HOPEWELL TOWNSHIP YORK COUNTY PA BOARD OF SUPERVISORS REGULAR MEETING MINUTES FOR SEPTEMBER7, 2023 HOPEWELL TOWNSHIP MEETING ROOM & ZOOM 7:00 PM Chairman Manifold called the meeting to order at 7:00pm and opened the meeting with the Pledge. He asked that all in attendance sign in and anyone who may be recording the meeting provide their name and address fori the record. In attendance, Supervisors David Wisnom and John O'Neill, Attorney Andy Miller, Zoning Officer Cliff Tinsley and Township Manifold stated that an Executive Session was held to discuss potential litigation. Supervisor Wisnom motioned to approve the August 3, 2023, Board of Supervisors Regular meeting minutes and Chairman Manifold seconded. Motion carried. Manager Katie Berry. Minutes Treasurer's Report/Invoices Supervisor O'Neill motioned to approve the August 31, 2023, Treasurer's Report and previously reviewed invoices listed in this report. Supervisor Wisnom seconded. Motion carried. Roads Report: Mowing- The second round has been completed on all township roads and a big shout out to Drew Fowler who has been doing the majority of this mowing and a job well done Leib School Rd- The crew did finish the paving, base construction and base coat Fox Run Ct. -This is a state project for the year and should be started in the next couple Stewartstown Railway repairs needed (Waltemyer School Rd)- (Tabled from last month) Our Engineer is now involved and will confirm doing a couple of the approaches on Waltemyer School Rd to the railroad crossings. There are 3 crossings that need repaired and taken care of properly. The Township engineer is meeting with the roads crew to The rest of the crew started Leib School Rd. asphalt on this project. of weeks. come up with a plan. SALDO: 2023-08-Baer Final Subdivision - Josh Myers from Shaw Surveying was present to discuss and asked to consider plan approval. Supervisor O'Neill motioned to grant a waiver for all existing streets adjacent to orwithin 400 feet of any part of thet track including Page 1 of5 name, right of way width and cartway width. Supervisor Wisnom seconded. Motion carried. Resolution NO. 13-2023 Supervisor Wisnom motioned for approval to submit with the Sewage Planning Module to DEP and Supervisor O'Neill Plan Modifications consideration Supervisor Wisnom motioned to consider the waiver request and Supervisor O'Neill seconded. Motion carried. Plan approval consideration- Supervisor O'Neill motioned to approve the plan as presented with the outstanding items and Supervisor Wisnom seconded. Supervisor O'Neill then amended the motion to grant as long as the conditions that are laid out below are met and all fees are paid. seconded. Motion carried. Supervisor Wisnom seconded. Motion carried. Conditions to be met: The owner's certification statement must be signed, dated and notarized. SALDO $22-402.2.X. AUPI number will be required to be listed for proposed Lot 3. The Groundwater Recharge easement Area for Lot1 should be labeled as an easement. The Groundwater Recharge Area Note for Lot 1 and Lot 3 should be modified as follows: GROUNDWATER RECHARGE EASEMENT AREA NOTES 1.THE EASEMENT AREAI LOCATED ONI LOT 1F FOR THE NEW'SEWAGE SYSTEM IS TO PROVIDE GROUND THE AREA LOCATED ON LOT 1 FOR THE NEW SEWAGE SYSTEM IS TO PROVIDE GROUND WATER RECHARGE FOR DILUTING SEWAGE FLOWS FROM LOT: 3. 