomeys' and experts' fees and materials, equipment, ors services furnished by others, ord overt the contractor'st methods other reasonable defense costs) arising out of any negligent act or omission, or any of determining prices, or over competitive bidding or market conditions, RETTEW services, any defense obligation assumed by RETTEW shall be interpreted as an opinions or estimates. IfClient wishes greater assurance ast to probable construction obligation to reimburse reasonable defense costs, including but not limited to costs, Client shall employ an independent coste estimator. includes the identified party, its parents, subsidiaries and affiliates, their agents, thereof, thato cannot! bes settled through direct discussions, thep parties agreet toe endeavor successors and assigns, or any oft their shareholders, directors, partners, members, first to settle the dispute by non-binding mediation administered by the American this Agreement, undera any theory ofliability, shall note exceed the fees paid by Client mediation does not result in a resolution within 90 days of initiation. Litigation forp performance ofthes Services. RETTEW shall only bel liable fors such damagest tot the between thep partiesr regarding this Agreement shalll beb broughti inac court ofc competent b. IfRETTEW fails toi include any requiredi item or component oft the Project litigation, thep prevailing partys shall bee entitledt toc collecti itsr reasonable attomeys' fees, from thed drawings, sketches, specifications and other documentsi ina any form provided experts' fees and costs related tot the litigation from the other party. This Agreement shall correct the omission ont thel Deliverables without charge to Client and reasonable isp performed, without regardt to its principles of conflicts ofl laws. The parties waive special, indirect, incidental or consequential damages (including, but not limited to, complete physical information about thes site that may ber necessary or desirable for  of Probable Construction  Opinions  Cost. RETTEW's opinions of probable  officers ore employees. 5. Limitations ofLiability.  a. RETTEW Group'saggregate) liability for damages arising from orr relatedto  extent caused byi itsr negligence orb breach ofthis Agreement.  to or for Clientb by RETTEW under this Agreement (the" "Deliverables"), RETTEW ber responsible fort the cost ofthei item ord component itself, ort the cost ofi installation. c. Neither party Group shall be liable tot the other for punitive, exemplary, lost profits, lost revenues, lost business opportunities, loss ofu use, fines, penalties, and  additional construction costs incurred by the Client due tot the omission, but shall not their right, ifany,t toajuryt trial.  Rev. 07/20/2021    RETTEW.  plans, and specifications prepared by RETTEW, and cooperate with RETTEW: so that writing. Ift the Client directs RETTEW to initiate Services before execution of an RETTEW may complete the Services in a timely fashion. Failure to provide such agreement, these Terms will governt the engagement, unless subsequently agreed by timely review may adversely impact scope, schedule and budget related to the the parties in writing. Neither party may assign this Agreement without the other 12. Notice of Defects. Client shall promptly report to RETTEW any defects or force and efect, and binding upon the parties hereto. RETTEW may withdraw or suspected defects int the Services, sot that RETTEW may take measures tor minimize reviset thep proposal ifthe Agreementi isnote executedby Clientwithin 60daysofreceipt thec consequences ofsuch defect. Client will uset reasonable efforts toi include as similar 18. CONSTRUCTION: SERVICES (Ifincluded in Scope ofs Services) the defects tot the extent oft the additional costs resulting from the failure ofp prompt services. (Construction management services management are offered or RETTEW's inspection or features at and near the project site that could affect the services to be provided work, when fully completed, will bei ina accordance witht thec construction documents. or control that identify Underground Utilities. RETTEW will ber responsible for the observe the quality or quantity of such work. RETTEW's services do not include with: (a) Underground Utilities that are not identified to RETTEW asr required, not nor the observation! by RETTEW shall excuse thec contractor for defects or omissions after properr notice (i.e., after callingt the applicables state utility locating! hotline, ifone 18.2 RETTEW shall not be responsible for any contractor's schedules or  Services. RETTEW shall be entitled to rely oni information and recommendations providedby Client, andi its Contractors withouti independent evaluation or verification. contractual requirement on its Contractors. Failure by Client, and/or Client's 13. Underground Utilities. Client will identify to RETTEW, in writing, the locations ofk known ors suspected underground utilities or other underground. structures (collectively, "Underground' Utilities")and willp provide allo drawingsi ini itsp possession proper siting of underground utilities when provided with proper and accurate information regarding their location. Client agrees to defend, indemnify and hold RETTEW