HOPEWELL TOWNSHIP YORK COUNTY PA BOARD OF SUPERVISORS REGULAR MEETING MINUTES FOR NOVEMBER 2, 2023 HOPEWELL TOWNSHIP MEETING ROOM & ZOOM  7:00 PM  Chairman Manifold called the meeting to order at 7:00pm and opened the meeting with the Pledge. He asked that all in attendance sign in and anyone who may be recording the meeting provide their name and address fori the record. In attendance, Supervisors David Wisnom, Attorney Andy Miller, Zoning Officer Cliff Tinsley, and Township Manager Katie The Board held an executive session prior to the meeting to discuss potential litigation. Supervisor Wisnom motioned to approve the October 5, 2023, Board of Supervisors Regular meeting minutes and Chairman Manifold seconded. Motion carried.  Berry. Supervisor O'Neill was unable to attend due to a family event.  Minutes  Treasurer's ReportInvoices  Chairman Manifold motioned to approve the October 31, 2023, Treasurer's Report and previously reviewed invoices listed in this report. Supervisor Wisnom seconded. Motion  carried. Roads Report: buildings.  Paving- has been completed at the lower parking lot in front of our new salt and storage Tree trimming- The crew has been continuing to work on this throughout the township. Equipment and trucks servicing- they have been prepping and doing winter maintenance Waltemyer School Road- There was a follow up discussion on road repairs for the train track crossings at the Stewartstown Railroad. At the recommendation of the Roadmaster and the Board, a permanent fix would be to have new tracks, new stone base, and new rails installed. The Railroad has informed us that they have no money to contribute. The township will mill approximately 2 inches of tar and chip asphalt with a 2-inch overlay. Tree in township- in addition to tree trimming, there is a tree that is half on the township right of way and half off the right of way. It is in danger of falling into the roadway. There were three bids for the tree to be taken down for safety. Chairman Manifold motioned to authorize the Manager to sign the contract to have the tree taken down as long as itdoes not exceed $3000. Supervisor Wisnom seconded. Someone asked where the tree is  for the upcoming season.  Our crew will work on this during the winter season.  1IPage    located, Manifold stated that it is on Gemmill Rd just off Ridge Meadow Rd. Motion  carried.  Subdivision/Land Development Plans:  23-02- Terra Nova at Magnolia Groves, LLC - Preliminary Subdivision and Land Development. Consider approval. Grant Anderson was present to discuss and respectfully request approval of the 5 waivers and approval of the preliminary plan on the condition that the outstanding comments be addressed. Chairman Manifold explained that this is just a preliminary approval and will still have to be back in front of the Board at 1.s.22-607.3- Waiver of requirement that streetlights be dedicated to the municipality. The streetlights will be private, and owner maintained. Supervisor Wisnom motioned to approve the waiver for streetlights, and Chairman Manifold seconded. Motion carried. 2.s.22-606- Waiver of requirement to plant trees no more than 50 feet apart. Street trees are proposed for planting in some instances less than the maximum required 50 feet spacing. Chairman Manifold motioned to grant the waiver for spacing of street trees. Supervisor Wisnom and seconded. Joe Zbozien of 93 Laurel Dr asked how many trees would be taken down and Mr. Anderson explained that 50% of the trees will remain in place. Dennis Rill of 3674 Stewartstown Rd asked about storm drains and Mr. Anderson also explained and then showed him the storm drains on the plans. Duain Houck of 4189 Willow St asked about an environmental booklet and Attorney MacNeal explained the DEP has the booklet. They are currently under review, and they will have to comply with 