August5 t5,2021-pg.1  HOPEWELL TOWNSHIP YORK COUNTY PA BOARD OF SUPERVISORS MINUTES FOR. AUGUST 5, 2021  HOPEWELL TOWNSHIP MEETING ROOM & ZOOM  7:00 PM  Chairman Aaron Manifold called the. August 5, 2021 Board of Supervisors meeting to order at 7:00 p.m. Also in attendance was Supervisor, John O'Neill, Attorney Andy Miller from the Solicitor's Office and secretaly/reasurer, Katie Berry. Chairman Manifold asked if anyone in the audience was recording the meeting. No one was recording the meeting. Chairman Manifold stated the Board held executive session prior to the meeting to discuss potential litigation.  Approval of Minutes  Chairman Manifold motioned to approve the July 01, 2021 Regular Board of Supervisors Meeting minutes. Supervisor O'Neill seconded the motion. Motion  carried.  Treasurer's ReportInvoices  Chairman Manifold motioned to approve the July 31, 2021 Treasurer's Report and invoices. Supervisor O'Neill seconded the motion. Motion carried.  Roads Report  Thompson Rd. - State Project- Completed  Kilgore Rd - Tar & Chip - Completed. The road crew did all the preparation and had Althouse School Road - Starting State Project - Portion from Rt. 24 to Vineyard Rd. Mowing - Second summer round of mowing to be started the first week of August 21-05 Black - Reginald F. Baugher with Hanover Land Services presented the Board of Supervisors the "Final Add-On Subdivision Plan for William U. Black, Sr. (Deceased) & Estate of Donna Lee Black." Supervisor O'Neill motioned to approve subject to the following conditions. Chairman Manifold seconded the  an outside contractor come in to complete the tar and chip.  SALDO  motion. Motion carried:  The. Applicant/Owner shall submit confirmatory deeds for the lot add-on and two resulting lots for approval by the Township Solicitor. Recording of the lot-add-on and confirmatory deeds will be deferred until the time of settlement for the lot add-on. Proof of recording the deeds must be The Applicant/Owner shall pay all costs and fees associated with Plan  provided to the Township when completed.  review and approval.    August5,2021-P pg. 2  15-10 Grossman Final Subdivision (70 High Street) = No one was present to represent the plan. Chairman Manifold read a letter that was submitted to the Board requesting that the plan be withdrawn and the Recreation Fees that were paid be returned. Chairman Manifold stated that there are Township reimbursable fees that are still outstanding. The fees were accrued before the current Secretary started. Chairman Manifold would like toi table the decision to return the Recreation Fees until the Secretary can research and provide the invoices that need paid. Supervisor O'Neill made a motion to table the decision until the September meeting. Chairman Manifold seconded the motion. Motion carried.  Solicitor's Report  Mayberry Subdivision- = Supervisor O'Neill made a motion to authorize MPL to represent the Township at the August 17, 2021 Planning Commission and August 19, 2021 Zoning Hearing meeting for case number 2-2021 Nadine's Overlook. Barrens Road Property- - Supervisor O'Neill motioned to continue any discussions until all three Board members can be present. Chairman Manifold seconded the motion. Motion carried. Chairman Manifold announced that the Board will reçonvene on Monday, August 9, 2021 at 7:00pm (this was later changed and  advertised to be held at 7:00am instead).  Solar Ordinance - Attorney Miller stated a lot of feed back was presented at the July Planning Commission meeting. Attorney Miller stated this should be a stand- alone ordinance (outside of zoning). Attorney is still working a draft using the Sunshine Act Amendments - Attorney Miller stated memos were distributed ARP Funding Updates - Attorney Miller stated memos were distributed regarding Kurtz School Villas- A letter was submitted to the Township requesting approval for applying for building permits while public improvements are completed. The Secretary was instructed to sign a reply letter with the approval and provisions.  comments collected from the Planners.  regarding agenda updates facts and updates  Other Business  Mason Dixon Library 2021 Updates- Janet McElwain and Sandy Walsh were present to provide an update on the library statistics. McElwain started by thanking the Board for continuing to support the library. Revenue was ok and the library also received Cares Act funding. 