CASTLE SHANNON BOROUGH MINUTES OF REGULAR MEETING  August 24, 2020  The August 24, 2020 meeting of the Castle Shannon Borough Council was. held as a virtual meeting using Zoom Meeting technology in compliance with the disaster emergency proclamation ofthe Governor of Pennsylvania related to the coronavirus pandemic, including the closure ofnon-essential The following elected officials were present: R. Astor; M. Heckmann; J. Maloney; B. Oates; M. Randazzo; D. Swisher; D. Baumgarten; E. O'Malley. Council Member N. Kovach was absent. The following appointed officials were present: T. Hartswick, Borough Manager; K. Truver, Police Chief; D. Biondo, Solicitor; P. Vietmeier, Codes Official; Jason Stanton, Borough Engineer; Kim Simms The minutes of the August 10, 2020 Council Meeting were presented. Ms. Randazzo motioned to Public Comments on Agenda Items: Jason Stanton presented the Annual Municipal Separate Storm Sewer System (MS4) update/training for municipal officials that included a permit overview, permit timeline, annual MS4 tasks and the Pennsylvania DEP compliance evaluation. A copy of the Mr. Heckmann stated that enabling legislation for a borough to pass a storm water fee has not been adopted; therefore, an increase in millage was passed and a budget designated for MS4 mandated Mr. Hartswick added that Lisa Brown of Watersheds of South Pittsburgh will be scheduling a state of the watershed program, and annual Saw Mill Run Stream Clean Up projects are planned for October. Mr. Stanton commended the borough for presenting videos of their stream cleanup projects that are available for viewing on YouTube. This indicates the community's dedication to the project. Mr. Heckmann added that Castle Shannon is lauded as the most active community in our watershed for cleanup and mitigation, and each year the amount of debris/trash removed from the stream appears to Mr. Heckmann noted that the Shaler/Etna area had pylons installed to prevent vehicles or large items from entering the stream. Mr. Stanton explained that Castle Shannon is on a much smaller scale, and the various bridges help keep large items like cars out of the streambank. The borough's plan does Mr. Swisher questioned the Smith Street Bridge that is owned by the Port Authority and whether the proposed work would affect this bridge. Mr. Stanton replied that this area does have potential for a future project. Mr. Heckmann added that the borough would continue to look for grant money or Bid Openings: Mr. Swisher motioned to award the bid for a surplus 2015 Ford Explorer to the highest bidder, Zachary Branik for $7,950.00; Mr. Oates seconded; all in favor; motion carried.  businesses, stay-at-home order and social distancing directives.  Strnisa, Court Reporter.  approve the minutes; Mr. Swisher seconded; all in favor; motion carried.  presentation is attached.  projects.  diminish.  include some smaller velocity attributes in the stream restoration program.  assistance from Port Authority to fix the blockage that the bridge presents.    Public Hearing: This public hearing is a continuation of conditional use public hearings held on July 27h for Summit Locations and on August 17th for Genesis Outdoor Advertising. Ms. Strnisa, Court On July 20, 2020 the planning commission recommended that council deny the request of Summit Locations due to a requirement to advertise only onsite goods and services. Transcriptions of the July 20, 2020 planning commission minutes will be entered into the record. Mr. Heckmann opened the Forest Runnels, Summit Locations - described the size, type and placement of the sign which will be placed by Martin's Auto at 1130 Castle Shannon Boulevard. Mr. Runnels requested a waiver of the aforementioned requirement. Mr. Astor motioned to authorize the solicitor to prepare two written decisions, one in favor of the applicant and one to deny the request, to be presented at the September On August 17, 2020 the planning commission recommended that council deny the request of Genesis Outdoor Advertising for a proposed billboard. Mr. Heckmann opened the public hearing. Thomas Cregan, Genesis Outdoor Advertising - joined via a telephone to request the approval of a billboard sign on a commercially zoned property located at the intersection of Connor Road and Library Road owned by Wayne Miller. Mr. Cregan stated that the proposed sign is in compliance with the current billboard ordinance. Ms. Randazzo motioned to continue the public hearing until September 14th in order to allow council to receive the written transcript of the planning commission  Reporter, attended the meeting to take detailed minutes oft this proceeding.  