CITYOF K  RECEIVED AT COUNCILMEETING OF: SEP102019 OFFICE OF THE CITY CLERK CITY OF BERKELEY  Office of the Mayor  REVISED  AGENDA MATERIAL  Meeting Date: Item Number:  September 10, 2019  41  Item Description: Approval of One-Time Reimbursement for Sister City Visit to  Gongju, Republic of Korea  Supplemental/Revision Submitted By: Mayor Arreguin  "Good of the City" Analysis:  The analysis below must demonstrate how accepting this supplement/revision is for the "good of the City" and outweighs the lack of time for citizen review or evaluation by the Council. This item has been amended to provide details of the itinerary of the trip and provide a more comprehensive background on Sister Cities and delegation visits. It also provides ab breakdown of associated costs. Additional documentation is provided as attachments.  Consideration of supplemental or revised agenda material is subject to approval bya Ar minimum of 42 copies must be submitted to the City Clerk for distribution at the Council Copies of the supplemental/revised agenda material may be delivered to the City Clerk Department by 12:00 p.m. the day of the meeting. Copies that are ready after 12:00 p.m. must be delivered directly to the City Clerk at Council Chambers prior to the start oft the meeting. Supplements or Revisions submitted pursuant to BMC S 2.06.070 may only be revisions of the  two-thirds vote of the City Council. (BMC 2.06.070)  meeting. This completed cover page must accompany everyo copy.  original report included in the Agenda Packet.  2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7100 TDD:510.981.6903 Fax: 510.981.7199  E-Mail: mayor@elyolberkeley.mto    CITYO OF P  a  Office oft the Mayor  CONSENT CALENDAR September 10, 2019  To:  Honorable Members of the City Council  From: Mayor Jesse Arreguin and Councimember Rigel Robinson  Subject: Approval of One-Time Reimbursement for Sister City Visit to Gongju, Republic of  Korea  RECOMMENDATION  Adopt a Resolution approving the reimbursement of travel expenses up to $6,136.80000 from the discretionary Council Office Budgets of Mayor Arreguin and Councimember Robinson for the purpose of visiting Berkeley's sister city, Gongju, Republic of Korea to officially commemorate the establishment of sister city relations Council approval of this one-time reimbursement is required under the Council Expense Reimbursement Policy (Resolution No. 67,992-N.S.) as the policy does not expressly allow travel reimbursement for international travel relating to city business.  and to participate in the 65th Annual Baekje Cultural Festival.  BACKGROUND Sakai, Japan.  Berkeley currently has 17 Sister City relationships throughout the world, including two with Native American tribes. The first establishment of a Sister City was in 1967 with Gongju, South Korea, a university town with a similar population size to Berkeley, approached Berkeley in 2017 with the request to become a Sister City. The City of Gongju sent two delegations to the City of Berkeley to talk about setting up a Sister City relationship. The Korean-American Community Center of San Francisco & Bay Area has also been in communication with the Mayor's office in both Berkeley and Gongju on The City of Gongju, South Korea, is providing all lodging, meals, transportation, and other expenses for the City of Berkeley delegation during their time in Gongju. The Offices of Mayor Arreguin and Councilmember Robinson are seeking approval for reimbursement of travel expenses exclusively to get to and from Gongiu, South Korea. Airfare and ground travel to and from the airport, with the possibility of a night in a hotel in Seoul, have been estimated to cost approximately $3,500 total for all three members of the delegation. The Offices of Mayor Arreguin and Councimember Robinson are  the creation of such a relationship.  21801 Milvia Street, Berkeley, CA 94704 o Tel: (510)981-7100 o TDD: (510)981-6903 e Fax: (510)981-7199  E-Mail: mayor@clyotbeneley.mo    Approval of Reimbursement for Visit to Gongju, Republic of Korea  CONSENT CALENDAR September 10,2019  requesting approval of $6,136.80, a higher number based on federal standards strictly On February 27, 2018, the City Council approved the recommendation of the Peace and Justice Commission to establish a Sister City relationship with the municipality of Gongju, in the South Chungcheong Province of the Republic of Korea. Gongju is a historic city in South Korea with a population similar to Berkeley (116,870 in 2013). Gongju, formerly known as Ungjin, was the capital of the Baekje Dynasty from AD 475 - 538, and is home to many national cultural sites, including the Gongsanseong Fortress and Tomb of King Muryeong, which were designated as The City Council established a Sister City relationship with the City of Gongju in recognition of the large Korean-American community in Berkeley, and to provide new opportunities to experience Korean culture and share ideas that can mutually benefits our two cities. Given the current political climate surrounding the Korean Peninsula, it is even more important to form a relationship that will promote peace and good will. The Sister City proposal presented by the City of Gongju called for mutual visits of delegations during festivals, forfor Gongju during their Baekje Cultural Festival, and for Berkeley during the Kite Festival. In addition, the City of Gongju proposed establishing Recently, Mayor Kim Jeong-seob sent an invitation to visit Gongju where they will be hosting an event for their sister cities to exchange ideas. This event takes plaçe from September 27 to September 30, 2019. This visit will also officially commemorate our The delegation consisting of Mayor Arreguin, Councimember Robinson (Berkeley's first Korean American Councimember) and a staff member who speaks basic Korean, will allow our two cities to deepen our Sister City partnership, share ideas on issues mutually beneficial to our two cities, and provide for cultural learning and exchange.  as a precautionary measure.  al UNESCO World Cultural Heritage site in 2015.  student exchanges between our two cities.  Sister City relationship with Gongju.  Below is a table of the itinerary:  Date  Time  Event  9/256/19 5pm 9/26/19 9/26/19 9/27/19  Arrival atGongiuSeoul  1pm 5pm-8pm 9am-6pm  Leave Seoul for 2 hour drive to Gongiu Ceremony and Welcome Dinner  UNESCO World Heritage Tour Gongsanseong Fortress, Royal Tombs in Songsan-ri, Magoska Temple)  Page 2    Approval of Reimbursement for Visit to Gongju, Republic of Korea  CONSENT CALENDAR September 10, 2019  9/28/19 9/28/19 9/29/19  9am-5pm 5pm-9pm Morning  Tour (Gongju National Museum, Hanok Village). Visit the Official Dinner and Festival Opening Ceremony Travel to Incheon International Airport (Seoul)  Baekie Cultural Festival.  