HOPEWELL TOWNSHIP YORK COUNTY PA BOARD OF SUPERVISORS REGULAR MEETING MINUTES FOR FEBRUARY 2, 2023 HOPEWELL TOWNSHIP MEETING ROOM & ZOOM  7:00 PM  Chairman Manifold called the meeting to order at 7:00pm and opened the meeting with the Pledge of Allegiance. Executive Session was held prior to the meeting to discuss pending and potential litigation. He asked that all in attendance sign in and anyone who may be recording the meeting to give their name and address for the record. In attendance were Supervisors David Wisnom and John O'Neill and Attorney Doug Myers. Supervisor O'Neill motioned to approve the January 3, 2023, Board of Supervisors ReorganzatlonReguar meeting minutes, Supervisor Wisnom seconded. Motion carried. Supervisor Wisnom motioned to approve the January 31, 2023, Treasurer's report, and Tree Trimming- Minimal winter maintenance has been done with no snow or ice events to be concerned about. Tree trimming is being done on Stewartstown Rd. The crew has also been doing research and gathering information for the salt shed and storage building Salt Shed & Storage Building- Chairman Manifold called for a motion to have the solicitor draft an advertisement to receive bids for the construction of both buildings. Supervisor O'Neill motioned for solicitor to draft this; Supervisor Wisnom seconded. Motion carried. Manifold also asked if anyone is interested in the truss structure or garage doors on the existing storage building. He then motioned to authorize the solicitor to advertise for bids for the removal oft the existing truss and roof structure as well as the garage doors. O'Neill  Minutes  Treasurer's ReportInvoices  invoices. Supervisor O'Neill seconded; Motion carried.  Roads Report  that will hopefully be constructed in 2023.  seconded the motion. Motion carried. Subdivision/Land development Plans  Trout Lane- Josh Myers of Shaw Surveying was present to represent and discuss a sketch plan for 26 Trout Lane. It was suggested for a bond to be put in place and it was agreed that it would make sense for their engineer to come up with an amount for the entire project. Josh/Stoltzfus Family will talk with the engineers and come back to the Baer/Wolfe Road- Josh Myers was also representing this sketch plan and wanted to discuss with the board before moving forward. They are looking to make one of the lots  board once that is done.  bigger to approximately 1.82 acres. The board is ok with this.  1IPage    Flinchbaugh- North Barrens/Vineyard Road- Josh Myers wanted to also bring this to the board's attention. The new owner would like to cut off one of the existing three dwellings to1 1.1 acres. Josh stated that an. Ag review will be done as well as other items to be taken  care of but wanted to also run this by the board.  Solicitor's Report  Act 172- EMS Tax Relief- a draft ordinance was tabled from last month, was to include volunteer members who exist outside the township but provide service for inside the township. Chairman Manifold stated he would like to move forward with this, and Supervisor O'Neill motioned to include all mutual aid companies within the International Property Maintenance Code- The Board decided to table this until next Hopkins Zoning Appeal- Chairman Manifold called for a motion to ratify the engagement letter and retain Summers and Nagy Law offices regarding the Hopkins Land Zoning appeal. Wisnom motioned and Manifold seconded. Mr. Hopkins of 19188 Gemmill Rd, who was on the agenda later under public comment, asked to speak before they motioned. Manifold then tabled the motion while Mr. Hopkins then spoke. Joe Prosser of 18895 Gemmill Rd, asked how much