2. THE EASEMENT AREA WILL EXIST UNTIL THE LOTS ARE SERVED BY A COMMUNITY SEWAGE SYSTEM THE AREA WILL EXIST UNTIL THE LOTS ARE SERVED BY A COMMUNITY SEWAGE SYSTEM. 3. THE EASEMENT AREA WILL NOT BE COVERED BY BUILDINGS OR IMPERMEABLE SURFACES THE AREA WILL NOT BE COVERED BY 4. THE EASEMENT AREA CANNOT BE USED TO PROVIDE GROUND WATER RECHARGE FOR DILUTING THE AREA CANNOT BE USED TO PROVIDE GROUND WATER RECHARGE FOR DILUTING OTHER BUILDINGS OR MPERMEABLE SURFACES. SEWAGE FLOWS. Page 2of5 5. NO DRINKING WATER WELLS MAY BE DRILLED IN THE EASEMENT 6. THE EASEMENT AREA WILL BE. A COVENANT RUNNING WITH THE The Applicant/Owner shall submit confirmatory deeds for all parcels resulting from the Plan. The confirmatory deeds must reference the groundwaterr recharge area easement. Proof ofr recording the deeds must be provided to the Township when completed. The Applicant/Owner shall pay all costs and fees associated with Plan review and approval. The plan shall include a certification that the Sewage Planning Module andlor any required waivers has been approved by the Pennsylvania Department of Environmental Protection in accordance with SALDO S $22- AREA. LAND RESTRICTING LOT 1AND LOT 3. 405.4.C. The applicant shall pay all outstanding fees including, without limitation, the recreation fees totaling $3,200.001 inaccordance with SALDO922-5142A. The following requested waivers from the Hopewell Township SALDO and Code are responded to as follows: Label all existing streets adjacent to or within 400' of any part of the tract, including name, right-of-way width, and cartway width as required by AFeasibility Study on sewer facilities for the tract, together with certification that the method of sewage disposal and the planning module has been approved by the PA DEP, or any required waivers, as applicable, as SALDOS22-4022S. required by SALDO $22-402.3.C. Street trees as required by SALDO S 22-606.1. Trout Lane/Stoltzfus-. Josh Myers was present and discussed with the Board the plan to move forward with Land Devecpmenuregurements and to bring the property into compliance of the existing subdivision that was done before. There now is a meeting with Stewartstown Borough next week to discuss. Cliff Tinsley expressed his concerns and asked for direction from the board. Solicitor's Report: Page 3of5 Wellspan Mini-Hospital Proposal- This is scheduled for a public hearing at the October 5th BOS Meeting. Mailings have gone out. Comments have not come back from York Hill Road/Ridge Meadow Road Vacation- discussed what it would take to move forward on closing the road behind the township building. There is a safety concern. Vernon Kourey was online via Zoom and discussed the issue of turning left onto 851 from Five Forks Rd, very little visibility when traffic appears to be going over the speed limit. Chairman Manifold stated that nothing is moving forward at this time, just looking into options. Anthony Nini of 20140 Ridge Meadow Rd stated his concerns as well. Mayberry Subdivision Variance Supervisor O'Neill motioned to authorize the Solicitors Office and the Township Engineers office to represent the Board in the opposition of the County PC yet. variance request. Supervisor Wisnom seconded. Motion carried. Other Business: Responder tax credit. First Responder Tax Credit - Discussed the annual criteria