harmless from all penalties, claims and damages its sustains in connection properly identified, or not properly located by municipalities, authorities, or utilities ini itsv work. knowledgei that violates state utility locatingnotice: requirements ori invalidate otherwise Unless expressly stated otherwise int the Scope of Services, the "Total Fee" the percent ofv work completed for each phase of work, unless otherwise agreed. For time ande expense (cost plus)p projects, billings areb based ont the! hours worked, including travel time portal-to-portal, and reimbursable expenses. Overtime for non-exempt performing the Services, including, but not limited to, travel expenses, outside consultants, approval and permit fees, and any supplemental insurance requested. Reimbursable expenses willb beb billeda atRETTEW'sactual. cost, plus 15%, excepts sales tax willl ber reimbursed: at costa andi mileage will be reimbursed att thes applicable federal  party's written consent, which shall not be unreasonably withheld. Ifa any provision hereofi is deemed invalid or unenforceable, the other provisions shall remain inf full 18.1 RETTEW offers construction observation and construction administration RETTEW Field Services, Inc.) RETTEW shall become generally familiar with the progress and quality of that portion of the work within the Scope of Services to determine, ing general, ifsuch work isbeing performed inar manner indicating thats such RETTEW shall not be required tor make exhaustive or continuous on-site visits to supervision or direction oft the actual work ofthe contractor, its employees, agents or subcontractors. Clienta agreest tor notifyt thec contractor: accordingly. The contractor shall also! bei informed by Client thatr neithert thep presence OfRETTEW's fieldr representative have control over or charge ofa acts or omissions ofa any contractor, subcontractor, their agents or employees, or of any other persons performing portions of the or 18.3 Client agrees that its contractor will be and  Contractors, tos so notify RETTEW: shall relieve RETTEW ofthe costs ofremedying services, but does not offer construction  construction by  notification,  affiliate,  and construction exists), (b) proper utility notificationi madel by RETTEW. 14. Fees. is RETTEW's above  failure to for responsible  schedules or practices out of RETTEW's control or carry outt the work ina accordance with thec construction documents. RETTEW: shall not  construction work.  solely completely  best estimate oft the cost of Services required to complete the working conditions ont thej job site, including ofallp and  Project as RETTEW understandsi ittob be defined andi ist nota ac cost-not-to-exceed limit thep performances ofthev work, andt thatt these requirements safety persons will continuously property during and on RETTEW's compensation. For fixed fee projects, payment shall ber made! based on not be limited to normal working hours. Any observation apply of the contractor's b. Client is responsible for RETTEW's out-of-pocket expenses incurred in thereunder, or any state, county, or municipal law or regulation ofs similar promulgated rate. Hotels and meals will be billed as a per diem expense as set out in the Rate limited purpose of checking for conformance with information given and the design a. RETTEW shall be entitled to an equitable increase in compensation ifiti is details such as dimensions and quantities or for substantiating instructions for required to perform additional work due to changes in Client decisions or Client's installation orp pertormance ofe equipment ors systems designed by any contractor, allof thep projects scope, quality, or budget): are considered" "Additional Services" and willl be techniques, sequences or procedures and RETTEW does not check or review the billed at RETTEW's standard hourly rates, unless the parties agree otherwise in a methods! by whicht the contractori intendst to execute the design. Ar recommendation: for b. IfAdditional. Services arer requested, RETTEW will provide Client withachange Client and the contractor or the construction documents, and the contractor shall Additional Services until it receives written approval of the change order or approval ora acceptance of design changes contained therein unless the contractor has 16. Work Product and Intellectual Property. Conditioned on full payment of authorizing the deviation. When professional certification of performance Deliverables, andaroyalty-fice, nontransferable licenset to uset the Deliverables: solely documents, RETTEW: shall be entitled tor rely upon such certification to establish that for the Project. RETTEW retains all other intellectual property rights in the thei materials, systems or equipment willr meet thep performance criteria requiredb byt the contained therein) ina ai manner thati is contrary tot this paragraph, or any alteration or receipt by RETTEW, review and evaluate such requests for payment based upon Client agrees tod defend, indemnify and! hold! RETTEW harmless from any liability for such request. RETTEW's recommendations. shall constitutea a statement to Clienta asof damages arisingf froms such use, alteration or modification. Payment ofall sums duei in the date oft the