Approved minutes - Regular Meeting 5143024  Approved minutes - Special Meeting  Approved minutes Special/Workshop Meeting    Regular Meeting May 14, 2024 7:00P.M.  The regular monthly meeting of the Meyersdale Borough Council was called to order by President Irwin, Mr. Ackerman, Mr. Baer, Mr. Baker, Mrs. Gnagey, Mr. Irwin, Mrs. Knieriem, Mr. Smith, Solicitor Valentine, and Mayor Smith were present. Junior Council Member Stewart and Mr. Brion Reiber, Street  May 14, 2024 at 7:00 P.M.  Foreman were also present. Tim Pritts, Police Lieutenant was absent.  MINUTES:  Regular Meeting - April9.2024  Mrs. Gnagey made the motion to table approval oft the April 9, 2024 Regular Meeting minutes and wage discussions until after an executive session. Mrs. Knieriem seconded. Roll Call Vote: Mr. Ackerman - Yes; Mr. Baer - Yes; Mr. Baker - Yes; Mrs. Gnagey - Yes; Mr. Irwin - Yes; Mrs. Knieriem - Yes; Mr. Smith  Yes. Motion passed. Special Meeting - May 3,2024 Mr. Baer seconded. Motion passed. FINANCIAL REPORT/ BILLS: seconded. Motion passed.  Mr. Ackerman made the motion to accept the minutes of the May 3, 2024 Special Meeting as presented.  Mr. Baker made the motion to accept the financial report and pay the bills as presented. Mr. Ackerman  Mr. Irwin reported that the Borough has over a million dollars in the various accounts and that the finances have Mrs. Gnagey made the motion to move $150,000.00 from the General Fund Checking to the General Fund Money Market Account. Mrs. Knieriem seconded. Roll Call Vote: Mr. Ackerman - No; Mr. Baer - Yes; Mr. Baker - Yes; Mrs. Gnagey - Yes; Mr. Irwin - No; Mrs. Knieriem - Yes; Mr. Smith No. Motion passed.  never been SO good. This is a result of fiscal conservative financing.  GUESTS:  A.) Mr. & Mrs. Wayne Mathias - Bottom Street  Solicitor Valentine reported that the vacating of Alaska St. & 7th. Street has been approved by the Judge and will be recorded. Mr. Kevin Yoder is working on the survey and this should be completed by July.  The four property owners will need to sign the subdivision plan.  B.) Mrs. Melissa Blocher - Car Cruise  Mr. Baer made the motion to grant Mrs. Blocher permission to hold a car cruise as part ofthe 150th Celebration on Center St from Donges Restaurant to the traffic light. Mr. Smith seconded. Motion passed. A.) Mr. Tom Deetz reported that the Borough crew installed the150th anniversary banners and the American  PUBLIC COMMENT:  Regular Meeting - May 14, 2024  Page 1    Flags. There are 56 entries for an essay contest in association with the 150th anniversary.  A banquet was held for the 150th celebration and Senator Pat Stefano presented a certificate at the banquet, which will be displayed in the Library. The wagon train is scheduled to come through town on June 18, B.) Mrs. Pat Murray suggested that Council consider reducing the property taxes now that the school board is C.) Mr. Michael Emerick reported that the playground is being destroyed by teenage kids. The Little League concession stand was broken into. The restroom doors were kicked in. After some discussion, it was  2024 as part of the ongoing celebration events.  considering a 1.81 mill increase.  suggested to look into a solution to monitor the playground with security cameras.  PRESIDENT'S REPORT: There was no President's report. MAYOR'S REPORT:  Fines totaled $143.20 for the month. A calls for service report was presented.  Mayor Smith reported that those using recreational vehicles on Borough streets will be cited. The only nonregistered vehicles permitted are farm equipment, mowers and construction equipment.  