3.s.22-604.1.A- Sidewalks are required on both sides of proposed streets. Sidewalks are waived on Valley Road and Forest Road. Due to topographic constraints and a question ofnecessity, some sidewalk locations ont the western side oft the private street are waived. Development provides sidewalks on only one side of the proposed street network. Chairman Manifold motioned to approve, and Supervisor Wisnom seconded. A few residents asked Mr. Anderson to explain and show the sidewalks on the map/plan. Manifold then amended his motion to include the sidewalk waiver requesting portions of the interior of the development on the west side of the main entrance. Wisnom still 4. S.22-405.3- At the final plan stage, the required plan scale is either 1": = 50' or 1"= 100'. This plan is technically a preliminary plan at this time. Scales utilized are 1'= 30' and 1"=6 60'. Mr. Anderson explained. Supervisor Wisnom motioned to approve the scale 5. s.22-402.2.s- Illustration of all streets within 400 feet of the project boundaries with applicable names, cartway and right-of-way widths. These streets are illustrated as part oft the plan's location map, but without the required width information. Chairman Manifold motioned to approve, and Supervisor Wisnom seconded and asked for any further discussion. Motion carried. Atty MacNeal and Mr. Anderson then took a few minutes to get every up to speed on the plan. Kathleen Davis of 19072 Valley Rd asked about the umbrella magnolias down where the creek is and who will monitor when the very large old oak trees are being cut down. Mr. Anderson stated that no one will be permitted in that area. Dennis Rill Asked where the pumping station will be pumped to. Mr. Anderson  a later date.  the DEP. Motion carried.  seconds the motion. Motion carried.  sizing and Chairman Manifold seconded. Motion carried.  2IPage    showed on the map where the pumping station is located and stated that Stewartstown authority approved the flows. Cydnie Shindledecker of 3500 Autumn Lane asked if retaining walls will be built to which Mr. Anderson confirmed there will be and they also asked about a traffic study and both Mr. Anderson and Atty MacNeal explained that a traffic study has already been done. Hopewell Fish and Game stated that they stand against this until they see how this will affect the stream and they feel this affects the trout population. Mr. Anderson and Chairman Manifold stated that all of this is being highly monitored by the DEP. Manifold commented that you can't stop development, but you can help to control it. Alex Steele of 18 Locust St asked about the retaining wall and wanted to know how close it will be to the back of her property. Mr. Anderson stated they are 20 feet off the property line. David McClure of 13474 Center RD asked about the dump that used to be there. Ms. MacNeal explained that testing and boring was done at  the area where the dumping occurred.  308-FinchbaughMiler - Final Subdivision Plan- Ready to be signed by thel Board and recorded. Supervisor Wisnom motioned to approve, and Chairman Manifold seconded.  Motion carried. Solicitor's Report:  Comcast Cable Franchise - Chairman Manifold motioned to authorize the solicitor to begin working on a franchise agreement with Comcast for Hopewell Township and Chicken Ordinance- This is still in discussion after going to the Planning Committee meeting last month. It was mentioned that the public did not realize that this was still a problem and Manifold stated that this has been a continuing problem since 2015. Attorney Miller would like more time to continue working on this and asked that it be tabled. Chairman Manifold motioned to table until next month and Supervisor Wisnom Volunteer Tax Credit - Attorney Miller has nothing new to report on this but would like to  Supervisor Wisnom seconded. Motion carried.  