Under the Council Expense Reimbursement Policy (Resolution No. 67,992-N.S.,  Attachment 1), authorized activities include the following:  Communicating with representatives of local, regional, state and national Participating in local, regional, state and national organizations of cities whose  government on City policy positions; and activities affect the city's interest.  While this trip aligns with the description of these activities to enable communication and collaboration with different governmental entities, the Resolution does not explicitly mention communicating or visiting 'international" governments as a category eligible for reimbursement. However, the Policy does state that expenditures for all other activities require prior approval by the City Council and must meet an articulated municipal purpose that must be recited in the report proposing the expenditure and the resolution authorizing the expenditure." ' This item seeks Council approval for reimbursement of travel expenses to Gongju, South Korea under this specific provision. Since 1967, Berkeley has established Sister City relationships with foreign cities to promote international communication and cooperation, promote cultural learning and exchange and to enable Berkeley to learn from the work of sister cities throughout the world. Most recently, Mayor Arreguin and two members of his staff visited Sakai, our Similar to ongoing work communicating with regional, state and national officials, international exchange and cooperation is beneficial for the City of Berkeley by educating foreign governments about City of Berkeley policies and programs and promoting greater cultural awareness and diplomacy which enhances relations between Given the current political challenges facing the Korean Peninsula, and the threats facing South Korea, establishing stronger bonds between the United States and Korea Itis customary that Sister City exchanges include delegations that comprise of staff and other elected officials. Recent visits to Berkeley from our Sister Cities of Jena, Sakai, and Gongiu included Mayors, Councimembers. Department Heads, and support staff. With Gongju being our newest Sister City, the City of Berkeley should send a delegation at the invitation of and in respect for the City of Gongju to officially commemorate our Sister City relationship. This goodwill visit will strengthen the partnership between our  Sister City in Japan, in October, 2017.  respective countries.  ise especially important at this time.  Page 3    Approval of Reimbursement for Visit to Gongju, Republic of Korea  CONSENT CALENDAR September 10, 2019  two cities and our ties to our local Korean-American community, and can open doors for future exchanges that can include student exchanges-from Berkeley and Gongiu  schools.  FINANCIAL IMPLICATIONS  Up to $6,136.80000- total from Mayor Arreguin and Councilmember Robinson's discretionary Council Office Budgets. This number is based on the federal standards for the maximum allowance for travel cost reimbursements (see Attachment 5). However, based on the costs of airfare and lodging as of September 10, 2019, the total cost is  expected to be closer to $3,500. ENVIRONMENTAL SUSTAINABILITY  Not applicable. CONTACT PERSON Mayor Jesse Arreguin  510-981-7100  Councilmember Rigel Robinson 510-981-7170  Attachments: 1: Resolution  2: Council Expense Reimbursement Policy, Resolution No. 67,992-N.S. 3: February 27, 2018 Consent Calendar Report Establishment of a Sister City 4: Draft Agreement on Sister City Relationship between Berkeley and Gongju  Relationship with Gongju, Republic of Korea" 6:L Letter of Invitation from Mayor Kim-Jeong-seob  5: Table of Travel Costs  Page 4    RESOLUTION NO. ######-N.S.  APPROVING THE REIMBURSEMENT OF EXPENSES RELATING TO TRAVEL TO WHEREAS, Berkeley currently has 17 Sister City relationships throughout the world. The first establishment of a Sister City was in 1967 with Sakai, Japan; and WHEREAS, on February 27, 2018, the City Council approved the recommendation of the Peace and Justice Commission to establish a Sister City relationship with the municipality of Gongju, in the South Chungcheong Province of the Republic of Korea; WHEREAS, the City Council established a Sister City relationship with the City of Gongju in recognition of the large Korean-American community in Berkeley, and to provide new opportunities to experience Korean culture and share ideas that can WHEREAS, given the current political climate surrounding the Korean Peninsula, it is even more important to form a relationship that will promote peace and good will; and WHEREAS, the Sister City proposal presented by the City of Gongju called for mutual visits of delegations during festivals, for for Gongju during their Baekje Cultural Festival, WHEREAS, recently, Mayor Kim Jeong-seob sent an invitation to visit Gongju where they will be hosting an event for their sister cities to exchange ideas. This event takes WHEREAS, the delegation consisting of Mayor Arreguin, Councilmember Robinson (Berkeley's first Korean American Councilmember) and a staff member who speaks basic Korean will allow our two cities to deepen our Sister City partnership, share ideas on issues mutually beneficial to our two cities, and provide for cultural learning and WHEREAS, the Council Expense Reimbursement Policy, approved under Resolution No. 67,992-N.S., allows for communicating with representatives of local, regional, state and national government on City policy positions, and participating in local, regional, state and national organizations of cities whose activities affect the city's interest; and WHEREAS, while this does not include international visits, the Policy does allow the City Council to approve expense reimbursements ifi it meets an articulated municipal  BERKELEY'S SISTER CITY, GONGJU, REPUBLIC OF KOREA  and  mutually benefit our two cities; and  and for Berkeley during the Kite Festival; and  place from September 27 to September 30, 2019; and  exchange; and  purpose; and    Approval of Reimbursement for Visit to Gongju, Republic of Korea  CONSENT CALENDAR September 10; 2019  WHEREAS, since 1967, Berkeley has established Sister City relationships with foreign cities to promote international communication and cooperation, promote cultural learning and exchange and to enable Berkeley to learn from the work of sister cities WHEREAS, similar to ongoing work communicating with regional, state and national officials, international exchange and cooperation is beneficial for the City of Berkeley by educating foreign governments about City of Berkeley policies and programs and promoting greater cultural awareness and diplomacy which enhances relations between WHEREAS, the City of Gongju will be providing all lodging, meals, transportation, and other expenses for the City of Berkeley delegation during their time at Gongju, meaning that the only expenses that require reimbursement are travel expenses exclusively to WHEREAS, in order to send a goodwill delegation to Gongju Korea, associated costs NOWTHEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that it hereby authorizes the reimbursement of expenses of up to $6,136.80000 from Mayor Arreguin and Councimember Robinson's discretionary Council Office Budgets for the purpose of traveling to Berkeley's Sister City, Gongju, Republic of Korea to officially commemorate the establishment of sister city relations and to participate in the  throughout the world; and  respective countries; and  get to and from Gongiu; and  would need to be reimbursed, consistent with city policy.  