contractor's request, that: (a) the work has progressed to the point ownership or. use oft the Deliverables. Client shall consult with RETTEW before the quality of the work is consistent with the construction documents prepared by 17. Miscellaneous. There arer not third party beneficiaries oft this Agreement. There should withhold payment under applicable law. The foregoing statements shall be arer no understandings or agreements concemingt thisl Projecte excepta ase expressly: stated interim only, shall bes subjectt to an evaluation oft the completed work compared tot the  performance conducted by RETTEW's personnel will not include review of the adequacy of the contractor safety measures in, on or near the construction site. RETTEW is notr responsible fora any contractor'sf failure too observe ord Occupational: Healtha ands Safety Actof1 1970, and regulations sor standardsp comply the contractors' submittals within 101 business days oft their submission, but only for the concept expressed in the construction documents. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other which remain the responsibility of the contractor. RETTEW's review shall not constitute approval of safety precautions or of construction means, methods, payment shallr not! bec construed as permittinga any departure from the contract between remain responsible for any error in details, dimensions or otherwise that may exist. RETTEW's review and acceptance ofs shop drawings ors submittals does noto constitute specifically informed RETTEW in writing of such deviation at the time of the submittal and (1)! RETTEW and Owner have given written approval to the specific deviation as a prior change in the work, or (2) a change order has been issued characteristics of materials, systems or equipment is required by the construction 18.5 Ifthe! Scope ofServicesi includes RETTEW'sreviewofc contractors' requests for payment, then such services shall be conducted' in the following manner. Unless otherwise agreedi iny writing, RETTEW shall, within 106 business daysf from the date of RETTEW's observations oft the work and give Clienti its recommendations regarding indicated; and (b) that to the best of RETTEW's! knowledge, information and belief, RETTEW andt there are nok known defects or deficiencies int the work for which Client construction documents, ifr requested by Client, and do not guarantee against minor deviations from the construction documents aso oft thec datec oftl ther review.  witht import or  employees willl beb billeda atl 1.5t times the hourly rate.  intent. 18.4 Ifexpressly:  requiredu undert thes Scope ofServicest todoso, RETTEW: shall review  Schedule. 15. Additional Work.  failuret tor make decisionsi ina at timely fashion. Services ort tasks beyondt those set forth int the Scope of Services (including but notl limitedt to, revisions duet to adjustments in order or amendment to this Agreement to memorialize the parties' obligations regarding the Additional Services. RETTEW reserves the right tor refuse to perform amendment: from the Client. IfRETTEW does not receive such written approvali ina amounts owed to RETTEW, RETTEW grants Client physical ownership of the tangible form by RETTEW in furtherance oft this Agreement. The Deliverables may not be used on any other projects or to complete the Project without RETTEW's consent, which will notl be unreasonably withheld. Use ofthe Deliverables (ort thec data modification ofthel Deliverables (ort the data contained therein), is at Client'ssoler risk. accordance with the terms of this Agreement is a condition precedent to Client's herein. These" Terms cannotl ber modified, altered, abridged, rescinded ors supplemented by any unilateral statement or writing ofe either party. These" Terms control over any subsequent writings, unless specifically and explicitly agreed to by both parties, in  change order ora amendment tot this Agreement.  timely manner, thep projects schedule could bei impacted.  Deliverables and the intellectual property rights in any other document reduced to construction documents.  interpreting or clarifying thel Deliverables.  Rev,07/20/2021    Mount Joy Borough Codes Department  21 EMain St, MountJoy, PA 17552  IRK.  12/27/2023  Mount Joy Borough Council RE: PC23-03 Janus School 205 Lefever Rd Mount. Joy, PA1 17552 To Thel Honorable Members,  The Mount. Joy Borough Planning Commission has reviewed the land development application labeled as PC23-031 for the Janus School, 205 Lefever Rd, Mount. Joy and ther recommendation has been made to approve the application with Ihave beeni instructed to submit this letter on behalf of the Mount. Joy Borough Planning Commission.  the condition1 that all outstanding items on any reviewl letter be resolved.  