REGULAR BUSINESS MEETING TUESDAY: - NOVEMBER: 3, 2015 ITEMS DISCUSSED 1. EXECUTIVE SESSION: REVIEW PERFORMANCE OF ANI EMPLOYEE (RCW 42.30.110()G); PROPERTY 3. ACCEPTANCE OR MODIFICATION OF AGENDA/CONELICT OF INTEREST DISCLOSURE ACQUISITION (RCW 42.30.110()b), 2. CALLTO ORDER/ROLL CALL 4. CITY MANAGER'S REPORT 5. PUBLIC COMMENT 6. PRESENTATION A. STATUS OF COMPREHENSIVE PLAN UPDATE, AB 15-018 B. MUSSEL DEPLOYMENT ON BAINBRIDGE ISLAND--REGIONAL STORMWATER MONITORING PROGRAM A. RESOLUTION: NO. 2015-20, PVTI ESTATES 171 LOT FINAL SUBDIVISION FSUB18273, AB 15-198 A. TELEMETRY PROGRAMMING UPGRADE PROFESSIONAL SERVICES AGREEMENT, AB 15-195 B. WATERFRONT PARK PROFESSIONAL: SERVICES AGREEMENT AMENDMENTY NO. 1, AB 13-025 C. RESOLUTION NO.2015-19, AMENDING THEI FEE SCHEDULE RELATEDTO WIRELESS FACILITIES, AB 15-159 A. ORDINANCE NO. 2015-20, UPDATETO SURFACE AND STORM WATERS MANAGEMENTCODE, BAINBRIDGE B. ORDINANCE NO. 2015-16, AMENDING ACCESSORY DWELLING UNIT (ADU)REGULATIONS, AB 15-182 - ACCEPTANCE OF ELLIOTT BAY TRUSTEES' FUNDING FOR MAINTENANCEMONITORING ACTIVITIES ATJ JOHNT. NELSON PARK AT STRAWBERRY CANNERY COVE. AND PRITCHARD PARK BLUFF EAST, AB 15-202 7. CLOSED RECORD HEARING 8. NEWI BUSINESS D. UTILITY ADVISORY COMMITTEE APPOINTMENT, AB 15-199 ISLAND MUNICIPAL CODE CHAPTER 13.24,AB 15-151 9. UNFINISHED BUSINESS D. ORDINANCE NO. 2015-33, MID-BIENNIAL BUDGET MODIFICATIONS, AB 15-186 E. WATERFRONT PARK/CITY DOCK MASTER PLAN ACCEPTANCE, AB 13-025 F.SOUTH BEACH ROAD ENDI PLAQUE DONATION, AB 15-193 A. CITY MANAGER CONTRACT RENEWAL, AB 15-189 10. COUNCIL DISCUSSION 11. COMMITTEE REPORTS B:PROCLAMATIONRECOGNIZING NOVEMBERT1,2015: AS VETERANS DAYAB 15-197 A. NON-MOTORIZED TRANSPORTATION ADVISORY COMMITTEE NOTES, OCTOBER 26, 2015 B. UTILITY ADVISORY COMMITTEE NOTES, OCTOBER 26, 2015 12. REVIEW UPCOMING COUNCIL MEETING AGENDAS A. UPCOMING MEETING CALENDAR 13. FOR THE GOOD OF THE ORDER 14. ADJOURNMENT EXECUTIVESESSION 6:31 PM PROPERTY ACQUISITION (RCW 42.30.110(1)(b), Deputy Mayor Scott adjourned the meeting to an executive session at 6:30 p.m. with Councilmembers Blair, Blossom, Bonkowski, Roth, Tollefson, Townsend and City Attorney Marshall to discuss Property Acquisition (RCW 42.30.110(1)(b)). The recording system was turned offa and ai notice was posted on the door oft the Council Chamber. The executive session adjourned at 7:00 p.m. No action was taken. Deputy Mayor Scott called the meeting to order at 7:00 p.m. with Councilmembers Blair, Blossom, Bonkowski, Roth, Tollefson and Townsend present. Reçords Management Coordinator. Jahraus monitored the recording ofthe meeting and prepared the minutes, 3. ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE7203PM 2. CALLTOORDER/ /ROLL CALL7:01 PM 7:03PM MOTION: Imove we accept the agenda as modified. BLAIRBONKOWSKE The motion carried 7-0. Councilmember Blossom recused herselff from voting on Item 9B. 4. CITY MANAGER'S REPORT7:03 PM The City Manager's Report included information on: Rotary Judd Huney Fund for AMI Emergency Radio equipment and installation. Retained SGR to conduct new Planning Director search. The goal for hiring is late. anuarymid-rebruaty. Patrick Ibarra will be contacting Councilmembers to gather topics fort the advance meeting in. January. City Hall willl be closed to observe Veteran's Day on Wednesday, November 11. REGULAR BUSINESS MEETING TUESDAY- NOVEMBER3,2015 5. PUBLIC COMMENT 7:07 PM . PRESENTATION: 7:13 PM Roth Hafer, Miller Road, offered comments on wastewater, electrical power generation and water supply. A. STATUS OF COMPREHENSIVE PLAN UPDATE, AB 15-018 The public participation program for the 2016 Comprehensive Plan Update includes periodic status reports tot the Council and community regarding the Navigate Bainbridge process, The first status report was provided at the City Council meeting on July 7. Planning Director Cook briefed the Council on progress to date, explained upcoming steps, and answered questions the Council had about the Planning Commission's preliminary conclusions and recommendations on work so far. Thes status report highlighted the following: The approach ands several key conclusions and recommendations that thel Planning Commission has reached to date; and A proposed revised project