seconded. Motion carried. keep it on the agenda for his report.  Other Business:  Solicitor Engagement Letter - MPL rate will be increasing for 2024. Chairman Manifold stated that he is pleased with their service and motioned for the manager to sign the engagement letter for 2024 at $200 per hour and Supervisor Wisnom seconded. Motion Animal Control Agreement - Manager Berry explained that Klugh Animal Control Services is the only service in York County. Their rate went up $2 per hour. Supervisor Wisnom  carried.  3IPage    motioned to continue with this service and accept their new fees for 2024 and Chairman Generator Maintenance Agreement - Annual agreement for 2024 with Winter Engine- Generator Service of $550 to perform the annual inspection on the generator and a load test for $690. Supervisor Wisnom motioned to pay the $550 for the inspection but not 2024 Budget - Chairman Manifold motioned for the manager to advertise a December: 7, 2023, budget meeting for 2024 as required by law and Supervisor Wisnom seconded. Permit Management Program - Manager Berry explained the program and stated that we found the need internally for a better tracking system for deadlines, inspections, documents, permits, violations etc. and then we would always have access to our files. There would be one fee to start and then an annual fee would be paid as well. It would cost $16K to get it started and then $1850 per year after that. To build our own program itv would be double the cost of this. Chairman Manifold motioned to permit the Manger to enter into an agreement with CS Davidson Inc for their Permit Manager Program for year one at $8925 and year two at $8925 and then yearly at $1850. Supervisor Wisnom seconded. Joe Shanabrough asked how many seats we will have. Katie stated that we should be able to have as many as we choose but would rather not have many at this time sO we would like the max to be 3-4. It can always be adjusted. Motion carried. York Co. Second Class Township 104th Convention - The Township Supervisors and staff attended this convention in October. Supervisor Wisnom was acknowledged for 28 years of service to Hopewell Township and Roadmaster Donnie McCauslin was also recognized for 28 years! Susan Herbert, who is on our board of auditors, was recognized for 27 years of service. Chairman Manifold thanked all three for a job well Personnel: Performance review for Diana Manker, Administrative Assistant. She has been with the Township for 2 years and has done a very good job. Chairman then motioned to recommend a $3 an hour raise as she was not included in the cost of living  Manifold seconded. Motion carried for 2024.  the load test and Chairman Manifold seconded. Motion carried.  Motion carried.  done!  increase recently. Supervisor Wisnom seconded. Motion carried.  Public Comment: None  Chairman Manifold adjourned the meeting at 9:00 pm.  MUAIIHIE Diana Manker, Recording Secretary  4IPage    10:04A AM 11/02/23 Cash Basis  Hopewell Township As of October 31,2023  Balance Sheet Prev Year Comparison  Oct31,23  Oct31,22  $Change  %Change  ASSETS Current Assets Checking/Savings 100. Checking/Savings 100.00. General Fund Checking 100.01 Johnson Controls 100.00 General Fund Checking- Other Total 100.00 C General Fund Checking 101.00 Cell Tower MMA 102.00 Traffic Light MMA 103.00- Facilities Fund MMA 104.00- Equipment Fund MMA 107. ARPA 108.00.  