money Hopewell Township has spent on the Hopkins case and the Board stated that they will get Mr. Prosser the numbers. Carol and Scott Ayan of 19161 Gemmill Rd. asked why the Board approved the Bridgeview homes and it was explained toi them. Chairman Manifold then stated that there was a motion and Amendment to Zoning: An Ordinance was drafted to allow for small schools. Chairman Manifold motioned to issue the proposed amendment change to the Planning Commissions for the County and the Township and proceed forward. Supervisor O'Neill Non-Building lots- Attorney Myers stated that there has been discussion on how to track on subdivisions appropriately. One thing is to make sure the confirmatory deed sets forth ac clear restriction on building and all notes should be clearly noted ont the subdivision plan that it's a non-buildable parcel. Policy and procedures could be in place for office staff making sure records are well kept. Doug will put something together regarding this and  Commonwealth. Supervisor Wisnom seconded. Motion carried.  month to have more time to read through.  as second on the table. Motion carried.  seconded. Motion carried.  bring it back to the Board. Zoning Office Report  Kevin Hertzog, Building Inspector from South Penn Code Consultants was present to introduce himself and gave an update on process updates etc. He asked for the Boards approval tor move forward with civil action on two properties that are still noti in compliance. 1104 Plank Rd- Storage of trash, rubbish, and junk. 15252 N Barrens Rd. - Chickens, goats and ducks roaming free on a residential lot. Supervisor Wisnom motioned to send both properties violation notices as needed. Supervisor O'Neill seconded. Motion carried. 201 High St has been sent a notice for roosters and their recent permit application will not be approved/issued until the roosters are removed and verified. Kevin stated that notices  also went to three properties that have in home businesses.  2Page    Other Business- carried.  Resolution 5-2023- Chairman Manifold motioned to adopt Resolution 5-2023 to assign the TWP Secretary as the Pension Administrator, Supervisor O'Neill seconded. Motion Real Estate Taxes- Supervisor Wisnom motioned to approve the return of uncollected Real Estate taxes. $668.06 is the total. Supervisor O'Neill seconded. Motion carried. Mr. Hopkins- Questions for the Board. Mr. Hopkins spoke earlier in the meeting. Stewartstown Station HOA- Mary Glass via Zoom spoke about the concerned increase of township solicitation. She asked if the Board would be willing to look into requiring solicitors to apply for a permit as well as figuring out how to regulate this. Attorney Myers is going to get some examples together of what other townships are doing and bring it Jason Cole- Presented a power point recap oft the 5K in 2022 and would like approval for another 5K this year. The proposed date for this year's 5K is September 16. Jason has double checked that there is nothing else going on that date and is working on other approvals needed and will bring it back to the Board. Chairman Manifold motioned to for Jason to proceed forward. Supervisor O'Neill seconded. Motion carried.  back to the Board.  Personnel- None  Public Comment- None  Chairman Manifold adjourned the meeting at 9:09 pm.  MNLKAKIP Diana Manker, Recording Secretary  3Page    9:16AM 02/01/23 Cash Basis  Hopewell Township As of January 31, 2023  Balance Sheet Prev Year Comparison  Jan 31,23 Jan: 31,22 $Change % Chan...  