CLARKS GREEN BOROUGH COUNCILMINUTES MARCH20, 2019 CALL TO ORDER: President Barrasse called the meeting ofthe Clarks Green Council to order at ROLL CALL: Secretary Culbertson conducted roll call. The following were present: Mr. Rinaldi, Mr. Toms, Mr. Hughes, Ms. Igoe, Mr. Dougherty, Mr. Williams, Mr. Barrasse, Mayor Lawler and APPROVAL OF MINUTES: Mr. Barrasse noted the February 20th minutes are not ready for approval. VISITORS: CSPD Officer Gibbons, Marnie Palmer, 280 East Grove Street, Ben Freda, Abington Journal, Gerard Hetman, Lackawanna County Outreach, Ernie Palmer, representative from County Waste, Carol Sowinski, Scott Township, Gerard and Mary Ann Swift, Clarks Summit, Tenny McNamara, Carbondale, Mary O' Brien and daughters, Clarks Green, Cyndia and Donald Roe, Ellie Hyde, N. Abington Township, Bonnie Alco, Glenburn Township, Marianne Burke, Archbald, Abby Peck, Waverly, Pat Bogusch, Chester City, Tim and Marilyn Pryle, Clarks Green, Deb Lehnert, Jim MAYOR'S REPORT: President Barrasse welcomed CSPD Officer Gibbon to the Council meeting. Officer Gibbons briefly reviewed the monthly report and reminded Council starting on March 18 they will be patrolling roads with the recent awarded Aggressive Drivers grant which can be used on Clarks Green's Borough roads. Mayor Lawler asked Council to take a moment to remember our residents who we serve and those residents who are ill and/or facing serious challenges and those who passed on this month. Mayor Lawler announced an Easter egg hunt is scheduled at Clarks Green's Gazebo Garden for Saturday, April 20 starting at 11 P.M. to 2:30 P.M. from ages 41 to 61 noting it'sal bring your own basket event noting rain or shine. Several Council members asked if she is accepting contributions toward the egg hunt and stated she has funds from the her Mayor'sa account noting it has been taken care of. Mayor Lawler stated reservations can be made calling her home phone number. Mayor Lawler reminded Council of the. ACOG questionnaire that was distributed to Council stating the deadline fori is May 2nd. President Barrasse declared to have the two (2) proclamations that had been read earlier tonight recorded ini the minutes honoring the two (2) local women for their 7:20 p.m. with the Pledge of Allegiance. Solicitor Weinschenk. and Carole Curran, Clarks Green and Sean Kane, Clarks Green. accomplishments Marilyn Pryle and Abbey Peck. PROCCAMATION OAOIEHOFCARSGEN PROCCAMATION BOROIGHOFCEARXS 4 GREEN PENNSYLYANIA MONIT:A AKD PENNSYLVANA WHREAE, MONTH:AND WIEREIS, TIONO OFY OIRCOMDMUNITHAND GREENI BOROLOUA ACKNOWLEDGEST COMMITONTO OLECOWMUNTAND ACOAIENINAETRANDONTAIVTASESUuRON POUXDER, AND TATOR FORT PIYEICALA NCER, AONEONONER RXERCISEP PROGRAMFOR CANCERE PATIKNTS AND SLRV ORS; COMAITTKES MEMBER, EMPIAYMENTO GPPORTUNITYA TRUNINGO CNTER,A INDEPENDENCEA ANDFAMILY STABILJEY: THKA CY; ADIE: CLABI MIERKAB.X MIERKAS, CARKS OBOCIPISUSTOMENURA TIBLTIONO OFV WOMENT NOIRCODINT:AND WHEKKAR, CIARKRO GREN BOROLGRA WIERKAS, ARIATSPATESACCOATRA OUS ANDI ARIED1 INCLUMNG: TREL ITIGUTER FDICITIONA ARSOCIATION: NATIONALC COUNCILOH TEACIERSOPE ENGIE;T THES sAmOM.PRSTISNATAT, AKDA ARINGTON ASNE. ABPIUIE.TAR KAPPA; SEKVINGTHE) YOUmoF OLRCONNDNITY, ANDH HXYONDA ASASUITI ST.X ZAVTERECHOHLINK KITHMANDU, NEPAL.. ASANESLI INSTREC- AMDCURRENTIN ABATEACHERA ATABINGTDN SKVENI OOKS, MOSTN RKCKNILYE RKADINGI WITII INGA ACTNITIESF FOR7 TODATEI DOIRS STANTIARDS: HERSLINY BONORS, NCAAI DINTSIONI IA RPOREMIVDRPATTY PROCIAIE INTSTINONYT TIIMREOPT 9019 MYLARIE Mmsujus IATM ANDCAPTAINOFT TIEI 184L ROMINGT TEACIADITONEA SWINNKR IDA,NATION. CERTIMCITIGN TEACIEROPTHE) YEAR, SUADAYMARCHS,I MARILYNPRYLZI DAY INCLARKEG GREBNE BORGEGE 8019, WIICOE JOSEMIDOCIGRTY COUNCTI. MAKRUCIES DATDI.RIKADE COUNCTL, INCLARKSGRIENE COLRCT cocNCT, INTNONYTIREOF ARILYE PATTTIANTER JATIR JOERIRRARSE COtNCII. RTI,TOMS COURCIL ERIL. Mr. Rinaldi motioned for Council to approve the proclamations for Marilyn Pryle and Abbey Peck, seconded by Ms. Igoe. Mr. Williams, Ms. Igoe, Mr. Toms, Mr. Hughes, Mr. Dougherty, Mr. Rinaldi and Mr. Barrasse voted in favor. President Barrasse thanked Mayor Lawler and Mr. Rinaldi in their