DELMONT BOROUGH COUNCIL MEETING MINUTES  April 11, 2023 77 Greensburg Street Delmont, PA 15626  ELECTED OFFICIALS: Alyce Urban, Mayor Andrew Shissler, Council President Present Stan Cheyne, Vice President Jeffrey Cunningham EMPLOYEES:  Present Present Present  Pam Simpson Becky Matesevac David Weber Chris Bigley  Present Present Present Present  Bill Heaps, Public Works Supervisor Dawn Earhart, Secretary/Treasurer T.J. Klobucar, Delmont Police Chief PROFESSIONAL SERVICES: Dan Hewitt - Avolio Law Group, LLC  Absent Present Present  Present  ENGINEER REPORT: LSSE Representative RESIDENTS ATTENDING: Daniel & Cathleen Payton Joe & Heather Eveges Donald Cline OTHERS ATTENDING Georgia Boring - Penn Franklin CALLTO ORDER:  Kevin Brett  Vicki Walters Daniel Denezza  Patrick Varine - Trib/Star  Mr. Shissler calls meeting to order and join in the Pledge.  Council held an Executive Session prior to Council Meeting. Content of Meeting falls under Public Confidentiality, as stated ini the Sunshine Act, Section 708-A5. No decisions were made.  March 14, 2023 Council Meeting Minutes  Page 1of17    STANDARD MONTHLYBUSINESS  MEETING MINUTES:  Council reviewed the March 14, 2023 Council Meeting Minutes. Stan Cheyne Made the Motion to Approve the March 14, 2023 Council Meeting Minutes, upon revision to Page 2 regarding removal of tree and forester review timeline and upon revision to Page 15 regarding the verbiage "Engineer Report" being changed to "Engineer Study". A Second Motion was Made by Chris Bigley. All  Approved. TREASURER's REPORT:  After review of the April 11, 2023 Treasurer's Report, Becky Matesevac Made the Motion to Accept the April 11, 2023 Treasurer's Report. Jeff Cunningham Seconded that Motion. All Approved. Bills on display but not read. The report of the bill dates reflect the day after the previous Council Meeting until the day of the new Council Meeting. It was stated that the Republic Services bill for $80 should not have been paid, according to the contract that the Borough has with Republic, the Borough is not be charged any overages. Dave Weber will reach out to Republic Services to request to have the charge lifted and refunded. Stan Cheyne Made the Motion to Pay the Bills.  BILLS:  Becky Matesevac Seconded the Motion. Motion Passed.  CITIZENS' COMMENTS  Ag group of residents from Stotler Drive attended the Meeting to express concerns over overgrown and dead trees on Borough property that border their homes. Daniel Payton, of Stotler Drive, expressed concern over a recent incident where a tree fell on his pool. The property was recently given tot the Borough by Catarinella. They are requesting that the Borough remove the trees, as they are overgrown and now dead. Mr. Shissler responded that the Borough has not yet had a chance to review the property since it's been acquired. Dan Denezza, also of Stotler Drive, Stated that there are currently two dead pine trees, ready to fall on his property. He is concerned for the safety of his kids playing on their swing set int the back yard, where the tree would fall, if iti fell. Joe Evenges, Also of Stotler Drive, is respectfully requesting that the Borough consider reviewing the Vicki Walters, of the Delmont Historical Society, gave Council an update on the Watering Trough repair. They were told that they have to use white oak wood, which is hard toi find. They are going to level it out, replace some bolts, replace or repair the liner, upgrade the solar panel and seal to Vicki' Walters also reported that she had been to the Log Cabin at Shields Farm cleaning out some of the things that were stored there. She said she had trouble with the back door lock sO she called Public' Works and left message for them to go up and fix and/or lock the door. She also reported  state of the trees and removing them as well.  preserve it.  that there is a hole by the back door where it seems critters are getting in.  March 14, 2023 Council Meeting Minutes  Page 2 of17    NON-CITIZENS' COMMENTS  COMMITTEE REPORTS  ENGINEERING REPORT-I LSSE - Kevin Brett  Kevin Brett reported that they have received road bids and is recommending that the Borough hold Mr. Brett said that LSSE is also getting ready to review Phase II, second year sewage bids. Mr. Brett said that the reporting for the dye tests that he is submitting on behalf of the Borough looks good and that a lot of the properties are being inspected and repaired. Mr. Brett reported that the Scope Change for Contract #C0081785 has been received and looks good. He asked that the Borough Office be looking for the Notice from DCED. Mr. Brett mentioned that Grant season is here and recommended that the Borough put together a "wish list" of projects that they would like to get to and watch for grant opportunities.  off on accepting, that they have at least 90 days to review and accept.  March 14, 2023 Council Meeting Minutes  Page 3 of17    LSSE Civil Engineers and Surveyors 45341 Route 136, Suite9 Greensburg, Pennsylvania 15601 Ph.(724)837-1057 . Fa(724)838-9811  Memo  TO:  Delmont Borough Council FROM: Kevin A. Brett, P.E. Donald R. Hixson Jr., P.E., PLS GaryM. Baird SUBJECT: Street Committee Items  DATE: April11,2023 S.O.No.: 0398-02-01 cc: File  2023 Roads: Ifa road program is planned in 2023, bid documents will need prepared and bid by Februaryforal March 2023 opening and award in. April to receive competitive bids. LSSE transmitted list of roadways. for Borough consideration. 