65th Annual Baekje Cultural Festival.  Page 6    RESOLUTION NO. 67,992-N.S.  CITY COUNCIL EXPENDITURE AND REIMBURSEMENT POLICIES  WHEREAS, each fiscal year, the City Council appropriates funds in the Mayor and Councimember's: departmental budgets to cover the costs of Mayor and Council staff and non-personnel expenditures which are reasonable and necessary for the performance of WHEREAS, the Council needs to ensure that the expenditures are incurred and paid in WHEREAS, AB 1234, adopted in 2005 and codified as Government Code Sections 53232, et. seq., requires that all cities adopt an expense reimbursement policy for Mayor WHEREAS, on July 25, 2006, the City Council adopted Resolution No. 63,412-N.S. to establish the expenditure and reimbursement policy required by state law; and WHEREAS, on September 10, 2103, the City Council rescinded Resolution No. 63,412- N.S. and replaced it with Resolution No. 66,295-N.S., which revised the expenditure and NOW THEREFORE, BE IT RESOLVED by the Council of the City of Berkeley that the Councimember Office Budget Relinquishment and Grant Policy enumerated in ExhibitA is incorporated by reference into the policy for City Expenditures and Expense BE IT FURTHER RESOLVED that Resolution No. 66,295-N.S. and any amendments BE IT FURTHER RESOLVED that the policy concerning City Expenditures and Expense Reimbursement for Mayor and Council departments is hereby adopted to read as follows: CITY EXPENDITURES AND EXPENSE REIMBURSEMENT FOR MAYOR AND  the duties of Mayor and Councimember; and  conformity with the requirements of the City Charter; and  and Council expenses; and  reimbursement policy required by state law.  Reimbursement for Mayor and Council. thereto are hereby rescinded.  COUNCIL DEPARTMENTS  I.  City Expenditures for Mayor and Council  The Mayor and Council members shall purchase all office supplies, office equipment, furniture, computers, or any other product, good, or service for the actual and necessary expense of their office in the manner normally applicable to all other purchases of goods and services by the City. Such expenses may include membership in organizations of elected officials and the purchase of newspapers and periodicals that provide information  needed for the performance of official duties.  Resolution No. 67,992-N.S.  Page 1of8    II.  Reimbursement of Actual and Necessary Expense of Office  The Mayor and Council members and their staff may be reimbursed for the actual and necessary expenses for the categories of activities set forth below under "Authorized  Activities."  A. Authorized Activities.  Travel, meals and lodging incurred in connection with the following types of activities set forth below constitute authorized expenses, as long as the other requirements of this  Resolution are fulfilled: 1.  Communicating with representatives of local, regional, state and national 2. Attending educational seminars designed to improve officials' skill and information levels, provided that a brief report of such seminar shall be made by the Mayor and Council at a subsequent Council meeting; Participating in local, regional, state and national organizations of cities Recognizing service to the City (for example, thanking a longtime employee with a retirement gift or celebration of nominal value and cost); 5. Attending City events; or events sponsored by organizations or entities whose activities affect the City's interests where the primary purpose of the  government on City policy positions;  3. 4.  whose activities affect the City's interests;  event is to discuss subjects which relate to City business;  6.  Implementing City approved policies;  7. Meals where the primary purpose of the meal is to conduct City-related business (other than simply meeting constituents) as long as the amount of such meal does not exceed the daily maximum as set forth in this Resolution and meets applicable federal and state standards as to when Expenditures for these purposes approved in advance by a Mayor or  meal reimbursement may be allowed; and  8.  Council mémber and undertaken by that person's staff.  Expenditures for all other activities require prior approval by the City Council and must meet an articulated municipal purpose that must be recited in the report proposing the expenditure and the resolution authorizing the expenditure. Most frequently, prior approval by the City Council is given in items to authorize relinquishment of Council office budget fund to general fund and grant of such funds for charitable events, which would be unauthorized expenses if not pre-approved by Council. The policy for relinquishments and grants from Councimember office budgets is enumerated in Exhibit A.  B. Unauthorized Expenses  The following personal expenditures incurred by City officials shall not be reimbursed: 1. The personal portion of any trip, such as where the official is on his/her own Political contributions or attendance at political or charitable events; Family expenses, including partner's expenses when accompanying official on agency-related business, as well as children or pet-related expenses;  vacation activities;  2. 3.  Resolution No. 67,992-N.S.  Page 2of8    4. 5. 6.  Entertainment èxpenses, including theater, movies (either in-room or at the theater); sporting events (inçluding gym, massage. and/or golf related. Non-mileage. personal automobile expènses, including repairs, traffic  expenses),: or other recreâtional and. cultural events;  Alcoholic beverages;  citations, insurance or gasoline; and 7, Personàl. losses incurred while: on City business.  Any questions regarding the propriety of a particular type of. expense:should be rèsolved  by the City Council before. the. expense is incurred.  