public hearing.  14th council meeting; Mr. Maloney seconded; all in favor; motion carried.  meeting of August 17, 2020; Mr. Maloney seconded; all in favor; motion carried.  Council Committee Reports  Public Relations/Communications: Mr. Heckmann reported that the project for the Streetscape Phase IIwill advance with the PennDOT grant. Groundbreaking should occur in the first quarter of2021.  Borough articles are being compiled for the fall newsletter.  Building & Ground/Public Works - Mr. Oates reported that the public works department is working on storm damage from a weekend event. A tree at Prospect Park will need to be removed. Chief Truver worked with Officers Justin Majors and Mike Kalas during the storm. Trees were down at Race and Elm Street in addition to Corbett Drive. A micro-burst came up Connor Road that hit the  Greenndge/Vermont area.  The annual road crack sealing project will start when the weather permits. Storm sewer clean up will be a major focus for the next few months.  Public Safety/Fire - ChiefTruver announced that the borough received a grant of $3,600 from Buckle Keystone Oaks School will begin September gth. The police chiefs will meet with the superintendent this week. Mr. Maloney added that Kindergarten will begin the following week. Students have three options: 1)In Person Instruction: Students will attend in person classes two days a week with remote  Upl PA for traffic enforcement.  2    classes the other three days. 2)Live online, synchronous instruction via Google Meet. 3) Keystone Oaks Cyber Academy Students participate in learning asynchronously (classes are: not held live). Ms. Randazzo motioned to authorize and ratify an agreement with the Teamsters Local Union No. 205 for the Castle Shannon Police Department and the borough relating to a personnel matter which the Finance - Mr. Swisher reviewed the check registers for August 13th and August 20th. Mr. Maloney motioned to approve the expenses on the registers; Mr. Swisher seconded; all in favor; motion carried. Community Activities/Planning and Codes - Mr. Vietmeier completed seven home inspections Mr. Heckmann noted that the downtown businesses held a very successful sidewalk sale last Sunday. Library - Ms. Randazzo reported that the library received a grant from the census, and staff were busy placing yard signs promoting the census throughout the borough. Only 75% ofb borough residents have responded to the census, and Ms. Randazzo encouraged residents to participate ini the census. Mr. Astor added that, in his role as a U.S. Census Enumerator, hel has noticed many vacant homes and Although the outdoor book giveaway had damage during the weekend storm, the program has netted  parties have agreed to resolve; Mr. Astor seconded; all in favor; motion carried.  yesterday and reported that homes are selling quickly.  Mr. Astor agreed that it was well attended, and the businesses were active.  apartments.  $688.00 in donations thus far.  Printing, scanning and faxing services are available for curbside and lobby pickup. Appointments for computer usage will start September 1st. In addition, the Love Your Library  campaign will start in September.  The summer reading programs for children and adults has concluded.  MRTSA - Mr. Heckmann reported that a meeting will bel held this week tol hopefully approve the final SHACOG Mr. Oates attended the August meeting hosted by South Park Township. Board members Manager's Report: Mr. Hartswick announced that the borough was awarded a Pennsylvania Small Water and Sewer Program grant for $45,900 for Killarney Drive Inlet Additions. The borough match The borough was also awarded a $300,000.00 grant from the Pennsylvania Small Water and Sewer Program for South McCully Sewer Shed Repairs. There is no outlay of funds from the borough. The  financing package that will forecast five years ofr rates for participating communities.  were disappointed in the lack of applicants for the civil service tests.  will be $8,100.00.  match will be provided with aj previous grant from ALCOSAN.  