ASSETS Current Assets Checking/Savings 100. Checking/Savings 100.00 General Fund Checking 100.01- Johnson Controls 100.00 General Fund Checking- Other Total 100.00 General Fund Checking 101.00 Cell Tower MMA 102.00 Traffic Light MMA 103.00 Facilities Fund MMA 104.00 Equipment Fund MMA 107. ARPA Total 100. Checking/Savings 105.00. Payroll Checking 106.00 State Fund Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 210.00. Payroll Liabilities 210.01 Federal Taxes' Withheld 210.02-FICA Taxes Withheld 210.03 Medicare Taxes' Withheld 210.04 F PA UC Taxes Withheld 210.05-State Income Taxes Withheld 210.06 Local Income Taxes' Withheld 210.07 Local Services Tax Withheld 210.14 FICA Company Paid 210.15 Medicare Taxes Company Paid 210.00. Payroll Liabilities Other Total 210.00 Payroll Liabilities 2110 Direct Deposit Liabilities Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 275.00 Fund Balance Net Income Total Equity TOTAL LIABILITIES & EQUITY  91,790.00 111,756.85 3,042.64  91,790.00  0.00  0.0%  477,616.45 400,386.98 77,229.47 19.3% 569,406.45 492,176.98 77,229.47 15.7% 2,159,906.50 2,145,960.58 13,945.92 327,220.07 245,405.00 81,815.07 33.3% 551,914.93 280,554.02 271,360.91 3,723,247.44 3,238,022.07 485,225.37 3,766,177.96 3,358,493.92 407,684.04 3,766,177.96 3,358,493.92 407,684.04 3,766,177.96 3,358,493.92 407,684.04  67,774.38 43,982.47 64.9% 6,151.11 -3,108.47 -50.5%  0.7% 96.7% 15.0% 18.8% 12.1% 12.1% 12.1%  30,462.93 12,467.59  25,633.87 4,829.06 94,837.98 82,370.39 -86.9%  -2,966.00 -1,854.35 -433.68 19.19 -918.20 319.98 28.00 -1,854.35 -433.69 0.00 -8,093.10 -11,055.19 -19,148.29 -19,148.29 -19,148.29 -25,115.71  -1,849.00 -1,117.00 -60.4%  -1,067.64 -249.71 51.56 0.00 261.14 26.00 -887.84 -207.64 -35.88  -786.71 -73.7% -183.97 -73.7% -32.37 -62.8% -918.20 -100.0% 58.84 22.5% 2.00 7.7% 966.51 -108.9% 226.05 -108.9% 35.88 100.0%  -3,959.01 -4,134.09 -104.4% 0.00 -11,055.19 -100.0% -3,959.01 -15,189.28 -383.7% -3,959.01 -15,189.28 -383.7% 3,959.01 -15,189.28 -383.7% -2,482.43 -22,633.28 -911.7%  3,810,441.96 3,364,935.36 445,506.60 3,785,326.25 3,362,452.93 422,873.32 3,766,177.96 3,358,493.92 407,684.04  13.2% 12.6% 12.1%  p  Sp  Page 1    9:18 AM 02/01/23 Cash Basis  Hopewell Township Expenses by Vendor Detail January 2023 Account  Date AERO ENERGY 01/19/2023 01/19/2023 01/20/2023 Total AERO ENERGY AIRGAS USA, LLC 01/03/2023 Total AIRGAS USA, LLC ARMSTRONG 01/27/2023 Total ARMSTRONG AT&T 01/27/2023 TotalAT&T BEARS PORTABLE TOILETS 01/27/2023 Total BEARS PORTABLE TOILETS BENILDA: SAGASTUME 01/27/2023 Total BENILDA: SAGASTUME CARDMEMBER SERVICE 01/03/2023 01/03/2023 01/03/2023 01/03/2023 Total CARDMEMBER SERVICE CINTAS CORPORATION 01/06/2023 Total CINTAS CORPORATION COWMONMEALTHOFPADE 01/19/2023 Total COMMONWEALTHOFPAI DEP COMPASS MINERALS AMERICA INC 01/03/2023 01/19/2023 Total COMPASS MINERALS AMERICA INC EUREKA CONSOLIDATED 01/20/2023 Total EUREKA CONSOLIDATED GENERAL CODE 01/19/2023 Total GENERAL CODE GROFF TRACTOR: & EQUIPMENT, LLC 01/27/2023 01/27/2023 Total GROFF TRACTOR: &E EQUIPMENT, LLC  Num  Original : Paid Amount Balance  575.700 GAL PRO... 409.02. Heating Fuel/P... 622.700 GALLONS 438.04- Vehicle Fuel- : 353.500 GALLONS 438.04. Vehicle Fuel- :  931.94 2,139.47 1,277.83 810.00 272.50 190.34 127.50 150.00 47.55 58.29 18.01 11.00 54.33 30.00 7,347.24 5,280.53  931.94 931.94 2,139.47 3,071.41 1,277.83 4,349.24 4,349.24 4,349.24 810.00 810.00 810.00 810.00 272.50 272.50 272.50 272.50 190.34 190.34 190.34 190.34 127.50 127.50 127.50 127.50 150.00 150.00 150.00 150.00 47.55 47.55 58.29 105.84 18.01 123.85 11.00 134.85 134.85 134.85 54.33 54.33 30.00 30.00 7,347.24 7,347.24 5,280.53 12,627.77 12,627.77 12,627.77 10,000.00 10,000.00 10,000.00 10,000.00 1,195.00 1,195.00 1,195.00 1,195.00 324.35 324.35 125.26 449.61 449.61 449.61 M  Renewal  437.01 Parts for Repairs  1/26-2/25/23 Svcs. 409.03 Telephone/lnte.. 1/16-2/15/23 Cell 409.03 Telephone/lnte..  1/13/23-2/9/23  452.02 Hopewell Area. : 409.01 Building Supplies  11/22/22-1221/22 438.03. Vehicle Fuel- 11/2222-1221/22 400.08- Dues/Subscript.. 