C. Particular Types of Authorized Expenditures Defined  To conserve City resources. and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. In the event that expenses are incurred which exceed these guidelines; the cost borne or reimbursed by  the City will be limited to the: costs that fall within the guidelines.  1. 2,  Registration. Registration fee charged for any authorized convention, Transportation. The most economical mode and class of transportation reasonably consistent with scheduling needs and cargo: space requirements must be: ysed, using the most direçt and time-efficient route. Charges for rental-vehicles may be reimbursed under this provision ifmore than one City official is attending an out of towh conference, and it is determined that sharing a rental vehicle is more economical than other forms oft transportation. Inr making such determination, the cost oft the rental vehicle, parking and gasoline willl be compared" tot the combined cost of such other forms: of transportation. Government ànd. group rates must be used 3. Airfare. Airfares that are equal to or less than. those available through the California Department of General Services (DGS) Statewide Travel Program. offered through the League of California Cities, www.dgs.cagowtravel, are presumed to be the most. economical and reasonable for purposes of reimbursement under this policy, IfDGS rates are not available, reimbursement: for airfare musthotexceed 110% ofeither the state. DGS rates or the Federal râtes published by the U.S. General Servicès Administration (GSA) rates; www.gsâ.gov?, whichever is greater. Anyexceptions tot these rates must be approved: at a public Council meeting  conference, seminar or meeting is reimbursablé.  when available..  beforê the experse is incurred.  California. Department of General Services Statewide Travel Program (DGS): www.gs.cagowtrave!  2U.S. General: Services Administration (GSA): www.gsa.gov  Resolution No. 67,992-N.S.  Page 30 of8    4. Automobile. Automobile mileage is reimbursed at Internal Revenue Service rates presently in effect. These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable. The Internal Revenue Service rates will not be paid for rental vehicles; only receipted fuel expenses will 5. Car Rental. Rental rates that are equal or less than those published by the California Department of General Services (DGS) Statewide Travel Program available through the League of California Cities shall be considered the most economical and reasonable for purposes of reimbursement under this policy. If DGS rates are not available, reimbursement for car rental mustr not exceed 110% of either the state DGS rates or the Federal GSA rates, whichever is greater. Any exceptions to these rates must be approved at a public Council meeting before the Taxis/Ride Shares/Shuttles. Taxis, ride shares, or shuttles fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for time-efficiency. 7. 7. Lodging. Lodging expenses will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay. If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference or activity sponsor, provided that lodging at the group rate is available to the Council member at the time of booking. If lodging at the group rate is not available, or if travel is not in connection with a conference, rates that are equal to or less than those available through the California Department of General Services (DGS) Statewide Travel Program offered through the League of California Cities, are presumed to be the most economical and reasonable for purposes of reimbursement under this policy. If DGS rates are not available, reimbursement for lodging must not exceed 120% of the state DGS rates or 100% of the Federal rates published by the GSA, whichever is greater. Any exceptions to these rates must be approved at a public Council meeting before the expense is incurred. Meals. Meal expenses and associated gratuities will be reimbursed at the rate set forth in Administrative Regulation 3.9. "Meals which are served at regular meetings of associations to which the city belongs (i.e. Alameda County Mayors' Conference, league of California Cities, or ABAG) shall be exempt from TelephonelraxCeluar: Council members will be reimbursed for actual telephone and fax expenses incurred on City business. Telephone bills should identify which calls were made on City business. For calls made on an official's personal cell phone, the official may obtain reimbursement for business calls based on the following formula: minutes used on public business divided by the total minutes allowed under a monthly plan, plus  be reimbursed.  expense is incurred.  6.  this policy.  8.  Resolution No. 67,992-N.S.  Page 4 of8    long-distances charges for those calls.  9. Airport Parking. Short-term airport parking may not be used for travel "10. Other Travel Related Expenses. Reàsonable baggage fees given the, duration of the travel will be reimbursed. Expenses for which City officials receive reimbursement from another agency are not reimbursable. 11. Miscellaneous Office Products. Notwithstanding the requirement in Section I, occasionally an elected officer or officer's staff may need to make an immediate small out of pocket purchase of office supplies that are normally ordered by the City for which payment is paid directly to the vendor. In accordance with the. applicable City Manager Administrative Regulation çoncerning petty cash refunds, the City may reimburse. such  excéeding 24-hours.  purchases.  D. Cash Advance Policy for Airfare and Hotel Only (per A.R,'3.9) From time to time, it may be necessary for an official. to request a cash advance to cover anticipated expenses while traveling or doing business on the City's behalf. Such request for an advance. should be submitted to the City Auditor, and copied to the City Manager, ten (10) working days prior to the need for the advance. with the following information:  1. The purpose of the expenditure(s); 2. Whether the expenditure is for an authofized activity; 3. The benefit to the residents of the City; costs, and transportation expenses); and 5. The dates of the expenditure(s).  4.  The anticipated amount of the expenditure(s). (forexample, hotel rates, meal  Any unused advance must be returned to the City within five (5) working days of the official's return, along with an expense report and recepts.documenting how the advance  was used in compliance. with this expense poliçy.  E. Expense Report Content and Submission Deadline  1, A statement of expense must be completed, signed and submitted to the City Auditor for review and forwarded to the Finance Department for payment. The statement of expense must document that the expense in question met the requirements of this Resolution. For example, if the meeting is with a legislator, the local agency. official should explain whose meals were purchased, what issues were discussed and how those relate Officials, must submit, their statement of expênse reports to the Auditor's Office within. 