3    Mr. Swisher motioned to approve to accept both grants; Mr. Oates seconded; all in favor; motion Funding for the borough's demolition project for Community Development Block Grant round CD46 Mayor's Report: Mayor Baumgarten was sad to report that a good friend, Former State Representative Mike Diven passed away at the age of 50. Mike was responsible in assisting with grant Mayor Baumgarten referenced ai manhole problem on May Street that was covered by a driveway. In reference to a chicken and bee ordinance, Mayor Baumgarten stated that many municipalities that have chicken ordinances (like Bethel Park and Mt. Lebanon) have larger properties. The average home in Castle Shannon was built on 50-foot lots, which puts the chickens/bees in close proximity to Mayor Baumgarten announced that the borough received $125,000 from the Cares Act for first  carried.  was not approved; therefore, the borough will reapply for the CD47 program.  funds for the borough garage addition, salt shed and library.  neighbors.  responders, thanks to Borough Manager Thomas Hartswick.  Planning Commission; The agenda contained the minutes ofthe. July 20, 2020 meeting.  Public Comment:  Kimberly Kanoza, 928 Chestnut Street = was advised by a construction company to remove her car from the street; however, she received a notice of violation for parking on the grass. Borough Joseph Furey, 4002 Willow Avenue - had an issue with recent yellow curb painting that eliminated a parking space in front of his home. ChiefTruver and Bob Ausman will determine the safe distance Linda Daube, 3521 Rosalia Avenue - questioned if the borough had an environmental clean-up plan Several residents contacted the borough regarding a chicken and bee ordinance. In support of an  representatives will respond to Ms. Kanoza.  from the crosswalk and respond to Mr. Furey.  for individual homeowners. Mr. Hartswick will contact Ms. Daube.  ordinance are the following residents: 1. Emily Kammenzind, 3130 Belleville 2. Melissa Dojack, 1338 Hamilton Road 3. Mary Norcott, 3112 Home Avenue 4. Alycia Meiser, 1309 Martha Street 5. Matthew Williams, 820 Corbett Drive 6. Annie Shaw, 528 Glen Shannon Drive    The following residents opposed a chicken/bee ordinance due to bee allergies, noise, odor, cleanliness,  sanitation, enforcement concerns, and close proximity to neighbors:  1. Sharyn King, 904 Baldwin Street 2. George MacDonald, 1035 Hastie 3. Deborah Lukas, 1005 Thornwood  Mr. Heckmann stated that draft ordinances are being considered that are fashioned after neighboring ordinances, specifically Mt. Lebanon's ordinance. Itis a fact that Castle Shannon has different lot sizes from other surrounding communities. Available space and proximity to neighbors should be aligned with best practices; therefore, it is worth asking if this type of activity is practical in our community. Additional considerations are allowing inspections to occur, gaining access to private property, how to field complaints around nuisance concerns, covering the costs of inspections for upfront installations and follow up inspections, property owner requirements to establish proper The borough does have a Quality of Life Ordinance to eliminate or reduce nuisance behaviors. One includes improper feeding of animals. There are some nuisance related activities that relates to unwanted species, such as rats. There are pockets that we need to address throughout our From a timeline perspective, council is waiting submission ofa draft ordinance that has good diligence behind it. This zoning ordinance would be subject to review by the planning commission and Allegheny County before council could act. The soonest that council could consider passing an ordinance would be in December 2020 or January 2021. Mr. Heckmann added that he is in support of understanding the dimensions of this proposal since urban agriculture has become a popular topic for  zoning, parcel mapping, distance requirements, etc.  neighborhood.  property use. Other:  Mayor Baumgarten noted a complaint from a resident on Poplar Avenue that was citing water runoff from a neighboring property. Mr. Vietmeier inspected the area and will address the issue. Mayor Baumgarten explained that borough personnel cannot bait rats on private property. The Public Works Department employees can only bait sewers. Mr. Heckmann suggested that public education  and aggressive enforcement to eliminate known rat attractants could be effective. Mr. Randazzo motioned to adjourn; Mr. Maloney seconded; all in favor; motion carried.  Approved as presented this 14th day of September 2020.  