PUBLIC COMMENT: Gerard Hetman, Lackawanna County Outreach, briefly reviewed the events scheduled for the County announcing the 7th Annual Job Fair being held at the PNC field 12 to 41 P.M, May 16th. Mr. Hetman reported the 2019 Easter Egg Hunt will bel held at McDade Park, Saturday, April 13th and the public can call for more information 570-963-6764. Mr. Hetman and Councilman efforts for working on the proclamations. Williams briefly talked about the training sessions being held at the Hilton Scranton & Conference Center. June 27, 2019. Mr. Williams told Council the training sessions will cover responsibilities regarding architectural accessibility oft buildings, sidewalks, playgrounds and recreational facilities along with non-discrimination in employment policies and practices as well as providing an overview of ADA requirements for businesses and practical information on disability etiquette/effective SOLICITOR'S REPORT: Solicitor Weinschenk reported to Council he had nothing specific to report and will provide comments ini respect to agenda items. Mr. Hughes told the Solicitor Weinschenk ofa property within the Borough that will be on a Sheriff's sale noting it has sewer delinquencies stating it was account #0525. Solicitor Weinschenk stated a sewer lien should be filed. TREASURER'S REPORT AND BILL. APPROVAL: Mr. Hughes reported on the checking account balances with comparisons to last month and last year. Mr. Hughes stated they show a modest increase and improvements. The Treasurer'si report was presented by Mr. Hughes and filed for audit. customer service for people with disabilities. Current fund balances are as follows: Capital Fund Money Market General Fund Checking General Fund Money Market Sewer Fund Checking Sewer Fund Money Market Sewer- Wayne Bank CD Sewer- - FNCB CD State Funds Checking Total Checking/Savings $ 139,489.70 296,187.85 35,276.94 258,348.56 34,991.06 51,091.73 50,553.47 61.820.86 927,760.17 $ Mr. Hughes then presented the Budget VS. Actual report comparing balances on the report to amounts from last year noting net income this year is lower by $35,000 mostly from sewer use charges and wage/earned income is down $15,000 for two (2) months. With no questions from Council Mr. Hughes motioned, seconded' by Ms. Igoe to accept the Treasurer's report and ratify the payment ofthe bills. Mr. Toms, Mr. Dougherty, Mr. Hughes, Mr. Williams, Ms. Igoe, Mr. Rinaldi and Mr. Barrasse voted in favor. Mr. Hughes told Council $5,513 has been collected in sewer delinquencies. Mr. Rinaldi reported the house located at 241 N. Abington Road, account # 0186 has been purchased through a Sheriff's Sale on February 5,2019. Solicitor Weinschenk stated the Borough needs to REFUSE & RECYCLING: Ms. Igoe reported two (2) bids were received for an exclusive five (5) year contract to service Borough Residential Properties. The Bids received were from County Waste and Waste Management. The bids were opened on March 18, 2019 at 12:30P.M. with County Waste being the low bidder. Ms. Igoe told Council the bids had been reviewed by Solicitor Weinschenk and approved as to form and legality. Mr. Barrasse remarked the low bid from County Waste contained increases from $161,000 for the first year and $206,000 for the final year. Mr. Barrasse stated the average over the five (5) years contract was approximately $181,770. Mr. Barrasse told Council he believed this Council and the Residents of Clarks Green could benefit by rebidding the collection after two (2) or three (3) years. Solicitor Weinschenk explained the contract term is five (5) years and can be cancelled with ar ninety (90) day notice at the end of each year. Mr. Rinaldi stated County Waste's bid ist the same for unlimited or limited bulk and noted County Waste did not submit al bid without carts. Mr. Rinaldi informed Council the first year quarterly payments will be $64.50 andi increase in 2020 to $67.95, 2021 to $72, 2022 to $76 and 2023 to $82.50. Ms. Igoe motioned to accept the Alternative A, Unlimited Bulk Bid with Carts provided from County Waste for a five (5): year contract totaling $908,952, Seconded by