and qualifications for First HARP Parking Lot paving repairs- Rick Kerns, Director of Parks and Rec at HARP asked ifthe township might have any extral blacktop to cover a spot on their parking lot that was dug up due to a water pipe leak. Chairman Manifold tabled this and asked to delay the request due to HARP needing the entire lot repaired soon due to more leaks. Ratify Township Letter for Stewartstown 5K for PennDot Permit - Supervisor Wisnom motioned to permit Katie to send the letter for PennDot and the road closure. Supervisor ACT 537 Update - Chairman Manifold reviewed the 2023 compliance rate for District 2 and motioned to send reminder letters to those not yet in compliance. Supervisor O'Neill Employee Health & Vision Insurance - Manager Katie Berry went over the plan and there are no changes this year. There has not been a rate increase since 2009 but there is a rate increase this year of 10%. Supervisor O'Neill motioned to Authorize Katie to renew the Employee Health & Vision Insurance for 2023-2024. Supervisor Wisnom seconded. SPCA - Chairman Manifold went over the Services Summary from 2023 for 2024 membership approval. Supervisor Wisnom motioned to pay the yearly contract cost of $3753.00 and Supervisor O'Neill seconded but on the condition that there is a representative present next year. Supervisor Wisnom amended his motion to require an Minimum Municipal Obligation The minimum municipal obligation for 2024 is $39,797.25. Supervisor O'Neill motioned to certify the 2024 MMO for Employee Pension Budget Workshop - Supervisor O'Neill motioned to set the date of Monday October 2nd at 7pm for the budget workshop and to authorize Katie to advertise. Chairman Manifold Sharon Wilkie was present to request two speed bumps to be put in the Mayberry Development due to speeding and many children in the area. Chairman Manifold stated O'Neill seconded. Motion carried. seconded. Motion carried. Motion carried. SPCA Rep to be present next year. Motion carried. Plan and Supervisor Wisnom seconded. Motion carried. seconded. Motion carried. Page 4 of5 that since iti is still a private road the Township can'tdo anything until the roads are turned over to us and suggested she come back to the board once the development is finished. Karen Heman - was not present to discuss the Mayberry water run off discission follow up. However, Chairman Manifold stated that our township engineer has been in Contact with the developer, and they are continuing to do what is in their original plan. Public Comment- No public comment. Chairman Manifold adjourned the meeting at 8:01 pm. DMASIAnKP) Diana Manker, Recording Secretary Page 5 of5 10:37 AM 09/05/23 Cash Basis Hopewell Township As of August 31, 2023 Balance Sheet Prev Year Comparison Aug 31,23 Aug 31,22 $Change %Change ASSETS Current Assets Checking/Savings 100. Checking/Savings 100.00 . General Fund Checking 100.01 Johnson Controls 100.00 General Fund Checking- Other Total 100.00 General Fund Checking 101.00 Cell Tower MMA 102.00 Traffic Light MMA 103.00. Facilities Fund! MMA 104.00 Equipment Fund MMA 107- ARPA 108.00. RoFo Traffic Light Agreement Total 100. : Checking/Savings 105.00 Payroll Checking 106.00 State Fund Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES &E EQUITY Liabilities Current Liabilities Other Current Liabilities 210.00 Payroll