schedule; Review of Elements, tasks and milestones ahead. Joe Tovar also addressed Council andj provided al PowerPoint illustrating the guiding principles and policies. Councilmember Blossom expressed concern about the designations of other areas like Port Madison, Eagledale, Fort Ward, etc. Planning Director Cook assured her that thel Planning Commission is not recommending any up: zoning or to actively seek an increase growth. B. MUSSELDEPLOYMENT ON BAINBRIDGE SLAND-RECIONALSTORMWATER MONITORING PROGRAM Maradel Gale provided al PowerPoint illustrating work done on October 2 that was sponsored by the Washington Department of Fish and Wildlife, Washington Department of Ecology and with the Bainbridge Beach Naturalists and Bainbridge Island Watershed 7:35 PM Council. 7. CLOSED RECORD HEARING 7:45 PM A. RESOLUTION NO. 2015-20, PVTI ESTATES 17 LOT FINAL SUBDIVISION FSUB18273, AB 15-198 City Attorney Marshall and Planner Beckmann addressed Council, The Preliminary Subdivision was approved with conditions by the Hearing Examiner on. June: 3,2014, following aj publich hearing. UnderE BIMC2.16:160, the City Council: shalltake one ofthe following actions: adopt the resolution, including findings of fact and conclusions of law, amending the approval; adopt a resolution, including findings of fact and conclusions of law, approving the proposal with conditions; or adopt ai resolution, including findings of fact and City Attorney Marshall polled the Council on potential conflicts ofi interest; Councilmember Blair disclosed she was contacted by the media conclusions of law, denying the proposal. and declared it would have no bearing on her decision. 7:49 PM MOTION: Imove that the City Council adopt Resolution. 2015-20, including, findings off fact and conclusions ofl law, approving the proposal. BLAIR/BLOSSOM: The motion carried 7-0. 8. NEW BUSINESS 7:491 PM A. TELEMETRY PROGRAMMING UPGRADE PROFESSIONAL SERVICES AGREEMENT, AB 15-195 Public Works Director) Loveless addressed Council, Telemetry is an automated communications process by which measurements are made, and other data collected, ati remote sewer and water utility locations and information transmitted to receiving equipment for monitoring. The City's existing tone telemetry remote units were designed for at twenty-year service life and support for this technology is limited as the The proposed contract fort telemetry programming upgrades includes replacing obsolete technology by providing improved source Other improvements include upgrades to the SCADA water and sewer software; upgrades to the High School Reservoir and Commodore Future upgrades to the remaining outdated tone telemetry stations for both water and sewer will need to be addressed in the future as budget equipment is no longer produced. monitoring and reporting capabilities for better management oft the City's water and sewer utilities. Well stations; and upgrades to the Village and Wing Point sewer pump stations. allows. 7:56PM MOTION: Imove that the City Council forward the contract with. S&B Inc. for the Telemetry Programming Upgrade in the amount of $202,073.30 to the November 17, 2015 consent agenda. TOLLERNONBONAOHSAP The motion carried7-0. 2 REGULAR BUSINESS MEETING TUESDAY- NOVEMBER3,2015 B. WATERFRONT PARK PROFESSIONAL: SERVICES AGREEMENT AMENDMENT NO. 1, AB 13-0257:561 PM Public Works Director Loveless addressed Council. The Waterfront Park improvements are included in the Winslow Master Plan and part ofthe Clty'sComprehensive Plan. In 2013, the City undertook an extensive public outreach effort that culminated a 30% design for the The City Council approved the original design agreement with Walker Macy at their February 10,2015 City Council meeting in an amount not to exceed $83,978.00. Amendment No. 1 includes an additional $79,700.00 of design amendments comprised of revisions and re-design ofthe 30% conceptual plan; increased square footage to the project development area; addition ofap parking lot on the easts side ofthe park; Park. and an extension oft the contract termination date to. January31,2017. Elise Wright is conçerned about the money coming from the WSF funds. Public Comment 8:04 PM MOTION: Imove that the City Council forward. Amendment