Respectfully,  DuaneJB Bradydr, Mount. Codes, Zoning-Sformwater. Admin Building Code Official #007261 Certified. Zoning Officer #C246972  EREE  Joy Boroughs  DHAME. AEPAATEMAN: 7AAINICAMAIINTIAVDA ADE    MOUNT JOY BOROUGH  Lancaster County, Pennsylvania  APPLICATION FOR CONSIDERATION OF A SUBDIVSION AND/OR LAND DEVELOPMENT PLAN The undersigned hereby applies for approval under Chapter 240, Subdivision and Land Development, of the Code of the Borough of Mount Joy for the Plan submitted herewith  and described below: Mount Joy Borough File No:  For Mount Joy Borough Use Only  Date of Receipt/Filing:  Plan & Project Information  Plan Name: Land Development Plan for Janus School Building Renovations  Plan No: 07-146.3  Plan Date: 9/5/23  Location: 205 Lefever Road, Mount Joy, PA 17552 Property Owner: The Janus School Owner Address: 205Lefever Road, Mount Joy, PA 17552 Telephone Number: 717-653-0025 Email: glespe@teanuscholog (Janet Gillespie) Deed Reference: Deed Book 5125 Page 502 Applicant (if not landowner): Applicant Address: Telephone Number: Email:  Tax Parcel No: 4503162600000  Firm Which Prepared Plan: David Miller/Associates. Inc. Firm Address:1076 Centerville Rd., Lancaster PA, 17601 Telephone Number:/717-898-3402 Person Responsible For Plan: William Swiernik Email: Bswiemix@dmai.com  Plan Type:  OS Sketch Plan  OF Preliminary Plan 0 Subdivision XLand Development OL Lot-Line Change Plan XFinal & Preliminary/Final Plan Lot-Line Change Plan (expedited)  Dimprovement Construction Plan  Description: Building Expansion (3 Areas) with Revised Loading  Total Acreage: 30.354 Acres /29.594 (Net Acres) Ifyes, please attach Zoning Hearing Board Decision.  Zoning District:N NC Nieghborhood Commercial and MDR Medium Density Residential Is/was a zoning variance, special exception or conditional use approval necessary? 0 yes Xno  1    Proposed Lots and Units  #of Lots  #of Units  #of #of Lots Units  Total # Commercial Industrial Institutional  Mixed Use Single Family Detached Multifamily Other  1  0  Total Square Feet of Ground Floor Area (building footprint): Total Square Feet of Existing Structures (all floors): Total Square Feet of Proposed Structures (all floors): Total Square Feet (or Acres) of Proposed Parkland/Other Public Use: Linear feet of new street: Identify all street(s) not proposed for dedication:  24,321Ex  1,929Prop. E 26,250 Total  24,321SF 1,929 SF, OSF OS.F.  Nonew streets are proposed:  NOTES:  1. All units of occupancy shall be provided with a complete water supply system which shall be connected to the Borough's water supply system in accordance with the 2. All units of occupancy shall be provided with a complete sanitary sewer system, which shall be connected to the Borough's sanitary sewer system in accordance 3. The final plan application shall include a statement from the Authority indicating the approval of plans for design, installation, and possible financial guarantees. 4. Applicants shall comply with all plan processing procedures oft the County Planning Commission. It is the responsibility of the applicant to determine the requirements of the County Planning Commission, including, but not limited to, the number of 5. The final plan or preliminary/final plan shall be recorded ini the office of the Recorder  requirements of Council, the Authority and DEP. with the requirements of Council, the Authority and DEP.  copies which must be submitted and the filing fee. of Deeds in and for Lancaster County.  2    Submission Requirements  Planning Commission Meeting: 2nd Wednesday of the month, 7:00 PM  Deadline: 2nd Wednesday of the month prior to meeting  Preliminary and Preliminary/Final Plans:  Three (3) copies of preliminary plan, 24"x36" Six (6) copies of the preliminary plan, 11"x17" including Storm Water Management Plans and calculations. legible, and bearing all required signatures.  Two (2) copies of all reports, notifications, and certifications that are provided on thel Plan, One (1) copy oft the application form completely and correctly executed, with alli information The required filing fee as established from time to time by resolution by the Council. An electronic copy of the plan and all supporting documents in PDF format. All other items listed under Article VII, Plan Requirements.  3    Signature of Applicant Printed Name  Date  Signature of Landowner (If different then above) Printed Name  Date  4    RMITBW  We answeri to you.  3020 Columbia Avenue, Lancaster, PA17603. Phone: (800): 738-8395 E-mail: etew@retew.om-webste:retewcom:  Engineers Environmental Consultants Surveyors Landscape Architects Safety Consultants  January 9, 2024  Mark G. Pugliese, Manager Mount. Joy Borough 21 East Main Street Mount. Joy, PA1 17552  RE: Janus School - 205 Lefever Road  Preliminary/PFinalland Development Plan RETTEW Project No. 0296100262  Review No. 2  Dear Mark:  We have completed our review oft the above-referenced plan as prepared by David Miller/Associates, inc.  Our review was oft the following information:  1. 2. 3. 4. 5.  Twelve Land Development Plan sheets dated September 5, 2023, revised November 22, 2023  PCSM report dated October 10, 2023, revised December 14, 2023 Wetlands Study Report dated November 30, 2023 Construction Cost Opinion dated December 15, 2023 Miscellaneous Supporting Documentation. We offer the following comments for your consideration: SUBDIVISION AND LAND DEVELOPMENT  1. 2. 1. 2. 3. 4.  The date, final action, and conditions of approval by the Board of Supervisors on any approved waiver requests need to bei included on the plan (S 240-64. D.6). All certificates need to be completed prior to recording the plan (S 240-64.E).  STORMWATER MANAGEMENT provided (S 226-60).  