60 days of an expense being incurred, accompanied by rèceipts documenting each expense. Iternized restaurant receipts, including numbér of individuals served, in addition to any credit card receipts, are also part. of the necèssary documentation. Receipts for 3. Inability'to provide such documentation ins a timely fàshion may result in the  to the City's adopted legislative positions and prioritiés.  2.  gratuities and tolls.under: $5 are. not required. expense being borne by the official.  Resolution No. 67,992-N.S.  Pagè 5of8    F. Audits of Expense Reports  All expenses are subject to verification by the City Auditor of compliance with this policy. At the following City Council meeting, each official shall briefly report on meetings attended at City expense. fn multiple officials attended, a joint report may be made. City officials should keep in mind that some expenditures may be subject to reporting under the Political Reform Actand other laws. All agency expenditures are public records  G. Reports  H. Compliance with Laws  subject to disclosure under the Public Records Act.  I.  Violation of This Policy  Use of public resources or falsifying expense reports in violation of this policy may result  in any or all of the following:  1. loss of reimbursement privileges; 2. a demand for restitution to the City; and federal tax authorities; resources used; and  3. the City's reporting the expenses as income to the elected official to state 4. civil penalties of up to $1,000 per day and three times the value of the  5. prosecution for misuse of public resources.  The foregoing Resolution was adopted by the Berkeley City Council on May 30,  2017 by the following vote:  Ayes: Noes: Absent:  Bartlett, Davila, Droste, Hahn, Harrison, Maio, Wengraf, Worthington and  Arreguin. None. None.  Bu Jesse Arreguin,  duph  Attest:  Wlahinl Mafk Numalnville, City Clerk  Resolution No. 67,992-N.S.  Page 6 of8    Exhibit A  Councilmember Office Budget Relinquishment and Grant Policy  Introduction - Limitations on the Expenditure of Public Funds  The basic purpose of the City as an entity is to exist and function as a municipality, This is also reflected in the Charter, which limits the Council's powers: only to those municipal affairs adequate to a complete system of local government". (Section 38.) Exercises of this power may not be. used solely. to further the intérests of particular individuals, although thèy may incidentally benefit private intèrests:  The exercise of the police power is available only for the purpose of promoting the general welfare, the interests of the publiç as distinguished from those of individuals or persons. It cannot be used to promote private gain or advantage, except so far as the same may also promote the public interest and welfare, and it is the latter, and not the former, effect which forms the basis of the, power and warrants its exerçisé. (Binford V. Boyd (1918) 178 Cal.458,461.)  The Council's basic powers circumscribe its ability to spend public funds. In other words, the Council cannot. spend public funds for purposes that are beyond. its authority. in the first place. Thus the City may only use its funds for municipal purposes. In any given case the. crucial inquiry is whether an expenditure serves such. a purpose: The determination ofwhat constitutes a public purpose is primarily a matter for the legislature, and its discretion will not be disturbed by the courts sO long as that determination has a reasonable basis. CountyofAlameda V: Carlson (1971)5Cal.3d 730,745-746.)  Ifthe courts find' that there is a valid public purpose, they next examine whether the governments actions are reasonably related to effectuating this purpose. (Tip Top Foods, Inc: V. 4yg197228CalApp.34 533,541.). Public. appropriations granted to private interests will not be considered unlawful diversions of public funds when the transaction serves the public. interest, merely granting an incidental benefit to the private individual. (Cane-v. City and County of San Francisco (1978). 78.Cal.App.3d 654, 660.)  Criteria. for Grants of City Funds from Councilmember Office. Budgets  Relinquishments and grants for purposes ànd rècipients that fall within the categories listed in Table 1 may be pre-approved" each fiscal year by Council-resolution.  Resolution No. 67,992-N.S.  Page 7of8    Table 1. Recipient  Purpose  The City (e.g., the Berkeley Any purpose already being undertaken, because it Public Library, the Berkeley already serves a publiç purpose. This includes both  Animal Shelter)  grants and attendance at fundraising events in capacity as the Mayor or a Councilmember. Any purpose already being undertaken, because it already serves a public purpose, assuming the activity is in Berkeley. This includes both grants and attendance at fundraising events in capacity as the  BUSD and other public agencies operating in Berkeley  Mayor or a Councimember.  Entities with which the City City co-sponsorship suggests but is not conclusive of  isc co-sponsoring a public event in Berkeley (e.g., Earth Day, Solano Stroll).  public purpose; public purpose would need to be stated, and all such events should be open to the public at no cost. Alternatively, a list of ongoing events that have been determined to serve a public  purpose could be developed.  Entities in Berkeley to which Toa advance the same public purposes for which the the City already contributes entities are funded. This includes both grants and funds for municipal purposes attendance at fundraising events in capacity as the  (e.g., affordable housing or Mayor or a Councimember.  social service nonprofits)  Proposed relinquishments and grants that do not meet the criteria for pre-approval, but that meet an appropriate municipal purpose, may be approved by resolution with a  majority vote of the City Council.  Resolution No. 67,992-N.S.  Page 8 of8    Page 1 of7  CITYOF   07  Peace and Justice Commission  CONSENT CALENDAR February 27, 2018  To: From: Subject:  Honorable Mayor and Members of the City Council  Peace and Justice Commission  Submitted by: Alex Mabanta, Chairperson, Peace and Justice Commission  Establishment of a Sister City Relationship with Gongju, Republic of Korea  RECOMMENDATION  Adopt a Resolution establishing a sister city relationship with the municipality of Gongju  int the South Chungcheong Province oft the Republic of Korea.  SUMMARY  The Peace and Justice Commission is tasked with recommending the establishments of new Sister Cities. Gongju, Korea, a university town with a similar population size to Berkeley, has approached Berkeley with the request of becoming a Sister City. Certain  criteria must be met to become a Sister City, which Gongju meets.  