2023 Road Program bid opening was held March 9, 2023. Bid Report was transmitted, for Borough review. Borough tabled award ofl bids at the March MS4 Permit: Borough's PRP Plan is for removal of 36,000 Ibs of sediment per year. Annual Geotechnical investigation, field work completed. LSSE transmitted easements necessary. for work to be completed. CCTV completed on Dogwood; pipe is in poor condition and needs repaired; to be included in scope. Meeting held with residents on July 1, 2022; updated easements sent to Borough on. July 7from discussion with residents. Bid opening was held on September 8, 2022. LSSE, reviewed results with Council September 9, 2022. LSSE provided Bid Report. Work awarded to. JS Paris Excavating, Inc.; the Contract Documents and Change Order No. 1 issued to the Borough. Pre- Conshruction Meeting was held October 12, 2022. Work began the week of October 24, 2022. LSSE transmitted Pay Request No. li in the amount f$49,950.00. LSSE transmitted. Pay Request No. 2 on December 8, 2022. for $94,606.87. DCED noted both grant reimbursement requests have been approved. LSSE to transmit Pay Request No. 3. LSSE transmitted reimbursement request. LSSE transmitted Partial Payment No. 4. CFA responded 2n4 grant cannot be utilized on project with another grant. Initial grants reimbursement has been submitted. LSSE is scheduling walkthrough with Borough and Contractor on final lawn and pavement restoration. LSSE is working with As part oft the Borough MS4 Permit and PRPI Plan, LSSE has prepared the following to summarize the current status of the Borough's implementation of its Pollutant Reduction Plan as well as the next The Borough must reduce the sediment loading in two watersheds, the Haymakers Run - Turtle Creek and the Beaver Run - Beaver Run Reservoir Watersheds. The following tables indicate the projects that have been completed to address thet requirements of the PRP: for each watershed.  meeting.  Progress Report has been submitted on September. 30.  CFA on scope amendmnent for 2nd Grant. LSSE provided MS4 files to Borough for theiruse.  projects to be completed.  March 14, 2023 Council Meeting Minutes  Page 4 of17    Haymakers Run- Turtle Creek Watershed  Ibs Sediment Removed 5.295 6,544 5,467 17,306  Project Cheny Blossom Newhouse Park Apple Hilll Retrofit Required Sediment Reduction (Ibs) Anticipated Sediment Reduction (Ibs)  Status Completed To be constructed Fall 2022 Needs Designed  Project Cost $78,045.00 $512,000  As-built Bids received 9-8-2022.  Tobe determined after designed-to bec constructed by Spring2013  16,553(11,339: LB to be completed by end of 2022)  Beaver Run - Beaver Run Reservoir Watershed  Ibs Sediment Removed 2,710 3,023 14,586  Project Lindsay Lane Barington) Ridge LF)  Status Tob be constructed: 2022 Needs Designed  Project Cost $125,000.00 (OPC) Pricing To be determined after design-to bec constructed by Spring 2023 To be determined after design-to be constructed by Spring 2013  updated 4- 12-2022  Stream Restoration (325 Needs Designed Required Sediment Reduction (bs) Anticipated Sediment Reduction (Ibs)  (2710LBst to be completed by end 2022) 20,319ifall three projects completed  Per the above tables, with the noted projects, the Borough would address the requirements ofthe PRP. Ina accordancewith. Permiti requirements, all work must be completed by. April 2024.  March 14, 2023 Council Meeting Minutes  Page 5of17    LSSE Civil Engineers and Surveyors 45341 Route 136, Suite9 Greensburg, Pennsylvanial 15601 Ph. (724) 837-1057 . Fax(724) 838-9811  Memo  TO:  Delmont Borough Council FROM: Kevin A. Brett, P.E. Donald R. Hixson Jr., P.E,PLS GaryM. Baird  DATE: April11,2023 S.O.No.: 0398-01 cc: File  SUBJECT: Sewer Committee Items Update  CRAMER COA  Phase 1 Interceptor, and Forcemain upgrades ready to bid once. Property. Acquisition completed. Report due to DEP in. July and. January each) year. July 2022 report was submitted on July 29, 2022. January 2023 Report was submitted on January 31, 2023. A revision to the January 31, 2023 submittal was submitted on February 14, 2023. Next reporti is due July 31,2023. RUS Grant Submittal: LSSE has uploaded the Preliminary Engineering Report and other required documents. Borough has application 99% complete. A few Borough submittals remain and certifications by the Borough. Once those items are completed, LSSE will contact RUS to verif they have received the necessary items. Borough Submitted application. LSSE mpdated per DEP Alternative comments. LSSE is responded to RUS's comments on the Osage. Nation THPO clearance. RUS: sent Emily Palmer (LSSE) info Borough needs to submit. Ifthey accept it, no further action, if they do not a Phase 2. Archaeological study will be needed. RUS provided comment to the latest submittal. LSSE responded 6-9-20 and will follow up next week to check status. Borough received comments, from RUS requesting a number ofdocuments the Solicitor and LSSE will be reviewing with Sewer Committee. for submittal. Solicitor and LSSE provided agreement documents request by RUS which were submitted to RUS for approval. LSSE received comments from RUS regarding proposed EQ Tank drawings, LSSE responded September. 27, 2021. RUS advised they were requesting update on status of review of Environmental Assessment from their state environmental coordinator on January 5, 2022. RUS review ongoing, requested additional information March 3, 2022, response provided: same day. RUS issued comments on. April 25, 2022. LSSE provided response. June 15, 2022. RUS issued further comments June 21, 2022, LSSE received comments from third parties prior to responding to RUS. LSSE response issued November 17, 2022. RUS indicated they received the report. RUS requested additional clarification on January 6, 2023; LSSE responded via telephone call. RUS requested addition information related to the foodplain. LSSE provided response on February. 