Thomas C. Hartswick Borough Manager  Mark J. Heckmann President    Borough of Castle Shannon  Borough Council  Annual MS4 Update  AUGUST 24, 2020  Lennon, Smith, Souleret Engineering, Inc. Civil Engineers and Surveyors    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Agenda:  F Permit Overview Permit Timeline / Annual MS4 Tasks  Stormwater Management Program (Minimum Control Measures)  Pollutant Control Measures Pollutant Reduction Plans F PADEP Compliance Evaluation  Annual Report DEP Inspection  Current cycle of inspections for 2018 Permit is underway  Lennon, Smith, Souleret Engineering, Inc. Cvil: Egrees: sre: Suvepus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Permit Overview = NPDES Permit for Stormwater Discharges  from Small MS4s  Municipal Separate Storm Sewer System (MS4) - Permit applies to  stormwater infrastructure that is:  Used for collecting and/or conveying stormwater Owned by a municipality or any other public body  Not used as a combined sewer  Not part of Publicly Owned Treatment Works (i.e. sewage treatment plant) - NPDES MS4 Permit authorizes discharge of stormwater from the MS4  to the Waters of the Commonwealth  - NPDES MS4 Permit issued by PADEP in Pennsylvania. The program is  administered nationally by EPA.  - Primary goal of the permit: Protecting water quality and limiting  stormwater pollution  Lennon, Smith, Souleret Engineering, Inc. Cvilingross: sru Suseus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Permit Timeline  1 1972 - Clean Water Act  Establishes first regulation for discharge of pollutants to Waters of the  United States  Initiation of NPDES Program (Construction, Industrial, MS4)  1990 - Phase lof EPA NPDES MS4 Permit  Permits issued to Large (population greater than 250,000) and Medium  (population greater than 100,000) MS4s  2003 - Phase II of EPA NPDES MS4 Permit - Issuance of Initial NPDES  Permits for Small MS4s  Intended to be 5-year permit duration Administratively extended until March 2013  Lennon, Smith, Souleret Engineering, Inc. Cvils Egrees sre: Suveus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Permit Timeline  4 2013 - Issuance of 2nd NPDES Permit for Small MS4s  Issuance and effective dates were different for all permittees, extending  through 2015  2018 - Issuance of 3rd NPDES Permit for Small MS4  Applications were due to PADEP in September 2017 for General Permits Permits issued in 2018-2019 all have effective dates of March 2018  2023 - Deadline for mplementation of Total Maximum Daily Load Plans  March 15, 2023  Permit will automatically renew. 2018 Permit is intended to provide  perpetual permit coverage  New requirements, including future Total Maximum Daily Load/P Pollutant Reduction Plan requirements will be issued by PADEP to take effect with  formal renewal of permittee  Lennon, Smith, Souleret Engineering, Inc. Cvil: Egnees sre Suveus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Annual MS4 Tasks  Update and Implement Stormwater Management Program (Written  Plan) addressing each MCM:  MCM #1 - Public Education and Outreach on Stormwater Impacts  MCM #2 - Public involvemenuparticipation MCM #3 - Illicit Discharge Detection and Elimination MCM #4 - Construction Site Stormwater Runoff Control  MCM #5 - Post-Construction Stormwater Management (PCSM) in New and  Re-Development Activities  MCM #6 - Pollution Prevention/Good Housekeeping  The Stormwater Management Program must:  Reduce the discharge of pollutants from the MS4 to the maximum extent  practicable,  Protect water quality, and  Satisfy appropriate water quality requirements of the Clean Water Act  and the Pennsylvania Clean Streams Law  Lennon, Smith, Souleret Engineering, Inc. Cvilbgrosss sreSusus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Minimum Control Measures  MCM #1 - Public Education and Outreach on Stormwater Impacts  Maintain and Implement a written plan Maintain a Target tAudience list  Distribute of Educational Materials to Target Audiences (Public Meetings,  Website, FlyersyNewsletters, School/Community Events)  - MCM #2 - Public nyovemenuPartcpaton Maintain and Implement a written plan  Allow for public input of stormwater policy (i.e. Ordinances)  Solicit Public Involvement and Participating in Stormwater Activities - Public Meetings, Recycling Events, Public Comment, Litter Cleanups, Planting  Events, School/Community Events  Lennon, Smith, Souleret Engineering, Inc. Cvilbngreess sre Suseus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Minimum Control Measures  - MCM #3 - Illicit Discharge Detection and Elimination  Maintain and Implement a written plan Maintain a map of the MS4  Complete annual outfall screening. Take measures to eliminate illicit discharges discovered during screening through annual follow up of  screening results.  