Financial security in the amount of $12,749.00, and a financial security agreement need to be An Ownership and Maintenance program, in a recordable form acceptable to the Borough that clearly sets forth the ownership and maintenance responsibilities for all temporary and Evidence of approval oft the Erosion and Sedimentation Control Plan from the Lancaster County  permanent: stormwater facilities, needs to be provided ($226-61, $226-62). Conservation District needs to be provided ($226-45.B, 226-2.D). All certificates need to be completed prior to approval of plans.    Page2of2 Mount JoyE Borough Januarys 9, 2024 RETTEW Project No. 0296100262  Should you have any questions, or require additional information, please feel free to contact us at any  time. Sincerely, #B Kara Kalupson, RLA  copy: Mark G. Pugliese, Manager manaseremountopao Duane Brady, Zoning Fonngemountiovpaor Janet Gillespie, The. Janus School, lspeeleanuschodlor William Swiernik, David Miller/Associates, Inc., Bswierixedmai.com, SMORMAbATVAIDANA -Janus MNUMwMNneLeNwmAmMeOAS    LAWOFFICES P.0.BOX4686 LANCASTER, PENNSYLVANIAI 17604-4686 WWW.MHCK.COM FAX(717)299-6170 E-MAIL: atomevs@mhck.com  AMTHONTPSCHIMANECK JOSELECLEARY ROBERTE.SISKO JASONM.HESS OFCOUNSEL VILLIAMC.CROSSWELL RANDALLK_MILLER  MORGAN, HALLGREN, CROSSWELL & KANE, P.C.  GEORGEJ J.MORGAN (1971-2021) RETIRED CARLR-HALLGREN MICHAELP.KANE 7ONORTADUKESTREET LANCASTER,PA17602 717-299-5251 156WMAINSTREET EPHRATA,PA17522 717-733-2313 69EWILLOWSTREET ELIZABETHTOWN,PA 17022 717-361-8524  November 9, 2023 VIA EMAIL  Mark G. Pugliese I, Borough Manager Mount Joy Borough 21 East Main Street Mount Joy, PA 17552  Re: Land Development Plan for. Janus School Building Renovations  Our File No. 16724  Dear Mark:  Ihave been provided witha copy oft thel Land Development Plan for. Janus School Building Renovations (the "2023 Plan"). The Janus School owns a tract ofl land on the east and west sides of Lefever Road identified as 205 Lefever Road (the "Property"). The Property contains approximately 29.5 acres, and all of the development is on the east side ofLefever Road. The 2023 Plan indicates that the source oftitle oft the Property is a deed recorded at Record Book5126, Page 502. This letter will set forth comments on the Plan and documentation which would be  desirable.  The deed at Record Book 5126, Page 502, conveyed a 57 acre tract to the Janus School. The Janus School recorded subdivision plans at Subdivision Plan Book J-219, Page 115, which subtracted the land fronting on Main Street and at Document No. 5828279-J which subdividedI area at the east which wasj joined in common with the shopping center fronting on Main Street and isc currently the location of the Giant supermarket. Janus School recorded land development plans at Subdivision Plan Book. J-195, Page 47, and Subdivision Plan Book. J-199,Page: 25, fort theschool building and the storm water management facilities serving the school building shown on Sheet 3 of the Plan. There were no storm water management agreements or any type of operation and maintenance agreements recorded in connection with those two land development plans. There was a Storm Water Management Agreement and Declaration of Easement recorded at Document No. 5706337 in connection with the relatively minori improvements set forth on the plan recorded  at Subdivision Plan Book J-233, Page 104.  Inc connection with the plan recorded at Document No. 5828279-J, the. Janus School was a party to a Storm Water Management Agreement and Declaration of Easement recorded at Document No. 5833060. Storm water management: facilities, including grading, serving the Giant supermarket are located on the land held by the Janus School within the area identified as    Mark G. Pugliese I, Borough Manager  November 9, 2023 Page 2  "landscaping and storm water management easement (BOC No. 5833062 Plan No. 5828279-J)"  on Sheet 3 and other sheets oft the 2023 Plan.  Ino order to address the operation and maintenance of the substantial existing storm water management facilities and whatever adjustments tot those facilities are proposed by the 2023 Plan, Irecommend that there be a new Storm Water Management Agreement which requires the. Janus School to maintain all of the existing and proposed storm water management facilities on the Property other than those serving the Giant supermarket which would be maintained in accordance with the easement recorded at Document No. 5833062 and the Storm Water Management Agreement recorded at Document No. 5833060. The new Storm Water Management Agreement would state that it replaces the Storm Water Management Agreement recorded at Document No. 5706337. That will address the outstanding issues related to storm water management and long- term maintenance. Manufacturers and Traders Trust Company holds two mortgages against the Janus School Property, sO there would have to be a Joinder by Mortgagee for Manufacturers and  Traders Trust Company. contact me.  