2, 2023. RUS requested additional information, for the Preliminary. Engineer's Report (first round of additional information requests for this report), request is extensive. Board recommended LSSE table thel RUS application at the March meeting until resolution of the land dispute case.  March 14, 2023 Council Meeting Minutes  Page 6 of17    Cramer Lif. Station replacement modem is scheduled for delivery and installation by Cambria. Systems the week of October 17. Modem was delivered but the Lif Station no longer has a Verizon Account. Cambria Systems was provided the Borough's AT&T account number on November 30, 2022. Cambria Systems ordered new modem and are awaiting delivery. Modem and ATT SIM card received. Cambria Systems waiting. for third party to complete programming. for replacement modem. Cambria expects to receive modem from third party week ofJanuary 9. Cambria to coordinate with LSSE/Borough on site visit to install. Replacement modem installed by Cambria Systems on. January 12,2023. Invoicej from Cambria System submitted to Borough, for review and! payment. Temporary Bar. Screen installed by CWM Emvironmental on. January 31, 2023.  Cramer Lif Station Pump Set No. 2 soft start stopped finctioning on January 11, 2023. CWM Emvironmental, provided quote (Estimate #267) to replacesof start on. Januay 20, 2023 in the amount of $5,720.00 with a 12-16 week lead time. Quote executed by Delmont and issued to CWM Environmental on January 31, 2023. Replacement soft start to be installed by CWM Environmental once partist received; LSSE has reached out to CWM: for status update. Pump Set No. 1 stopped, finctioning on, January 31, 2023. CWM Environmental transported pump to Pumpman, for review. Soft start for Pump Set No. 1 installed on Pump Set No. 2 until replacement is received. Pumpman provided quotes to repair the pump set in the amounts of $4,141.00 and $4,946.00 for each pump in the set. Board approved work at March meeting; Pumpman to Cramer Lift Station Auto-Dialer changes were requested by CWM to include new order of phone calls and new contacts. LSSE obtained proposal from Cambria Systems in the amount of $250.00 to re-set the Auto-Dialer contacts. The proposal is included as Attachment A to this  perform the work, schedule tol be provided.  renort for Borough consideration.  FT' SACOA  The Sewer Committee met and drafted adjusted budget for the FTMSA Executed COA-which was been executed by all entities dated August 29. 2019. No work was planned for 2019 Budget as the FTMSA COA was not received until early 2019. The following milestones are required per the Order. LSSE to work with Sewer Committee to develop a budget for the items listed below which are each municipal entities responsibility to complete. LSSE and Borough met with. FIMSA on May 19, 2022 to review COA progress and LSSE met with FTMSA and GTE on June 2, 2022 to review connections and mapping. LSSE met with FIMSA and GTE on. June 21, 2022 to review connections and metering data for each connection. Next virtual meeting is scheduled for July 26 at 9:00. AM. Salem' 's  Engineer will bej joining. group to discuss. flowsf from Salem and comnectivity.  Identification. Inspection and Mapping.  a. By January 1,2021 the Municipal Entities shall, at a minimum, identify and inspect all accessible manholes, pump stations, siphon chambers, combined sewer" regulators, diversion chambers, exposed sewer" lines, exposed, force mains, outfalls and all other visible appurtenances of their respective sewer systems (the FTMSA Contributor Systems and the FTMSA Sewer System). This identification and inspection shall be refèred to herein as the "Visual Inspection.' " By. January 1, 2021, each Municipal Entity shall also provide the results oft the Visual Inspection to FTMSA so as to permit  March 14, 2023 Council Meeting Minutes  Page 7 of17    FTMSA to complete an accurate GIS based map ("GIS Map" ") that includes this information. Field work completed Public Works did an excellent job finding an opening all the manholes. A report will be provided to DEP and FTMSA on the findings, once they are reviewer with Sewer committee. Report is being prepared for review with Sewer Committee over the next few months. Meeting to be scheduled with Gibson Thomas to review our mapping versus their mapping to confirm ownership of the manholes at the Borough line. Goal is to have completed by: years end. Map updated and transmitted to DEP, FIMSA and Gibson Thomas December 30, 2020. Meeting held with FTMSA to review points of comection and ownership of those b. GIS-Mapping of Sewer System: Both this Order and the Cramer Order requires system to be mapped and manhole physical surveys to be completed. LSSE to provide current mapping to FTMSA for their use in its current state. LSSE to work with Public Works to locate and access all manholes which are reasonably accessible in first 90 days of orders being executed. This work to be completed in November-January 2020. Locations are complete. LSSE 99% complete with map = to be reviewed with Sewer Committee and then transmitted with MPS to. FTMSA and DEP. Public Works did an excellent job assisting with the locations. A list of manholes, which were unable to locate, or manholes which are in need ofrepair is being prepared, for Public Works to address over the next five years. Ongoing - 5-year plan being developed with Public Works. Results provided