2020 was challenging year due to Covid- 19. The library was closed for three months. Nearly all fund-raising events were cancelled. All programs decreased by at least 50%. When open there were 15,000 visits, compared to 54,000 visits in 2019. When open there were limited    August5,2021-Pg3 3  hours. Purchases were reduced, due to the circumstances. Currently the library is open 32 hours a week with three paid staff members and some volunteers. The library did undergo some landscaping updates. Chairman Manifold requested statistics be emailed in PDF next year to be displayed to the audience. Stewartstown Station/ Halloween - Mary Glass of Ballast Lane was present via Zoom. Stewartstown Station HOA is looking to continue the tradition of Halloween in the station, with closing Scarborough Fare. Last year the HOA also had 3 food trucks on Scarborough fare and rented the "spaces" for $100 each and the money went straight to Eureka Fire Department. Eureka also will be doing boot fundraising as they did last year. The HOA is looking to do the same in 2021 with possibly increasing the amount to 4-5 Food trucks, requesting to have the road closure start at 3 or 4pm and closed until 8 pm, rather than just 6-8 pm. Also requested is to close Switchpoint down to Crosstie, in addition to the entire length of Scarborough Fare within the station and Ballast up to Piston. Chairman Manifold stated that there have been complaints about the closures in the past by some residents and asked if the full HOA agreed with the additional closures and extended time. Glass did confirm the HOA is all in agreement. Glass also noted Eureka will be conducting their boot fundraising collection. O'Neill motioned to allow the street closures that were requested from 4-8pm for the Halloween event, with the condition that it has been run past and is ok with Cherry Court/ Christmas Display Event - No one was present to discuss. Meeting PennDot Winter Municipal Services Renewal - Chairman Manifold made a motion to approve the PennDot 2021-2021 Winter Municipal Services contract. Stoltzfus (Trout Lane) - Enos Stoltzfus was present to discuss thei issuance of use and occupancy for the recently built agricultural barn. Chairman Manifold began by stated that anything that is in litigation can not be discussed in a public meeting. Stoltzfus stated that the storm water plan was not yet completed on the barn. Stoltzfus had been requesting to do all storm water at the same time (once the house is built). Chairman Manifold stated the Board cannot make a decision regarding an exception for completing storm water. Chairman Manifold stated an engineered storm water plan will need completed for the property. Stoltzfus has crop that will need to be harvested and placed in new barn very soon. Chairman Manifold stated violations are not on the barn, that storm water needs completed ino order to have the U&O issued. Josh Stoltzfoos of 170 Peters Creek Road Peach Bottom, PA was also present and stated they can dig the storm water pit if that is what the Board prefers. Chairman Manifold explained the problem has not been caused by the Township, and the ordinances need to apply. Supervisor O'Neill suggested setting a sixty-day time window to get the Stormwater completed and while doing sO allowing the barn to be used so the crop can be harvested. Nothing  Eureka. Manifold seconded the motion. Motion carried.  moved on.  Supervisor O'Neill seconded the motion. Motion carried.    August 5, 2021-1 pg. 4  else could be used for the barn. Ift the stormwater plan is not completed than there will be a penalty. The Board also explained the Zoning Officer cannot provide the dimensions needed for stormwater plans. Zoning Officer, Cliff Tinsley, was also present and stated that the zoning violations are preventing South Penn from issuing any building permits that had been submitted. Stoltzfus began discussing violations with Tinsley. Attorney Miller again stated no violations in litigation can be discussed in a public meeting. Cliff Tinsley stated that if a temporary agreement of use for the barn was put in place the property would be subject to inspection. After the full discussion no agreement was put in place. Stoltzfus will be using an off- site location to store their crop. The Board made it clear an agreement was offered Road Crew Personnel- Chairman Manifold completed Road crew member, Travis Mergler's, annual review. Supervisor O'Neill motioned to approve a one dollar and fifty cent an hour pay increase. Supervisor O'Neill seconded the motion. Motion  and Stoltzfus declined.  carried.  Public Comment- None  Chairman Manifold adjourned the meeting at 8:08 p.m.  Katie  Secretary  tal