JUNIOR COUNCIL MEMBER: Miss Anna Stewart - Junior Council Member Mayor Smith presented Miss Stewart with a certificate of appreciation. Miss Stewart gave a report ofactivities as the school. EMERGENCY MANAGEMENT COORDINATOR:  No report was given. ENGINEERS REPORT:  Mr. Kevin Yoder reported on the following:  Rip Rap Project estimated cost of$412,095.00 for the flood mitigation grant. Borough match for the grant must be 15% or more. (See attached project costs breakdown) Mr. Ackerman made the motion to approve the Borough match at 25% and to grant permission to submit the grant application. Mr. Smith seconded. Motion passed. Mr. Smith authorized the passage ofaresolution granting the President and Vice President of Council permission to sign the flood mitigation grant funding documents. Mrs. Gnagey seconded. Motion  passed. (See attached resolution)  SOLICITOR'S REPORT:  Solicitor Valentine reported on the following: County will hand the demolition.  The Clay Street blighted property is close to a party wanting to take on the property. Somerset The Salisbury Street blighted property is progressing. Solicitor has been working with PMCA. There is a person interested in the Grant Street lots. There is a right of way issue that needs to A letter was issued to an individual for trespassing on the Flood Control right of way.  be addressed.  Regular Meeting - May 14, 2024  Page 2    CODE ENFORCEMENT: No report was given. COMMITTEE REPORTS: Municipal Authority (See attached report) Street Foreman replaced.  President Irwin reported that the Meyersdale Municipal Authority has provided the current debt oft the MMA. The building is paid for and monthly payments are being made on the new backhoe. Two grants were received.  Mr. Reiber reported that the Little League concession stand bathrooms were broken into. The doors need to be  Meyersdale Area Merchants Association  No: report was given. Public Library an art class.  Mrs. Gnagey reported on behalf of the library. They are working on the summer programs and will be hosting  Meyersdale Community Events Committee  Mrs. Marlana Marker reported that the group had a float in the Maple Festival parade.  Mrs. Gnagey reported that luminaries to benefit the Relay for Life will be displayed the Sunday before Memorial Day. Luninaries can be purchased in honor or memory ofl loved ones at Thomas Drug Store, the GI  Dayroom or Ginny Knieriem. The fireworks will be held on. June 30, 2024. Meyersdale Renaissance No report was given.  COUNCIL MEMBERS-STANDING COMMITTEES junk situation will be monitored before action is taken.  Police/Public Safety Committee  Mr. Ackerman reported that there is no indication that Blue Alley has been closed. After some discussion, the  Personnel  The Secretary reported that the Borough will get one Summer Youth Worker through the Tableland Program and that there is a program available to recent high school graduates. Anyone interested should apply.  Tableland pays the workers and provides workman's compensation.  Advertise for Summer Worker  Mrs. Knieriem made the motion to advertise for a summer worker at a rate of$10.00 per hour for 36 hours per  week. Mrs. Gnagey seconded. Motion passed.  Finance  Internet Issues  Regular Meeting - May 14, 2024  Page 3    Mr. Shawn Hostetler and Mr. Dan Stein volunteered to assist with issues the Secretary has been having Mrs. Knieriem made the motion to approve Shawn Hostetler and Dan Stein to work with Comcast to review the current internet plan and upgrade the plan ift there is no additional monthly costs to the Mrs. Gnagey made the motion to approve Shawn Hostetler and Dan Stein to repair the internet cable/connection to the Borough Office from the electrical closet downstairs at a cost not to exceed $350.00, with some work may need to be performed after hours. Mr. Smith seconded. Motion  with the current internet plan and internet cable/connection.  Borough. Mr. Baer seconded. Motion passed.  passed.  Estimate - truck repairs  Mr. Ackerman made the motion to accept a quote from Boden's Auto Body in the amount of $2,853.15  to repair the Borough street crew vehicle. Mr. Baker seconded. Motion passed.  Copy Machine  Mrs. Gnagey made the motion to purchase a new commercial copy machine in the amount of$3,612.00.  Mrs. Knieriem seconded. Motion passed.  