Mr. Toms. Mr. Rinaldi, Mr. Dougherty, Mr. Hughes, Mr. Williams, inform of the sewer delinquency. Ms. Igoe, Mr. Toms and Mr. Barrasse voted in favor. Solicitor Weinschenk announced he will prepare the contract and send it to County Waste, requesting execution and the performance bond as required. Solicitor Weinschenk explained County Waste has ten (10) days from the day of the award to sign the contract and provide aj performance bond at fifty (50) percent oft the first-year amount. HEALTH & SAFETY: Mr. Rinaldi informed Council the two (2) bids that had been received for the traffic light control equipment replacement and installation. Those bid amounts were significantly lower from the estimate used when applying for the grant. Mr. Rinaldi explained to Council after the bids were received, hel had contacted PennDOT to inquire whether or not the Borough could include additional items eligible for reimbursement under the terms oft the grant. Mr. Rinaldi reported he provided! Penn DOT's Grant Office with three (3) items suggested by the Engineer and only two (2)of those suggested additions would be eligible noting they were crosswalk signs and related equipment. Mr. Rinaldi recommended to Council that the current bids be rejected and the bid package be amended toi include that equipment including (sixteen) 16: zone cameras and the crosswalk hardware. Mr. Rinaldi motioned to reject the current bids for the traffic light equipment, seconded by Ms. Igoe. Mr. Williams, Mr. Rinaldi, Ms. Igoe, Mr. Hughes, Mr. Toms, Mr. Dougherty and Mr. Barrasse voted in favor. Solicitor Weinschenk told Council letters will need to be sent to the current bidders notifying them the bids have been rejected along with returning their bonds and checks. Mr. Rinaldi motioned to rebid the traffic light equipment replacement to specify sixteen (16) zoned cameras along with the hardware for pedestrian crossing. Mr. Toms had seconded the motion. Mr. Barrasse commented that the sixteen (16) zoned cameras have been recommended by PennDot noting Clarks Summit Borough Traffic Signals have similar equipment. Mr. Barrasse told Council he has been in contact with. Jerilyn Luben recently and believes the Borough should also include in the bid a service contract. Mr. Barrasse stated may be a difference in the service cost due to the travel time. Mr. Barrasse reminded Council the grant was for approximately $40,000 and our expenditures will be approximately $10,000 (80/20) noting anything less and Clarks Green Borough will only save twenty (20) percent. Mr. Barrasse explained if we decide to go with that servicing contract we: might end up paying for the service contract with a contractor coming from Allentown or wherever. Mr. Rinaldi asked Mr. Barrasse ifl he felt the servicing contract will be reimbursable under the grant. Mr. Barrasse stated no itv will be unattached. Mr. Rinaldi recommended that the bidding conform with the grant request noting the Borough should not get into a situation looking for a reimbursement from PennDOT not specifically allowed under the grant recommendations for line striping and signage suggested by Ms. Luben. Mr. Barrasse told Council after talking with Solicitor Weinschenk he suggested Council should be aware oft the cost associated with servicing. Mr. Barrasse stated he was told by Ms. Luben back in the early nineties one (1)problem the Borough had with this intersection was the contractor was from out oft town who put the system in and then another contractor had to take over maintenance since the original contractor either went bankrupt or left the area. Mr. Barrasse stated he does agree with Mr. Rinaldi in rebidding the contract telling Council we are under at timeline. Mr. Rinaldi stated there is aj possibility of getting an extension just like Mr. Barrasse needed an extension to file the grant and noted hel had already discussed the issue with PennDOT. Mr. Barrasse and Mr. Rinaldi hadan active discussion. Mr. Barrasse told Mr. Rinaldi he was out oforder. Mr. Barrasse told Mr. Rinaldi in the future ifs you are contacting the Borough Solicitor please notify and copy the President of Council. Mr. Rinaldi