RoFo Traffic Light Agreement Total 100. : Checking/Savings 105.00- Payroll Checking 106.00- State Fund Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 210.00- Payroll Liabilities 210.02. FICA Taxes Withheld 210.03 Medicare Taxes Withheld 210.04 PAI UC Taxes Withheld 210.06 Local Income Taxes Withheld 210.07 Local Services Tax Withheld 210.11 Retirement Contributions 210.14 FICA Company Paid 210.15 Medicare Taxes Company Paid 210.00 Payroll Liabilities Other Total 210.00. Payroll Liabilities Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 275.00- Fund Balance 30000. Opening Balance Equity Net Income Total Equity TOTALI LIABILITIES & EQUITY  0.00 800,129.10 800,129.10 150,077.80 3,097.73 2,522,669.62 2,148,645.91 334,272.05 0.00 20,000.00 3,830,246.30 3,707,304.92 21,289.72 136,260.10 3,987,796.12 3,737,287.19 3,987,796.12 3,737,287.19 3,987,796.12 3,737,287.19  91,790.00 487,168.96 578,958.96 100,329.06 3,303.80 325,712.21 550,354.98 -550,354.98 0.00 17,537.39 12,444.88  -91,790.00 312,960.14 221,170.14 49,748.74 -206.07 374,023.71 8,559.84 20,000.00 122,941.38 3,752.33 123,815.22 250,508.93 250,508.93 250,508.93  -100.0% 64.2% 38.2% 49.6% -6.2% 17.4% 2.6% -100.0% 100.0% 3.3% 21.4% 994.9% 6.7% 6.7% 6.7%  0.00 0.00 23.85 340.71 30.00 1,183.98 0.00 -0.01 0.00 1,578.53 1,578.53 1,578.53 1,578.53 3,810,441.96 3,364,935.36 20,000.00 155,775.63 3,986,217.59 3,736,939.70 3,987,796.12 3,737,287.19  -89.90 -21.04 53.84 299.33 28.00 0.00 89.90 21.03 -33.67 347.49 347.49 347.49 347.49 0.00 372,004.34  89.90 21.04 -29.99 41.38 2.00 1,183.98 -89.90 -21.04 33.67 1,231.04 1,231.04 1,231.04 1,231.04 445,506.60 20,000.00 -216,228.71 249,277.89 250,508.93  100.0% 100.0% -55.7% 13.8% 7.1% 100.0% -100.0% -100.1% 100.0% 354.3% 354.3% 354.3% 354.3% 13.2% 100.0% -58.1% 6.7% 6.7%  AML  317  Page 1    10:03 AM 11/02/23 Cash Basis  Hopewell Township Expenses by Vendor Detail October 2023 Account 310.10. Real Estat..  Date BARLEY: SNYDER 10/05/2023 Total BARLEY: SNYDER BENILDA SAGASTUME 10/05/2023 Total BENILDA SAGASTUME CHREED INC 10/20/2023 Total CH HF REED INC CGA LAW FIRM, PC 10/05/2023 Total CGA LAW FIRM, PC CULLIGAN WATER 10/05/2023 10/05/2023 Total CULLIGAN WATER GRACE ELECTRIC & SERVICES, LLC 10/18/2023 10/18/2023 Total GRACE ELECTRIC & SERVICES, LLC HAKES FARM & SEED 10/20/2023 Total HAKES FARM & SEED HOPEWELL HEATING & AIR 10/05/2023 Total HOPEWELL HEATING &A AIR KIMBALL MIDWEST 10/18/2023 Total KIMBALL MIDWEST KLUGH. ANIMAL CONTROL SERVICES 10/05/2023 Total KLUGH. ANIMAL CONTROL SERVICES LARRY SCOTT BAUMGARNER 10/05/2023 Totall LARRY: SCOTT BAUMGARNER LYDIA AND PAUL BLANK 10/05/2023 Totall LYDIAA ANDI PAULI BLANK MARTIN & MARTIN INC. 10/05/2023 10/05/2023 10/05/2023 10/05/2023 10/05/2023 10/05/2023 Total MARTIN & MARTIN INC.  Num  Original Amount Paid Amount 1,835.00 150.00 644.63 2,142.00 20.00 30.75 462.26 2,222.37 280.00 119.95 423.97 36.30 2,080.00 3,620.30 770.00 2,901.80 992.00 275.00 225.00 287.00  Balance 1,835.00 1,835.00 150.00 150.00 644.63 644.63 2,142.00 2,142.00 20.00 50.75 50.75 462.26 2,684.63 2,684.63 280.00 280.00 119.95 119.95 423.97 423.97 36.30 36.30 2,080.00 2,080.00 3,620.30 3,620.30 770.00 3,671.80 4,663.80 4,938.80 5,163.80 5,450.80 5,450.80 SA Page 1  1,835.00 1,835.00 150.00 150.00 644.63 644.63 2,142.00 2,142.00 20.00 30.75 50.75 462.26 2,222.37 2,684.63 280.00 280.00 119.95 119.95 423.97 423.97 36.30 36.30 2,080.00 2,080.00 3,620.30 3,620.30 770.00 2,901.80 992.00 275.00 225.00 287.00 5,450.80  Oct23 Cleani... 409.09-Bldg. &Off..  Ck/Pump  409.05. Repairs an...  General Busi... 404.00 Attorney F... Cooler rental 409.01 Building S...  Water Generator Salt Shed  409.01 Building S... 409.04. Electric 409.04 Electric  Grass Seed 438.02. Supplies  Service  409.05 Repairs an...  Shop Supplies 409.01 Building S... Billable Servi.. 419.01 Animal Co.. Escrow Reim... 414.07 Reimbursa... Escrow Reim... 414.07 Reimbursa... Municipal En... 408.00- Engineerin.... Mayberry-Ins. 408.01 Engineerin... Stoltzfus-Stifler 408.00- Engineerin... Clifford Baer 408.00 Engineerin... Flinchbaugh'.. 408.00 Engineerin...  Forest Rd  408. .00 Engineerin...  AMV    10:03 AM 11/02/23 Cash Basis  Hopewell Township Expenses by Vendor Detail October 2023 Account 413.01 Codes Enf...  