FISCAL IMPACTS OF RECOMMENDATION CURRENT SITUATION AND ITS EFFECTS  None.  Pursuant to Resolution 56,069-N.S., the City of Berkeley has an established criteria for the establishment of a Sister City relationship. Below is a list of what the proposal must A) A description of the proposed sister city, township, or community; and B) A list of similarities between Berkeley and the proposed sister community; C): An explanation of why this particular sister city should be selected by showing  require:  how it fits the below listed criteria. There are seven. criteria points that must be met:  1) The Sister City relationship should benefit the human rights, health, safety, 2) New opportunities for exchange programs, cultural enrichment or curriculum  culture, and education of the citizens of Berkeley; and enhancement should result from the relationship; and  2180 Milvia Street, Berkeley, CA 94704 e Tel: (510)981-70000 TDD:(610)981-6903- e Fax: (510) 981-7099 E-Mail: anaseraCholBeleey.ng Website: ntp/Nww.CivofBerkeleyinfo/Manager    Page 2 of7  Establishment of a Sister City Relationship with Gongju, Republic of Korea  CONSENT CALENDAR February 27, 2018  3) From these new opportunities, there should accrue direct benefits to the students 4) Itshould be demonstrated that a sufficient number of Berkeley residents are committed to pursuing this relationship, and that such a group is also capable of 5) Itshould be demonstrated that a sufficient number of residents in the proposed Sister City are committed to, and capable of, sustaining the relationship; and 6) There should be no direct nor indirect costs to the City of Berkeley; and 7) The Sister City relationship should increase the harmony in Berkeley and be in  of the Berkeley Unified School District; and  representing Berkeley's interest in such a relationship; and  the best interests of the City.  BACKGROUND  Berkeley currently has 16 Sister City relationships throughout the world, including two with Native American tribes. There are no Sister Cities in Korea. The first establishment of a Sister City was in 1967 with Sakai, Japan, and latest took place in The City of Gongju has sent two delegations to the City of Berkeley over the past several months to talk about setting up a Sister City relationship. The Korean-American Community Center of San Francisco & Bay Area has also been in communication with the Mayor's office in both Berkeley and Gongju on the creation of such a relationship.  2002, with Palma Soriano, Cuba.  A) Description of Gongju  Gongju is a historic city in South Korea with a population similar to Berkeley (116,870 in 2013). Gongju, formerly known as Ungjin, was the capital of the Baekje Dynasty from AD 475-538, and is home to many national cultural sites, including the Gongsanseong: Fortress and Tomb of King Muryeong, which were designated as al UNESCO World Cultural Heritage site in 2015. The City of Berkeley does not  have any Sister Cities in South Korea.  B) List of similarities between Berkeley and Gongju  1) Similar population: Gongju had a population of 116,870 in 2013; Berkeley was 2) University town: Approximately 30% of the population are students. 3) Cultural preservation: Gongju is home to historic buildings which are central to 4) Arts/Education: There are many schools and museums located within the city.  112,580 in 2010.  its identity.  Page 2    Page 3 of7  Establishment of a Sister City Relationship with Gongju, Republic of Korea  CONSENT CALENDAR February 27, 2018  C) List of criteria  1) The Sister City relationship should benefit the human rights, health, safety, There currently is no Sister City located in Korea. Establishing one would provide new opportunities to experience Korean culture and share ideas that can 2) New opportunities for exchange programs, cultural enrichment or curriculum enhancement should result from the relationship The proposal would proposal calls for mutual visits of delegations during festivals, for Gongju during their Baekje Cultural Festival, and for Berkeley during the Kite Festival. There are also several student exchange programs which are 3) From these new opportunities, there should accrue direct benefits to the Part of the proposal includes a youth homestay and culture which will involve 10 middle and high school students traveling to Gongju to learn about Korean 4) Itshould be demonstrated that a sufficient number of Berkeley residents are committed to pursuing this relationship, and that such a group is also capable of representing Berkeley's interest in such a relationship The Korean American Community Center of San Francisco & Bay Area has met with the Mayor's office to discuss their involvement in maintaining a Sister City 5) Itshould be demonstrated that a sufficient number of residents in the proposed Sister City are committed to, and capable of, sustaining the Twice this year, a delegation from Gongju visited Berkeley to discuss setting up a relationship and have expressed their commitment to sustaining it. 6) There should be no direct nor indirect costs to the City of Berkeley The Korean American Community Center will provide funding for any related  culture, and education of the citizens of Berkeley  mutually benefit our cities on a variety oft fronts.  described below.  students of the Berkeley Unified School District  culture, and a language training program.  Association.  relationship  expenses.  Page 3    Page 4 of7  Establishment of a Sister City Relationship with Gongju, Republic of Korea  CONSENT CALENDAR February 27, 2018  7) The Sister City relationship should increase the harmony in Berkeley and Berkeley has a large Korean-American community, and establishing a Sister City with a city in Korea would be beneficial to promoting their culture. Given the current political climate surrounding the Korean Peninsula, it is even more important to form a relationship that will. promote peace and good will.  be in the best interests of the City  M/S/C Ayes: Abstain: Absent:  Bohn/Agrawal Meola, Watson None  Agrawal, Bohn, Gorrocino, Hariri, Lippman, Meola, Mabanta, Maran,  Marchesini, Orozco, Rodriguez  ENVIRONMENTAL SUSTAINABILITY No environmental effects. RATIONALE FOR RECOMMENDATION being an international city.  Establishing a new Sister City, the first in 15 years, would continue Berkeley's legacy of  ALTERNATIVE ACTIONS CONSIDERED  None. CITYMANAGER Report.  The City Manager concurs with the content and recommendations of the Commission's  CONTACT PERSON  Shallon Allen, Secretary, Peace and Justice Commission, 510-981-7071  Attachments: 1: Resolution  Page 4    Page 5of7  RESOLUTION NO. ##,###-N.S.  