REGULAR CITY COUNCIL STUDY SESSION MINUTES  TUESDAY, AUGUSTI 16,2016  ITEMS DISCUSSED  1. CALLTOORDER/ROLL CALL 3. PUBLIC COMMENT ON AGENDA ITEMS 4. CITY COUNCIL DISCUSSION  2. ACCEPTANCE ORI MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE  A. UPDATE ON: 20161 DEPARTMENT WORKPLAN STATUS AS OF MID-YEAR, AB 16-024- - EXECUTIVE B. 2016) MID-YEAR FINANCIAL REPORT. ANDI BIENNIAL BUDGET. FORECAST, AB 16-024-FINANCE C. ORDINANCE NO.2016-24, Q2, 2016 BUDGET AMENDMENTS, AB 16-058-FINANCE D. PRIORITY-BASED BUDGETING - UPDATE ON: 2016 ANALYSIS, AB 16-057-1 FINANCE  5. FOR THE GOOD OF THE ORDER 6. ADJOURNMENT 1. CALLTOORDER. /ROLL CALL 7:03 PM  Deputy Mayor Medina called the study session to ordera at" 7:03 p.m. with Councilmembers Blossom, Peltier, Roth; Scott in attendance. Councilmembers Townsend and' Tollefson were absent and excused. Records Management Coordinator Jahraus 2. ACCEPTANCE OR) MODIFICATION OF AGENDA/ /CONFLICT OF INTEREST DISCLOSURE 7:04 PM The agenda was accepted as presented; Deputy Mayor Medina will recusel himselffrom any discussion or vote on the Mobile Home Melanie Keenan provided a document on the overhead and had three questions for Council. Deputy Mayor Medina requested that A. UPDATE ON 2016 DEPARTMENT WORKPLAN: STATUS AS OF MID-YEAR, AB 16-024-1 EXECUTIVE City Manager Schulze addressed Council. In. January, 2016, the Citys staff and City Council: identified a workplan for the year that highlighted] key activities, projects and initiatives. The Mid-Year Report provides status as of. June 30, 2016 for the 2016 citywide workplan. This report also includes mid-year information on the City's performance measures, by department. Robert Dashiell," Tolol Road, would like to see a more descriptive table ini the mid-year report regarding crime. He also touched on the B. 20161 MID-YEAR FINANCIAL REPORT AND: BIENNIAL BUDGET FORECAST, AB 16-024-1 FINANCE 7:24PM Financel Director Schroer addressed Council. The Finance and Administrative Services Department prepares an annual mid-year report top provide Council and the community information about financial performance through thei first halfo of the year, along with ai forecast for the remainder of 2016. In addition, the report includes initial information about key assumptions which will be used in the  monitored the recording ofther meeting andj prepared the minutes.  Park. He serves as legal counsel for the MHP sO declared the conflict ofinterest. 3. PUBLIC COMMENT ON AGENDA ITEMS 7:05 PM 4. CITY COUNCIL: DISCUSSION7 7:12 PM  Ms. Keenan send him the questions as well as information on professional licensing required for staff.  Public Comment  stream failure rate in the water resources portion of the report.  development ofthe 2017-2018 biennial budget.  Inc conjunction with the mid-year report, the annual real property report is also included in the agenda packet. Robert Dashiell, Tolol Road, stated he is very pleased with opengov (the financial reporting application). C. ORDINANCE NO. 2016-24, Q2, 2016 BUDGET AMENDMENTS, AB 16-058 - FINANCE 8:101 PM Finance Director Schroer addressed Council. The Finance and Administrative Services Department brings budget adjustments to Council for consideration on a quarterly basis. This timing allows real-time consideration ofdeviations from planned budget, and avoids the accumulation ofal large number ofyear-end adjustments. In this set of adjustments, the items requiring new appropriation  Public Comment  have been previously discussed with and approved by Council. The action proposed in this agenda item officially amends the 20161 budget.  8:17PM  MOTION: Imove the City Council forward Ordinance. No. 2016-24 to the August 23, 2016 SCOTT/ROTH: The motion carried 4-01 with one abstention (Deputy Mayor Medina).  Consent Agenda.    REGULAR CITY COUNCILI STUDY SESSION MINUTES  TUESDAY, AUGUST 16, 2016  D. PRIORITY-BASED BUDGETING-I UPDATE ON 2016 ANALYSIS, AB 16-057 - FINANCE 8:171 PM Since 2014, the City of Bainbridge Island has used thel Priority Based Budgeting (PBB) approach to summarize the City's budget, programs and services. The City Council discussed PBB ati meetings in 2014 including times on April 30, 2014, June 9, 2014, August 18,2014 and September 9, 2014. In2 2015, a short discussion reaffirmed the approach and City of Bainbridge Island Results, or overall Finance Director Schroer addressed Council and explained the agenda item is intended toj provide al briefing on the current City programs and services using the PBB approach, and set the context for further analysis of the 2017-20181 budget during the budget Councilmember Roth, in anticipation oft the Council retreat, stated that a discussion on1 the workplan status along with performance Councilmember Peltier is working on a resolution that would declare the second. Monday in October as Indigenous People'sDay.  organizing principles. adoption process this fall.  5. FORTHE GOOD OF THE ORDER 8:35P PM measures would be a distraction. 6. ADJOURNMENT 8:391 PM  Deputy Mayor Medina adjourned the meeting at 8:391 PM.  D2D Vall Tol efson,  Kelly Jahraus, ecords  ge  2