Ido not have any other comments relating to the Plan. Ifyou have any questions, please  Very trulys yours, 44  JC:sle  MUNN67+36.031087  cc: Duane J. Brady, Jr., Codes, Zoning and Storm Water Administrator (via e-mail)  Kara Kalupson, MS4 Coordinator (via e-mail) William M. Swiernik, RLA ASLA (via e-mail)    sasOdand GEGNEINI 10N WAOHddV OL 103rans SNVId  HOGIE HO- a aTvos DIHaVHo  e  ED d3sa  6  S  A7    13a  MOUNT JOY CIVIL SERVICE COMMISSION 2023 ANNUAL REPORT  To  MOUNT JOYBOROUGHCOUNCIL  1. Mount Joy Civil Service Commission Members and Duties Jay MI Mueller Jr- Chair, Joanne Pinkerton - Vice Chair Ferne Silberman - Secretary, David Eichler Alternate 2. Dates Commission met and summary of business agenda  January 23, 2023  a. Discussed the need for an alternate Commissioner or two. b. Itwas decided to upgrade The Civil Service Rules and Regs  August 28, 2023  a. Commission reviewed Rules and Regs and determined Councilor David Eichler qualifies and would be asked to serve as an Alternate Commissioner. b. On the 23rd of May 2023.Commissioners Joanne Pinkerton, Ferne Silberman and Jay Mueller attended an all day Police Civil Service Training Session in Horsham, Pa, . Joanne, Ferne and Jay met in Executive Session on Aug 23, 2023 to discuss our training and to make possible changes to the Mount Joy Rules and Regs, which will be d. We approved the changes to the Mount Joy Civil Service Rules and Regs. The changes were al blend of Chief Goshens and the Commissioners, and will be submitted to the Solicitor and then to the Mount Joy Borough Council for approval.  proposed at our next public meeting on August 28, 2023.  November. 27, 2023  a. Chief Goshen reviewed the most recent Consortium hiring list with the Commission indicating 4 candidates had the Act120 certification, however, 1 did not apply, 1 too far to travel and 1 not a good fit which left al list of 1 candidate. The Commission voted to b. We asked Chief Goshen to talk to the Borough Solicitor about submitting the changes to 3. Our only expense for 2023 was $450.00, the cost of the CSC Training at Horsham.Pa. Respectfully submitted on behalf of the Mount Joy Civil Service Commission:  certify the list of1. the Rules and Regs for review.  gay Muellon 8 Jay Mueller Jr, Chair    1/30/2024 1Ya  MOUNT JOY BOROUGH  ROAD MAINTENANCE SCHEDULE  2024T02026  1  PAVEMENT DISTRESS CURVE  PCI 100 Excetient  Goce 40e Oropi iouality  Spending 51 on preservanon here  75SpiLife  air Roor  einases DES delays sperdng Sa tosto on rehaitatonor reconwrgmonhere.  40967 Cropiowalty  20 VeryPoor  12oLis  Faect  Z  1    1/30/2024  Pavement Distress Types  Fatigue (Alligator) Cracking Fatiguec crackingi isc caused bye excessive deflection ofthep pavement, saturated bases ors subbase, and/or repeatedi loads thate exceedt the! loado carrying capacityof thep pavement.  Longitudinal Cracking Centerl line orl lane cracks are causedby inadequate bondingd during construction or reflect cracks inu underlying pavement. Longitudinal cracks int thev wheelpathi indicate fatiguef falluref from heavy vehiclel loads. Cracks within onef foot ofthee edge: are causedby insufficient shoulders support, poor drainage, or frosta action.  3  Pavement Distress Types cont.  Transverse Cracking Acrack ata approximately right anglestoti the center linei isatransverse crack. They: ared often regularlys spaced. Thec causei isr movement duet to temperature changes andh hardening ofthe asphalt witha aging.. Ifnotp properly sealeda and maintained, secondary orn multiple cracks develop paralleit tot thei initiald crack.7 Thec crack edges canf further deterioratel byr raveling and erodingt the adjacent pavement.  Rutting  Ruttingi is displacement ofr material, creating channelsi inv wheel paths.! Itis causedbyt traffic compactionor displacement ofu unstable material. Severer rutting (over: 2"mayb bec causedb by base ors subgrade consolidation.  2    1/30/2024  Pavement Distress Types cont.  Patching  Original surfacer repairedy withr new asphaltp patchr material." Thisi indicatesap pavement defect oru utilityexcavation whichh has been repaired. Patches with cracking, settlement ord distortions indicate underlying causes remain.  Types sofRoadway Repairs  Cracks sealing a methodi in which hot sealanti is appliedt tov workingo crackst top prevent water intrusion. Base Repair- includes the removal and replacement ofc oldp pavement, base materiala ands subgrade SealCoata and Fog Seal-t this method builds upt the roadway withas stone layer and seals cracksto prevent wateri from penetratingi thes surface whilee expandingt the overall roadwayl life Widening- - Expanding existing cart way width duet tot traffic, installation ofs sidewalks, orf for better Mill, Fabric, & Overlay- ap pavingr method of milling existing edges, applyinga pavement fabric for strength, anda applyinga a new! layer ofa asphalt toa a deteriorating surface. Reconstruction/FDR- totalr rehabilitation ofe existingr roadway. (Full DepthF Reclamation)  drainage  3    1/30/2024  What We've Been Doing DR/CSBC/SW/Pave DR/CSBC/SW/Pave Leveling/Borough & MJT Forces Seal Coat  2016 Bridge Blvd. W. Henry St. Old Market St. Bruce Ave.  $181,188 $114,790 $12,419 $13,981 $322,378 9188.4 $91,213 $7,084 $98,297 8483.6  2016Total SYTotal  2017 S.F Plum St. Old Market St.  wivabnccatcwDver, Overlay/Borough & MJT Forces  2017Total SYTotal  7  What We've Been Doing FDR/CSBC5wale/Pave  2018 N. Plum St.  $88,261 $108,010 $196,271 5859  Pleasure Rd. to Borough Line/MJT: and Borough. Joint Project  New Haven St.FDR/CSBC/Pave  2018 Total SYTotal  2019 2020 Park Ave. Church St. Seal Coat  Sidewalk discussions /Misc. Patching and repairs  Seal Coat  $61,594 $61,594 34,393  2020Total SY Total  8  4    1/30/2024  WhatWe've Been Doing  2021  Florin Ave. Rose Petall Ln. Arbor Rose Ave. Peace Ave. Seal Coat Springville Rd/Cedarln. Fabric/Overlay  Seal Coat  $97,195 $35,580 $132,775 29,566.6 $1,490,205  2021Total SY Total  2022 Pinkerton Rd. N. Angle St. Water St-N. Angle to park Bernhard Ave.  Total Recon/SW/Repave FDR/CSBC/Pave  $631,811 $2,122,016 15,646.4  2022 Total SYTotal  9  What' We've Been Doing FDR/CSBC/M&O/Fabric/Pave  2023 Wood St. Farmington Way Charlan Blvd.  $608,386 $57,498 $665,884 25,190.2 $3,599,215 $449,902 128,327.2 16,040.9  Seal Coat Seal Coat  2023Total SYTotal  Eight Year Total Average Per Year for past 8 years Eight Year SY Total Average SY Per Year for past 8 years  10  5    1/30/2024  2024 Maintenance Schedule  Charter Lane School Lane - 772 to Pinkerton Rd S. Market St to Delta! St.  Base Repair, Fabric, Overlay Base Repair, Fabric,Overlay Widen, FDR, Pave Total Costs Totals SY $600,000 $200,000 $110,000  $187,795 $256,308 $244,768 $90,206 $779,077 13,340  Pinkerton Rdi to S. MarketSt. Widen, FDR, Pave  Funding: Borrowing  Highway Aid Fund H/C Ramps in Borrowing  Engineering in General Fund $100,000  11  2025 Maintenance Schedule  Due to a review of the curb and sidewalk inspection process, No inspections were completed in 2023 for the 2-year notice for 2025 Focus on Seal Coat to preserve streets that are in good condition. These streets are proposed for Double: Seal Coat with Fog Seal:  Bailey Ln. Ella Dr.  Taylor Ave. Bridge Blvd.  Jasmine Ave. Poplar St.  School Ln.-772 to Dead end West Delta St.- Marietta Ave to Dead end South E./W. Donegal St. - Marietta Ave. to New Haven St. S. Market St. - Marietta Ave. to Dead end South H/C Ramps- - For 2026 N. Barbara St. project  $240,904 $134,805 $180,000 $578,251 41,810 $200,000  Walnut St.  FDR, Pave  Total Cost with 6%i inflation rate Borrowing $400,000  Total SY Highway Aid  Funding:  12  6    1/30/2024  2026 Maintenance Schedule  N. Barbara St. Columbia Ave.  Base Repair, Fabric, Overlay  $223,820 $111,433  S.M Market to S. Barbara Base Repair, Fabric, Overly These streets are proposed for Double Seal Coat and Fog Seal: East Donegal Street-S. Barbara Stt to Longenecker Rd. New Haven St. - W. Donegal St to Marietta Ave.  Blossom Trail  Columbia Ave. - Pinkerton Rd to S. Market St.  New St.  S. Barbara St.  S. Melhorn Dr. Total SY Highway Aid $200,000  $172,822 $570,873 35,649  Total Cost with 6% annual inflation rate  Funding: Borrowing $400,000  13  2027 And Beyond FDR, Curbs, Sidewalks Mill, Fabric, Overlay  Other Priority Streets Market Ave. Martin Ave. Glenn Ave. Sunset Ave FarmviewLn.  Street Cost $350,000  H/C Ramps $40,000  Engineering $60,000  $171,100 $145,700 $145,240 $48,980  Street Cost $510,920  H/C Ramps $160,000  Engineering $60,000 Engineering $100,000?  Second St, Strawberry St, Hemp St. Re-align?, widen, FDR, Pave $254,649  14  7    1/30/2024  2027 TotalSY 3,593.3 $ 3,276.0$ 11,234.7$ 1,706.7$ 2,347.2$ 3,170.0 $  Road Segment  Total Cost 347,655.00 13,960.00 110,498.00 7,269.00 15,050.00 20,289.00  MARKETAVE (from) Wood: IODSR) FRANKST VMARKETST BRUCEAVE  (from 7721 to BoroughLine)  OMARKETSTfrom NMarkett to772  Total as ofJ January 2, 2023 eal Coat& FogSeal Full Depth Reclamation Mill&Overlay  25,327.9 Total with 6% annual inflation rate $  514,721.00 613,039.21  15  2028  Road Segment  TotalSY  Total Cost 106,398.00 95,696.00 29,290.00 37,222.00 191,419.44 28,863.73 8,413.05 7,977.89 5,035.56 510,315.67 644,261.41  RICHLANDLN MIDWAYRD Strawberrys Hemp 2nd5t  3,650.0S 3,282.9$ 404$ 296$ 1522$ 6,776.9 $ 1,972.0 $ 1,870.0 $ 1,182.4 $ 20,956.2 $ Total with 6% annual inflation rate $  SPLUMST/from) Wood to DSR) GRANDVIEW'CIR Total as of January 2,2023 SealCoat & Fog Seal Full Depth Reclamation Mill8 & Overlay  N Angle to Orchard) Plum to NAngle  16  8    1/30/2024  2029  Road Segment  TotalSY 1,580.0 $ 5,519.3 $ 3,581.3 $ 2,100.0 $ 1,000.0 $ 2,220.0 $ 3,391.7 $ 2,119.4 $ 5,294.7 $ 1,766.7 $ 28,573.1 $ Total with 6% annual inflation rate $  Total Cost 50,718.00 177,170.60 110,424.44 38,850.00 32,100.00 118,770.00 44,770.00 27,976.66 69,889.60 23,361.34 694,030.64 928,769.55  UNSET AV FARMVIEWLN  MARTIN/ AVE(from Florin to Farmview) MARTINA AVE (from dead end tof Florin) GLENN AVE (from DSR toN MartinAve) GLENN AVE (from Florin to Blossom Trail  NJACOBS Total as ofJ January2,2023 Seal Coat&FogSeal Full Depth Reclamation Mill&Overlay  17  9    14b  LAWOFFICES P.O.BOX4686 LANCASTER, PENNSYLVANIA! 17604-4686 WWWMHCKCOM FAX(717)299-6170 E-MAIL: attomevs@mhck.com  ANTHONYPSCHIMANECK JOSELECLEARY ROBERTE. SISKO JASONM.HESS OFCOUNSEL WILLIAMC.CROSSVELL RANDALLK. MILLER  MORGAN, HALLGREN, CROSSWELL & KANE, P.C.  