Liabilities 210.02. FICA1 Taxes Withheld 210.03. Medicare Taxes Withheld 210.04 PA UC Taxes Withheld 210.06 Local Income Taxes Withheld 210.07 Local Services Tax' Withheld 210.11- Retirement Contributions 210.14. FICA Company Paid 210.15 Medicare Taxes Company Paid 210.00- Payroll Liabilities Other Total 210.00 Payroll Liabilities Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 275.00. Fund Balance 30000 Opening Balance Equity Net Income Total Equity TOTAL LIABILITIES & EQUITY 0.00 881,927.99 881,927.99 139,683.88 3,084.62 2,508,837.86 2,147,999.76 332,605.97 0.00 20,000.00 3,886,140.32 3,407,967.09 22,035.96 302,512.48 4,210,688.76 3,432,793.61 4,210,688.76 3,432,793.61 4,210,688.76 3,432,793.61 91,790.00 506,806.42 598,596.42 93,022.57 3,303.25 295,632.87 269,412.22 0.00 12,388.16 12,438.36 -91,790.00 375,121.57 283,331.57 46,661.31 -218.63 360,838.10 36,973.10 269,412.22 20,000.00 478,173.23 9,647.80 290,074.12 777,895.15 777,895.15 777,895.15 -100.0% 74.0% 47.3% 50.2% -6.6% 16.8% 12.5% -100.0% 100.0% 14.0% 77.9% 2,332.1% 22.7% 22.7% 22.7% 0.00 0.00 63.42 905.99 74.00 1,772.31 0.00 -0.01 0.00 2,815.71 2,815.71 2,815.71 2,815.71 3,810,441.96 3,364,935.36 20,000.00 377,431.09 4,207,873.05 3,431,829.41 4,210,688.76 3,432,793.61 -89.90 -21.04 86.15 837.73 74.00 0.00 89.90 21.03 -33.67 964.20 964.20 964.20 964.20 0.00 66,894.05 89.90 21.04 -22.73 68.26 0.00 1,772.31 -89.90 -21.04 33.67 1,851.51 1,851.51 1,851.51 1,851.51 445,506.60 20,000.00 310,537.04 776,043.64 777,895.15 100.0% 100.0% -26.4% 8.2% 0.0% 100.0% -100.0% -100.1% 100.0% 192.0% 192.0% 192.0% 192.0% 13.2% 100.0% 464.2% 22.6% 22.7% 9 % M Page 1 10:39 AM 09/05/23 Cash Basis Hopewell Township Expenses by Vendor Detail August 2023 Account Date AERO ENERGY 08/04/2023 Total AERO ENERGY ARMSTRONG 08/04/2023 08/24/2023 Total ARMSTRONG ARRO CONSULTING, INC 08/24/2023 Total ARRO CONSULTING, INC AT&T 08/04/2023 08/24/2023 Total AT&T Atlantic Tractor 08/24/2023 Total Atlantic Tractor BEARS PORTABLE TOILETS 08/04/2023 Total BEARS PORTABLETOILETS BENILDA: SAGASTUME 08/04/2023 Total BENILDA SAGASTUME CARDMEMBER: SERVICE 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 Total CARDMEMBER SERVICE CGAI LAWF FIRM, PC 08/04/2023 08/17/2023 08/17/2023 Total CGA LAWI FIRM, PC COMPASS MINERALS AMERICA INC 08/04/2023 08/04/2023 Total COMPASS MINERALS. AMERICA INC CULLIGANWATER 08/04/2023 08/04/2023 08/04/2023 Total CULLIGANWATER 08/04/2023 Num Original Amount Paid Amount 2,953.13 273.00 272.50 1,422.50 188.69 188.69 81.38 237.50 150.00 42.31 59.35 30.00 160.00 11.98 15.00 615.00 54.00 25,627.83 3,467.58 20.00 24.75 20.00 825.00 Balance 2,953.13 2,953.13 273.00 545.50 545.50 1,422.50 1,422.50 188.69 377.38 377.38 81.38 81.38 237.50 237.50 150.00 150.00 42.31 101.66 131.66 291.66 303.64 303.64 15.00 630.00 684.00 684.00 25,627.83 29,095.41 29,095.41 20.00 44.75 64.75 64.75 825.00 825.00 2 897.200GALLO.. 438.04-Vehicle.. 7/26-8/25/23 Svcs. 409.03. Teleph... 8/26-9/25/23 Svcs. 409.03 Teleph... 2,953.13 2,953.13 273.00 272.50 545.50 1,422.50 1,422.50 188.69 188.69 377.38 81.38 81.38 237.50 237.50 150.00 150.00 42.31 59.35 30.00 160.00 11.98 303.64 15.00 615.00 54.00 684.00 25,627.83 3,467.58 29,095.41 20.00 24.75 20.00 64.75 825.00 825.00 GIS Services 400.08. Dues/S... 7/16-8/15/23 Cell 409.03 Teleph... 