Implement and enforce an Ordinance prohibiting illicit discharges. Maintain records of complaints, violations and enforcement activities related to illicit  discharges.  MCM #4 - Construction Site Stormwater Runoff Control  Implement and enforce an Ordinance requiring erosion and sedimentation  controls.  Maintain records of complaints, violations and enforcement activities related  to illicit discharges.  Lennon, Smith, Souleret Engineering, Inc. Cvilfngrees yre: Suseus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Minimum Control Measures  MCM #5 - Post-Construction Stormwater Management (PCSM) in New  and Re-Development Activities  Implement and enforce an Ordinance requiring Post construction  Stormwater Management BMPs  Develop and maintain an inventory of PCSM BMPs  Ensure adequate operation and maintenance of all municipal-owned stormwater facilities and facilities that were constructed under NPDES  Permit  N MCM #6 - Pollution Prevention/Good Housekeeping Develop a list of municipal facilities and activities.  Implement an operation and maintenance plan for each facility and activity (i.e. spill-kits, proper disposal of waste, vehicle washingmaintenance etc.) Training of Borough Staff, proper maintenance of municipal-owned facilities  (spill-kits, proper disposal of waste, etc.)  Lennon, Smith, Souleret Engineering, Inc. Cviligreses sre Suveus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Pollutant Control Measures  - Required for discharges to waters impaired for:  Appendix A: Metals (AMD) Appendix B: Pathogens  Appendix C: Priority Organic Compounds (PCB)  2019 Task - Mapping of tributary area to each impaired outfall was  submitted with the September 2019 annual report  4 2020 Task - Identification of potential impairment sources. These sources will be identified based on results of the annual outfall  screening program conducted as part of MCM 3  2 2021-2022 Task - Evaluation of identified potential sources. Results of source evaluation will be included in the 2022 Annual Report  Lennon, Smith, Souleret Engineering, Inc. Cvil: Egrees srv Suvepus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Total Maximum Daily Load Plans (TMDLS) were developed in 2017 and submitted to PADEP to meet the following  requirements:  OA All permittees that discharge to waters with EPAApproved TMDL must  reduce following pollutants:  Nutrients (Nitrogen and Phosphorus)  Sediment  - The following reductions must be achieve within 5 years of permit  issuance (March 2023 for General Permits):  Achieve 10% reduction in pollutant loading of sediment Achieve 5% reduction in pollutant loading of total phosphorus  TMDLS approved by PADEP established:  Total pollutant loading required to be addressed in permit term - Potential BMPs to be constructed to achieve required pollutant  reduction goals.  Lennon, Smith, Souleret Engineering, Inc. Cvilbngroes: ye Suseus    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  BMPs identified in the TMDL Plan must be constructed and the required pollutant reduction achieved by March 2023 Municipal budget for each year must include funds for:  - Final Design of BMPs  / Acquisition of property, as needed for BMP construction  Construction costs for installation of new BMPs or retrofit of existing BMPS, including bidding costs if constructed by a contractor  A Annual maintenance of all BMPs  Each Annual Report will include documentation and supporting calculations for reductions achieved through implementation of  the TMDL Plan.  Lennon, Smith, Souleret Engineering, Inc. SHEVIoERps    MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)  Annual Reports  Due September 30 of each year  Self reporting on progress made for each MCM, along with PRP and  PCM progress  $500 renewal fee due annually  DEP or EPA Inspections  - DEP Inspects each permittee at least once every 5 years  - Inspections for 2018 Permit are underway  Office Review - Thorough review of written plans and documentation of compliance with required Minimum Control Measures. Documentation of all MS4 related activities (event flyers, distributed materials, work logs,  complaint resolution tracking, outfall screening etc.)  Field Review - Evaluation of municipal facilities including Public Works yard, garage, salt storage and other facilities. Field review of BMPs and  outfalls  Lennon, Smith, Souleret Engineering, Inc. CvilEngrees sru Suseus