to DEP, FTMSA and GTE with December update. Mapping data in GIS reviewed, LSSE provided our output that is in GIS, GTE reviewed and Within 12 months of the executon of this Consent Order and. Agreement, each enact an ordinance! prohibiting the comnection ofany stormwater conveyance into the portions of their SSS that are referenced in this Consent Order and Agreement. Ordinance approved and implemented. First three months results provided to. DEP, FTMSA and GTE. Submitted to DEP and enacted by Borough and implemented. Results will be Within 12 months of the execution of this Consent Order and. Agreement, each develop and enact an ordinance ("Lateral Resale Ordinance" ") requiring the inspection oft the integrity of each private sewer lateral tributary to the portions of their SSS that are refèrenced in this Consent Order and Agreement upon the sale, fransfer; assignment (as in the event of a mortgage), pledge or hypothecation of any interest in real property on which those private laterals are located, provided, however, that no such inspection shall be required for (1) transfers between husband. and wife incidental to a divorce; (2) transfers through a Decree of Dishribution incidental to the adminishration ofan Estate; and (3) a refinancing of an existing mortgage by a mortgagor" who has had a visual inspection of the lateral and had action taken to correct any failure within 5j years of the refnancing. The inspection shall be accomplished by televising the laterals according to procedures adopted by each. Municipal Entity designed to detecta "shuchurally defective-"lateral as defined below. Upon receipt ofinspection results that demonshrate the lateral is shuctrally defèctive, " which shall constitute aj failed test ("Failure" or "Failed"), such private laterals must be repaired or replaced by the property owner prior to the issuance ofa certificate indicating the absence ofliens on the real property in question. The Municipal Entities shall diligently enforce the Lateral Resale Ordinance. A  sections. Map updatedj following this meeting.  requested additional data which was provided. Ordinances: Due Date August 29. 2020  submitted to DEP with Progress Reports.  March 14, 2023 Council Meeting Minutes  Page 8 of17    "shructurally defective" lateral shall be defined as a sewer lateral that exhibits root intrusion, separated. joint(s), broken pipe(s), cracks, inflow and/or infiltration ofstorn, spring and/or groundwater; or any other condition which lends ifself to inflow and/or infiltration ofwater into the sewer lateral other than sanitary and/or gray water. Cramer will follow same language as FTMSA Order: Ordinance was adopted at the August meeting. Ordinance Smoke and/or Dye Testing due August 29, 2023 (Testing). Final Illegal Connection Within four years oft the execution ofthis Consent Orderand. Agreement, conduct: smoke and/or dye testing of the portions of their SSS that are refèrenced in this Consent Order and Agreement in order to identify illegal comnections associated with properties and shuchures; all illegal connections shall be removed within 18 months ofidentification. To the extent that any Municipal Entity has conducted such smoke and/or dye testing within three years of the date ofthis Consent Order and. Agreement, said Municipal Entity may rely on those results in lieu ofadditional testing, provided, however; that illegal connections detected during that time period must be removed in accordance within the timeframe referred to above in this subparagraph. LSSE preparing smoke testing specification, for bids to be received in May. for June award. Testing to be completed in. August or September-Driest, part of the year. We received two bids, one. for $.75/LF or $32,105.25 and one. for $.88/LF or $37,670.16. We recommend award of Smoke Testing. for remainder of System 42,807 feet for $.75 perj foot or $32,105.251 to Standard. Pipe Services contingent on them providing insurance certificate. Pre- Construction meeting held with Standard. Pipe Services July 22, 2021. Invoice No. 2911 in the amount af$28,500.001 to Standard. Pipe Services, LIC approved. Project is currently ongoing- Contractor completed thej field work on October 4, 2021. All reports finalized ands submitted: to LSSE. LSSE prepared violations summary map and report. Report was reviewed with Sewer Committee Jamuary 13, 2022. Violation letters to residents were prepared by LSSE for Delmont transmittal. Violation compliance dates in letters were updated per Borough directive and resent to the Borough for transmittal. Resident violation letters were provided with deadline of September 30, 2022 to address the repairs. Borough is in progress of installing manpans, approximately 50 installed to date, and 40 more manpans are on order. One resident repair remains outstanding, Borough scheduling inspection to locate inspection stack. Borough toJ follow-up with Salem's repairs, for the Cramer Lif Station Smoke Testing. Borough has initiated dye testing, first batch ofviolation letters were hransmitted. Dye testing status was includedi in COA reportfor. January 2023. Dye testing is ongoing. CCTV and Clean - August 29. 