8/16-9/15/23 Cell 409.03 Teleph... Filters 7/28-8/24/23 437.01 Parts fo... 452.02 Hopew... Aug 23 Cleaning 409.09 Bldg. &... 6/22/23-7/20/23 438.03. Vehicle... 6/22/23-7/20/23 400.08 Dues/S... 6/22/23-7/20/23 400.09 Meetin... 6/22/23-7/20/23 400.08- Dues/S... 6/22/23-7/20/23 406.05. Postage Hopkins Hopkins 322.16t tons 43.59t tons Cooler rental Water Cooler rental 404.00 Attorne... 404.00 Attorne... 432.02. Supplies 432.02. Supplies 409.01 Buildin... 409.01 Buildin... 409.01 Buildin... General Business 404.00 Attorne... DEPENDABLE CONSTRUCTION CODE SERVICES Total DEPENDABLE CONSTRUCTION CODE SERVICES UCC Inspections 413.05-UCCIN.. 10:39 AM 09/05/23 Cash Basis Hopewell Township Expenses by Vendor Detail August 2023 Account 430.01 Lawn C... 430.01 Lawn C... 430.01 Lawn C... 430.01 Lawn C.. 430.01 Lawn C... 414.05-ZHB&. 400.11 Other S... 437.01 Parts fo.. 437.01 Parts fo... 438.02 Supplies 409.05 Repairs... 409.01 Buildin... 439.02. Supplies 439.02 Supplies 438.02 Supplies 439.02 Supplies 438.02 Supplies 439.02 Supplies 409.07- Other S... Date DONNIES 10 POINTI LAWN CARE 08/24/2023 08/24/2023 08/24/2023 08/24/2023 08/24/2023 08/22/2023 GENERAL CODE 08/21/2023 Total GENERAL CODE GORDONS BODY SHOP INC 08/24/2023 Total GORDONS BODY SHOPI INC GROFF TRACTOR & EQUIPMENT, LLC 08/04/2023 Total GROFF TRACTOR & EQUIPMENT, LLC HAKES FARM & SEED 08/04/2023 Total HAKES FARM & SEED HOPEWELL HEATING & AIR 08/22/2023 Total HOPEWELLI HEATING & AIR KIMBALL MIDWEST 08/17/2023 Total KIMBALL MIDWEST KINSLEY MATERIALS 08/04/2023 08/04/2023 08/17/2023 08/17/2023 08/17/2023 08/22/2023 Total KINSLEY MATERIALS KLEPPERS 08/17/2023 Total KLEPPERS MARTIN & MARTIN INC. 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 Total MARTIN & MARTIN INC. Num Mowing Mowing Mowing Mowing Mowing 7/20/23 Supp. Pages Tow Original Amount Paid Amount Balance 75.00 150.00 225.00 300.00 375.00 375.00 595.00 595.00 210.00 210.00 206.25 206.25 74.29 74.29 562.50 562.50 2,452.00 2,452.00 841.18 841.18 5,012.21 10,031.72 13,225.19 17,854.87 19,629.87 19,965.11 19,965.11 95.00 95.00 275.00 2,331.60 2,805.60 3,585.60 3,758.60 4,028.60 4,028.60 pH 6n Page2 75.00 75.00 75.00 75.00 75.00 595.00 210.00 206.25 74.29 562.50 2,452.00 841.18 5,012.21 5,019.51 3,193.47 4,629.68 1,775.00 335.24 95.00 275.00 2,056.60 474.00 780.00 173.00 270.00 75.00 75.00 75.00 75.00 75.00 375.00 595.00 595.00 210.00 210.00 206.25 206.25 74.29 74.29 562.50 562.50 2,452.00 2,452.00 841.18 841.18 5,012.21 5,019.51 3,193.47 4,629.68 1,775.00 335.24 19,965.11 95.00 95.00 275.00 2,056.60 474.00 780.00 173.00 270.00 4,028.60 Total DONNIES 10 POINT LAWN CARE ESQUIRE DEPOSITION SOLUTIONS, LLC Total ESQUIRE DEPOSITION SOLUTIONS, LLC Grass Seed Service Shop Supplies Leib Sch Rd Leib SchF Rd 2AI base Leib Sch 2A Subbase Leib Sch Rd Key Fobs Municipal Engineer 408.00-E Engine... Mayberry-Inspec.. 408.01 Engine... Stoltzfus-Stifler Forest Rd Wolf Farms 1683 Seiling Far... 408.00- Engine... 408.00-E Engine... 408.0 .00. Engine... 