reminded Mr. Barrasse going back to the beginning oft the grant project telling he hired the project engineer who had no expertise in the area oft traffic light equipment. It was only after the fact that Council ratified after engagement. Mr. Barrasse stated he did not believe it was not true and it was Council. Mr. Rinaldi advised Mr. Barrasse to review the meeting minutes. Mr. Barrasse stated to Council "let me communicate this one (1) more time openly and clearly to everyone that our Solicitor feels that we can benefit by knowing what the service contract charge would be". Mr. Barrasse told Council he is not going to argue anymore and ask Solicitor Weinschenk for assistance since they had already one (I) proposal. Solicitor Weinschenk told Council that this could had been avoided ift the first specifications included equipment. Mr. Barrasse stated there is ai motion on the floor and asked if anyone wanted to amend it to include the service contract. Mr. Rinaldi stated he made the motion and would not agree to amend it. Mr. Dougherty, Ms. Igoe, Mr. Toms, Mr. Rinaldi, Mr. Hughes, Mr. Williams and Mr. Barrasse voted in favor. Mr. Rinaldi motioned to engage James Waters, to author and produce an emergency operations plan (EOP) for the Borough of Clarks Green at the hourly rate of$20 and maximum of eighty (80) hours without approval by Council, seconded by Ms. Igoe. Mr. Williams, Mr. Hughes, Mr. Rinaldi, Mr. Toms, Ms. Igoe, Mr. Dougherty and Mr. Barrasse voted in favor. Mr. Barrasse announced Council will go into an executive session to discuss personnel issue. Executive Session started 8:12 PM and reconvened at 8:25 PM. Mr. Hughes left the meeting at 8:26 PUBLIC WORKS: Mr. Dougherty stated the 2018 Paving Project is at a standstill since the Borough was waiting for our files from BCM to be handed over to Colwell-Naegele, our current engineering firm. Mr. Rinaldi stated a letter was sent to BCM asking them to turn over the three (3) files immediately needed and thereafter, arrange fort the rest of our historical files to be returned to the Borough. Mr. Rinaldi told Council BCM responded they would let us know by March 21swhat cost it would charge the Borough: for returning its files. Mr. Rinaldi informed Council the files are digital for the three (3) ongoing projects and Mr. Barrasse had offered assistance by calling. John Devine. Ms. Igoe asked why is it SO hard to get our documents noting the Borough already paid BCM for them. Mr. Barrasse stated they will need to compile them and put them all together plus, deliver them to us. Mr. Barrasse stated he had not spoken with Rich Kresge, Mr. Rinaldi reminded him he offered to talk with. John Devine. Mr. Toms suggested to have Solicitor Weinschenk send a letter ifthe files are not delivered to the Borough by the 21st. Ms. Igoe stated absolutely the 2018 paving project should not be delayed any further. Solicitor Weinschenk commented let'ss see what happens tomorrow (2151). Mr. Dougherty told Council that he and Mr. Rinaldi met with the CNA and talked about a five (5)year maintenance plan for the Borough streets. Mr. Dougherty reported CNA did send a list to him which they would like to advise on and will inform Council at the next work session in detail. Mr. Dougherty reported on the. work the DPWi is doing inj preparation ofthe various upcoming street work and reported thel DPW does not have the proper barricades for the upcoming Crest Drive project. He sought the advice ofCouncil ifthe current barricades will be acceptable to use for closing the road. Mr. Dougherty stated he told DPW Foreman Dave Kohinsky to do whatever you need to do. Mr. Toms stated the DPW could borrow barricades from Clarks Summit. Mr. Dougherty stated another issue with Crest Drive Project the Borough does not have a forklift rated to lift the precast pieces when working on the headwalls. He noted DPW: Foreman Dave Kohinsky had talked to Abington Body Shop and asked ofthe Borough can sub-contract a wrecker for this usage ifCouncil agrees. Mr. Dougherty informed Council he has been in contact with. Julie Parchinski conceming her issue with water runoff crossing