Garden Club donation  Mrs. Gnagey made the motion to give the Garden Club a $350.00 donation from the Harry Leckemby  Memorial Fund. Mr. Baker seconded. Motion passed.  Refuse No report was given. Streets/Buildings  Mr. Ackerman made the motion to grant an employee from the Meyersdale Municipal Authority, who is has a pesticide spray license, permission to spray weeds in the uptown area. Mr. Smith seconded. Motion passed.  Flood Control No report was given. Farmer's Market No report was given. UNFINISHED BUSINESSS:  A.) Correct inflationary increase motion - Police employees B.) Correct inflationary increase motion - Non Uniform employees C.) Correct inflationary increase motion = Other Borough employee - Janitor The above items were tabled for discussion in executive session.  D.) Patrolman police agreement/handbook  Mayor Smith reported that the agrement/handbook has not been signed.  E.) Ambulance meeting  Regular Meeting = May 14, 2024.  Page 4    Mrs. Gnagey reported that a Task Force Member meeting will be held on May 20, 2024.  F.) Vietname/Korea Memorial subdivision  The Zoning Hearing will be held on May 20, 2024 at 7PM.  G.) Job Descriptions  Mrs. Knieriem reported that she is still working on reaching out to the Union Representative. Ity was reported that Mrs. Knieriem and Mrs. Gnagey have a draft prepared for review by Solicitor  Valentine. H.) COVID ARPA funds NEW BUSINESS: A.) Announcements  No decision was made regarding these funds.  The upcoming vacancy on the Zoning Hearing Board will be advertised in the Daily American. Mr. Smith reported that street name signs have been ordered for phase I oft the replacement project.  B.) Open Bids on street resurfacing project. Bids were received as follows: 1) HRI, Inc. 1750 West College Avenue State College, PA 16801 3912 Brumbaugh Rd. New Enterprise, PA 16664 3) Keystone Lime Co. PO Box 278 Springs, PA 15562 4) Quaker Sales Corp PO Box 880 Johnstown, PA 15907  $170,669.10  2) New Enterprise Stone & Lime $242,415.14  $177,401.80  $187,043.75  Mr. Ackerman made the motion to award the bid to HRI, Inc., the lowest qualified bidder. Mrs. Gnagey seconded. Roll Call Vote: Mr. Ackerman - Yes; Mr. Baer - Yes; Mr. Baker - Yes; Mrs. Gnagey - Yes; Mr. Irwin - Abstained (See attached Abstention Memorandum); Mrs. Knieriem - Yes;  Mr. Smith - Yes. Motion passed. C.) Open bids on sale of2002 Chevrolet 3500 Local Advertisement Sealed Bid Kevin Trowbridge - $750.00 Meyersdale, PA 15552  Regular Meeting = May 14, 2024  Page 5    Municibid  Daniel Drescal (for Jack Tickle, Jr.)- $6,650.00  Saltsburg, PA  Mr. Baker made the motion to accept the Municibid from Daniel Drescal (for Jack Tickle, Jr.) in the  amount of $6,650.00. Mr. Ackerman seconded. Motion passed.  D.) Borough e-mail account Tabled until later date. Tabled until later date. No discussion.  E.) Prisoner job description & gymnasium paint reimbursement F.) Hallway paint color & BOGO offer from Sherwin Williams G.) Contact Maple Festival regarding safety concerns  The Maple Festival will be asked to attend the Committee meetings in June.  H.) Rental License Ordinance from the rental license is used.  Mrs. Gnagey asked what the procedure was to obtain new. landlord information and how the information The original intent of the ordinance was to allow the renter to file a complaint about the living conditions. Mrs. Wendy Kelly asked how the Air B & B businesses are effective by the rental license ordinance.  New landlords are obtained through transfer of property and word of mouth These items were tabled for discussion at the June committee meetings.  GOALSFOR; 2024 Emergency Access Road Meyers Ave. No report was given. Flood Control rip rap No report given.  ADDITIONAL ITEMS FOR DISCUSSION: There were: no additional items to be discussed.  EXECUTIVE SESSION:  Mrs. Knieriem made the motion to enter into executive session at 8:30PM. Mr. Baer seconded. Motion  passed.  Regular Meeting - May 14, 2024  Page 6    Mr. Baker made the motion to return to regular session at 9:00 PM. Mrs. Gnagey seconded. Motion passed.  