ESTABLISHING A SISTER CITY RELATIONSHIP WITH THE MUNICIPALITY OF GONGJU IN THE SOUTH CHUNGCHEONG PROVINCE OF THE REPUBLIC OF WHEREAS, the Peace and Justice Commission has been charged by the Berkeley City WHEREAS, the Korean-American Community Center of San Francisco & Bay Area has presented a proposal for a Sister City relationship with the Municipality of Gongju in the WHEREAS, Gongju is an educational hub and University town, with an emphasis on WHEREAS, the Peace and Justice Commission has concluded that the proposal meets 1. The Sister City relationship should benefit the human rights, health, safety, culture 2. New opportunities for exchange programs, cultural enrichment, or curriculum 3. From these new opportunities there should accrue direct benefits to the students 4. Its should be demonstrated that a sufficient number of Berkeley residents are committed to pursuing this relationship, and that such a group is also capable of 5. Itshould be demonstrated that a sufficient number of residents in the proposed Sister City are committed to, and capable of, sustaining the relationship; and 6. There should be no direct or indirect costs to the City of Berkeley; and 7. The Sister City relationship should increase the harmony in Berkeley and be in the WHEREAS, officials of the Municipality of Gongju have expressed their own desire for a NOW THEREFORE, BE IT RESOLVED that the Council of the City of Berkeley hereby approves the establishment of a Sister City relationship with the Municipality of Gongju in  KOREA  Council with reviewing proposals for new Sister City relationships; and  South Chungcheong Province of the Republic of Korea; and culture and historic preservation, like Berkeley; and the City's criteria for establishing a Sister City, namely:  and education of the citizens of Berkeley; and  enhancement should result from the relationship; and oft the Berkeley Unified School District; and  representing Berkeley's interest in such a relationship; and  best interest of the City; and Sister City relationship with Berkeley.  the South Chungcheong Province of the Republic of Korea.    RESOLURAgeNSd63069-N.S.  ESTABLISHING THE CRITERIA FOR THE SELECTION OF SISTER CITIES TO THE CITY OF  BERKELEY  WHEREAS, on March 5, 1991, the City Council voted to direct the Peace and Justice Commission to develop the criteria for selection of Sister Cities; and WHEREAS, on July 15, 1991, the subcommittee made a recommendation to the NOW THEREFORE, BE IT RESOLVED by the City Council that a Sister City proposal include the following: A) A description of the proposed.sister city, township, or community; B) a list of similarities between Berkeley and the proposed sister community; C) an explanation of why this particular sister city. should be selected by showing how it fits the below listed criteria, FURTHER RESOLVED that the criteria used by the City Council.to select a Sister City include" the following: 1) The. sister city. relationship should benefit the human rights, health, safety, culture and education of the citizens of Berkeley; 2) New opportunities for exchange programs, cultural enrichment or curriculum enhancement should result from the relationship. 3) From these new opportunities, there should accrue direct benefits to the students of the Berkeley Unified School District; 4) It should be demonstrated that a sufiicient number of Berkeley residents are committed to pursuing this relationship, and that such a group is also capable of representing Berkeley's interest in such a relationshipi; 5) It should be demonstrated that a sufficient number of residents in the proposed sister city are committed to, and capable of, sustaining the relationship; 6) There should be no direct nor indirect costs to the City of Berkeley; and 7) The Sister City relationship should increase the harmony in Berkeley and be in the best interests of the  Peace and Justice Commission who approved the recommended criteria;  City.    Page 7 of7  Copies sent_ 9/17/91  To: Peace and Justice Commission  RESOLUTION 56,069  No.  N.S.  Dated  September 10, 1991  Adopted by the Council of the City of Berkeley by the following vote:  Ayes: Noes: Abstaining: None. Absent:_  Councilmembers Chandler, Collignon, Dean, Goldfarb, Shirek, Skinner,  Wainwright, Woodworth, and President Hancock.  None. None.  LONI HANCOCK  Mayor and President of the Council  Attest MARIE MCKECHNIE  City Clerk and Clerk of the Council    Agreement on Sister City Relationship  Between Gongu Gly, Repubic ofK Korea and Glyof Berkeley, the United States of America  Gongju City of the Republic of Korea and City of Berkeley of the United States of America have agreed as follows to enter the friendship city relationship in order to respect and understand each other's cultural traditions and to make good friendship with each other based on the principles of mutual benefits and equality.  1. Both cities will establish a close friendly relationship based on mutual respect and  benefits to promote cooperation between the two cities.  2. Both cities shall respect each other's cultural traditions and support exchange activities of (nduding bot not limited to) administrative, economic, cultural, artistic,  and educational natures.    3. Both cities shall fully commit to creating asupporheemtomment inordert to ease the process of mutual exchanges in various areas and forms, such as knowledge exchange, for the mutual benefit and development of the involved parties.  4. Both cities will encourage the relevant departments or organizations to promote  mutual cooperation in the mutually agreed areas.  This agreement shall come into effect upon being signed by the mayors of Gongju pikdlmandhayoSaEdAnaa. beingtarsatedinto  Kommadhbxhfamlaigedhwgshaantewods  September 26, 2019  City of Berkeley, California State, the United States of America Mayor Jesse Arreguin  Gongju City, Republic of Korea  Mayor Kim Jeong-seob    Agreement of Cultural  Cooperation  Baancagidgapikkdkomartrele sesp.eedhgatMen  Gongju City, Republic of Korea and the Free and Sovereign State of Nayarit, Mexico have agreed as following for mutual cultural  exchange cooperation.  Clause 1. (Purpose) This agreement's purpose is to create a cooperative relationship based onr mutual respect and benefit to improve both cities'  cooperation.  Clause 2. (Content) Both cities shall ensure that the following  points will be carried out without issues.  1. Both cities shall respect each other's cultural traditions and support exchange activities of cultural and artistic natures. 2. Both cities shall fully commit to creating a supportive environment in order to ease the process of mutual exchanges in cultural and artistic areas of various forms, such as knowledge exchange, for the mutual benefit and development of the involved parties.    