Date MCI MUNICIPALSERVICES, LLC 10/05/2023 Totall MC MUNICIPALSERVICES, LLC MEDIA ONEF PA 10/18/2023 Total MEDIA ONEI PA METED 10/05/2023 10/18/2023 Total METED MPL LAWF FIRM 10/05/2023 10/05/2023 10/05/2023 10/05/2023 10/05/2023 10/05/2023 10/05/2023 10/05/2023 Totall MPL LAW FIRM ORWICK FARMS LLC 10/18/2023 Total ORWICK FARMS LLC PA Chamber Insurance 10/05/2023 Total PA Chamber Insurance PA ONE CALL SYSTEM INC 10/23/2023 Total PA ONE CALL SYSTEM INC QUALITY/ KYOCERA DOCUMENT SOLUTIONS MID 10/18/2023 10/18/2023 Total QUALITY/KYOCERAI DOCUMENT SOLUTIONS MID SOUTH PENN CODE CONSULTANTS LLC 10/05/2023 10/18/2023 Total SOUTHE PENN CODE CONSULTANTSLLC STAPLES. ADVANTAGE 10/05/2023 10/05/2023 10/05/2023 10/05/2023 10/18/2023 10/18/2023 Total STAPLES ADVANTAGE STEWARTSTOWN BOROUGH 10/05/2023 Total STEWARTSTOWN BOROUGH  Num Aug 2023  Original Amount Paid Amount 10,073.00 885.99 53.10 96.55 180.00 144.00 360.00 918.00 216.00 2,322.00 765.00 162.00 25.00 12,765.04 41.44 82.51 622.60 1,995.00 1,519.41 28.39 11.77 11.62 32.88 27.37 35.29 1,234.20  Balance 10,073.00 10,073.00 885.99 885.99 53.10 149.65 149.65 180.00 324.00 684.00 1,602.00 1,818.00 4,140.00 4,905.00 5,067.00 5,067.00 25.00 25.00 12,765.04 12,765.04 41.44 41.44 82.51 705.11 705.11 1,995.00 3,514.41 3,514.41 28.39 40.16 51.78 84.66 112.03 147.32 147.32 1,234.20 1,234.20  10,073.00 10,073.00 885.99 885.99 53.10 96.55 149.65 180.00 144.00 360.00 918.00 216.00 2,322.00 765.00 162.00 5,067.00 25.00 25.00 12,765.04 12,765.04 41.44 41.44 82.51 622.60 705.11 1,995.00 1,519.41 3,514.41 28.39 11.77 11.62 32.88 27.37 35.29 147.32 1,234.20 1,234.20  Hearing notic... 400.04- Advertising 8/26-9/27/23. 438.07 Other Serv.. EForrest Ave 433.01 Supplies Baumgardner 404.00 Attorney F... Blank/Bower.. 404.00. Attorney F... Clifford Baer 404.00 Attorney F... Dwelling Rights 404.00 Attorney F... Flinchbaugh'.. 404.00 Attorney F... Mayberry ZHB 404.02 Attorney F... Municipal Fees 404.00 Attorney F... Stoltzfus/Tro... 404.02 Attorney F...  Straw Nov 2023  438.02 Supplies 406.02 Insurance.  Monthly Fee 438.07 Other Serv.. 9/6/23-10/5/2.. 406.04. Other Serv... 10/1-10/31/23 406.04 Other Serv... Aug SEO: 2023 413.01 Codes Enf... Sept Zoning. : 413.01 Codes Enf.. Bldg Supplies 409.01 Building S... Bldg Supplies 409.01 Building S... Bldg Supplies 409.01 Building S... Bldg Supplies 409.01 Building S...  Supplies Supplies  406.03 Office Sup... 409.01 Building S...  6/25/23-9/251.. 411.01 Hydrant Se...  i    10:03 AM 11/02/23 Cash Basis  Hopewell Township Expenses by Vendor Detail October 2023 Account  Date TRUCK SPECIALTIES INC 10/20/2023 10/20/2023 10/20/2023 Total TRUCK: SPECIALTIES INC U.S. MUNICIPAL SUPPLYINC 10/05/2023 10/18/2023 Total U.S. MUNICIPAL SUPPLYI INC UNITED CONCORDIA 10/18/2023 Total UNITED CONCORDIA 10/05/2023 WOLFF FARMS INC 10/05/2023 Total WOLF FARMS INC YOE PARTS & EQUIPMENT CO. 10/18/2023 Total YOE PARTS & EQUIPMENT CO. YORKI MATERIALS GROUP 10/20/2023 Total YORK MATERIALS GROUP YORK WATER COMPANY 10/23/2023 Total YORKI WATER COMPANY TOTAL  Num  Original Amount Paid Amount 272.78 1,805.81 1,369.63 397.35 109.31 459.02 117.25 3,323.00 934.10 35,820.83 545.40  Balance 272.78 2,078.59 3,448.22 3,448.22 397.35 506.66 506.66 459.02 459.02 117.25 117.25 3,323.00 3,323.00 934.10 934.10 35,820.83 35,820.83 545.40 545.40 99,280.97  Inspection DT6 437.01 Parts for R... Inspection DT2 437.01 Parts for R... Inspection DT3 437.01 Parts for R... Road Signs 433.01- Supplies Road Signs 433.01- Supplies  272.78 1,805.81 1,369.63 3,448.22 397.35 109.31 506.66 459.02 459.02 117.25 117.25 3,323.00 3,323.00 934.10 934.10 35,820.83 35,820.83 545.40 545.40 99,280.97  Noc 2023  406.02- Insurance. :  WELLS FARGO' VENDOR FINANCIAL SVS. LLC Total WELLSI FARGO VENDOR FINANCIAL SVS. LLC  Copier Lease 406.09 Office Equi.. Escrow Reim... 414.07 Reimbursa...  Parts  438.02 Supplies  2023E Blanket... 439.02-Supplies 8/31/23-9/29/.. 411.01 Hydrant Se...  3 Page 3  AL