2024 for FTMSA. Cramer is 365 days from when Orderis LSSE has reviewed and recommends the awarding of Conhract. No. 21-S1 for Sanitary Sewer Cleaning and Television Inspection to Robinson. Pipe Cleaning Company. for $71,016.95. Pre- Conshuction meeting held on September 8, 2021. Contractor began work the week of September 20, 2021. Contractor completed work the week of December" 6, 2021. Change Order No. 1 (Final) to decrease cost by $17,502.64 and Partial Payment No. 1 (Final) in the amount of $53,514.31 were approved and issued at. December 2021 meeting. LSSE has prepared figure of defects for review by Sewer Committee, date TBD. LSSE prepared bid package for Phase 2 CCTVwork) for Turtle Creek: sewershed; project was advertised and a bid opening held September 12, 2022. LSSE recommends award to. Insight Pipe Conbracting, LIC in the amount of $87,422.50. Bid was awarded to Insight Pipe Contracting, LIC. Pre-  approved and implemented. Removal by end February 2025.  signed for CRAMER  March 14, 2023 Council Meeting Minutes  Page 9 of17    Conshuction Meeting was held October 12, 2022. CCTVwork completed. November 3, 2022. This completes 60% ofthe system and Borough is on schedule per the order. LSSE transmitted Change Orderl No. 1 (Final)) for contract reduction of$4,569.80 and Pay Request. No.. 1 (Final) Request for Proposal was transmitted to. Insight. Pipe Contracting, LIC on September. 23, 2022 to perform repairs ofdefècts identified in the CCTVI Phase 1 project. Insight. Pipe advised they were not able to perform the work within the Co.Stars program. LSSE coordinated with other contractors to. set up: scope ofwork within Co.Stars programs for Phase 1 and Phase 2 repairs. Phase 1 repairs are mostly within CoStars parameters. Two dig repairs from Phase 1 are ineligible for CoStars. Tollgate Lane line replacement to be separate project with cost estimate of $400,000.00. Phase 2 repairs will not be eligible for the CoStars program; estimated cost toj perform outstanding Phase 1 dig repairs and Phase 2 repairs is $350,000.00. Robinson Pipe Cleaning Company provided proposal based on Time and Materials for work; would not provide proposal outside of this basis. State Pipe Services, LLC did not have CoStars prices for most repairs. Insight Pipe is providing proposal for repairs; Within five vears of the execution of this Consent Order and Agreement, televise the portions of their SSS that are referenced in this Consent Order and Agreement and clean all segments necessary to restore full hydraulic capacity; excepting however that FTMSA shall on or before March 1, 2021 televise and clean the FTMSA Interceptor System. To the extent that any Municipal Entity has conducted such televising and cleaning within 5 years of this Consent Order and Agreement, said Municipal Entity mayrely on those results in lieu of additional testing and cleaning. Within six vears of the execution of this Consent Order and Agreement, identify and repair all Grades 4 and 5 defects ("Grades 4 and 5 defects") observed in the portions of their SSS that are referenced in this Consent Order and Agreement. Grades 4 and 5 defects refer to the most significant defects in a sewer system indicating imminent or near imminent pipe failure for pipes that need to be repaired as soon as possible to prevent illegal discharges of sewage and to assure that sewage flows are properly conveyed to a treatment plant. Grades 4 and 5 defects are determined using industry criteria created by the National Association of Sewer Service Companies ("NASSCO") under its Pipe Assessment and Certification Program ("PACP")- NASSCO is a nationally recognized organization of sewer system professionals such as professional For Cramer: (4 and 5 Defects identified 730 days, within 60 days following ID need schedule, for repairy for Cramer). LSSE prepared Request for Proposal and transmitted to Insight. Pipe Contracting, LIC on September 23, 2022 to perform repairs ofdefects identified in Phase 1 oft the CCTV project. Insight Pipe advised they were not able to perform the work within the CoStars program. LSSE coordinated with other Contractors to review scope of work under CoStars, as described above. The sewers on Tollgate need replaced, Service Order" to be provided for Suveys and Bidding. for this section. LSSE is preparing a PA Small Water Grant. Application to perform this work. Anticipated cost is $ 400,000. Borough match $60,000.00 and  ini the amount f$82,852.70.  proposal to be reviewed at Sewer Committee Meeting.  engineers. (August 29, 2025 work completed)  $340,000.00 Grant.  March 14, 2023 Council Meeting Minutes  Page 10 of17    Flow Monitoring (BYFTMSA). No later than. March 1, 2020, FIMSA shall commence and complete by November 30, 2020, a. flow monitoring program to determine the magnitude, frequency, duration, source(s) and cause(s) of all SSOs and the hydraulic overload in the FIMSA Sewer System. AII flow monitoring shall be performed in accordance with the requirements and protocols listed herein. FTMSA shall be entitled to usej flow monitoring data provided to FIMSA by the Municipal Entities, provided that the flow monitoring data is obtained in conformity with all flow monitoring requirements and protocols discussed herein. Within three months of the execution of this Consent Order and. Agreement, FTMSA shall develop and distribute to each. Municipal Entity performing. flow monitorng on which FTMSA will rely, an additional protocol to. facilitate the cooperation and coordination necessary. for FIMSA to receive accurate flow monitoring results. This additional protocol shall be consistent with all flow monitoring protocols and requirements in this Consent Order and Agreement and shall be adhered to by the Mumicipal Entities. A copy of the additional protocol shall be submitted to the Department at the time it is submitted to the. Municipal Flow meters shall be installed in order to obtain accurate data demonstrating capacity above comnection points, flow