Discussion/motions: INFLATIONARY INCREASES  MOTION #1  Mrs. Gnagey made the motion to enact a $2.00 per hour one time inflationary increase to the police department employees retroactive to the pay period beginning April 13,2024 and that this motion supersedes action taken on April 9, 2024 regarding the same. Mrs. Knieriem seconded. Roll Call Vote: Mr. Ackerman - Yes; Mr. Baer - Yes; Mr. Baker- - Yes; Mrs. Gnagey - Yes; Mr. Irwin - Yes; Mrs. Knieriem = Yes; Mr. Smith = Yes.  Motion unanimously passed. MOTION #2  Mr. Ackerman made the motion to enact an additional $1.00 per hour one time inflationary increase to the nonuniform employee (Harold Hotchkiss) that did not receive the $2.00 per hour one time inflationary increase during a motion made March 12, 2024 retroactive to the pay period beginning April 13, 2024, and that this motion supersedes action taken on April 9, 2024 regarding the same. Mr. Baker seconded. Roll Call Vote: Mr. Ackerman - Yes; Mr. Baer- - Yes; Mr. Baker - Yes; Mrs. Gnagey - Yes; Mr. Irwin - Yes;  Mrs. Knieriem - Yes; Mr. Smith - Yes. Motion unanimously passed.  MOTION #3  Mr. Ackerman made the motion to enact a $2.00 per hour one time inflationary increase to the Part-time Janitor (Jeff Christner) retroactive to the pay period beginning April 13, 2024, and that this motion supersedes action Roll Call Vote: Mr. Ackerman - Yes; Mr. Baer - Yes; Mr. Baker - Yes; Mrs. Gnagey - No; Mr. Irwin - Yes;  taken on April 9, 2024 regarding the same. Mr. Baer seconded. Mrs. Knieriem - No; Mr. Smith - Yes. Motion passed by majority vote.  MINUTES - April 9, 2024  Mrs. Gnagey asked that under the Engineer's report that the following sentence be withdrawn from the minutes: Mrs. Gnagey made the motion to approve the minutes oft the April 9, 2024 Regular Meeting as corrected. Mrs.  The costs were prepared to be as close to the cap ofthe grant as possible.  Knieriem seconded. Motion passed. ADJOURNMENT:  Mr. Baker made the motion to adjourn the meeting at 9:00 P.M. Mr. Ackerman seconded. Motion passed.  Potuit C.Oahnaw  Patricia C. Ackerman Borough Secretary  Regular Meeting - May: 14, 2024  Page 7    MEYERSDALE BOROUGH COUNCIL CASSELMAN RIVER FLOOD CONTROL PROJECT Meyersdale Borough, Somerset County, Pennsylvania  PROJECT COSTS  Grant (75%)  Grant (25%)  SECTIONI-CONSTRUCTION: COSTS  Unit  Unit Cost Total Cost Contribution Contribution LS $ 43,524.00 $ 43,524.00 $ 32,643.00 $ 10,881.00  Mobilization  The work consists of furnishing all labor, equipment, tools, materials and services, and performing all the operations in connection with the assembling and setting up for the Project, the Contractor's necessary shops, storage areas, sanitary and other facilities as required. The work consists of furniching and installing all erosion and sediment controls as noted in the Erosion and Sediment Control plan. The best management practices include silt fence / silt sox, The work consists of construction of a temporay access road to haul materials into the site and excavated materials from the site. The access will be installed through the ponding area of the levee system or around the end of the ponding area at the discretion of the contractor. Stone / The work involves all labor and equipment necessary to excavate for the installation of the rip rap as per the approved plans. 12-inches of soil will be removed and a 1'x3' toe trench excavated for 1/2 the length of the Rip Rap placement. In addition, 12-inches of soil along the entire length of the placement will be removed at the toe of the slope. The excavated material shall be hauled off The work involves providing and installing R-8 rip rap on the flood control levee as per. the approved drawings in order to prevent scouring of the earthen levee. The placement shall be 36- inches thick along 700 feet of the flood control. 