GEORGEJ. MORGAN (1971-2021) RETIRED CARLR. HALLGREN MICHAELP.KANE 700N NORTHDUKESTREET LANCASTER, PA 17602 717-299-5251 1S6W/MAINSTREET EPHRATA, PA17522 717-733-2313 659EWILLOW: STREET ELIZABETHTOWN.PA 17022 717-361-8524  January 22, 2024 VIA EMAIL  Michael S. Grab, Esquire Nikolaus & Hohenadel, LLP 3271 Locust Street Columbia, PA 17512-1120  Re: William and Jean Reuter/209 Old) Market Street  Our File No. 16724-3  Dear Mike:  Mount Joy Borough (the "Borough") and your clients William Reuter and Jean Reuter ("Landowners")have: an on-going disagreement relating to the storm water: management: facilities, including a swale, located on the lot identified as 209 Old Market Street (the "Property"). Asyou are aware, it is the position oft the Borough that the Borough is responsible to maintain the storm water management facilities within the easement granted to the Borough recorded at Deed Book M, Volume 93, Page 464 (the "Borough Easement"). It is also the Borough's position that the Borough has no responsibility to maintain the swale which is located within the storm drainage easement shown on the plan which created the Property recorded at Subdivision Plan Book J-158, Page 85 (the "1988 Plan"), which is expressly referenced in] Landowners' deed recorded at Record  Book 5567, Page 374.  For settlement purposes only, and as a gesture of good faith to resolve the existing dispute between Landowners and the Borough, the Borough is willing to enter on the Property and re- create the swale in the easement created by the 1988 Plan. After the swale is re-established, Landowners and successor owners oft the Property will be responsible to maintain that swalei int the restored condition. The 1988 Plan at Note 66 expressly states, Maintenance ofall drainage swales, detention basins and easements shall be the responsibility of the individual lot owners." Section 226-65 oft the Borough Storm Water Management Ordinance also requires lot owners to maintain storm water management facilities existing on their lots. The Borough will only maintain storm  water management facilities within the Borough Easement.  Please confirm that Landowners will allow the Borough's representatives to enter the Property and restore the swale to its design condition. Please confirm that) Landowners understand that in accordance with Note 6 of the 1988 Plan and Section 226-65 of the Storm Water Management Ordinance, Landowners and their successors and assigns shall be responsible to    Michael S. Grab, Esquire January 22, 2024 Page 2  maintain the swale in its restored condition. This includes, but it is not limited to, maintaining the existing grade of the swale, not depositing items or grass clippings in the swale, and preventing  erosion.  Very truly yours, 24 - Josele Cleary  JC:sle  MUNIN6724030c)240122171  cc: Mark G. Pugliese I, Borough Manager (via email)    19d  NIKOLAUS & HOHENADEL, LLP ATTORNEYS AT LAW 327 LOCUST STREET COLUMBIA, PA 17512 717/684-4422 FAX717/684-6099  JOHN P. HOHENADEL MATTHEW J. CREME, JR. JOHNF F. MARKEL RICHARDG G. GREINER MICHAELS S. GRAB LISAJ. MccoY BARBARA REIST DILLON JOHN C. HOHENADEL BERNADETTE M. HOHENADEL WANDA: S. WHARE ROBERT S. CRONIN, JR. JOHN M. SMITH KEVIN D. DOLAN JEFFREY S. SHANK WILLIAMV w. NATHAN E. SAXTON VICTORIA K. STORZ CHRISTOPHER R. GRAB BRANDON P. LEE MARIA C. KISSINGER  DONALD H. NIKOLAUS (1942-2022) COUNSEL BRYAN D. CUTLER 212 NORTH QUEENS STREET LANCASTER, PA 17603 FAX717299-1811 717/299-3726 222 SOUTHN MARKETS STREET SUITE 201 ELIZABETHTOWN, PA 17022 717/367-1370 FAX717/367-3219 303 W. FOURTHST. QUARRYVILLE, PA 17566 717/786-4044 FAX7177786-1524  January 31,2024  VIA MAILOVTiim@nkicm Josele Cleary, Esquire Morgan, Hallgren, Crosswell & Kane, P.C. P.O. Box 4686 Lancaster, PA 17604-4686  RE: WILLIAM AND JEAN REUTER 209 OLDI MARKET STREET STORMWATER SWALE PROPOSED RESOLUTION  Dear. Josele: matter.  Thank you for your correspondence of January 22, 2024 in connection with the above-captioned My clients have reviewed the proposed settlement set forth in your correspondence, and are willing to agree to the terms as proposed therein. For purposes of clarity, my understanding is that the 1. The Borough will be granted permission to enter onto thel Reuter Property and recreate the 2. The Borough agrees to be responsible for all work required in connection with re-creation of the swale as described in the 1988 Plan, including any required engineering review and site 3. After the swale has been reestablished by the Borough, the Landowners oft the Reuter Property and all successor owners will be responsible to maintain the reestablished swale in the restored condition. Thel Reuters acknowledge that $226-65 ofthe Borough Stormwater Management Ordinance generally requires that lot owners maintain stormwater management facilities existing on their lots, ifsuch facilities have not been dedicated to the Borough, or  terms ofthe proposed resolution are as follows:  swale ini the Easement area created by the 1988 Plan.  work to occur on the Reuter Property.  are otherwise not maintained by a homeowners association.    Josele Cleary January 31,2024 Page2  Thel Reuters request that the Borough provide notification to them in advance of the commencement We thank the Borough fori its agreement to resolve this matter in a reasonable fashion satisfactory to Please let me know if there is any additional information thatyeurneedywith regard to this matter.  ofwork on the Reuter Property for the swale restoration as described herein.  both parties.  MSG/orm Enclosure  &  Cc: William and Jean Reuter    3  0  4  T LL  o  2  9  -  8o  2  4  7  4  6  5  4