entering. from tributary connection points, and capacity downstream from connection points, and shall, at a minimum, be placed at the following locations (the Meters were removed in December 2020. LSSE to complete QA/QC and a model will be developed and hransmitted to. FTMSA for there us by end of March 2021. These flows will be provided to FTMSA. for our points ofcomection. SOA will bey providing, for all 2021 items as incorporated in budget review at the. January Sewer Commiftee meeting. QA/QC report and existing conditions model being prepared for submittal to FIMSA, for their use. Model transmitted to FTMSA and DEP, no work proposed on the Delmont system based on model. LSSE, Salem and FIMSA Engineers have been meeting to review meter data and develop a standard reporting format. for the Delmont connection point which has Salem, Delmont and  Entities.  "Monitoring Locations"):  Murysvillelow. GIS, mapping comments to date have been addressed.  SsO Elimination Plan( BYFTMSA)  a. By March 1, 2022, FTMSA shall develop a hydraulic model of the FTMSA Sewer b. By September 1, 2022, FTMSA, on behalf of the Municipal Entities, shall submit to the Department for its review and approval, or modification and approval, aj joint plan and schedule to eliminate the hydraulic overload and all SSOs in the FTMSA Sewer System ("SSO Elimination Plan"). Have not received the draft plan as of this date. No Within 270 days of the Department' 's approval of the SSO Elimination Plan, FTMSA, on behalf of thel Municipal Entities, shall submit to the Department a joint amended. Act 537 Plan ("Act 537 Plan") for the construction of the projects elected in the SSO  System.  Change.  ACT5371 Plan (BYI FTMSA)  Elimination Plan.  March 14, 2023 Council Meeting Minutes  Page 11 of17    For Cramer following:  Within 180 days submit Act. 537. Planj for gravily sewer and forcemain) from. Jamuary 14, 2020? This is ready to submit. This is ready once Order is executed. Within 60 days of Cramer 537 Plan approval submit Part 2 for gravity sewer and forcemain. To be drafted while. Act 537 is being reviewed by DEP. Within 730 days of1 Part. 2 approval conshuct gravity line and forcemain - preliminary Within. 270 Days ofgravity line andj forcemain to Cramer submit revised. Act. 537. Plan to include the tank following post) flow monitoring (to be scheduled once interceptor is  plans prepared. completed).  Within 60 days ofPlanning approval submit al Part. IIpermit. Within 545 Days complete conshruction ofEQ tank.  Construction ofImprorements  On or before 41 months after DEP's approval of the Act 537 Plan, FTMSA shall complete construction and operate the new or modified sewerage facilities in the  approved sSO Elimination Plan.  Progress Reports Signed August 29, 2019: The Municipal Entities shall each submit semi- annual progress reports to the Department documenting their efforts to comply with their obligations described in Paragraphs 3, 4,5,6,7,8, 10, 11 and 12 of this Consent Order and Agreement ("Progress Report"). The first Progress Report shall be submitted seven full months after the execution of this Consent Order and Agreement and every six months thereafter for the duration of this Consent Order and. Agreement. The Progress Reports shall be submitted in both printed and electronic form. The Progress Report shall be sent to the address in Paragraph 20 of a. A description of the actions taken in the previous six months to comply with the obligations in Paragraphs 3, 4,5,6,7,8,1 10, 11 and 12 oft this Consent Order and Agreement. b. A description of all activities scheduled for the next six months to comply with the obligations inl Paragraphs 3,4 4,5,6,7,8,10, 11 and 12 ofConsent Order and Agreement. A description of any problems or delays encountered or anticipated regarding the performance of the activities required by this Consent Order and. Agreement. Progress report submitted December" 30, 2020 to DEP, GTE and FTMSA. Next. Progress Report due March 29, 2021 and last day of September 2021. LSSE ransmitted last round of reports to DEP via email on March 9, 2021 per DEP's request. Hard copies were hransmitted in December; but DEP requested email copy ofeach. LSSE ransmitted update. Next update due in September: September. 2021 progress report issued to PADEP. March 2022 report was submitted to PaDEP on March 25, 2022. September 2022 report was submitted to PaDEP on September 26, 2022. March report was submitted on March 31,  the Agreement, and include, but not be limited to:  2023. Nextreporti is due September 25, 2023.  Grants  CFA Local. Share. Account (LSA) grant application period opened and applications are due March 15. Conshuction and Infrashuchure, projects are eligible forf finding. No mnicipal match is required for grant. Municipal Resolutions are required. Grant funding range is $25,000 to $1,000,000. LSSE  March 14, 2023 Council Meeting Minutes  Page 12of17    prepared application for 1,000,000.00 in finding for the Christy Road Equalization Tank conshuction project. Application was submitted on. March 14, 2022 for funding consideration. LSA has advised thatj finnding awards are tentatively scheduled, for the Fall of2022. Upon award offinds, standard deadline for use offunds is. 36 months following agreement execution (i.e.. Fall 2025 deadline tou use finnds). Delmont Borough was not selected for any grant funds from this grant program. The PA Small Water and Sewer Grant is available for projects with a cost between $30,000.00 and $500,000.00 involving conshruction, improvement, expansion, repair; or rehabilitation of sanitary sewer, storm sewer, or water systems. The required match is. 15%1 with a $100.00 application, fee due digitally at time of application. LSSE submitted application for Tollgate Lane Sewer Replacement with approximate cost fS400,000.00, and application, for Phase 3 and 4 CCTV and Sewer Repairs The Ho. PA Water and Sewer" Grant is available for projects with a cost between $500,000.00 and $20 million involving conshruction, improvement, expansion, repair, or rehabilitation of sanitary sewer, storm sewer, or water systems. The required match is 50%1 with a $100.00 application, fee due digitally at time ofapplication. LSSE submitted application for the Cramer Lif Station Equalization  with approximate cost fS400,000.00.  