11/2222-122122 406.03. Office Supplies 11//22/22- 12/21/22 409.01 Building Supplies  Refill Medical A3-67930-237-2 92.36 tons 66.38t tons  406.04 Other Services : 414.04 Other Services : 432.02. Supplies 432.02 Supplies  54.33 54.33 30.00 30.00  2023 Q1QtEMS 412.00 Ambulance/Re.. 10,000.00 Annual Maintenance 400.11 Other Services :  1,195.00 324.35 125.26  BK-1 BK1  437.01 Parts for Repairs 437.01 Parts for Repairs  Page 1    9:18A AM 02/01/23 Cash Basis  Hopewell Township Expenses by Vendor Detail January 2023 Account  Date H.O.P.E. 01/06/2023 TotalH.O.P.E. HOPEWELL, AREAI REC & PARKI BOARD 01/06/2023 Total HOPEWELL, AREAI REC & PARKE BOARD HOPEWELL PETTY CASH 01/03/2023 Total HOPEWELL PETTY CASH LEPPO CARPETS 01/20/2023 Total LEPPO CARPETS MARTIN & MARTIN INC. 01/03/2023 01/03/2023 01/03/2023 01/03/2023 Totall MARTIN & MARTIN INC. MASON-DIXON PUBLIC LIBRARY 01/06/2023 Totall MASON-DIXON PUBLIC LIBRARY MEDIA ONE PA 01/19/2023 Total MEDIA ONE PA METED 01/03/2023 01/20/2023 01/20/2023 Totall METED MILLER & SONS, INC. 01/19/2023 Totall MILLER & SONS, INC. PA Chamber Insurance 01/06/2023 Total PA Chamber Insurance PA ONE CALL SYSTEM INC 01/19/2023 Total PA ONE CALL SYSTEMI INC PA TWPS. HEALTH INS. COOP. TRUST 01/19/2023 Total PAT TWPS. HEALTHI INS. COOP. TRUST QUALITV/KYOCERA DOCUMENT SOLUTIONS MID 01/19/2023 01/20/2023 Total QUALITY/KYOCERA DOCUMENT SOLUTIONS MID  Num  Original. : Paid Amount Balance  2023 Contribution 459.01 H.O.P.E. Contri... 2,500.00  2,500.00 2,500.00 2,500.00 2,500.00 11,975.15 11,975.15 11,975.15 11,975.15 200.00 200.00 200.00 200.00 315.00 315.00 315.00 315.00 54.00 222.50 276.50 18,572.90 18,849.40 280.00 19,129.40 19,129.40 19,129.40 10,800.00 10,800.00 10,800.00 10,800.00 272.00 272.00 272.00 272.00 48.19 27.11 103.17 178.47 178.47 178.47 250.00 250.00 250.00 250.00 13,201.49 13,201.49 13,201.49 13,201.49 20.46 20.46 2,757.96 2,757.96 2,757.96 2,757.96 61.85 673.66 735.51 735.51 735.51  1STQTR2023 Replenish  452.01 Annual Recreat... 11,975.15 409.01 Building Supplies  200.00 315.00 54.00 222.50 280.00  Carpet Shampoo 406.04 Other Services : Municipal Engineer 408.00- Engineering Se... 145.197 Kurtz Sch... 408.01 Engineering Re... Maybery-Inspecti.. 408.01 Engineering Re... 18,572.90  54.00  Consulting  408.00. Engineering Se...  2023 Contribution 456.00 Library Contrib... 10,800.00  Hearing notices  400.04. Advertising  272.00 48.19 27.11 103.17 250.00  11/26-12/27 Lee St 438.07 Other Services :  48.19 75.30  Ridge Meadow EForrest Ave Pumped Septic Feb 2023 Monthly Fee  409.04 Electric 433.01 Supplies 429.00 Wastewater /S...  406.02. Insurance and : 13,201.49 438.07 Other Services :  20.46 2,757.96 61.85 673.66  20.46 20.46  2023 Disability Ins. 406.02 Insurance and. : 12/6/22-1/5/2023 406.04- Other Services :  61.85  1/1-1/31/23  406.04 Other Services :  Fm  Page 2    9:18A AM 02/01/23 Cash Basis  Hopewell Township Expenses by Vendor Detail January 2023 Account 437.01 Parts for Repairs 413.04- CC Payments f.. 413.02- Sewage Enforc... 