3. Both cities will encourage the relevant departments or organizations to promote mutual cooperation in the mutually agreed areas.  Clause 3. (Effective Period) This agreement shall come into effect upon conclusion, and shall remain in effect in the absence offurther discussions  ora agreements.  Top prove the condusion oft this agreement the Mayor ofG Gongju City, Repubicof Korea and Govemor of the Free and Sovereign State of Nayant, Mexico shall sign copies of the agreement in both Korean and Spanish, which shall then be  exchanged.  September 27, 2019  Gongju City of Chungcheongnam- do Province Mayor Kim Jeong-seob  The Free and Sovereign State of Nayarit GoemwrAtotreataGata    Expenses Relating to Gongju, Republic of Korea, Sister City Trip- - September 26-29,2019  Costs tol be reimbursed by Council Office Budgets:  Item Airfare BART Ticket to SFO Hotel/Lodging in Seoul Total Costs  Cost  $800 per person round trip, $2400 total* $19.60 per person round trip, $58.80total Per diem rate of $366 per person, $1,098 total* $1,185.60 per person, $3,556.80 total  *See Exhibits A and B for federal standards on travel expenses.  Expenses covered by Gongju:  Transportation within Gongju and to and from Incheon Airport  Hotels while in Gongju All meals at Gongju    9/10/2019  Award Fare Details  GSA U.S. General Services Administration  Federal Acquisition Service  City Pairs Program  Airline City Pairs  Back Help  Fare Estimate Total Selected Fare Type: Origin: Destination: Carrier:  Unrestricted Coach Fare (YCA) SAN FRANCISCO, CA, USA (SAN FRANCISCO INT'L AIRPORT) SEOUL, KOREA United (UA)  Military Disclaimer  Disclaimer $1,600.00 $0.00 $60.00 $0.00 $1,660.00  Calculate Your Fare Estimate  Select Trip: Fuel Surcharge: First Checked Bag: Additional Checked Bags: Estimated Total Value:  OOnel Way e Round Trip  $30 Effective Date: 08/31/2018 $40 Effective Date: 08/31/2018  Exceptions: United Airlines 6 Fee varies based oni itinerary. For North America, Caribbean & Central America flights the 1st checked bagi is $30 and the 2nd checked bagi is $40. For the latest checked baggage updates, please review all relevant baggage information at United Airlines (nongovernment website) before you travel. To determine firsta and second checked baggage service charges for youri itinerary, use the baggage calculator. Baggage Calculator 6  ntpslepsearch.fasgsagowepasearclavelatdo7arelpe-yCAaHsanear20ipann155  1/1    9/10/2019  U.S. Department of State Home Page  IN ACTION  Per Diem Rates ExcelV Versions ofPerD Diem Allowance! Rates Allowances ByL Location Allowances ByT Type Biweekly Allowance Updates Custom Search Footnotest tos Sections 920 Standardized Regulations (DSSR) Archives (DSSR) Table ofContents (DSSR) General Information Advance ofPay Consumables Danger Pay eAllowances Education Evacuation Extraordinary Quarters Allowance (ÉQA) Foreign Transfer Allowance (FTA) Frequently Asked Questions South Cheju Home ServiceT Transfer Allowance (HSTA) Living Quarters Allowance (ORE) PerD Diem PostA Allowance (COLA) PostH Hardship! Differential R&R Separate! Maintenance Allowance (SMA) Service! Needs Differential Summary ofA Aliowances Temporary Quarters Subsistence Allowance (TQSA) Quarterly Report Indexes Reports Office of Allowances Contact Us Organization Chart  Home > Under Secretaryf for Management Bureauc  > Office ofA Allowances  ForeignF Per Diem Rates Office of Allowances  Select by Location Select by Allowance Type Printer Friendly  Foreign Per Diem Rates In U.S. Dollars DSSR 925 Country: Korea, South Publication Date: 09/01/2019 Previous Rates: 09/01/2019 V Go Begin End Lodging Rate Rate Diem Rate  Country Post Name Season Season Maximum M&I IE Maximum Per Footnote Effective  Name Korea, South Busan Korea, Korea, South Chinju South Korea, Chonju  Date N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 View 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019 N/A 06/01/2019  01/01 12/31 01/01 12/31 01/01 12/31 01/01 12/31 01/01 12/31 01/01 12/31 01/01 12/31  233 118 225 85 70. 148 84 153 66 104 154 135 61 74 199 79 230 112 128 115 74 181  138 68 102 66 52 71 58 92 66 75 134 91 73 49 85 61 136 84 125 75 49 97  371 186 327 151 122 219 142 245 132 179 288 226 134 123 284 140 366 196 253 190 123 278  Korea, South Changwon 01/01 12/31  (LQA) Official Residence Expense South Korea, Chongju 01/01 12/31  Korea, South Chung) Ju 01/01 12/31  Representation Allowances South Korea, Incheon  Korea, South Kimhae Korea, South Kumi Korea, South Kwangju 01/01 12/31 Korea, South Kyongju 01/01 12/31 Korea, South Masan Korea, South Other  01/01 12/31 01/01 12/31  Korea, South Pyeongchang 01/01 12/31 Korea, South Pyongtaek 01/01 12/31 Korea, South Seoul Korea, South Sokcho Korea, South Taegu Korea, South Taejon Korea, South Uijongbu 01/01 12/31 Korea, South Ulsan  01/01 12/31 01/01 12/31 01/01 12/31 01/01 12/31 01/01 12/31  ntpsaopralsstatego.wb2ope.dem.alimnayMen.eie-iaCountyCode-1i29  1/2    074 GONGJUCITY  Dear Honorable Mayor Jesse Arreguin,  Greetings! This is Kim Jeong-seob, Mayor of Gongju  City of the Republic of Korea.  Today, I am delighted to inform you that Gongju City as the old capital of Baekje Kingdom with long history and tradition will hold the "65th Baekje Cultural Festival" from September 28 to October 6, 2019 in order to inherit and develop the splendid Baekje culture.  The Baekje Cultural Festival to be held in the theme of "Enjoy Baekje, the Origin of the Korean Wave" consists of various programs related to food, clothing and shelter of the Baekje period, and other events in which you can see and enjoy the dynamic and interesting Gongju as a UNESCO World Heritage City with the spirits of Baekje Kingdom period.  If you attend the festival, Gongju City will bear the expense for accommodationla single room per delegation member) & meals for you and your delegation members for 4 days and 3 nights from September 27 to September 30, 2019. We sincerely hope you will be able to participate in the main events including the welcome dinner banquet prepared for the international exchange  cities.    Please let us know if you can attend the festival or not by August 2 and, if yes, please let us receive the ssh7901@korea.kr, or telephone +82-41-840-2589, which are the contact information of the official in charge in Administrative Support Division of Gongju City Hall.  list of your  delegation  members via  e-mail  With my strong hope that you will be spare some time out of your busy schedules to participate in the representative event of Gongju City, I wish you all the best for good  health and happiness.  July  2019  Sincerely yours, K3BE4 Kim Jeong-seob Mayor of Gongju City