No. 1 to the Professional Services Agreement with Walker Macy, for the Waterfront Park Phase 1 Design in the amount of879,700101 the November 17, 2015 consent agenda. BONAOHSAVBLAIR: The motion carried 7-0. RESOLUTION NO. 2015-19, AMENDING THE FEE: SCHEDULE RELATED TO WIRELESS FACILITIES, AB 15-159 City Attorney Marshall addressed Council. On September 8, 2015, the City Council approved Ordinance No. 2015-23, updating the City's regulations pertaining to wireless communications facilities. The City's fee schedule now needs tol be amended to reflect thet two types of wireless facilities identified in Ordinance 2015-23. Resolution 2015-19 amends Section 9 oft the fee schedule to establish ai feei for Wireless 8:041 PM Communication Facilities and a fee for Eligible Facilities Modifications. 8:06PM MOTION:. Imove that the City Council forward Resolution No. 2015-19, amending thej fee schedule related t01 wireless. facilities to the November 17, 2015 consent agenda. BLAIR/ROTH: The motion carried 7-0. D. UTILITY7 ADVISORY COMMITTEE APPOINTMENT, AB15-1998:07PM: Mayor Blair explained that on October 11, 2015, UAC member Steve Leach resigned leaving a vacancy in Position 71 through June: 30, 2016. The opening was announced viat the City Manager's weekly report as well as posted on the City's citizen advisory group web page. Mr. Jones was previously interviewed in May, 2015 for the Utility Advisory Committee. Thei interview team consisting ofUAC Chair Maron, Liaison Tollefson and Mayor Blair are requesting the City Council confirm the appointment ofN Mr. Jones to the Utility Advisory Committee to fill the vacancy in Position 7 through June: 30, 2016. 8:08 PM MOTION: Imove the City Council confirm the appointment of Mr. Jones to Position 7t0 complete a three-year term expiring June. 30, 2016. BLAIRBONKOWSKE: The motion carried 7-0. 9. UNFINISHED BUSINESS 8:091 PM A. ORDINANCE NO.: 2015-20 RELATING TO STORM AND SURFACE WATERS AND AMENDING BIMC 13,24, Deputy Mayor Scott ledt the discussion on the proposed amendments to the Storm and Surface Waters Chapter 13.24 ofthe Bainbridge Municipal Code. Iti is intended to codify the changes tot the utility as previously proposed by the Utility Advisory Committee (UAC) and AB 15-151 Island was accepted by the City Council at their. June 9, 2015 City Council meeting. At the October 6, 2015 City Council meeting, the Council requested the UACreview the draft ordinance. At the October27,2015 meeting, City Council recommended revisions to the ordinance following Public Works presentation ofa audited properties and Council discussed the redlined version of the ordinance at length; Deputy Mayor Scott will make the recommended changes and thei item proposed SSWM fees under the new ordinance being considered. Will be placed on the Consent Agenda on November 17. 3 REGULAR BUSINESS MEETING TUESDAY-NOVENOVEMBER3,2015 9:18PM MOTION:Imove that the City Council approve Ordinance No. 2015-20, relating to Storm and Surface Water with the modifications discussed at the meeting of November. 3 and amending Bainbridge Island Municipal Code (BIMC) 13.24 to the November 17,2015 consent agenda. BONKOWSKI/BLAIR: The motion carried 7-0. B. ORDINANCE NO. 2015-16, AMENDING ACCESSORY DWELLING UNIT (ADU) REGULATIONS, AB 15-182 9:191 PM An accessory dwelling unit (ADU) is a small, self-contained residential unit located on thes same lot as an existing single-family home. An ADU has all the basic facilities needed for day-to-day living independent oft the main home such as al kitchen, sleeping area, al bathroom. ADUS are commonly viewed as at tool to help localj jurisdictions meet GMA goals, to encourage: affordable housing and provide a variety of housing densities and types while preserving the character of single-family neighborhoods. ADUS offer the potential for extra income for the homeowner and a more affordable living arrangement for the renter. They can also provide the opportunity for relatively independent The City's ADU regulations are contained in BIMC 18.09.030.1.5 Use Specific Standards- Accessory Uses. To summarize: ADUS are a permitted accessory use in all residential zones, except that they are a conditional use on the shoreline. All other zoning regulations