6-feet of rip rap will also be place at the toe The work consists of the restoration of the site upon completion of the project. This work includes seeding and mulching of all distrubed areas, cleaning of all roadways of accumulated mud and debris and removal of all erosion and sediment contrrol devices upon final stabilization. This item also The work consists of removing all equipment, materials and debris from the site; final cleanup of the site: providing all necessary closeout documents, certifications, manuals, etc; and provding  Erosion and Sediment Control rock construction entrance, matting, etc. 3 Temporary. Access Road  LS $ 10,000.00 $ 10,000.00 $ 7,500.00 $ 2,500.00 LS $ 10,000.00 $ 10,000.00 $ 7,500.00 $ 2,500.00  swamp mats / mud mats may be used in lieu of a construction access.  Excavation  285 CY $ 78.00 $ 22,230.00 $ 16,673.00 $ 5,557.00  sie to a disposal location. Rip-Rap Placement of the slope. Site Restoration  2756 TONS $ 82.50 $ 227,370.00 $ 170,528.00 $ 56,842.00  1556 SY $ 10.00 $ 15,560.00 $ 11,670.00 $ 3,890.00  includes removal of access road (stone or matted) as required.  7 Demobilization  LS $ 5,000.00 $ 5,000.00 $ 3,750.00 $ 1,250.00  necessary maintenance bonds. Total Construction Costs  $  333,684.00 $ 250,264.00 $ 83,420.00 $ 50,053.00 $ 33,368.00 $ 16,685.00 $ 16,684.00 $ 12,513.00 $ 4,171.00 $ 5,000.00 $ 3,750.00 $ 1,250.00 $ 6,674.00 $ 5,006.00 $ 1,668.00 78,411.00 $ 54,637.00 $ 23,774.00 333,684.00 $ 250,264.00 $ 83,420.00 78,411.00 $ 54,637.00 $ 23,774.00 412,095.00 - 304,901.00 $ 107,194.00  SECTIONZ-SOFT COSTS  Engineering (15% of Construction Costs) Inspections (5% of Construction Costs)  10 Legal  11 Administrative Costs (2% ofConstruction Costs)  Total Soft Costs  $  12 - Total Construction Cost 13 Total Soft Costs  TOTAL PROJECT COSTS    Authorized Official Resolution  Be it RESOLVED, that the Meyersdale Borough ofSomerset County hereby request funding through the Flood Mitigation Program in the amount of $304,901.00 from the Commonwealth Financing Authority to be used for Flood Control Rehabilitation Project.  Be it FURTHER RESOLVED, that the. Applicant does hereby designate Jeff Irwin, President and Virginia Knieriem, Vice-President as the official(s) to execute all documents and agreements between the Meyersdale Borough and the Commonwealth Financing Authority to IPatricia Ackerman, duly qualified Secretary of Meyersdale Borough, Somerset County, PA, hereby certify that the forgoing is a true and correct copy of a Resolution duly adopted by a majority vote of the Meyersdale Borough Council at a regular meeting held May 14, 2024 and said Resolution has been recorded in the Minutes of the Meyersdale Borough and  facilitate and assist in obtaining the requested grant.  remains in effect as of this date.  IN WITNESS THEREOF, I affix my hand and attach the seal of Meyersdale Borough, this 14th  day of May, 2024.  Borough of Meyersdale Name of Applicant Somerset County  Atiin A.Aeborma  Secretary    MEYERSDALE MUNICIPAL AUTHORITY NOTES TO FINANCIAL STATEMENTS  NOTE5 - NOTES PAYABLE  Balance  Balance  Due Within One Year  6/30/2022 Additions Repayments 6/30/2023  Pennsylvania Infrastructure Investment Authority (PENNVEST) sewer note payable, 1% interest, monthly payments of $10,449 including interest Pennsylvania Infrastructure Investment Authority (PENNVEST) sewer note payable, 2.547% interest, monthly payments of $12,360 including Somerset Trust Company, sewer note payable, 2.48% interest, monthly payments of $5,122 including interest Total  $1,591,906 $  e 109,967 $1,481,939 $ 111,072  1,038,023  114,528  923,495  117,480  511,780 $3,141,709 $  49,370  462,410  50,754  $2 273,865 $2,867,844 $ 279,306  When the Borough of Meyersdale transferred the system to the Authority in July 2011, they also transferred three loans with PENNVEST. The one loan was paid off in July 2021. The loans are secured by the sewer revenues of the Authority and are further secured by the Borough's guaranty of each loan. Upon the occurrence of any event of default, PENNVEST may declare the outstanding principal balance, together with all âccrued and'unpaid interest, to be