Fairview Road affecting her property and stated she is waiting to meet with PennDot and would like someone from Council to attend. Mr. Dougherty stated he would ifl he could but ifr not maybe someone else can attend. Mayor Lawler voiced her concerns with this issue asking whether it is a PennDOT problem. Mr. Dougherty asked Solicitor Weinschenk ift the current ordinances addressing pave cuts was sufficient. Solicitor Weinschenk stated the existing ordinance is not the best but certainly covers the pave cut permitting process. Solicitor Weinschenk stated he would review the ordinance and commented, since the DPW crewi is driving through the Borough every day, ift they observe a contractor opening a street the DPW should stop and ask them ift they have the necessary permit. Mr. Dougherty stated that is our best defense and will inform the DPW crew to do that. Mr. Dougherty stated the new engineering firm has the ability to write grants and he distributed packets from CNA concerning the Watershed Restoration Protection Program and the Green Ways Trail and Recreation Program noting this might help with the storm water runoff situation involving the wetlands behind Our Lady of Peace School. Mr. Rinaldi mentioned that the previous Borough engineer, BCM, stated that they already had easement documents for that area which could PERSONNEL: Mr. Williams updated Council on the proposed revised policy concerning the change ofthe DPWI Uniform Policy which would include mandated steel toed shoes and fluorescent safety PM. help with possible grants. apparel along with but not limited to outerwear, work pants and work gloves. Mr. Williams stated these will be provided and decided upon allocation by Council in the annual budgets. The annual clothing allowance would not to exceed the annual budget allocation. Mr. Toms asked "why thel DPW crew does not wear hard hats" stating when he sees various people working on the roads they have hard hats. Mr. Williams stated we can add hard hats to the new policyi if Council agrees. Mr. Williams told Council we might have to increase the budget. Mr. Rinaldi told Council this is a good reason, just like the tools the Borough purchases rather than give the DPW Employees an allowance making them responsible ifsomething happens to the hard hats outside of work just like tools. Mr. Williams motioned to amend the uniform portion oft the personnel policies as discussed and the ASTM standards remain, seconded by Ms. Igoe. REVISED WORKPLACE ATTIRE/UNIFORM POLICY DPW employees are expected to wear appropriate safety clothing on the job. Highest priority items are steel toed safety boots, hard hats and safety glasses. Ans annual clothing allowance for steel toed safety boots and mandated fluorescent safety-wear will be allocated by Councilin the (A) Steel toed safety boots and mandated fluorescent safety wear are in good condition, and (B) sufficient funds remain ini the budget. Other work related items can include, but are not limited The protective footwear you choose must comply with the American Society for Testing and Materials (ASTM) standard F2413-05, formerly the American! National Standards Institute's (ANSI) Z41-1999.This standard covers minimum requirements for the design,perlormance, testing and classification ofprotective footwear. Footwear certified as meeting ASTM F2413-05 must first meet the requirements of Section 5.1 "Impact Resistant Footwear" and Section5.2 "Compression Resistant Footwear". Then the requirements of additional sections such as metatarsal protection, conductive protection, electric shock protection, static dissipative protection and protection against Protective footwear can meet all of the requirements of the ASTM standard or specific elements ofit, as long as it first meets the requirements for impact and compression resistance. All footwear manufactured to the ASIMspecification must be marked with the specific portion oft the standard with which it complies. One shoe ofeach pair must be clearly and legibly marked (stitched in, stamped on, pressure-sensitive label, etc.) on either the surface ofthe