Tank prgecer53,0000.0. Chapter 94 Report  Next one due in March 2023. LSSE: submitted Chapter 94. Response on. March 8, 2023.  March 14, 2023 Council Meeting Minutes  Page 13 of1 17    SOLICITOR's REPORT Dan Hewitt, Avolio Law Group, P.C.  Mr. Hewitt reported that Council agreed toi forego al Planning Commission review for the White Oak Condo Property corrective plan. The subdivided parcels will just be reversed back to the original parcels. A Motion to Approve Corrective Plan for the White Oak Court Plan was Made by Stan Cheyne. A Second Motion was Made by Jeff Cunningham. All Approved. Mr. Hewitt stated that the Civil Service Commission met on Monday, April 3, 2023. The Commission made a recommendation after reviewing the recent testing for promotion. Mr. Hewitt gave an update on initiating the Stormwater Authority. The authorizing Ordinance was approved last month. He requested that Council provide him with five (5) members to be identified int the corporate filings for Harrisburg. He will then be able to move forward with the process. Mr. Hewitt also gave an update on the Concerned Citizens Lease. He is currently working on getting a meeting scheduled with Attorney Bash and Bill Heaps to review. He is recommending that due tot the confusion with multiple names to the different structures, that an aerial map be printed with specific given names to reference each structure or area, in order for there to be no Mr. Hewitt reported that the White Oak Drive property, owned by Drakulic estate, has been scheduled a hearing in May to make property available for a Free and Clear Sale. Once the property changes ownership, the Borough will be able to move forward with getting the property cleaned up. He said due to the complaints regarding the property, Bill Heaps can put up No Mr. Hewitt addressed the property at 33 West Pittsburgh Street and the ongoing issue the landlord ish having with FTMSA regarding the billing for the property. FTMSA is requesting that the Borough decide whether or not to recommend that they reduce his EDU's and adjust his billing for the month's he had the water capped at the property. Mr. Hewitt reiterated that reducing the EDU's on properties that are not resided in is not a process that FTMSA nor the Borough follow. This is only for a more permanent solution, where the property is permanently inhabitable. I can only be determined by capping both the sewage line and the water line to said units, as well as having all of the fixtures removed, such as faucets, toilets, etc. Also the units would have to have separate sewage lines for each unit, and in this case all units run from same sewage line. Also, at the time ofi inspection by the Borough's Public Works Department, all units were at capacity. Mr. Hewitt stated that FTMSA had reached out to MAWC to inquire how many units they have on record and are servicing. MAWC reported that upon physical inspection of the property, they have five (5) units that they are servicing. Borough engineers said that the Borough should verify that FTMSA Mr. Hewitt reported the "flushable wipes" issue, on behalf of the Borough's Public Works Department. He said this has been an ongoing issue. Public Works is asking that residents not use these flushable wipes". These are clogging the Borough's sewage lines and causing much Mr. Hewitt addressed FTMSA's request to have all participating communities to follow the terms of the F.O.G Program. FTMSA has enacted procedures for regular inspections. Once Mr. Hewitt receives a copy of that programs inspection process from FTMSA's solicitor, he will advise Council  confusion when referencing each one.  Trespassing signs until it's resolved.  should be billing for five (5) units as well.  damage and costing the Borough money on repairs and maintenance.  on this issue.  March 14, 2023 Council Meeting Minutes  Page 14 of17    PUBLIC SAFETY/POLICE AND FIRE DEPARTMENT REPORT - Mayor, Alyce Urban and Chief Klobucar Chief Klobucar said the Delmont Borough Police reported 113 total calls for service in March 2023. Chief Klobucar reported that after the Civil Service Commission Meeting, they found Officer Stull to be the most qualified for the promotion of the position of Corporal. He will have Officer Stull attend the next Council Meeting, where he will be sworn in as Corporal. A Motion to Promote Gregory Stull from Officer to Corporal was Made by Chris Bigley. A Second Motion was Made by Becky Chief Klobucar also reported that he and the Borough Office is working together with a grant specialist for the purchase and installation of cameras on the Borough building. These cameras will offer a 360 degree view of the Borough building and reach out to the Library and the intersection of Route 66 and Greensburg Street. The cameras will run. 24/7, however will not be monitored 24/7, but rather offer the