406.03 Office Supplies 409.01 Building Supplies 409.01 Building Supplies 409.01 Building Supplies 409.01 Building Supplies 406.03. Office Supplies 409.01 Building Supplies 409.01 Building Supplies 406.03. Office Supplies 409.01 Building Supplies  Date SHREWSBURY TRUE VALUE 01/03/2023 Total SHREWSBURY TRUE VALUE SOUTH PENN CODE CONSULTANTS LLC 01/06/2023 01/27/2023 Total SOUTHI PENN CODE CONSULTANTS LLC STAPLES ADVANTAGE 01/03/2023 01/03/2023 01/03/2023 01/03/2023 01/19/2023 01/27/2023 01/27/2023 01/27/2023 01/27/2023 01/27/2023 Total STAPLES, ADVANTAGE STEWARTSTOWN AREA SENIOR CENTER 01/06/2023 Total STEWARTSTOWN AREA SENIOR CENTER STEWARTSTOWN BOROUGH 01/03/2023 Total STEWARTSTOWNBOROUGH THE HOME DEPOT 01/19/2023 Total THE HOME DEPOT TODD SHAULL 01/27/2023 Total TODD: SHAULL 01/19/2023 UNITED CONCORDIA 01/19/2023 Total UNITED CONCORDIA W. W. GEMMILL, INC. 01/27/2023 Total W. W. GEMMILL, INC. WELLS FARGO VENDOR FINANCIAL SVS. LLC 01/03/2023 01/27/2023 Total WELLS FARGO VENDORI FINANCIAL SVS. LLC YOE PARTS & EQUIPMENT CO. 01/27/2023 Total YOE PARTS & EQUIPMENT CO.  Num Supplies Reimbursement Nov 22SEO Supplies Supplies Supplies Supplies Bldg Supplies Supplies Supplies Supplies Supplies Supplies  Original : Paid Amount Balance  323.16 80.00 900.00 22.99 30.66 28.39 31.29 37.13 1.78 26.12 31.02 11.13 14.48 6,000.00 1,238.74 338.00 234.99 69.54 459.02 615.00 117.25 117.25 145.39  323.16 323.16 323.16 323.16 80.00 900.00 980.00 980.00 980.00 22.99 22.99 30.66 53.65 28.39 82.04 31.29 113.33 37.13 150.46 1.78 152.24 26.12 178.36 31.02 209.38 11.13 220.51 14.48 234.99 234.99 234.99 6,000.00 6,000.00 6,000.00 6,000.00 1,238.74 1,238.74 1,238.74 1,238.74 338.00 338.00 338.00 338.00 234.99 234.99 234.99 234.99 69.54 69.54 459.02 459.02 459.02 459.02 615.00 615.00 615.00 615.00 117.25 117.25 117.25 234.50 234.50 234.50 145.39 145.39 145.39 145.39  80.00  2023 Contribution 458.00 Senior Citizen : 9/25/21-12/25/22 411.01 Hydrant Service  Supplies  409.01 Building Supplies  Boot Reimb 2023 438.07 Other Services. :  TRI-BORO CONSTRUCTION: SUPPLIES, INC. Total TRI-BORO CONSTRUCTION: SUPPLIES, INC.  Silt Soxx February 2023 Water leak Copier Lease Copier Lease Supplies  438.02. Supplies 406.02. Insurance and. : 409.05 Repairs and M... 406.09 Office Equipme... 406.09 Office Equipme...  69.54 69.54  438.02 Supplies  3  PKAL  Page 3    9:18AM 02/01/23 Cash Basis  Hopewell Township Expenses by Vendor Detail January 2023 Account  Date YORK WATER COMPANY 01/19/2023 Total YORK WATER COMPANY TOTAL  Num  Original : Paid Amount Balance  11/28-12/30/2022 411.01 Hydrant Service  461.40  461.40 461.40 461.40 461.40 104,061.31 104061.31  PAN  Page 4    HOPEWELLTOWNSHIP YORK COUNTY,PENNSYLVANIA RESOLUTION NO. 5-2023  A RESOLUTION APPOINTING THE TOWNSHIP SECRETARY AS PLAN ADMINISTRATOR FOR THE HOPEWELL  TOWNSHIP EMPLOYEE PENSION. PLAN  WHEREAS, Hopewell Township is a Second Class Township organized under the  Pennsylvania Second Class Township Code, 53 P.S. 65101 et seq.; and  WHEREAS, Hopewell Township enacted the Hopewell Township Employee Pension Plan Ordinance on September 6, 1990, as amended by Ordinance dated January 6, 1991; and  WHEREAS, Section V of that Ordinance authorized the Secretary of the Board of Supervisors of Hopewell Township to execute any and all documents necessary for the  implementation of that plan; and  WHEREAS, the Board of Supervisors of Hopewell Township desire to appoint the  Township Secretary as the Plan Administrator:  NOW, THEREFORE, BE IT RESOLVED, and it is hereby resolved, that the Township Secretary, Katie Berry, is appointed the Plan Administrator for the Hopewell Township Employee Pension Plan, and is vested with all the rights and duties thereof, effective  immediately.    RESOLVED this 2nd day ofl February, 2023.  ATTEST: AL Katie/Berry, Secretary  HOPEWELL TOWNSHIP BOARD OF SUPERVISORS By: kAR Aaron R. d  /V  Chairman  - Manifold,  By:  David' T. Wisnom, Supervisor  By:  Supervisor  9A0  SBAL;  PENNS nmmmoo