must be met--setbacks, lot coverage, parking and Health District regulations. living for the elderly or disabled with support from neighboring family. ADUS may be contained within, or detached from, the single-family home. ADUS are currently limited to 800 square feet of floor area. ADU must share a single driveway with the primary residential unit. 9:24 PM MOTION: I move that the City Council. schedule a public hearing, for Ordinance No. 2015-16on November 17, 2015. BONKOWSKI/BLAIR: The motion carried 6-0; one abstention (Blossom) ACCEPTANCE OF ELLIOTT BAYTRUSTEES FUNDING FOR MAINTENANCE/MONITORING ACTIVITIES ATJOHNT. NELSON PARK AT STRAWBERRY CANNERY COVE AND! PRITCHARD PARK BLUFF EAST, The Pritchard East Bluff and Strawberry Plant Park shoreline restoration projects were completed in early 2011. During the planning for the projects, the Elliot Bay Trustees (funded through NOAA) identified to the City that funding would be available to support their interest in monitoring the physical and biological processes at each"s site upon completion. Year1-through3 (outof10) are complete. The Trustees are making additional funding available to the City for Year 41 through 101 monitoring, along with an adaptive management component that The Trustees is providing the funds with the understanding that the City is committed to providing components oft the monitoring and adaptive management effort that are not being funded by the Trustees (including volunteer and seasonal labor coordination, pick-up of vegetation after removal, beach elevation surveys and project management) and provides an annual (or more frequent) update to the The Trustees will provide ai total of$121,390: $97,715 in 2015, and the balance ($23,675) oft the overall amount sometime in 2016, No cash AB 15-202 9:25 PM willi involve maintenance and re-planting efforts. Trustees. match from the City is required. 9:27PM MOTION: I move that the City Council authorize. stafft to accept funding from the Elliot Bay Trustees in the amount of8121,390 t0 support monitoring and adaptive management efforts at the Pritchard. East Bluffand Strawberry. Plant Parki restoration sites for six years. BONKOWSKIBLAIR: The motion carried 7-0. D. ORDINANCE NO. 2015-33, MID-BIENNIAL BUDGET MODIFICATIONS, AB 15-186 9:281 PM Finance Director Schroer addressed Council, The City of Bainbridge Island adopted Ordinance No. 2008-11 providing for al biennial budget process for years after 2010, and prepared biennial budgets for the 2011-2012,2013-2014 and 2015-2016 biennia. Inl November of2014, the City of! Bainbridge Island adopted al biennial budget for 2015 and 2016. In. July of2013, the City adopted Ordinance 2013-23, which The City Manager has proposed as set of adjustments for 20161 to the City Council, and several Council meetings have included budget Council modified the budget with the addition ofi increasing the funding for Kitsap Economic Development Alliance (KEDA) by $2,500 and increasing the Bainbridge Island Downtown Association (BIDA) Business & Occupation (B&0) tax credit from $10,000 to $35,000. provides for a mid-biennial review oft the budget and for modifications, as approved by the Council. discussions. A Public Hearing was held on October 27,2015. 4 REGULAR BUSINESS MEETING TUESDAY-NOVENOVEMBER3,2015 9:29PM MOTION:Imove. that Council approve Ordinance 2015-33, 2016 Budget. Adjustments, modifying and adopting a budget) for thej fiscal) year 2016 as the result ofthe City's mid-biennium review. BLAIR/ROTH: The motion carried 7-0. - WATERFRONT PARK/CITY DOCK MASTER PLAN ACCEPTANCE, AB 13-0259:301 PM Consultant Studio Cascade was contracted to prepare conceptual design plans for both the Waterfront Park and Dock in 2013. Studio Cascade presented the 30% design plans at thel Design Review Board's March 31, 2014 meeting. The Master Plan was refined further following comments from the Design Review Board and City Council meetings. Studio Cascade submitted the final Master Plani in April The Master Plan provides the basis of design for the first phase of park renovations that is currently under design, and will also be used to develop future phases of work. The first phase project will convert the remaining tennis court to re-use as a multi-use plaza." This conversion requires an amended agreement with thel Recreation and Conservation Office (RCO), because the court was built under aj previous RCO 2015. grant. 