immediately due and payable Principal and interest payments due for the next five years, and five-year increments thereafter on the  inf full.  two PENNVESTI loans, as of June 30 are as follows:  Total Debt Service $ 265,019 265,019 265,019 265,019 265,019 941,098 323,916 $ 2,590,109  Year 2024 2025 2026 2027 2028 2029-2033 2034-2036  Interest $ 32,324 28,092 23,768 19,351 40,394 4,279  Principal 232,695 236,927 241,251 245,668 900,704 319,637  36,467 $ 228,552  $ 184,675 $ 2,405,434    MEYERSDALE MUNICIPAL AUTHORITY NOTES TOFINANCIAL STATEMENTS  NOTE5-N NOTES PAYABLE (Cont'd)  OnJanuary 21, 2016 the Meyersdale Municipal Authority issued a Sewer Revenue Note, Series of 2016 in the amount of $900,000 to perform improvements to the Charles Street pump station. The interest rate is 2.85%. The local bank filed a UCC statement with the Prothonotary's Office in Somerset County attaching all accounts and revenues of the Authority now owned or hereafter Principal and interest payments due for the next five years, and five-year increments thereafter on  acquired, subordinate to the PENNVESTloans. this loan, as ofJune 30 are as follows:  Total Debt Service $ 61,463 61,463 61,463 61,463 61,463 204,046 $ 511,361  Year 2024 2025 2026 2027 2028 2029-2031  Interest $ 10,709 $ 9,458 8,175 6,862 5,516 8,231  Principal 50,754 52,005 53,288 54,601 55,947 195,815  $  48,951 $ 462,410  NOTE6- RETIREMENT PLAN  Pursuant to an agreement dated October 15, 1982, the Authority established the Meyersdale Municipal Authority Employee Retirement Plan. This defined contribution plan provides for all employees between the ages of 21 and 70 and who have earned at least $200 for the current year The Authority will contribute up to 4% matching contribution of the salary of each employee per year, or such other amount as may be determined. Employees may makevoluntary contributions up to 15% of their total annual salary. Participants self-direct the investments in theirindividual For the year ended June 30, 2023, employer plan contributions amounted to $7,394 and employee  to be eligible to participate in the plan,  accounts.  contributions amounted to $7,394.  NOTE7 - CONCENTRATION OF CREDIT RISK  The assets of the Authority are located in the Meyersdale Somerset County, Pennsylvania area. Anything thaty would adversely affect the economy of this region could also have an adverse impact  on Meyersdale Municipal Authority's operations.    Conflict of Interest Abstention Memorandum  TO: Borough Secretary, Patricia C. Ackerman  Meyersdale Borough, Somerset County, Pennsylvania  FROM: JEFE TRWIN,DS DATE: 5413014  council member GRRESIDENT OFBNCL)  Pursuant to Pennsylvania' 's "Public Official and Employee Ethics Law" (65 PA CSA 1101 et seq), Ihereby  declare that I am required to abstain regarding the following issuel motion: MOTTON RECAADING AWAKD OF ROAD RESUPFACING BiD.  My conflict/reason for abstaining is as follows:  finfsiwally  T trect Dumeroc ouNes Gnl  Coopers in OAR ofh 4 beders,  h  NOTE: Section 1103 (J)requires the following procedure:  "Any public official or public employee, who in the discharge of his official duties, would be required to vote on a matter that would result in a conflict ofi interest shall abstain from voting and, prior to the vote being taken, publicly announce and disclose the nature of his interest as a public record in a written memorandum filed with the person responsible for recording the minutes for the meeting at which the vote is taken...." (Please note that State Ethics Commission requires a public official to complete a form every time he has a  conflict ofinterest).  ABSTENTION MEMORANDUM (Saved on shortcut to Patty)    MEYERSDALE BOROUGH COUNCIL Regular Meeting 5148034 Special Meeting  GUEST SIGN IN  PLEASE PRINT Amm BRW 2 Tom Deetz 3 JR9? OHATAA pmy 3 Madan.Marter  NAME  ADDRESS Nyersdab Pws Misinè,De E  TOPIC  8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24  GUESTS MUST STAND WHILE SPEAKING  GUEST SIGN IN ON EXCEL