tongue, gusset, Mr. Williams, Ms. Igoe, Mr. Dougherty, Mr. Rinaldi, Mr. Toms and Mr. Barrasse votedi in favor. Mr. Williams informed Council JeffR Radle's CDL license: is due for renewal. Mr. Rinaldi told Council he recalls that was not a requirement anymore per the recommendation by Dave Kohinsky since the DPW no longer uses any vehicle with air brakes. Mr. Dougherty asked if our future trucks will have air brakes. Mr. Rinaldi stated the future trucks will not be as big as thel big one the Borough usedt to use requiring a CDL. Mr. Williams agreed stating that was from awhile back and forgot about it. Mr. Rinaldi stated we can always reimburse him later ifhis job requires in the future right now, it is not the ARWA: Mr. Rinaldi reported the 2018 audit was presented by Kelly Lindsay from Kohanski and Co. announcing the authority retired $1.3 million ofits debt. Asa a result, authority saved ai total of annual budget. Receipts must be provided. DPW employees may also purchase other work related items provided that to: outerwear, work pants, and work gloves. punctures can be met. shaft, or quarter lining. requirement of the job. $438,000 in interest payments. BUILDINGS & GROUNDS: Mr. Toms reported the fallen tree in the back oft the Borough property has been removed and the DPW: is in the process ofr restoring the grass. Mayor Lawler told Council GRANTS: Mr. Dougherty reported to Council that he had contacted the County regarding the LSA Grant Application and stated he was informed last year awards were in April, sO thel Borough could expect a decision soon. Mr. Dougherty talked about the Mayor's Flower Show in August and told Council there might be a possibility for us to get $500: from the County's Art and Culture grant. OLD BUSINESS: Mr. Barrasse announced the Borough is currently looking for volunteers for the AAJRB, planning commission and the health board. Mr. Barrasse asked if anyone on Council would like to volunteer for AAJRB. Mr. Rinaldi motioned to appoint Ms. Igoe as the third representative from Clarks Green Borough to AAJRB, seconded by Mr. Toms. Mr. Rinaldi, Ms. Igoe, Mr. Williams, NEW BUSINESS: Mr. Williams updated Council on SAPA and distributed maps noting they are in the process ofo comparing matrixes and grids throughout the boroughs along with zoning laws and will bes setting up meeting with the boroughs' planning commissions. Mr. Williams stated he suggested the MOTION FOR. ADJOURNMENT: Mr. Barrasse entertained the motion to adjourn the meeting. Mr. Dougherty motioned, seconded by Ms. Igoe to adjourn the meeting at 9:13 P.M. All in attendance the Shade Tree Commission will be planting ai new tree. Mr. Toms, Mr. Dougherty and Mr. Barrasse voted ini favor. municipalities council members should bei invited to attend. voted in favor. Secretary/Treasurer Sdtw CLARKS GREEN BOROUGH COUNCILMEETING Agenda March 20, 2019 1. < CALLTOORDER ANDI PLEDGE OF ALLEGIANCE- President Barrasse ROLLCALL- Secretary Culbertson 3. MOTION TO ACCEPT MINUTES 4. MAYOR'S ANDI POLICE REPORT, FIRE & AMBULANCE MayorI Lawler, Clarks Summit Police Chief Yarns Women's History Month, Pryle and Peck) Proclamations Clarks Summit Fire Co. President Mike Lukus, Chief. Jay Miller, EMS Corey Colarossi 5. PUBLIC COMMENT Visitors should approach the podium ands state their name and address. Comments limited to 5 min SOLICITOR'S) REPORT- Mr. Weinschenk 7. PUBLIC WORKS COMMITTEE- - Mr. Doherty 8. PERSONNELCOMMITTEE- Mr. Williams Revised Uniform Poliey 9. TREASURER'S: REPORT AND BILL APPROVAL-Mr. Hughes 10. FINANCE COMMITTEE-Mr. Hughes 11. BUILDINGS & GROUNDS COMMITTEE- Mr. Toms 12. REFUSE &1 RECYCLING COMMITTEE- Ms. Igoe RFP for Refuse & Recycle Contract 13. HEALTH & SAFETY COMMITTEE- Mr. Rinaldi Green Light Go Update Emergency: Seryices Coordinator Discussion 14. ARWA REPORT- - Mr. Rinaldi 15. GRANT COMMITTEE- Mr. Dougherty 16. OLD BUSINESS Costs 17. NEWBUSINESS 18. ADJOURNMENT AAJRB Appointment, Planning Commission Appointment, Health Comm Appointment, Engineering Transition NOTETO VISITORS: Please sign the attendance. sheet and indicate ify you wish to address Council, stating the agenda topic on which you would like to comment. Thank you.