9:35 PM MOTION:. Imove that the City Council accept the Waterfront Park/City Dock Master Plan prepared by Studio Cascade dated. April 2015, and authorize the City Manager to: sign the Amendment to the RCO Praect.Agreement. to1 remove the remaining tennis court. BLAIRBONKOWSKE: The motion carried 7-0. F. SOUTH BEACH ROAD END PLAQUE DONATION, AB 15-1939:351 PM The Fort Ward Neighborhood Association has proposed to place al bronze plaque to be located on the South Beach Road-End titled" "The Itwill be the Fort Ward Neighborhood Association's responsibility for the placement of the rock and plaque per the location on the attached map. The City shalll be responsible for the maintenance of the plaque and the terms ofthe Agreement shall be five years or until thej property The appropriateness: oft the plaque, its connection tot the physical location, and the written content were reviewed and approved within the Navy Takes Over". The plaque will memorialize the activity by thel Navy in thel historic Fort Ward neighborhood. iss sold. new historical marker policy adopted by the City'sHistoric Preservation Commission (HPC). 9:37F PM MOTION: Imove that the City Council approve the South Beach Road-End Plaque Donation Agreement. BLAIRBONKOWSKE The motion carried 7-0. 10. COUNCIL DISCUSSION: 9:371 PM A. CITY MANAGER CONTRACT RENEWAL, AB 15-189 structured to automatically renew on an annual basis. Doug Schulze was appointed City Manager of Bainbridge Island on September 26, 2012, and at that time entered into a contract which terminates November 4, 2015. The City Council and the City Manager have successfully negotiated ar new contract. This agreement is 9:44 PM MOTION: Imove that the City Council approve the employment contract with Doug Schulze as Cily Manager, and authorize Mayor Blair to sign the contract. TOMASENDBONAOHSAA The motion carried 7-0. C.F PROCLAMATION RECOGNIZING NOVEMBER 11, 2015 AS VETERANS DAY AB 15-1979:45PM 9:47PM MOTION: Imove that the City Council authorize the Mayor to sign the proclamation recognizing Veterans Day. 2015. TOWNSENDASCOTT: The motion carried 7-0. D. PROCLAMATION RECOGNIZING PANCREATIC CANCER. AWARENESS, AB 15-203 9:48P PM 9:49PM MOTION: Imove that the City Council authorize the Mayor to sign the proclamation recognizing Pancreatic Cancer. Awareness 2015. TOLLEPSONTOMASEND: The motion carried 7-0. 11. COMMITTEE REPORTS 9:49F PM A. NON-MOTORIZEDTRANSPORTATION ADVISORY COMMITTEE NOTES, OCTOBER: 26, 2015 B. UTILITY ADVISORY COMMITTEE NOTES, OCTOBER 26, 2015 5 REGULAR BUSINESS MEETING TUESDAY-NOVEMBERI 3,2015 12. REVIEW UPCOMING COUNCIL MEETING AGENDAS 9:501 PM A. UPCOMING MEETING CALENDAR November 17 City Employment (Tentative) Rotary. Judd Huney Executive Session 5:001 PM - Property Acquisition; Review Performance ofa an Employee; Review Qualifications ofa an Applicant for Discussion of State Transportation funding for SR305 -added Ordinançe No. 2015-16, Amending Accessory Dwelling Unit (ADU) Regulations (Public Hearing) License Agreement with Madison Diner for Trail Access (Consider Action) Assuming the Transportation Benefit District (2nd Public Hearing) Report on Plani to Provide Information Regarding Electric Power Services (Info.) moved from 11/3 Presentation: Kitsap Economic Development Alliance (J. Powers) Resolution No. 2015-19, Amending the Fee Schedule Related to Wireless Facilities (Consider Action) Telemetry Programming Upgrade Professional Services Agreement (Consider Action) Waterfront Park Professional Services Amendment No. 1 (Consider Action) SSWM Utility Ordinance Forest to Sky Trail. 13. FORTHE GOOD OF THE ORDER 9:56 PM Councilmember Tollefson provided al head's up on an item that may be on the next meeting'sa agenda regarding the Park District and the Deputy Mayor Scott wanted to observe the Police Department and others whol helped on the proposed bond. Despite the defeat, it raised awareness of the good work of our police department. 14. ADJOURNMENT 10:001 PM The meeting adjourned at 10:001 PM. husyBlaie Anne S.I Blair, Mayor Kelly. Jahraus, Wuregher 6