opportunity to go back and view. Ini the past, this would have been a great option for the Police Department in prior criminal activity, burglary, slip and falls, vehicle accidents, Mayor Alyce Urban reported that the Borough's Monthly Safety Meetings are going well. She stated that the Borough and the Delmont Volunteer Fire Department have been communicating Mayor Urban also reminded residents that Community Clean Up Days is Saturday, April 29th starting at 9:00 AM at the Parklet. The dumpsters will be set up at the Borough Garage on Bierer Street for residents to utilize starting at 9:00 AM as well. She reported on behalf of Bill Heaps, who is offering to do pick-ups for Senior Citizens only on Thursday, April 27th and Friday, April 28th. This service is only for Senior Citizens who are physically unable to make it out to the garage. The Mayor is asking though, if residents are able to make it out to the garage, they should. The pick-up Fire Chief Donald Cline reported that the Fire Department's newi truck will be in service soon. He also reported that the Fire Department responded tot twenty three (23) alarms in March 2023 and had three (3) drills. They also visited Center Ice in Delmont and checked exits, any hazardous materials, etc. The next local business that they will inspect will be Red Barn Winery, at the  and 3 criminal arrests.  Matesevac. All Approved.  etc. Council agreed.  well together at these meetings.  service is a courtesy to those only who need it.  business owner's request.  BUILDING AND RENTALS Pam Simpson and Jeff Cunningham code electrical work, new walls and new drop ceiling.  Pam Simpson reported that the upgrades and repairs to the upstairs of the Borough building, where the Salem Crossroads Daycare resides, is complete. Included in that is new flooring, up to Mrs. Simpson also reported that the Borough renewed their contract with IGS, an energy provider, supplemented under People's Gas. The contract is at at fixed discounted rate for thirty six (36) months and covers the Borough building, the Borough garage and the Police Department. Al Motion was Made by Stan Cheyne to Amend the Agenda to include Consideration of. JS Paris Partial Payment #4 ini the Amount of $65,367.10. A Second Motion was Made by Jeff Cunningham.  STRETS/ROADS/STORM WATER  Stan Cheyne and Jeff Cunningham  All Approved.  March 14, 2023 Council Meeting Minutes  Page 15 of17    AI Motion was Made by Stan Cheyne tol Rescind the Last Motion to Partial Payment #4 int the Amount of $88,691.50 and Pay the Revised Partial Payment #4 in the Amount of $65,367.10.A  Second Motion was Made by Jeff Cunningham. All Approved. PERSOANEL/INSURANCE COMMITTEE- Becky Matesevac and Chris Bigley Itv was reported that Council will have the new insurance quote for next meeting. Chief Klobucar added also reported that the new drone was added to the insurance's list of FINANCE COMMITTEE Andy Shissler, Council President, Becky Matesevac  equipment sO that it is covered in case of damage.  Mr. Shissler went over the Big Picture Reports. Fori the first quarter of 2023, the Borough is a little over the 25% expenses. As for the Sewage Big Picture Report, the revenue is as expected and the A Motion to Approve the Cambria Systems Quote for $250 for All Software Updates at the Pump Station was Made by Stan Cheyne. A Second Motion was Made by Dave Weber. All Approved. This will be paid from the Sewage Account upon receipt of the invoice. This Motion was  expenses are slightly less than the 25% for the quarter. SEWAGE COMMITTEE- Stan Cheyne and David Weber  recommended by Borough Engineers. SHIELDS FARM - Andrew Shissler, Council President  Andy Shissler furnished pictures of the downed tree at Shields Farm, blocking the trail. He asked that the picture be posted oni the Borough website. Rerouting the trail was discussed. Andy Shissler would like to clear the brush within twenty (20) feet and use herbicide where Mr. Shissler reported that doing work on the hillside would be a good Boy Scout project. He would also like to remove the tree at the entrance of Shields Farm. The tree is covered in poison ivy. Mr. Shissler would also like to put in a Frisbee golf course and a community garden on the farm, There was a request for use of Shields Farm on September 8, 2023. This request was made by Franklin Regional Cross Country. Council will confirm a prior request before approving.  needed. He would also like to blaze the trees for the trail.  adding a few more trees.  GRANTS COMMITTEE - Dave Weber Nothing to Report.  CONTRACTED TRASH COMMITTEE - Dave Weber  Mr. Weber will reach out to Republic Services regarding the refund toi the Borough for two (2) $80 Dave Weber also reported that there was a complaint regarding trash services on Drew Drive. Stan Cheyne reported that they are working on the final graphics for the Comprehensive Plan. Mr. Cheyne reminded residents that there is an Active Transportation Survey available on the Delmont Borough website, as well as an interactive map and encouraged residents to participate in  overage charges.  COMPREHENSIVE PLAN COMMITTEE -/ Andrew Shissler and Stan Cheyne They will get to DCNR in the next month or sO for review.  the survey.  March 14, 2023 Council Meeting Minutes  Page 16 of17    OLD AND NEW BUSINESS:  The new swing set for Newhouse Park is being delivered at the end oft the month. ADJOURNMENT: Becky Matesevac Moves to Adjourn. Pam Simpson Seconds Motion. Motion  Carries. Submitted:  Dawn Earhart  AuRh  Delmont Borough Secretary /Treasurer  March 14, 2023 Council Meeting Minutes  Page 17 of17