408.00-E Engine... Cy 10:39A AM 09/05/23 Cash Basis Hopewell Township Expenses by Vendor Detail August 2023 Account Date MEDIA ONEF PA 08/17/2023 Total MEDIA ONE PA METED 08/04/2023 08/17/2023 Totall METE ED MORGAN RUN CONSTRUCTION LLC 08/04/2023 Total MORGAN RUN CONSTRUCTIONLLC MPL LAW FIRM 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 Totall MPL LAWI FIRM PA Chamber Insurance 08/17/2023 Total PA Chamber Insurance PA ONE CALL SYSTEM INC 08/04/2023 Total PA ONE CALL SYSTEM INC PITNEY BOWES 08/17/2023 Total PITNEY BOWES 08/22/2023 08/04/2023 08/04/2023 08/04/2023 SPOTI MEDIA 08/04/2023 Total SPOT MEDIA Num Original Amount Paid Amount Balance 538.00 538.00 53.10 140.47 140.47 4,526.00 4,526.00 223.50 313.50 781.50 925.50 1,195.50 3,123.50 3,321.50 4,779.50 4,833.50 4,833.50 11,550.09 11,550.09 40.70 40.70 84.99 84.99 184.02 184.02 91.83 714.43 714.43 4,395.00 4,395.00 125.00 g DWw TNV Page 3 Hearing notices 400.04 Adverti... 6/27-7/26/23 Lee... 438.07 Other S... 538.00 53.10 87.37 4,526.00 223.50 90.00 468.00 144.00 270.00 1,928.00 198.00 1,458.00 54.00 11,550.09 40.70 84.99 184.02 91.83 622.60 4,395.00 125.00 538.00 538.00 53.10 87.37 140.47 4,526.00 4,526.00 223.50 90.00 468.00 144.00 270.00 1,928.00 198.00 1,458.00 54.00 4,833.50 11,550.09 11,550.09 40.70 40.70 84.99 84.99 184.02 184.02 91.83 622.60 714.43 4,395.00 4,395.00 125.00 125.00 EForrest Ave 433.01 Supplies 409.06. Capital. : 404.00 Attorne... 404.00 Attorne... Wolf Farms Baumgardner Wolf Farms Sha... 404.00- Attorne... Small School Ho... 404.00- Attorne... Stoltzfus/Trout Ln 404.02- Attorne... Municipal Fees 404.00 Attorne... Blank/Bowers Rd 404.00- Attorne... Dwelling Rights 404.00- Attorne... Magnolia Groves 404.00 Attorne... Sept 2023 Monthly Fee Red Ink Q32023 406.02 Insuran... 438.07 Other S... 406.05 Postage 406.09. Office. : PITNEY BOWES GLOBAL FINANCIAL SERVICES Total PITNEY BOWES GLOBAL FINANCIAL SERVICES QUALITY/KYOCERA DOCUMENT SOLUTIONS MID Total QUALITY/KYOCERA DOCUMENT SOLUTIONS MID SOUTH PENN CODE CONSULTANTS LLC Total SOUTHI PENN CODE CONSULTANTS! LLC 7/6/23-8/5/2023 406.04. Other S. 8/1-8/31/23 June 2023 Website Updates.. 406.04- Other S... 413.01 Codes 406.04-Other: S.. K 10:39 AM 09/05/23 Cash Basis Hopewell Township Expenses by Vendor Detail August 2023 Account 409.01 Buildin... 409.01 Buildin... 406.03 Office. 409.01 Buildin... 406.03 Office. 400.04 Adverti... 437.01 Parts fo... 409.01 Buildin... 433.01 Supplies 406.02 Insuran... 406.09 Office. : Date STAPLES ADVANTAGE 08/04/2023 08/04/2023 08/04/2023 08/04/2023 08/04/2023 Total STAPLES ADVANTAGE STAR PRINTING COMPANY 08/17/2023 Total STAR PRINTING COMPANY Stephenson Equipment Inc 08/24/2023 Total Stephenson Equipment Inc THE HOME DEPOT 08/04/2023 Total THE HOME DEPOT U.S. MUNICIPAL SUPPLY INC 08/04/2023 Total U.S. MUNICIPAL SUPPLY INC UNITED CONCORDIA 08/21/2023 Total UNITED CONCORDIA 08/04/2023 YORKI MATERIALS GROUP 08/17/2023 Total YORKI MATERIALS GROUP YORK' WATER COMPANY 08/22/2023 Total YORK WATER COMPANY TOTAL Num Bldg Supplies Bldg Supplies Supplies Supplies Supplies Legal Notice Parts Supplies Road Signs Sept 2023 Copier Lease Original Amount Paid Amount Balance 56.78 71.98 103.10 135.98 189.57 189.57 35.00 35.00 297.42 297.42 126.10 126.10 594.64 594.64 459.02 459.02 117.25 117.25 832.14 832.14 545.40 545.40 96,473.86 56.78 15.20 31.12 32.88 53.59 35.00 297.42 126.10 594.64 459.02 117.25 832.14 545.40 56.78 15.20 31.12 32.88 53.59 189.57 35.00 35.00 297.42 297.42 126.10 126.10 594.64 594.64 459.02 459.02 117.25 117.25 832.14 832.14 545.40 545.40 96,473.86 WELLS FARGO VENDOR FINANCIAL SVS. LLC Total WELLS FARGO' VENDOR FINANCIAL SVS.L LLC 2023- Blanket Or... 438.02. Supplies 629/23-7/28/2023 411.01 Hydran... Y T6N Page4